IURA Neighborhood Investment Committee

Ithaca Urban Renewal Agency 108 East Green Street Ithaca, New York 14850 (607) 274-6565 AGENDA IURA Neighborhood Investment Committee (NIC) 8:30 am, Friday, September 14, 2018 Common Council Chambers, Third Floor City Hall, 108 E. Green St., Ithaca, NY 14850 I. Call to Order II. Changes/Additions to Agenda III. Public Comment IV. Review of Minutes – Minutes for July 13, 2018 V. New Business 1. Discussion: Update on 2018 Action Plan Project #7 (Lynn Truame) 2. Discussion: NYS Small Cities Program Income (Nels Bohn) 3. Action Item: Resolution- Program Amendment #2 – INHS Scattered Site 2 (Project #7) VI. Other Business 1. IURA Grant Summary 2. Staff Report 3. Next Meeting: October 12, 2018 VII. Motion to Adjourn If you have a disability and require accommodations in order to fully participate, please contact the IURA at 274-6559 at least 48 hours prior to the meeting.  Ithaca Urban Renewal Agency 108 East Green Street Ithaca, New York 14850 (607) 274-6565 DRAFT MINUTES IURA Neighborhood Investment Committee (NIC) 8:30 am, Friday, July 13, 2018 Common Council Chambers, Third Floor City Hall, 108 E. Green St., Ithaca, NY 14850 Present: Karl Graham, Chair; Tracy Farrell, Vice Chair; Teresa Halpert; Fernando de Aragón. Excused: Paulette Manos Staff: Anisa Mendizabal Guests: Nick Helmholdt, Principal Planner/Tourism Program Director at Tompkins County I. Call to Order Chair Graham called the meeting to order at 8:38 am. II. Changes/Additions to Agenda Chair Graham added “Discussion on Member Leaves of Absence” as an item in Other Business. III. Public Comment None. IV. Review of Minutes – June 8, 2018 Farrell moved, Halpert seconded. Approved as written. Carried 4-0. V. New Business 1. Discussion with Nick Helmholdt, Principal Planner/Tourism Program Director, Tompkins County Helmhold gave a brief history of the Tompkns County Tourism Program. In 1986, the County initiated the Hotel Room Occupancy Tax of 2%. Proceeds from the tax were originally used for destination marketing. A big change came in 1999-2001, when the tax shifted to 5%; the marginal amount was to be used for “product development”—community celebrations, arts etc. Grant programs emerged at that time. Currently, the program has 17 different programs, all spelled out in annual report. The largest is convention and visitors’ bureau—marketing for tourism to our area. Discovery Trail, marketing grants program, Market the Arts with Community Arts Partnership are other well-known programs. The Tourism Program thinks of its two big pieces as tourism and product development. De Aragón arrived at 8:47. The product development piece includes: Beautification (countywide), signage, public art program, Community Arts Partnership, Workforce Development—Workforce Tompkins (funded for past 6 years). Mendizabal explained that there is an existing relationship between Workforce and GIAC. Former Deputy Director of Community Development Sue Kittel and Director Nels Bohn met with TC Workforce Development Board (formerly known as the “Workforce Investment Board” or WIB) Executive Director Julia Mattick when the idea for HETP was being developed. Ms. Mattick continues to work closely with HETP. Graham asked whether the funding to HETP could be more robust, since it was specifically developed for Ithaca’s hospitality industry. Farrell added that with the number of hotels growning, HETP is an important part of providing well-trained people. Helmholdt explained that the Workforce Development Board directs funding to HETP through the funding it receives from the Tourism Program. The current amount allocated to the Workforce Development Board is $31,363. 00. Every year Julia Mattick prepares a request for funds; she could change it. The County Legislature has final say on funding allocations. The Stragegic Tourism Planning Board is an 18 member board appointed by the Tompkins County Legislature. It is primarily responsible for advising the County on uses and distribution of room tax funding. The most recent Strategic Tourism Plan was completed in 2012. Halpert asked if the amount of taxes collected is on an upward trend. Helmholdt responded, yes, but also seeing, as of early 2018, signs that the tax base is stabilizing—this includes new properties and voluntary payment agreement with AirBnB. Farrell wondered if the industry has spoken about difficulties of getting trained, able workers. Helmholdt responded he has not; this is the first he is hearing of it. Helmholdt stated that an intercept survey will be conducted (last time done was 2009) throughout the County. HETP could apply for “project” (short term) grants—the tourism project grant program. Typically, this pot of funding supports events. Another potential source of funding for HETP could be Strategic Tourism Initiative Grant (the Workforce Development Board applied to this program for AD2 education). HETP would need to send letter of interest, and committee would then decide whether to invite to apply. There’s a capital grant, too. There was some interest in knowing if this type of funding could be utilized in some way at the Immaculate Conception site. Helmholdt departed at 9:12 am. The Committee continued its discussion of the City’s hospitality industry. Is the industry talking about turnover problems and training issues? Halpert said her sense is from talking to a local hotel manager is that employees can’t afford to live nearby, so hotels have trouble covering overnight shifts. Graham pointed out that this would be good employer for HETP. 2. Discuss & Recommend – Allocation(s) of additional HUD Entitlement Funding, 2018 Action Plan The Committee reviewed materials provided by Nagiane Lacka-Arriaza, HETP Program Coordinator. Graham pointed out that they have garnered support from other funding sources, though much of it will be year-to- year. Graham pointed out that while t is the grantees’ responsibility to research funding streams, not necessarily this Committee, but is useful to know more about the funding landscape; Helmholdt’s presentation was informative for that reason. A discussion on proposed projects that were scaled back ensued. Committee members asked how the TCAT Targeted Urban Bus stops project is coming along . When will they know if they can fund the West Hill bus stop that was proposed in its Action Plan application (but not funded)? Committee doesn’t want to decide on that now. The Committee directed Mendizabal to reach out to Matt Yarrow at TCAT. Love Knows No Bounds homeowner rehabilitation project (Neighbor to Neighbor) received additional funding from another funder, and so has reached its stated budgetary goal. Chartwell House, too, appears to have adequate funding to complete its project. GIAC’s HETP requested $10,000 to ensure program goals can be reached. The Committee felt this was a worthy request, given last month’s discussion with Leslyn McBean, GIAC Director. The Committee wondered how Finger Lakes ReUse’s Volunteer Worker Training Program is progressing. Mendizabal hasn’t discussed it with them since last communication about how FL ReUse would adjust their program in response to scaled-back funding. The Committee felt the program’s plan was confusing, and is interested in an update. Farrell voiced she would be in favor if needed in increasing funding to TCAT’s Target Urban Bus Stops (from the scaled amount), if it is needed. Housing for School Success was an IURA-initiated project that was conceived as a three-year pilot project. It’s funding request was scaled back by roughly $7,000. The Committee agreed that it would be worthwhile to increase funding to the original request using the above- anticipated CDBG funds. Similarly, FLIC’s Ramp Loan Program proposal was scaled back by approximately $900.00. The Committee agreed to direct funding to fulfill its original request, as well. See summary chart below for recommendations to IURA.  Project Name Sponsor Funding Change Final Funding Hospitality Employment Greater Ithaca Activities Increase: $110,000.00 Training Program (HETP) Center (GIAC), Inc. $10,000.00 Housing for School Ithaca City School Increase: $27,005.00 Success District (ICSD) $6,705.00 Ramp Loan Program Finger Lakes Increase: $25,000.00 Independence Center $982.00 (FLIC) CDBG Administration IURA Increase: $137,214,20 (20% of award) $10,414.20 Unallocated CDBG IURA Decrease: $ 34,384 Funds -held in Economic $ 17,687.00 Development Loan Fund 3. Alternate dates for August meeting Mendizabal will be out of town on August’s scheduled meeting date. Alternate dates were discussed. The Committee decided by consensus to cancel the August meeting. VI. Other Business 1. Discussion: Member Leaves of Absence Chair Graham announced there has been a member leave of absence request by Paulette Manos. There has been a medical emergency in her family that needs her attention and she would like to return to the Committee when she is able. Manos estimates 6 months leave would be needed. Graham told Manos the Committee would discuss. Per communication with Nels Bohn, Director of Community Development, IURA’s By-Laws leave such matters up to the Committees. The Mayor has ultimate authority to appoint Committee members. Achieving a quorum is one possible issue with a member on leave, but Graham noted this Committee has had a good track record with attendance. Similarly, a leave could impact voting, as the leave would mean the Committee temporarily has an even number of members. One solution could be to add more members. The question arose as to whether there is a maximum number of members. Given the By-Laws are silent on the matter of leaves, it’s reasonable to assume there are not guidelines about maximum membership . Graham called for an informal poll of upcoming attendance. Halpert will be out of town in December. Farrell noted it may be a shorter leave than anticipated. Graham called for a vote on whether the Committee should grant the leave for a period of 6 months, to be re- examined after 6 months if more time were needed. De Aragón moved, Farrell seconded. Carried 4-0. 2. Miscellaneous Items a. The Committee had a brief discussion of the news of the loss of an operator for the local homeless shelter. The Rescue Mission has announced it will not be continuing to provide services. The Committee asked Mendizabal to find out the status of the IURA loan there, as well as the amount of the monthly rent of the SROs in the building.  b. There is a total of four vetted applicants for Green Garage RFP and a lot of community interest. c. Historic Ithaca has been doing area walking tours. Have they considered a tourism grant (or perhaps they already receive one)? 3. IURA Grant Summary (Not discussed) 4. Staff Report (Not discussed) 5. Next meeting date: September 14, 2018 VII. Motion to Adjourn Moved by Farrell, seconded by Halpert. Meeting adjourned. INHS Scattered Site – Phase 2 INHS has owned and managed 129 residential units in the City of Ithaca and operated them as affordable housing. In our Scattered Site Phase I project, 98 of these units were refinanced and renovated through a NYS Housing Finance Agency tax exempt bond and allocation of 4% Low Income Housing Tax Credits. The Phase 2 project includes the remaining units in the portfolio, which will be either renovated or demolished and replaced using 9% Low Income Housing Tax Credits and a mix of other State and local funding. Scattered Site 2 will result in 29 rental units (13 of which will be new construction) and 2 commercial spaces in the following configuration: 111 West Clinton Street – 3 units – moderate rehab – located in an historic district  Renovation Scope: comprehensive kitchen and bathroom upgrades throughout, replace non- original interior doors, patch and paint all interior walls and ceilings, replace water heater and furnace, install new programmable thermostats, upgrade insulation, repair/replace deteriorated exterior and site elements. 227 South Geneva Street – 4 units – moderate rehab – located in an historic district  Renovation Scope: comprehensive kitchen and bathroom upgrades throughout, patch and paint all interior walls and ceilings, refinish existing hardwood floors, replace boiler and water heater, install new programmable thermostats, replace electrical and water distribution systems, repair/replace deteriorated exterior and site elements. 406 South Plain Street – 4 units – substantial rehab  Renovation Scope: remove approximately 80% of existing interior walls and reconfigure apartments to provide one fully accessible unit, provide new kitchens and bathrooms, replace electrical distribution system, repair/replace deteriorated exterior and site elements. 502 West State Street – 5 units, 2 commercial spaces – moderate rehab  Renovation Scope: kitchen and bathroom upgrades in 3 of 5 apartments, selective window replacement, bathroom upgrade in one commercial unit and addition of second commercial bathroom, patch and paint all interior walls and ceilings, install new programmable thermostats, repoint exterior masonry, replace some areas of roofing, replace gutters. 203 Elm Street – 4 units, vacant – to be demolished 205 Elm Street – 1 unit – to be demolished New construction of a 13 unit building. 207 - 209 Elm Street – 9 units – to be demolished 6/26/2018 413 W Seneca St - Google Maps 413 W Seneca St Scattered Site 2 properties Map data ©2018 Google 500 ft https://www.google.com/maps/place/413+W+Seneca+St,+Ithaca,+NY+14850/@42.4388222,-76.5066174,16z/data=!4m5!3m4!1s0x89d081765291de75:0x4a02cb5e83401342!8m2!3d42.4401445!4d-76… 1/2  WYORK :TEOF Homes and Ithaca Urban R•n•w•l Agency ORTUNITY. Community Renewal APR 0 2 2018 ANDR EW M. CUOMO RUTHANN E VISNAUSKAS Governor Commissioner/CEO RECEIVED March 29, 2018 Mr. Nels Bohn City of Ithaca 108 E. Green Street Ithaca, New York 14850 Dear Director Bohn: RE: Policy Change to CDBG Program Income Guidelines This letter is to announce a change in policy regarding retention of Community Development Block Grant (CDBG) program income by current and past recipients of the CDBG Program administered by New York State since the start of Program Year 2000. CDBG program income includes any proceeds generated by the use of CDBG funds, regardless of whether the grant that generated the program income is open or closed, and must be used in compliance with CDBG rules. Under CDBG program income rules at 24 CFR 570.489(e), the State can choose to allow recipients to retain and reuse the program income subject to all CDBG requirements, or to require it to be returned to the State and reallocated under the State's Method of Distribution. In the past, the Housing Trust Fund Corporation (HTFC), the funding mechanism for the Office of Community Renewal, allowed Recipients to retain and reuse the program income for additional CDBG activities, including after grant closeout, subject to annual reporting. Under 570.489(e)(3)(ii)(A), the State may require recipients to return program income if it determines that recipients are unable to utilize funds in full compliance with program requirements or the funds are "unlikely to be applied to continue the activity within the reasonably riear future." Compliance questions related to the accumulation, reuse and reporting of program income by local recipients has resulted in audit findings that the State is required to address. Due to these audit findings, HTFC will require all past and present local recipients of the State's CDBG Program (since the year 2000) to return any uncommitted program income in their possession on March 31, 2019 or received after that date. To transition to this new CDBG program income requirement: 1. Local recipients must report all program receipts in their possessjon by May 31, 2018 using the attached Certification Form. 2. Local recipients may use any program income currently in their possession (or received prior to 3/31/19) for CDBG eligible activities, if the funds are committed by March 31, 2019. a. Local recipients may commit program income to activities only after notifying NYS Office of Community Renewal (OCR) staff of the intended use of the funds and demonstrating that the use will meet a National Objective and all CDBG requirements. b. 'Commitment of funds' is achieved only when either the local recipient legislative body has formally allocated funds to a specific project in the public record, or the local recipient has executed a written agreement with a business, homeowner or other eligible person committing funds to a specific activity and approval from OCR. ' I Hampton Plaza, 38-40 State St. , Albany NY 12207 www. nyshcr.org  c. If the local recipient has an open CDBG project, CDBG program income must be used for eligible CDBG activities before drawing new CDBG funds under the open grant. 3. Any program income in a local recipient's possession that has not been committed in writing for eligible CDBG activities and approved by OCR by March 31, 2019 must be returned to HTFC no later than April 30, 2019. a. Receipts that are not defined as program income may be retained by the local recipient if approved by OCR (see the attached Fact Sheet.) b. Canceled commitments must also be returned. 4. Any proceeds defined as CDBG program income that are received for any open or closed CDBG grant on or after April1, 2019 must be returned to HTFC at the end of each subsequent state fiscal year (by April 30). a. However, all Revolving Loan Fund receipts must be returned to HTFC immediately upon receipt. To summarize, the transition timeline to this new CDBG Program Income policy is: May 31, 2108 Certification & Program Income Report due to OCR April 1, 2018- March 31, 2019 Commit PI to eligible projects (with OCR approval) April 30, 2019 PI Report (thru 3/31/19) & remit uncommitted PI to HTFC April 30, 2020 & annually Annual (4/1 - 3/31) PI Report & all PI returned to HTFC Attached to this letter you will find: • A fact sheet providing additional detail on the CDBG program income policy and use requirements; • A report on all CDBG awards that your community has received; and • A form and certification for identifying all program income in your possession. Please review the attached report and all program income payments you have received, identifying the total program income in your possession. Complete the enclosed certification identifying all the program income that you currently have on hand, then sign and return to OCR by May 31, 2018. As noted, you will have until March 31, 2019 to commit these program income funds, or to return them to HTFC. If you have questions regarding this policy or instructions, you may contact Jason Purvis, CDBG Program Director at Jason.Purvis@nyshcr.org or (518) 474-2057. Sincerely, Christian M. Leo President Office of Community Renewal I Hampton Plaza, 38-40 State St., Albany NY 12207 www.nyshcr.org  New York State CDBG Program Program Income Policy Fact Sheet Contact: Jason Purvis at Jason.Purvis@nyshcr.org or (518) 474-2057 \Definition of CDBG Program Income! Program income is defined by HUD to include any "gross income received by a State, a unit of general local government, or a subrecipient of the unit of general local government that was generated from the use of Community Development Block Grant (CDBG) funds, regardless of when the CDBG funds were appropriated and whether the activity has been closed out. .. " 24 CFR 570.489( e)( 1). ~ Typical sources of program income include: • Proceeds from the disposition by sale or long-term lease of real property purchased or improved with grant funds; • Proceeds from the disposition of equipment purchased with grant funds; • Gross income from the use or rental of real or personal property acquired by the unit of general local government with grant funds, less costs incidental to the generation of the income; • Gross income from the use or rental of real property owned by the unit of general local government that was constructed or improved with grant funds, less the costs incidental to the generation of the income; • Payments of principal and interest on loans made using grant funds; • Proceeds from sale of loans or obligations secured by loans made with grant funds; • Interest earned on funds held in a revolving fund account or earned on program income pending disposition of the income; and • Funds collected through special assessments made against properties owned and occupied by households not of low and moderate income, where special assessments are used to recover all or part of the grant portion of a public improvement. ~ For the State CDBG program, the rule provides for an annual threshold of $25,000 (2000 - 2011) or $35,000 (2012 - present) before receipts by local recipients must be counted as program income. • If the total amount of receipts by the local recipient exceeds $25,000 (2000 - 2011) or $35,000 (2012- present) during a given fiscal year (for the New York State Program, the State fiscal year is April 1 -March 31 ), all funds received, including the initial $25,000 (2000- 2011) or $35,000 (2012- present), are considered program income. • If the total receipts by a local recipient in the State's fiscal year do not exceed $25,000 (2000 - 2011) or $35,000 (2012- present), then those funds are considered miscellaneous revenue and may be retained by the local recipients and moved to its general account. This transfer may occur only at the end of a State's fiscal year when total annual receipts are determined and approved by New York State Office of Community Renewal (OCR). • Note: All revolving loan fund (RLF) receipts are considered program income, regardless of the amount received annually, and are not eligible for this exclusion. Page 1 of 3 (3/2018) [Proceeds That Are NOT Program lncomel The following proceeds are not considered program income under CDBG rules: • As noted above, if the total amount of funds received (excluding RLF's) does not exceed $35,000 received during a State fiscal year (April1- March 31), the funds are considered miscellaneous revenue and may be retained by the local recipients and moved to its general account. This transfer may occur only at the end of a State's fiscal year when total annual receipts are determined and approved by OCR. • Proceeds from the sale of real property purchased or improved with CDBG funds if the proceeds are received more than 5 years after expiration of the grant agreement with the State. • Community economic development, neighborhood revitalization and/or energy conservation projects activities by nonprofit organizations qualified under Section 105(a)(15) of the Housing and Community Development Act. );> Local recipients must consult with OCR staff regarding any proceeds that are received related to the Program which might not be classified as program income, or to prorate proceeds that are generated from an activity which is only partially assisted with CDBG funds. [Requirements for Use of CDBG Program Income before March 31, 20191 Program income currently held or received by local recipients may be committed to a CDBG activity or activities prior to March 31, 2019, subject to the following conditions: • The activity must be eligible under the current State Annual Action Plan. • Use of the funds is subject to all CDBG requirements, regardless of whether the activity that generated the program income has been closed out. • The local recipient must request approval of the use from OCR prior to making any commitment. · • Commitment means either that the local recipient legislative body has formally approved funds for a specific project in the public record, or the local recipient has entered into a written agreement with a business, household or other eligible person that is the intended recipient of the funds committing to a specific activity. • The commitment cannot be subject to contingencies that could result in cancelation of the activity. If the activity is canceled subsequent to the commitment, the funds must be returned to the Housing Trust Fund Corporation (HTFC). );> Expenditure of the funds is not required by March 31, 2019 as long as the commitment requirements are met. );> 24 CFR 570.489(e)(3)(ii)(C) states that "the State must require units of general local government, to the maximum extent feasible, to disburse program income ... before requesting additional funds from the State for activities." • If the local recipient has any open CDBG grant, program income must be disbursed before drawing any new grant funds. Use of program income under an open grant means either that the local recipient will increase the activities being funded under the current grant within the same contract term, or funds will be de-obligated at the end of the contract term. Extensions to the term of the open grant in order to expend additional program income funds will not be approved. Page 2 of 3 (3/2018)  • However, if the funds received have been legally designated by the local recipient to a RLF, disbursement of such funds can only be for activities permitted by the RLF. ~ Please note that OCR cannot award new CDBG funds to a local recipient that has accumulated program income sufficient to fund the proposed new activity. \Disposition of Program Income Received Starting April 1, 20191 Beginning April 1 20191 all program income received by local recipients must be returned to the I HTFC as follows: • For all receipts legally designated for local RLF's, the funds should be returned immediately to the HTFC. • For all other receipts from CDBG activities, the funds may be accumulated in a separate local' account and returned to the HTFC at the end of the State fiscal year, along with a Program Income Report. ~ No funds received after April 1, 2019 may be directly disbursed to activities by the local recipient. \Reporting Instructions! Recipients must file a CDBG Program Income Report annually at the end of each State fiscal year. The Report must identify all receipts, including funds received that are not program income (i.e., less than $35,000 during the State fiscal year.) Recipients must file the Program Income Report for the 2018-2019 fiscal year ending March 31, 2019. The OCR will be updating the report format to reflect the changes in policy. The Report will identify all funds obligated to eligible activities as well as all funds returned to the HTFC. The Report will be due April 30, 2019 along with remittance of program income not committed. Beginning April 1 2019, all program income received must be returned to the HTFC at the end of I the State's fiscal year. The Program Income Report must be completed only to identify the sources of program income being transmitted to the HTFC. \Return of Funds Instructions! ~ Please contact Jason Purvis, Program Director at jason.purvis@nyshcr.org or (518) 474-2057 for instructions on how to return Program Income ~ Funds may only be returned by the local recipient, and not by any subrecipient or beneficiary Page 3 of 3 (3/2018)  City of Ithaca NYS CDBG Projects 2000-Present Munici(!alit~ Project Year Descri(!tion Number City of Ithaca 574C0230-00 2000 City of Ithaca Comprehensive Program City of Ithaca 574C0162-01 2001 City of Ithaca Comprehensive Program City of Ithaca 574C089-03 2003 City of Ithaca Comprehensive Program City of Ithaca 574ED474-03 2003 City of Ithaca Economic Development Program  CERTIFICATION OF CDBG PROGRAM INCOME I certify that---.....,...,..-----,-.....,....,....----,----- has $ _ _ __, _ _ _, _ _ _. __ (Community Name) in uncommitted NYS CDBG Program Income. If you have a zero balance in CDBG program income, please indicate that above. Do not leave blank. Failure to return this form by May 31, 2018 will result in the immediate suspension of all OCR funds until the form is received. (Please initial both sections) I understand that all NYS CDBG Program Income must be committed prior to requesting new CDBG awards from the Office of Community Renewal. I understand that any NYS CDBG Program Income that has not been committed and approved by the Office of Community Renewal by March 31, 2019 must be returned to the Office of Community Renewal by April30, 2019. Chief Elected Official Signature Title Printed Name Date If you have questions regarding this policy or instructions, you may contact Jason Purvis, CDBG Program Director at Jason.Purvis@nyshcr.org or (518) 474-2057. Please complete and return to the Office of Community Renewal by May 31. 2018: by mail: Office of Community Renewal 38-40 State Street 4th Floor Albany, N~w York 12207 ATTN: Jason Purvis Or by email: OCRREPORTS@nyshcr.org Proposed Resolution IURA Neighborhood Investment Committee September 14, 2018 2018 Action Plan - Program Amendment #2, INHS Scattered Site 2 (project #7) Whereas, the City adopted 2018 Action Plan allocated $100,000 in HOME funds to assist the Scattered Site Phase 2: New Construction project (Project) sponsored by Ithaca Neighborhood Housing Services, Inc. (INHS), and Whereas, the Project included redevelopment of the site located at 150 N. Albany Street, owned by the Salvation Army, for new construction of an approximately 42-unit affordable housing project, and Whereas, on September 6, 2018, the IURA received notice from INHS that the 150 N. Albany Street project will not be ready for submission for the annual NYS Unified Funding in December 2018, and requested re-allocation of the HOME funds to a substitute affordable housing project including reconstruction and rehabilitation of 29 rental housing units at the following locations: • 203-209 Elm Street • 111 W. Clinton Street • 406 S. Plain Street • 227 S. Geneva Street • 502 W. Green Street, and Whereas, development of the 150 N. Albany Street project is now projected to be submitted for State funding in December 2019, and Whereas, the HUD Citizen Participation Plan requires a public hearing and Common Council approval for substantial amendments to the Action Plan, and Whereas, a change in the location of the original Project and a change in the use of funds from new rental housing construction to reconstruction and rehabilitation of existing rental units qualifies the requested action as a substantial program amendment, and Whereas, at their September 14, 2018 meeting, the IURA Neighborhood Investment Committee considered this matter and recommends approval of funding for the proposed substitute INHS affordable housing project; now, therefore, be it RESOLVED, that the IURA hereby recommends that the Common Council for the City of Ithaca adopt program amendment #2 to approve the following revised project in the FY18 HUD Action Plan: Page 1 of 2 REVISED PROJECT – Program Amendment #2, 2018 Action Plan Sponsor: Ithaca Neighborhood Housing Services, Inc. Project Name: Scattered Site 2 Funding Amount: $100,000 Funding Source: HOME Project Locations: 203-209 Elm St. 111 W. Clinton St. 406 S. Plain St. 227 S. Geneva St. 502 W. Green St. Project Type: Reconstruction and Rehabilitation of Rental Housing Number of Housing Units: 29 ORIGINAL PROJECT – To be Defunded in the 2018 Action Plan Sponsor: Ithaca Neighborhood Housing Services, Inc. Project Name: Scattered Site Phase 2: New Construction Funding Amount: $100,000 Funding Source: HOME Project Location: 150 N. Albany St. Project Type: New Construction of Rental Housing Number of Housing Units: 42 j:\planning\community development\entitlement grants\cdbg 2018\action plan\resolutions\reso iura ni program amendment #2 - inhs scattered site 2 9-14-18.docx Page 2 of 2  IURA Grants Summary July 2018 ON PROGRAM TRANSFERS TRANSFERS TOTAL # SCHEDULE HUD ENTITLEMENT ACTIVITIES SPONSOR BUDGET INCOME IN OUT BUDGET EXPENDED UNEXPENDED % SPENT 2015 CDBG Activities 2521 complete 1.0 Hancock Street INHS 130,403.50 120,000.00 0.00 0.00 250,403.50 250,403.50 0.00 100% 2522 complete 2.0 Mini Repair INHS 35,000.00 0.00 0.00 0.00 35,000.00 35,000.00 0.00 100% 2 2531 complete 6.0 Temporary Ramp Loan Program Finger Lakes Ind. Center 0.00 0.00 20,000.00 0.00 20,000.00 20,000.00 0.00 100% 3 2532 complete 7.0 Hospitality Employment Training Program GIAC 83,667.30 11,592.47 14,113.09 0.00 109,372.86 109,372.86 0.00 100% 2523 complete 8.0 Work Preserve Job Training Program Historic Ithaca 87,500.00 0.00 0.00 0.00 87,500.00 87,500.00 0.00 100% 2524 NO 9.0 Spencer Road Sidewalks City of Ithaca 100,000.00 0.00 0.00 0.00 100,000.00 28,106.50 71,893.50 28% 2525 complete 10.0 2-1-1/I&R Service Human Services Coalition 20,000.00 0.00 0.00 0.00 20,000.00 20,000.00 0.00 100% 2526 complete 11.0 Building for the Future7 Southside Community Center 23,577.00 0.00 0.00 2,349.24 21,227.76 21,227.76 0.00 100% 2527 complete 12.0 Immigrant Services Catholic Charities 16,000.00 0.00 0.00 0.00 16,000.00 16,000.00 0.00 100% 2528 complete 13.0 A+ Tuition Assistance BJM Enrichment Program 17,410.00 0.00 0.00 0.00 17,410.00 17,410.00 0.00 100% 2529 complete 14.0 ReSET Job Training Expansion Finger Lakes ReUse 23,759.00 0.00 0.00 0.00 23,759.00 23,759.00 0.00 100% 2530 complete 15.0 CDBG Grant Administration IURA 134,329.20 0.00 0.00 0.00 134,329.20 134,329.20 0.00 100% 2912 complete Unallocated 2015 CDBG7 N/A 0.00 0.00 2,349.24 2,349.24 0.00 0.00 0.00 100% Total 671,646.00 131,592.47 36,462.33 4,698.48 835,002.32 763,108.82 71,893.50 91% 2016 CDBG Activities 2541 complete 3.0 LKNB Homeowner Rehab 18 Love Knows No Bounds 36,334.72 0.00 0.00 2,260.72 34,074.00 34,074.00 0.00 100% 2542 complete 6.0 Mini repair INHS 30,000.00 0.00 0.00 0.00 30,000.00 30,000.00 0.00 100% 2543 complete 8.0 Work Preserve Job Training & Placement 5 Historic Ithaca 45,750.43 0.00 21,749.57 0.00 67,500.00 67,500.00 0.00 100% 2544 complete 9.0 Hospitality Employment Training Program GIAC 100,000.00 0.00 0.00 0.00 100,000.00 100,000.00 0.00 100% 2545 complete 11.0 Heating System & Code Corrections 20 DICC 22,489.00 0.00 0.00 1,390.00 21,099.00 21,099.00 0.00 100% 2546 complete 12.0 Advocacy Center Garage Renovation Advocacy Center 10,317.00 0.00 0.00 0.00 10,317.00 10,317.00 0.00 100% 2547 NO 13.0 Wading Pool Renovations GIAC 185,000.00 0.00 0.00 0.00 185,000.00 34,974.00 150,026.00 19% 2548 complete 1.0a Housing for School Success IURA 11,580.00 0.00 0.00 0.00 11,580.00 11,580.00 0.00 100% 2549 complete 14.0 A Place to Stay Case Management Catholic Charities 17,625.65 0.00 0.00 0.00 17,625.65 17,625.65 0.00 100% 2550 complete 8.0a Work Preserve Job Readiness Historic Ithaca 20,000.00 0.00 0.00 0.00 20,000.00 20,000.00 0.00 100% 2551 complete 15.0 Immigrant Services Catholic Charities 30,000.00 0.00 0.00 0.00 30,000.00 30,000.00 0.00 100% 2552 complete 16.0 211 Info and Referral HSC 20,000.00 0.00 0.00 0.00 20,000.00 20,000.00 0.00 100% 2553 complete 17.0 CDBG Admin IURA 132,274.20 0.00 0.00 0.00 132,274.20 132,274.20 0.00 100% 18, 20 1913 ok Unallocated 2016 CDBG N/A 0.00 0.00 3,650.72 0.00 3,650.72 0.00 3,650.72 0% Total 661,371.00 0.00 25,400.29 3,650.72 683,120.57 529,443.85 153,676.72 78% 2016 HOME Activities 2755 complete 1.0 Housing for School Success21 IURA 77,104.40 0.00 0.00 33,815.98 43,288.42 43,288.42 0.00 100% 2756 complete Catholic Charities 2.0 Security Deposit Assistance Program (including Inspections) 44,000.00 0.00 26.00 0.00 44,026.00 44,026.00 0.00 100% 2757 complete 4.0 304 Hector Street INHS 100,000.00 0.00 0.00 0.00 100,000.00 100,000.00 0.00 100% 2758 complete 5.0 202 Hancock Townhouses 8, 9, 15 INHS 40,256.00 26,545.00 273,869.00 26,545.00 314,125.00 314,125.00 0.00 100% 2759 complete 7.0 Morris Ave Homes 14 Habitat for Humanity 33,884.60 0.00 41,115.40 0.00 75,000.00 75,000.00 0.00 100% 2760 complete 18.0 HOME Admin IURA 32,984.10 0.00 0.00 0.00 32,984.10 32,984.10 0.00 100% 2807 ok Unallocated 2016 HOME 11, 21 N/A 1,611.90 0.00 33,815.98 1,611.90 33,815.98 0.00 33,815.98 0% Total 329,841.00 26,545.00 348,826.38 61,972.88 643,239.50 609,423.52 33,815.98 95% 2017 CDBG Activities 2561 ok 1.0 Chartwell House Tompkins Community Action 14,305.00 7,695.00 0.00 0.00 22,000.00 0.00 22,000.00 0% 2562 ok 2.0 2017 Homeowner Rehab INHS 75,000.00 0.00 0.00 0.00 75,000.00 0.00 75,000.00 0% 2563 ok 6.0 Mini Repair INHS 26,000.00 0.00 0.00 0.00 26,000.00 7,594.20 18,405.80 29% 2564 ok 7.0 Hospitality Employment Training Program GIAC 100,000.00 0.00 0.00 0.00 100,000.00 95,880.05 4,119.95 96% 2565 cancelled 8.0 Ithaca ReUse Center Expansion Finger Lakes ReUse, Inc. 50,000.00 0.00 0.00 50,000.00 0.00 0.00 0.00 100% 2566 ok 10.0 Work Preserve Job Training: Job Placements Historic Ithaca 67,500.00 0.00 0.00 0.00 67,500.00 15,801.89 51,698.11 23% 2567 ok 11.0 Food Entrepreneurship CCE of Tompkins County 36,587.00 0.00 0.00 0.00 36,587.00 18,923.21 17,663.79 52% 2568 ok 12.0 Urban Bus Stop Signage & Amenities TCAT 25,000.00 0.00 0.00 0.00 25,000.00 0.00 25,000.00 0% 2569 complete 13.0 DICC Heating & Roofing Replacement6, 7, 19 DICC 21,931.00 11,218.76 15,850.24 0.00 49,000.00 49,000.00 0.00 100% 2570 ok 14.0 Immigrant Services Catholic Charities 30,000.00 0.00 0.00 0.00 30,000.00 20,000.00 10,000.00 67% 2571 ok 15.0 Work Preserve Job Readiness Historic Ithaca 20,000.00 0.00 0.00 0.00 20,000.00 0.00 20,000.00 0% 2572 complete 16.0 2-1-1 Info and Referral Human Services Coalition 20,000.00 0.00 0.00 0.00 20,000.00 20,000.00 0.00 100% 2573 ok 17.0 A Place To Stay: Supportive Services Catholic Charities 15,925.00 0.00 0.00 0.00 15,925.00 3,981.25 11,943.75 25% 2574 ok 18.0 Housing For School Success: Year #2 ICSD 13,280.00 0.00 0.00 0.00 13,280.00 10,005.09 3,274.91 75% 2575 ok 19.0 CDBG Admin IURA 128,882.00 0.00 0.00 0.00 128,882.00 101,277.01 27,604.99 79% ok 22.0 Economic Development Loan Fund IURA 0.00 56,886.24 0.00 0.00 56,886.24 0.00 56,886.24 0% complete 9.0 Harriet Gianellis Child Care Center Tompkins Community Action 0.00 84,200.00 0.00 0.00 84,200.00 84,200.00 0.00 100% 16, 19 ok Unallocated 2017 CDBG N/A 0.00 0.00 50,000.00 13,500.00 36,500.00 0.00 36,500.00 0% Total 644,410.00 160,000.00 65,850.24 63,500.00 806,760.24 426,662.70 380,097.54 53% 2017 HOME Activities 2767 cancelled 3.0 402 South Cayuga Street17 Habitat for Humanity 80,000.00 0.00 0.00 80,000.00 0.00 0.00 0.00 100% 2768 ok 4.0 Housing Scholarship Program11 The Learning Web 63,980.10 0.00 1,611.90 0.00 65,592.00 31,245.49 34,346.51 48% 2769 ok 5.0 Security Deposit Assistance Catholic Charities 42,750.00 19,950.70 0.00 0.00 62,700.70 47,499.50 15,201.20 76% 2770 ok 21.0 828 Hector Street (CHDO) INHS 41,378.00 0.00 0.00 0.00 41,378.00 7,747.68 33,630.32 19% 2771 ok 20.0 HOME Admin IURA 27,565.10 0.00 0.00 0.00 27,565.10 13,618.26 13,946.84 49% 12, 17 2807 ok Unallocated 2017 HOME N/A 19,977.80 0.00 80,000.00 0.00 99,977.80 0.00 99,977.80 0% ok Home Admin (PI)22 N/A 0.00 0.00 2,217.30 0.00 2,217.30 181.56 2,035.74 8% ok Recaptured Funds (HP)15 N/A 0.00 0.00 5,000.00 0.00 5,000.00 0.00 5,000.00 0% ok Unanticipated Program Income (PI)8 N/A 0.00 0.00 21,545.00 0.00 21,545.00 0.00 21,545.00 0% Total 275,651.00 19,950.70 110,374.20 80,000.00 325,975.90 100,292.49 225,683.41 31% CDBG Spend Down Ratio (must be less than 1.5 by June 1st of each year (60 days prior to program year): CDBG Spend Down Ratio = total unexpended CDBG funds/most recent annual CDBG YES Pre-2017 Method: Unexpended CDBG Grant funds on Line of Credit: 0.840 YES Current Method: Total Unexpended CDBG funds: Line of Credit + CDBG Revolving Loan Fund: 1.202 Maximum Unexpended CDBG Funds to Satisfy 1.5 CDBG Spend Down Ratio 966,615 Amount Required to be Expended by 6/1 to Meet CDBG Spend Down Ratio of 1.5: -127,765 Total Unexpended HUD Entitlement Funds CDBG Activities 541,086.52 CDBG Program Income Activities 64,581.24 CDBG Revolving Loan Fund Balance 297,763.57 HOME Activities 259,499.39 HOME Program Income Activites 16,661.44 HOME Program Income Unassigned 5.00 Total Unexpended HUD Entitlement Funds 1,179,597.16 Page 1 of 1  SNAPSHOT of HOME Program Performance--As of 6/30/18 Local Participating Jurisdictions with Rental Production Activities Participating Jurisdiction (PJ): Ithaca State: NY PJ's Total HOME Allocation Received: $6,791,919 PJ's Size Grouping*: C PJ Since (FY): 2004 Nat'l Ranking (Percentile):* Category PJ State Average State Rank Nat'l Average Group C Overall PJs in State: 28 Program Progress: % of Funds Committed 98.14 % 96.14 % 4 94.94 % 87 88 % of Funds Disbursed 96.35 % 95.10 % 5 92.82 % 87 88 Leveraging Ratio for Rental Activities 28.74 3.75 1 5.78 100 100 % of Completed Rental Disbursements to 100.00 % 98.89 % 1 97.30 % 100 100 All Rental Commitments*** % of Completed CHDO Disbursements to 93.54 % 97.60 % 15 92.15 % 46 47 All CHDO Reservations*** Low-Income Benefit: % of 0-50% AMI Renters 72.09 % 83.53 % 25 82.68 % 17 16 to All Renters % of 0-30% AMI Renters 46.51 % 53.22 % 13 46.86 % 50 51 to All Renters*** Lease-Up: % of Occupied Rental Units to All 100.00 % 98.54 % 1 97.96 % 100 100 Completed Rental Units*** Overall Ranking: In State: 8 / 28 Nationally: 66 65 HOME Cost Per Unit and Number of Completed Units: Rental Unit $43,498 $67,213 $35,802 43 Units 3.70 % Homebuyer Unit $39,889 $18,979 $17,637 49 Units 4.30 % Homeowner-Rehab Unit $20,711 $11,620 $21,820 33 Units 2.90 % TBRA Unit $1,003 $5,506 $3,591 1,027 Units 89.10 % * - A = PJ's Annual Allocation is greater than or equal to $3.5 million (16 PJs) B = PJ's Annual Allocation is less than $3.5 million and greater than or equal to $1 million (119 PJs) C = PJ's Annual Allocation is less than $1 million (443 PJs) ** - E.g., a percentile rank of 70 means that the performance exceeds that of 70% of PJs. ***- This category is double-weighted in compiling both the State Overall Ranking and the National Overall Ranking of each PJ. Source: Data entered by HOME Participating Jurisdictions into HUD’s Integrated Disbursement and Information System (IDIS) Page 1  Program and Beneficiary Characteristics for Completed Units Participating Jurisdiction (PJ): Ithaca NY Total Development Costs: Rental Homebuyer Homeowner CHDO Operating Expenses: PJ: 1.1 % (average reported cost per unit in (% of allocation) National Avg: 1.1 % HOME-assisted projects) PJ: $366,334 $155,071 $26,033 State:* $168,786 $118,165 $16,206 National:** $131,643 $86,967 $25,991 R.S. Means Cost Index: 0.92 Rental Homebuyer Homeowner TBR Rental Homebuyer Homeowner TBR % % % A% % % % A% RACE: HOUSEHOLD TYPE: White: 51.2 71.4 81.8 50.8 Single/Non-Elderly: 46.5 30.6 39.4 28.5 Black/African American: 20.9 12.2 9.1 35.4 Elderly: 14.0 2.0 30.3 8.5 Asian: 4.7 14.3 6.1 2.3 Related/Single Parent: 30.2 24.5 9.1 43.8 American Indian/Alaska Native: 0.0 0.0 0.0 0.8 Related/Two Parent: 7.0 24.5 18.2 10.8 Native Hawaiian/Pacific Islander: 0.0 0.0 0.0 0.0 Other: 2.3 18.4 3.0 8.5 American Indian/Alaska Native and White: 0.0 0.0 0.0 0.0 Asian and White: 4.7 0.0 3.0 0.0 Black/African American and White: 2.3 0.0 0.0 0.8 American Indian/Alaska Native and Black: 0.0 0.0 0.0 0.0 Other Multi Racial: 2.3 0.0 0.0 0.8 Asian/Pacific Islander: 0.0 0.0 0.0 0.0 ETHNICITY: Hispanic 14.0 2.0 0.0 9.2 HOUSEHOLD SIZE: SUPPLEMENTAL RENTAL ASSISTANCE: 1 Person: Section 8: # 51.2 26.5 66.7 35.4 67.4 8.2 2 Persons: 23.3 36.7 9.1 23.1 HOME TBRA: 0.0 3 Persons: 11.6 10.2 9.1 14.6 Other: 2.3 4 Persons: 4.7 12.2 6.1 20.8 No Assistance: 30.2 5 Persons: 4.7 10.2 3.0 4.6 6 Persons: 0.0 4.1 6.1 0.8 7 Persons: 4.7 0.0 0.0 0.0 8 or more Persons: 0.0 0.0 0.0 0.8 # of Section 504 Compliant Units: 54 * The State average includes all local and the State PJs within that state ** The National average includes all local and State PJs, and Insular Areas # Section 8 vouchers can be used for First-Time Homebuyer Downpayment Assistance. HOME Program Performance SNAPSHOT Source: Data entered by HOME Participating Jurisdictions into HUD’s Integrated Disbursement and Information System (IDIS) Page 2  HOME PROGRAM SNAPSHOT WORKSHEET - RED FLAG INDICATORS Local Participating Jurisdictions with Rental Production Activities Participating Jurisdiction (PJ): Ithaca State: NY Group Rank: 66 (Percentile) State Rank: 8 28 PJs Overall Rank: 65 (Percentile) Summary: 0 Of the 5 Indicators are Red Flags FACTOR DESCRIPTION THRESHOLD* PJ RESULTS RED FLAG 4 % OF COMPLETED RENTAL DISBURSEMENTS TO ALL < 96.53% 100 RENTAL COMMITMENTS % OF COMPLETED CHDO 5 DISBURSEMENTS TO ALL < 85.61% 93.54 CHDO RESERVATIONS 6 % OF RENTERS BELOW < 70%** 72.09 50% OF AREA MEDIAN INCOME 8 % OF OCCUPIED RENTAL < 96.82% 100 UNITS TO ALL RENTAL UNITS "ALLOCATION-YEARS" NOT DISBURSED*** > 3.720 0.75 * This Threshold indicates approximately the lowest 20% of the PJs ** This percentage may indicate a problem with meeting the 90% of rental units and TBRA provided to households at 60% AMI requirement *** Total of undisbursed HOME and ADDI funds through FY 2013 HOME and ADDI allocation amount. This is not a SNAPSHOT indicator, but a good indicator of program progress. HOME Program Performance SNAPSHOT Source: Data entered by HOME Participating Jurisdictions into HUD’s Integrated Disbursement and Information System (IDIS) Page 3