START Board

April 18, 2019 Board Meeting 11:30-1:30, Town Council Chambers Desired outcomes for our work: ● Decisions and activities that move the system toward a hub & spoke structure (e.g.: supporting the creation of intercept lots, changes/upgrades to Stilson) ● Initiating dedicated funding sources ● Coordinated messaging that increases understanding and appreciation of the transit system ● Optimizing routes and equipment use ● Expanding routes Outcomes for today’s meeting: ● Update on current RFP’s ● Update on budget amendment request for Teton Village Rd summer expansion ● Fare structure and revenue decision Content Processes Notes/Minutes Time Opening Call to Order and Roll Call Board:​ Seadar Davis, Cathy Kehr, Jim Hunt, 11:30- Seadar Introduce: Jeff Deal - Operations Mgr Wes Gardner 11:35 Courtney Schwartz - Admin Asst Absent:​ Susan Mick, Herb Brooks Liaisons: ​Greg Epstein, Doug Self, Larry Approval of Minutes: Staff: ​Darren Brugmann, Courtney Schwartz January 10, 2019 Guests: ​Jeff Deal, Cody February 14, 2019 Seader welcomed new staff Jeff Deal and Courtney Schwartz Action Item: Cathy made a motion to approve the January 10, 2019 and February 14, 2019 meeting minutes. Jim seconded the motion, and the motion passed unanimously. Microtransit Update on Microtransit Proposals and Wes discussed the pros/cons on microtransit, potential ideas for 11:35- Town Shuttle route that could support microtransit. RFP Evaluation Committee Meetings 11:50 Wes/Darren ACTION: 4 Service Options for Darren presented the questions from the evaluation committee to the board about microtransit. Why is the Board considering Consideration microtransit beyond offering convenience for tourists, and is it Link to Wes’ written summary compatible with our residents and quality of life. Seader reminded Best Practices - Microtransit everyone that as a whole the goal is to be as least impactful on the environment as possible, and that microtransit would essentially Microtransit Evaluation Options encourage more people to utilize START. Town Shuttle Ridership Darren then continued to list the Microtransit Evaluation Options. Wes shared that microtransit vehicles would ideally be centered around bus stops, and this would make stops “mini transit centers”. Greg asked who microtransit would serve. Wes identified 4 user groups: residents, workers, tourists, students. While also mentioning that it would be focused as a service focused on residents that tourists can utilize. Cathy noted that there was more ridership growth in the Town Shuttle than to Teton Village in the last 5 years, and she suggested on focusing where the growth is occurring and why. Reiterating  mindfulness of who we serve. Seader sees this service benefiting locals the most. After discussing the options the Board settled on keeping option 2 and 3. Please see attached document for these options. Jim mentioned that there has to be some level of cost affiliated with this service. No action item was made. Route Plan RFP Update on Route Plan Proposals and Darren said The Route Plan was issued. 3 respondents. The 11:50- Committee assembled and ruled out 1, leaving the 2 remaining Cathy/Darren Evaluation Committee Meetings 12:00 firms to be interviewed to focus on their previous experience with ACTION: ​Consultant Firm seasonal vs. resort town consulting experience. Recommendation to be taken to JIM LSC had more resort town consulting experience while KFH had more generalized experience. Darren further discussed what Park City had to say about their experience with these firms and they recommended LSC. Action Item: Jim made a motion to approve the LSC recommendation, and the motion carried unanimously. Teton Village Rd Update on the Board request for inclusion Seader said the outcome of the April 8th meeting was that the 12:00- Town did accept the County’s recommendation that the Town fund Summer of this topic to April 8 JIM Meeting and 12:20 this expansion. Expansion response to March 14 board request​ ​(link Darren includes original board letter & county Darren pointed out that this would be funded only until the end of Greg letter to town) FY 2019. The budget deadlines were then discussed as well as the risk of this not continuing to be funded by the County moving into FY 2020 meaning the increased service could potentially only be offered for 5 weeks. Darren mentioned if increasing service would actually alter the amount of traffic/transportation ways of the public in this section. Seader reminded Darren that the initial request for this was for an additional commuter line. Darren responded that what makes this commuter request line difficult is driver scheduling, and it is in the budget request and up to the Electeds to decide to fund this or not to fund it. Jim asked for the ridership statistics on the service to Teton Village last summer to which Darren responded it being low in comparison to winter on the ridership report. Cathy pointed out ridership is greater to Teton Village in the summer than spring, and that there are more people staying in Teton Village during the summer. Darren brought up that this initially started to encourage people to utilize Stilson. Seader said it’s up to START to get the word out to make this successful. Wes asked if operationally Darren would take a different path if this was funded for the entire summer or only 5 weeks. Darren confirmed that START is mobilizing to offer this service to the public. Should the funding for this service stop after 5 weeks due to funding, Darren said it would still have to run for those 5 weeks and START would need to make adjustments having to cancel this  service should it not be funded for FY 2020. ​No action item was made. WYDOT/FTA Update from staff for ​FY20 Grant Darren mentioned that each year more Federal funds are requested 12:20- than are actually received, and that amount typically runs out 9-10 Grant Submission(s) 12:25 months into the year. Currently receiving $2 million from the Authorization ACTION: Authorize START Director to Federal Government, but Darren does not foresee receiving more Resolutions submit Federal Grant Applications than that. Darren Action Item: Jim made a motion to authorize START Director to submit Federal Grant Applications, and the motion passed unanimously. Bus Shelter - IFQ IFQ Award for Bus Shelter Grant Darren said that 3 of these shelters could be provided, and possibly 12:25- a 4th. There are problems with one of the locations for a Bus Award ACTION: Recommend Award IFQ 12:30 Shelter at High School Rd and Corner Creek Drive due to size and Recommendation Vendor usage. Darren Action Item: Cathy made a motion to authorize the award for the Bus Shelter Grant. Jim seconded the motion, and the motion passed unanimously. Town Parking Jackson Parking Management Plan Darren provided an update that the final Jackson Parking 12:30- Management Plan will come out in the next week or two. This is Town update 12:40 being handled as a tiered project, and while nothing involves Staff/Darren ● START implications START at this time, should something along the lines of paid parking in town come up then they would bring us in. Paying attention as this plan continues to unfold incase a situation along the lines of future Park & Ride locations was suggested by Darren as well. Wes added that a focus for an efficient and effective transit system for employees is of importance as that does not currently exist for most of them. Jim suggested identifying certain parking lots for this. Wes continued to list issues that occur with this, and said the solution is with START and the ability to pick up employees. Microtransit was then mentioned by Darren as potentially being part of that solution. Creating a subcommittee for this was brought up by Cathy and Seader, and the Board agreed to continue discuss this topic at the meeting next month. . Follow-Up Changes to fares: Darren said out costs are increasing, and we haven’t adjusted fares 12:40- in a number of years. We need to start addressing each mode of Previous board ● What percentage of revenue is 12:50 service… as a service. The commuter lines are well established and requests our target? working as best they can at almost 50%. The Village and Stilson ● How do we get there? runs are the only other service that generates revenue. It brings a question if fares should be charged across the board or not. Park ● Fare Analysis every 2 years? City not charging fares to encourage ridership was used as an example. Darren asked what a Fare Analysis would entail and Seader responded that it would include a certain break down of services. Jim said it is a matter of public policy philosophy that should be dictated by the Electeds. No action item was made. New Business Jackson Hole Working Pre-WYDOT Seader reported that WYDOT asked for 1 or 2 START Board 12:50- members or staff to be part of this conversation on Tuesday, April Items for future meeting​ with interested stakeholders 12:55 23rd. agendas ● Tuesday, April 23, 5-6pm ● Wilson Community Schoolhouse Darren said that he will be attending, requested that Jeff Deal be present and predicts that it will be a round table discussion. Wes ● Transit Scope of Work said that he will be attending as well. WYDOT Hwy 22/390 project committee Darren mentioned he is concerned of them fighting anything containing HOV lanes. HOV does not exist anywhere in WY, and meeting (open to the public) that’s why consultants are being brought in. ● Wednesday, April 24, 8-5pm Cathy asked if this would impact the cost of the bridge in anyway. Darren responded that this is why it’s important to talk about HOV START joint board budget hearing: now in case this would alter any plans with the bridge. ● April 25, 9:30-10:30 ● County Chambers Seader said she will be present at the joint board budget hearing on April 25th. New Board Member Darren said a New Board Member is scheduled to be interviewed, Applicants/Interviews and that the information is online. Cathy, Jim and Seader then discussed a potential candidate named “Jared”. Public Comment Limit remarks to 5 minutes No public comment. 12:55- 1:00 Matters from ● County Liaison: Greg Epstein No matters from the Board. 1:00- Board ● Town Liaison: Pete Muldoon Larry was present in Pete’s absence. Wes said he spoke with Pete 1:10 ● Teton Valley Liaison: Doug Self and assured the Board not to feel like he is neglecting START. ● Matters from the Board Cathy would like to address dysfunction with our current paradigm to the RTA (words by Wes) at the next meeting. Darren expressed trying to find a transportation planner for this area has been challenging. Matters from Ridership Report​: March & Winter 18/19 Adjustments to some of the numbers in the press release are higher 1:10- than what was initially reported according to Darren. Staff 1:20 Cathy mentioned that we should celebrate this ridership report. Executive Session If needed (only matters related to real Not needed estate, personnel or litigation) Adjournment Next Board Meeting ● Review Wyoming formal meeting laws 1:20 ● May 9, 2019 with Audrey Cohen-Davis ● Town Council Chambers Board Workshop: John Heymann – Roles, Responsibilities, Communication, and Effective Strategic Process ● Thursday, June 20 ● Place? _____________________________ Courtney Schwartz, Administrative Assistant (Minutes Editor) _____________________________ Date The undersigned duly qualified and acting chairman of the Southern Teton Area Rapid Transit Board certifies that the foregoing is a true and correct copy of the minutes approved at a legally convened meeting of the Southern Teton Area Rapid Transit Board. ____________________________ Seadar Davis, Vice Chairwoman