City Council
Regular MeetingJacksonville, AR · May 19, 2016
Minutes
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 19, 2016
7:00 P.M. – 7:30 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on May 19, 2016 at the regular meeting place of the City Council.
Alderman Howard delivered the invocation and Mayor Fletcher led a
standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, McCleary, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith, and Howard answered ROLL CALL. Mayor Fletcher also answered
ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (1). Aldermen
Bolden was absent.
Others present for the meeting were: City Attorney Robert Bamburg,
Director of Administration Jim Durham, Human Resource Director Jill Ross,
Finance Director Cheryl Erkel, Parks Director Kevin House, Police Chief
Kenny Boyd, Fire Chief Alan Laughy, CDBG Director Theresa Watson, IT
Director Scott Rothlisberger, Planning Commission Chairman Jim Moore,
Planning Commissioner Patrick Thomas, Code Enforcement Officer Charlie
Jenkins, interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of April 21, 2016 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Ray that the minutes of the
regular City Council meeting of 21 April 2016 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTH REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman Elliott to approve the regular
monthly report for April 2016.
ADOPTION FEES/FINES $1,780.00
CONTRIBUTIONS 0.00
TOTALS $1,780.00
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Elliott to approve the regular
monthly report for April 2016 from the Jacksonville Fire Department,
reflecting a fire loss of $66,700.00 and a savings total of $263,300.00.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Elliott to approve the Regular
Monthly Report for April 2016 regarding annual crime statistical
comparisons.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 19, 2016
7:00 P.M. – 7:30 P.M.
Code Enforcement for April 2016
Assigned Calls 238
Self-Initiated Calls 669
Follow ups 606 Basketball Goals 7
Meetings/Court Hearings 8 Structures Inspected 0
Warnings Issued 26 Rental Properties Inspected 13
Notices/Letters Written 115 Properties Red Tagged 0
Vehicles Tagged 1 Search Warrants Served 0
Vehicles Towed 0 Structures Rehabbed 0
Lots posted 51 Structures Condemned 0
Signs removed 70 Houses Demolished by City 0
Trash cans tagged 0 Houses Demolished by Owner 0
Parking Violations 39 Tickets Issued 1
Grass Letters 133 Grass Mowed 36
REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Ray moved, seconded by Alderman Elliot to approve the regular
monthly report for April 2016.
PERMITS/LICENSE ISSUED INSPECTIONS PERFORMED
Building Permits 6 Building Inspections 24
Business Licenses 14 Electrical 34
Plumbing 36
HVACR 12
ROLL CALL: Aldermen: Elliott, McCleary, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith and Howard voted AYE. MOTION CARRIED.
WASTEWATER DEPARTMENTS:
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
GENERAL: ORDINANCE 1552 (#12-2016)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR PURCHASE OF COMPUTER
ENGINEERING, EQUIPMENT, HARDWARE, LICENSING, SOFTWARE, INSTALLATION, AND
WARRANTIES FOR THE CITY’S MAIL SERVER MIGRATION AND BACKUP SYSTEM; FOR
APPROPRIATE TRAINING AND ACCESS FOR DEPARTMENT REPRESENTATIVES; DECLARING
AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Sansing that Ordinance 1552 be
placed on FIRST READING.
IT Director Scott Rothlisberger related that the City’s mail server is in
predictive failure, clarifying that he would estimate 60 to 90 days
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 19, 2016
7:00 P.M. – 7:30 P.M.
before it fails. He stated that the server is 8 years old, running a 9
year old mail system. He pointed out that the important facts to
consider are age, importance of server, the redundancy, retention and
survivor-ability. He stated that it is the most important server because
of its use, and recovery would be difficult or impossible if it were to
go down. He explained that currently we have 45 days of back-up
retention, saying that if we lost the server right now he could not with
any confidence guarantee he could get any of the data back. He related
that the current back-up system has an end of life as of 2010. He noted
that he included an addendum to his original information regarding new
lease dates which had expired. He stated that the new lease agreement is
good until August 31st including a new quote that was dated today. He
explained the various components of the servers and back-up system. He
added that he is proposing to take the physical hardware, the mail server
and make it virtual, so if any of the hardware is lost the mail server
will survive. He stated that they would get a new server (Microsoft Data
Protection Manager) with up to 5-years of back-ups as opposed to 45 days.
He stated that he would be able to restore mailboxes and files in a
matter of seconds. He added that if any of the hardware is lost it could
be retrieved in minutes. He stated that the quote, lease agreement, and
the ClearPointe engineering fees comes to $88,091.78, adding that in
order to keep costs down CDW-G has agreed to a lease agreement that can
be paid off early without penalties. He clarified that it will keep cost
down and the City will have to pay a monthly payment on the hardware. He
added that unfortunately the engineering fees ($26,530.00) to make this
happen from ClearPointe will have to be paid up front. He answered that
ClearPointe will continue to manage the servers and back-ups; he related
that the City pays management fees on all the servers. He added that
with this plan the City will have to pay to have one more server managed.
He stated that instead of two systems being on one server they will now
have two servers so that will raise the management fees. He related that
ClearPointe has agreed not to increase the management fees this year,
however in 2017 it will go up if the City chooses to have ClearPointe
manage the back-up system.
In response to a question from Alderman McCleary, Director Scott
Rothlisberger answered that the transfer would be seamless. He explained
that the City is running in a Microsoft hyper-VM environment so if we
lose the hardware that the VM’s are parked on, they will roll over within
half a second. He then related that it would most likely take one weekend
to move the old mailboxes over to the new server, adding that a time
would have to be scheduled.
Mayor Fletcher clarified with Director Scott Rothlisberger that the
correct amount for waiving competitive bidding would be $88,091.78.
City Attorney Bamburg noted that the amount in Ordinance 1552 is
$149,201.41, which is the total of all figures provided to him.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 19, 2016
7:00 P.M. – 7:30 P.M.
Alderman Traylor questioned if the reason the amount is less is because
we are doing the lease option purchase regarding the HP part.
City Attorney Bamburg advised that the Ordinance amount should be changed
to state the new quoted amount of $88,091.78.
Alderman Traylor questioned if it is a lease purchase, does that verbiage
need to be included in the Ordinance as well.
City Attorney Bamburg stated that it is in there, saying that it is one
of the attachments; the hp document shows it as a lease with no
prepayment penalty.
ROLL CALL: Alderman Elliott, McCleary, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon
City Attorney Bamburg read the heading of Ordinance 1552.
Alderman Ray moved, seconded by Alderman Sansing to APPROVE Ordinance
1552 on FIRST READING and suspend the rules and place Ordinance 1552 on
SECOND READING.
Alderman Traylor moved, seconded by Alderman McCleary to AMEND Ordinance
1552 by changing the stated amount of $149,241.00 to $88,091.78 for all
costs associated with lease to purchase and acquisition of appropriate
computer engineering, equipment, hardware, licensing, software, support,
training, and warranties. ROLL CALL: Alderman Elliott, McCleary, Sansing,
Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0).
MOTION CARRIED.
ROLL CALL to approve First Reading and suspend the rules and place
Ordinance 1522 on Second Reading as AMENDED: Alderman Elliott, McCleary,
Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY
(0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1552.
Alderman Ray moved, seconded by Alderman McCleary to further suspend the
rules and place Ordinance 1552 on THIRD and FINAL READING as AMENDED.
In response to a question from Alderman Traylor, Director Scott
Rothlisberger answered that there are 317 active mailboxes, adding that
with purchase of the mail software they will get 25 licenses. Director
Scott Rothlisberger then confirmed with Alderman Traylor that all the
mailboxes are needed. He then stated that licenses for the 300 mailboxes
are significant, so he researched alternatives and the alternatives were
not any better.
ROLL CALL: Alderman Elliott, McCleary, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon
City Attorney Bamburg read the heading of Ordinance 1552.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 19, 2016
7:00 P.M. – 7:30 P.M.
Alderman Ray moved, seconded by Alderman McCleary that Ordinance 1552 be
APPROVED and ADOPTED. ROLL CALL: Alderman Elliott, Bolden, Sansing, Ray,
Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY (0). MOTION
CARRIED.
Alderman Ray moved, seconded by Alderman Sansing that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Alderman Elliott, Bolden,
Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY
(0). MOTION CARRIED.
ORDINANCE 1552 (#12-2016) APPROVED AND ADOPTED THIS 19th DAY OF MAY, 2016
b. Request to set Public Hearing regarding street name change from
Commerce Drive to Sig Sauer
Mayor Fletcher pulled the item from the agenda pending further
information.
Addition to Agenda: Promotion/recruitment video for the Jacksonville Fire
Department
Chief Laughy noted that the approximately 6 minute video was filmed by
Civil Service Commissioner Mark Evans for promotion of the Fire
Department.
The City Council viewed the video and it was noted that the video has
also been uploaded to the City website.
Mayor Fletcher stated that the City of Jacksonville is blessed to have
someone in the community of Mark Evans’ caliber and talent. He expressed
his appreciation. He noted that Lynette Culpepper’s young son, Keegan
who is dreaming of being a fireman when he grows up, was featured in the
video.
APPOINTMENTS: BOARD OF ADJUSTMENT
Alderman Traylor moved, seconded by Alderman Ray to approve the
reappointment of Art Brannen for a term to expire 2/05/2019. MOTION
CARRIED.
CIVIL SERVICE
Alderman Sansing moved, seconded by Alderman Ray to approve the
reappointment of Lauren Fowler for a term to expire 4/01/2022. MOTION
CARRIED.
ANNOUNCMENTS: Mayor Fletcher announced that City offices will be closed
Monday, May 30th in observance of Memorial Day and sanitation routes will
run one day late.
He then announced singer Brad Mount will be appearing at Westside Baptist
Church at 417 Dupree Drive, May 21st starting at 7:00 p.m.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 19, 2016
7:00 P.M. – 7:30 P.M.
Alderman Elliott announced that the major fundraiser for the Jacksonville
Boys and Girls Club will be held May 26th at the Community Center
beginning at 6:00 p.m.; speaker will be Steve “Wildman” Wilson. He
related that tickets are $50.00 per person. He encouraged everyone to
attend, noting the importance of this fundraiser for the Club.
Director of Administration Jim Durham introduced an item of business
regarding a new phone system for the Jacksonville Fire Department. He
stated that the City Council would need to offer some direction because
of the amount involved.
Alderman Elliott moved, seconded by Alderman Sansing to suspend the rules
and place the item of a new phone system for the Jacksonville Fire
Department on the agenda. MOTION CARRIED.
FIRE DEPARTMENT: New phone system
Director Scott Rothlisberger noted that he included information in the
agenda packets regarding quotes from Ritter Communications. He related
that the monthly payment to CenturyLink is approximately $1,068.00,
adding that Ritter Communications is willing to put in a new phone system
at the Central Fire Station and waive the installation costs. He stated
that the system would have 100Mbps Internet for $839.00 monthly. He
stated that CenturyLink had a quote of approximately $17,000.00 just to
install the equipment and Ritter Communications is waving the
installation fee.
Director Durham stated that it is not the monthly amount that needs to be
brought before City Council, it is the aggregate amount. The aggregate
amount that it will cost the City annually is above what can be approved
administratively. He stated that the City Council would need to approve
the change, explaining that the monthly amount of $839.00 is not
necessary to be approved but the overall 60 month contract for equipment
would need to be approved.
Mayor Fletcher stated that there is not a waiving competitive bidding
ordinance to offer the City Council to take action at this time.
Discussion ensued regarding issues with the current system and the
urgency of moving forward with this item of business.
Mayor Fletcher noted that it is hard to tell when something is going to
wear out, recognizing that the Fire Station is being remodeled, which
makes this an unfortunate time for this to come about.
Alderman Traylor noted that Ritter is still laying lines around
Jacksonville, questioning if they are ready to do this project.
Director Durham assured Alderman Traylor that Ritter is ready and able to
handle the project. He reiterated that it is not the monthly amount but
the 60 month contract that the City Council will need to approve.
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 19, 2016
7:00 P.M. – 7:30 P.M.
Mayor Fletcher stated that the ordinance waiving competitive bidding will
be brought back at the next regularly scheduled City Council meeting of
June 2, 2016.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:30 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
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Agenda
City Council of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
May 19,2016 7:00 p.m.
1. OPENING PRAYER: PAGES
2. ROLL CALL:
3. PRESENTATION OF Regular City Council Meeting
MINUTES: April 21, 2016
4. APPROVALS AND/OR Regular City Council Meeting
CORRECTION OF MINUTES: April 7, 2016
5. CONSENT AGENDA:
Animal Control: Regular Monthly ReporVApril
Public Works Director Jim Oakley
Fire Department: Regular Monthly ReporVApril
Fire Chief Alan Laughy
Police Department: Regular Monthly ReporVApril
Police Chief Kenny Boyd
Engineering Departnient: Regular Monthly ReporVApril
City Engineer Jay Whisker
WATER DEPARTMENT:
WASTEWATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT:
STREET DEPARTMENT:
SANITATION DEPARTMENT:
PARKS & REC. DEPT:
PLANNING COMMISSION:
14. GENERAL: a. ORDINANCE 1552 ( # I 2-2016)
Waiving Competitive Bidding for purchase
of computer engineering, equipment,
hardware, licensing, software, installation,
and warranties regarding mail server
migration and backup system; appropriate
training and access for department
representatives (Mayor Fletcher) 14-16
Request to set Public Hearing
regarding street name change from
Commerce Drive to Sig Sauer
(Mayor Fletcher)
City Council A G E N D A continued
Regular City Council Meeting
May 19, 2016
15. APPOINTMENTS: BOARD OF ADJUSTMENT
Reappointment of Art Brannen for a
term to expire 02/05/2019
CIVIL SERVICE
Reappointment of Lauren Fowler for a
term to expire 04/01/2022
16. ANNOUNCEMENTS: City Offices will be closed Monday,
May 3othin observance of Memorial Day
sanitation routes will run one day late.
ADJOURNMENT
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 21, 2016
6:30 P.M. - 6:48 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on April 21, 2016 at the regular meeting place of the City
Council. Alderman Bolden delivered the invocation and Mayor Fletcher led
a standing audience in the "Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, Bolden, Sansing, Ray, Mashburn, m ray lor, and
Twitty, Smith, and Howard answered ROLL CALL. Mayor Fletcher also answered
ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (1). Aldermen
McCleary was absent.
Others present for the meeting were: City Attorney Robert Bamburg,
Director of Administration Jim Durham, Human Resource Director Jill Ross,
Finance Director Cheryl Erkel, Public Works Director Jim Oakley, City
Engineer Jay Whisker, 911 Director Tabby Hughes, Parks Director Kevin
House, Police Chief Kenny Boyd, Fire Chief Alan Laughy, CDBG Director
Theresa Watson, IT Director Scott Rothlisberger, Les Collins, Johnny
Simpson, Annabelle Davis, Andy West, interested citizens, and members of
the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of April 7, 2016 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Ray that the minutes of the
regular City Council meeting of 17 March 2016 be APPROVED. MOTION
CARRIED .
CONSENT AGENDA: REGULAR MONTH REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman Bolden to approve the regular
monthly report for March 2016.
ADOPTION FEES/FINES $1,965.00
CONTRIBUTIONS 0.00
TOTALS $1,965.00
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Bolden to approve the regular
monthly report for March 2016 from the Jacksonville Fire Department,
reflecting a fire loss of $105,400.00 and a savings total of $305,000.00.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Bolden to approve the Regular
Monthly Report for March 2016 regarding annual crime statistical
comparisons.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 21, 2016
6:30 P.M. - 6:48 P.M.
Code Enforcement for March 2016
Assigned Calls 150
Self-Initiated Calls 634
Follow ups 523 Basketball Goals
MeetingsICourt Hearings 17 Structures Inspected
Warnings Issued 15 Rental Properties Inspected
NoticesILetters Written 52 Properties Red Tagged
Vehicles Tagged 0 Search Warrants Served
Vehicles Towed 0 Structures Rehabbed
Lots posted 0 Structures Condemned
Signs removed 100 Houses Demolished by City
Trash cans tagged 7 Houses Demolished by Owner
Parking Violations 9 Tickets Issued
Grass Letters 0 Grass Mowed
REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Ray moved, seconded by Alderman Bolden to approve the regular
monthly report for March 2016.
PERMITS/LICENSE ISSUED INSPECTIONS PERFORMED
Building Permits 13 Building Inspections 45
Business Licenses 14 Electrical 27
Plumbing 26
HVACR 15
ROLL CALL: Aldermen: Elliott, Bolden, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith and Howard voted AYE. MOTION CARRIED.
WASTEWATER DEPARTMENTS :
POLICE DEPARTMENT:
STREET DEPARTMENT :
SANITATION DEPARTMENT: ORDINANCE 1549 (#09-2016)
AN ORDINANCE WAIVING COMPETITIVE BIDDING BY THE CITY OF JACKSONVILLE,
ARKANSAS, FOR THE PURCHASE OF A USED SIDELOADER GARBAGE TRUCK FOR THE
SANITATION DEPARTMENT; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Elliott moved, seconded by Alderman Bolden that Ordinance 1549
be placed on FIRST READING.
Director of Public Works Jim Oakley stated that every garbage truck is in
the maintenance shop, explaining all three of the normal trucks broke
down, one had to be towed and two were drove to an outsource mechanic.
He continued saying that the two backup trucks are also down and in the
shop. He explained that the Sanitation Department is in dire need of an
active truck that they are requesting for purchase. He noted that a new
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 21, 2016
6:30 P.M. - 6:48 P.M.
truck has been ordered and it would take approximately five to six months
for delivery. He stated that if the truck were purchased new it would
cost $ 2 6 5 , 0 0 0 versus the requested $ 9 9 , 0 0 0 . 0 0 , saying that he feels the
price is fair market value.
ROLL CALL: Alderman Elliott, Bolden, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith and Howard voted AYE. NAY ( 0 ) . MOTION CARRIED. Whereupon
City Attorney Bamburg read the heading of Ordinance 1 5 4 9 .
Alderman Ray moved, seconded by Alderman Sansing to APPROVE Ordinance
1 5 4 9 on FIRST READING and suspend the rules and place Ordinance 1 5 4 9 on
SECOND READING.
Public Works Director Jim Oakley then answered Alderman Traylor that the
truck would be shipped on a trailer.
ROLL CALL: Alderman Elliott, Bolden, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith and Howard voted AYE. NAY ( 0 ) . MOTION CARRIED. Whereupon
City Attorney Bamburg read the heading of Ordinance 1 5 4 9 .
Alderman Ray moved, seconded by Alderman Bolden to further suspend the
rules and place Ordinance 1 5 4 9 on THIRD and FINAL READING. ROLL CALL:
Alderman Elliott, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, Smith,
and Howard voted AYE. NAY ( 0 ) . MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1 5 4 9 .
Alderman Ray moved, seconded by Alderman Bolden that Ordinance 1 5 4 9 ( # 0 9 -
20 1 6 ) be APPROVED and ADOPTED. ROLL CALL : Alderman El 1iott , Bolden,
ans sing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY
( 0 ) . MOTION CARRIED.
Alderman Ray moved, seconded by Alderman Bolden that the EMERGENCY CLAUSE
be approved and adopted. ROLL CALL: Alderman Elliott, Bolden, Sansing,
Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY ( 0 ) .
MOTION CARRIED.
ORDINANCE 1549 (#09-2016) APPROVED AND ADOPTED THIS 21St DAY OF APRIL,
2016
PARKS & RECREATION :
PLANNING COMMISSION: a. ORDINANCE 1150 (#lo-2016)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS
(GENERAL LOCATION: 308 & 312 VALENTINE ROAD); AMENDING ORDINANCE NOS. 213
AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND,
FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Elliott that Ordinance 1 5 5 0 be
placed on FIRST READING. ROLL CALL: Alderman Elliott, Bolden, Sansing,
Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY ( 0 ) .
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 21, 2016
6:30 P.M. - 6:48 P.M.
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1550.
Alderman Bolden moved, seconded by Alderman Mashburn to APPROVE Ordinance
1550 on FIRST READING and suspend the rules and place Ordinance 1550 on
SECOND READING.
In response to a question from Alderman Traylor, City Engineer Whisker
related that the property is located at the corner of Valentine and Noble
Roads, explaining that there are currently two older mobile homes on two
separate lots that are deteriorated and the petitioner is requesting to
replace those mobile homes with newer ones. He stated that the area is
zoned for single-family housing, explaining that he feels it was given
automatically when this property was annexed into the City. He then
clarified that only one mobile home will be placed on each lot.
Alderman Ray noted that there are no objections for the area residents.
ROLL CALL: Alderman Elliott, Bolden, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon
City Attorney Bamburg read the heading of Ordinance 1550.
Alderman Ray moved, seconded by Alderman Bolden to further suspend the
rules and place Ordinance 1550 on THIRD and FINAL READING. ROLL CALL:
Alderman Elliott, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, Smith,
and Howard voted AYE. NAY ( 0) . MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1550.
Alderman Ray moved, seconded by Alderman Bolden that Ordinance 1550 (#lo-
2016) be APPROVED and ADOPTED. ROLL CALL: Alderman Elliott, Bolden,
Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY
( 0) . MOTION CARRIED.
ORDINANCE 1550 (#lo-2016) APPROVED AND ADOPTED THIS 2lSt DAY OF APRIL,
2016
b. ORDINANCE 1151 (#11-2016)
AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS
(GENERAL LOCATION: 420 WEST HICKORY); AMENDING ORDINANCE NOS. 213 AND 238
AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR
OTHER PURPOSES.
Alderman Bolden moved, seconded by Alderman Sansing that Ordinance 1551
be placed on FIRST READING. ROLL CALL: Alderman Elliott, Bolden,
Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY
(0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1551.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 21, 2016
6:30 P.M. - 6:48 P.M.
Alderman Ray moved, seconded by Alderman Bolden to APPROVE Ordinance 1551
on FIRST READING and suspend the rules and place Ordinance 1551 on SECOND
READING .
City Engineer Whisker explained that the property is in a mixed-use zone
located on the corner of Hickory and Bailey. He stated that the former
owner was a beautician and the property was zoned commercial. He then
related that the current owner is selling it as residential and the buyer
is unable to get a mortgage without the property being rezoned to
residential.
ROLL CALL: Alderman Elliott, Bolden, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon
City Attorney Bamburg read the heading of Ordinance 1551.
Alderman Ray moved, seconded by Alderman Twitty to further suspend the
rules and place Ordinance 1551 on THIRD and FINAL READING. ROLL CALL:
Alderman Elliott, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, Smith,
and Howard voted AYE. NAY ( 0 ) . MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1551.
Alderman Ray moved, seconded by Alderman Bolden that Ordinance 1551 (#11-
2016) be APPROVED and ADOPTED. ROLL CALL: Alderman Elliott, Bolden,
Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY
(0). MOTION CARRIED.
ORDINANCE 1551 (#11-2016) APPROVED AND ADOPTED THIS 2lSt DAY OF APRIL,
2016
GENERAL: CDBG 5-Year Consolidated Plan, 2016 Annual Action Plan, and the
Analysis of Impediments to Fair Housing Choice
Alderman Ray and the City Council complimented Director Theresa Watson
regarding the amount of work and the excellence of her efforts regarding
the plans and analysis.
Mayor Fletcher stated that Director Watson facilitated the public
hearings that were involved in the process, complimenting her efforts.
Alderman Ray moved, seconded by Alderman Mashburn to approve the CDBG 5-
Year Consolidated Plan, 2016 Annual Action Plan, and Analysis of
Impediments to Fair Housing Choice. MOTION CARRIED.
APPOINTMENTS: WASTEWATER COMMISSION
Alderman Elliott moved, seconded by Alderman Twitty to approve the
reappointment of John Ferrell for a term to expire 4/20/2021. MOTION
CARRIED.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
APRIL 21, 2016
6:30 P.M. - 6:48 P.M.
ANNOUNCMENTS: Mayor Fletcher announced that the Citywide Cleanup would
be held Saturday, April 3oth at 9:00 a.m. at the Recycling Center located
at 1300 Marshall Road.
He then asked City Council members planning to attend the Municipal
League summer conference June 1 5 ~- ~ 17~" to notify Michelle for
registration.
Mayor Fletcher noted the importance of attending the public hearing
regarding the design plans for the 1-30 crossing. He related that public
comment has mostly been from a small group in Little Rock but pointed out
that most of the vehicle traffic using those roads will be motorist from
this area. He urged area residents to get involved and make
recommendations. He noted that there will be another public hearing on
April 26th at the Wyndham River Front Hotel starting at 5:15 p.m. He
stated that he is going to talk with Scott Bennett and try and have a
satellite hearing held in Jacksonville. He then noted that one of the
scarier aspects is for motorist making the transition from Hwy. 67/167
onto 1-40 and then onto 1-30, saying that it is probably the 5th busiest
interchange in the Country for truckers between Memphis and Little Rock.
He stated that part of the more favorable redesign would be for traffic
to continue on Hwy. 67/167 that flows into 1-30. He then related that
when the section around Jonesboro is completed this stretch of Hwy.
67/167 will become 1-30! which will allow the City to apply for more
Federal funding. He stated that it would make for a nicer drive with far
less congestion, making it also safer. He stated that Jacksonville,
Sherwood, Cabot, northern Pulaski County and Lonoke County have the most
to gain so there needs to be more public input.
AD JOUFWMENT : Without objection , Mayor Fletcher adjourned the meeting at
approximately 6:48 p.m. MOTION CARRIED.
Respectfully,
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
CITY OF JACKSONVILLE ANIMAL SHELTER
MONTHLY REPORT
REPORTING PERIOD: April-i 6
Jacksonville Animal Shelter
April 2016 Bite Cases
DECLARED
DOG/ OWNEW OWNEW FAMILY1 MEDICAL RABIES VICIOUS1
DATE CAT BREED NAME ADDRESS OTHER CARE VAC. CITY TAG DANGEROUS ACTION TAKEN1 COMMENTS
The Sh~hTzu from 1106
Highland got thru the fence and
ended up in the yard with the
Neighbors dog Shepherd at 1203 0vewiew.Thc
German Edward La Shih Shih Tzu was killed by the
04/18/16 DOG Shepherd Francis Gwatney Chevrolet Tzu mix YES NO N0 NO Shepherd
1 11
04/21/16 CAT DsH Dartmouth Cv
Resident:
Jason Coleman NO NIA NIA NO
Mr Coleman was trying to catch
the cat.The cat bit him on the
hand.The cat is in quarantine fol
10 days.
j ~ c , ? a O ~ I x , , c ~ AR. 9OU.IledmondRd.
Tacksonr.ille, 72076
FIRE & RESCUE SERVlCES (sol) 982-50118
Fax 982-0579
Alan Laughy, Chief
PRIDE. of the City!
17 May 2016
Honorable Gary Fletcher
Members of the Council
City of Jacksonville
Gentlemen & Ladies:
I respectfully submit a report o f Emergency Response Activity for the month of April 2016.
sN i nal Em l
Ambulance Responses classified as:
Transported Runs 220
Non-Transported Runs 114
Nationai Fire lncident Remrtinn Svstem INFIRS)
Estimated fire loss for the month: $66,700.00
Savings total for the month: $263,300.00
Rescue (313) Fire (7)
Rescue, EMS Call, other (51) Structure Fire (4)
Medical Assist (42) Mobile Property, Vehicle Fire (1)
EMS lncident (220) Natural Vegetation fire (1)
Special Outside Fire (1)
Service Call (29)
Person in Distress (6) Hazardous Condition, N o Fire (11)
Smoke, Odor Problem (3) Combustible/Flammable Spills/Leaks (2)
Public Service Assistance (17) ElectricalWiring/Equip Problem (7)
Unauthorized Burning (3) Accident, Potential Accident (2)
False Alarm (25) Good Intent Call (10)
False Alarm and False Call, other (5) Dispatched and Canceled En Route (7)
Malicious, Mischievous False Alarm (1) Wrong Location, No Emergency Found (1)
System or Detector Malfunction (11) Controlled Burning (2)
Unintentional System/Detector (8)
Special lncident Type (1)
Citizen Complaint (1)
Respectfully,
A//4/~
Alan Laughy, Chief
Jacksonville Fire & Rescue Services
May 5,2016 (~01)982-3191
To: Mayor Gary Fletcher & Jacksonville City Council
From: Chief Kenny M. Boyd
Re: JPD March 2016 Monthly Report
The following report of activities for the Jacksonville Police Department submitted for the month of
April 2016:
Topic 2016 2015
Total Complaint Calls 4,048 4,901
Homicide Reported
Homicide Cleared
Rapelsex Assault Reported 3 3
Rapelsex Assault Cleared 0 2
Robbery Reported
Robbery Cleared
Felony Assaults Reported 10
Felony Assaults Cleared 7
Burglary Reported
Burglary Cleared
Theft Reported
Theft Cleared
Vehicle Theft Reported 7
Vehicle Theft Cleared 2
Felony Cases Reported
Felony Cases Closed
Misd Cases Reported
Misd Caes Closed
Respectfully,
Chief Kenny M. Boyd
Chief of Police
JACKSONVILLE POLICE DEPARTMENT
COURAGE *INTEGRITY * PROFESSIONALISM
1400 Marshall Road
/oclrronvllle.Arkanrar 72076
501-981-0688
To: Chief Boyd
From: Code Enforcement
Please find below the Monthly Recap Report for the Code Enforcement Dept
for the Month of Apr-16
Assigned Calls 238
Self Initiated Calls
Follow Ups
Meetings/Court HearingsAttended
Warnings Issued 26
Tickets Issued
Notices / Letters Written
Vehicles Tagged
Vehicles Towed
Lots Posted
Signs Removed
Trash Cans Tagged
Basketball Goals
Structures Inspected 0
Rentals lnspected
Properties Red Tagged
Search Warrants Sewed
Structures Rehabbed
Structures Condemned 0
Houses Demo by City 0
Houses Demo by Owner
Parking Violations
Grass Letters
Grass Mowed
CITY OF JACKSONVILLE
To: Mayor Fletcher, Jacksonville City Council
From: Engineering Department
Please find below the consent agenda for the Engineering Department
ENGINEERING REPORT FOR APRIL 2016
PERMITSILICENSE ISSUED
Building Permits 6
Business License 14
INSPECTIONS PERFORMED
Building Inspections 24
Electrical 34
Plumbing 36
HVACR 12
ORDXMNCE NO. 1552(#I2 - 2016)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR PURCHASE OF
COMPUTER ENGINEERING EQUIPMENT, HARDWARE, LICENSING,
S O W A R E , INSTALLATION, AND WARRANTIES FOR THE CITY'S MAIL
SERVER MIGRA TION AND BACKUP SYSTEM; FOR APPROPRIA TE
TRAINING AND ACCESS FOR DEPARTMENT REPRESENTATIVE*
DECLARINGAN EMERGENCY;AND, FOR OTHER PURPOSES.
WHERGS after Eight (8) years using the current Mail Server and Backup
System for its City-wide email system, the City has found that the system is failing
regularly, is antiquated and unable to produce a fully redundant solution should the
system fail, is no longer properly supported, no longer meets the needs of the City,
and is likely to have a massive failure within a short timeframe. The importance of
efficient collection and distribution of business operations and data through email by
the City cannot be emphasized enough. To enhance efficient operation of ALL City
services, the City has researched and found appropriate improved Mail Server
Migration systems, the necessary engineering services required, and installation for
the hardware, licensing, and software through State Contract bidders that, together
with full support services from the City's Managed Service Provider, will provide the
City with up to date technology to insure and create a fully redundant Mail Server
system and survivability in the event of a full system failure; and,
WHEREAS said software services, related equipment and hardware, and the
necessary engineering services and training for such can be provided at a
competitive price through use of a State Contract Bidder, CDW-GI and the City's
current Managed Service Provider, ClearPointe, of Vernon Hills, Illinois and Little
Rock, Arkansas, respectively. CDW-G is a reliable source for said equipment,
hardware, licensing, and software and has agreed to furnish such at a reasonable
cost through a Lease to Purchase Agreement. As well, the Erlgineering fees for the
conversion and migration of the City's server and backup system can be better and
more efficiently provided by ol.lr long-time Managed Service Provider, ClearPointe.
As such, City ITstaff recommend waiver of competitive bidding and request that it
be allowed to contract with the appropriate entities as outlined on the attached
doc~~ments with CDW-GI HP, and ClearPointe for said services and systems in the
acquisition of necessary engineering, hardware, licensing, software, training, and
warranties required for a new Mail Server Migration and Backup System Refresh.
ORDINANCE NO, 1552(#I2 2016) -
PAGE TWO
NOW, THEREFOR6 BE IT ORDAINED AND ENACTED BY THE CITY
COUNCIL OF THE CITY OF JACKSONVILLE, ARK;ANSAS, THAT=
SECZION ONE: Competitive bidding for the purchase of a new
Mail Server and Backup System for its City-wide email system, related engineering,
equipment, hardware, licensing, software, support, training, and warranties for the
City would be costly and non-productive, making said competitive bidding unfeasible
and impractical.
SECTION TWO= Competitive bidding is hereby waived, pursuantto
ACA 914-58-383, to authorize contracting for a Mail Server and Backup System for
its City-wide email system related computer engineering, equipment, hardware,
licensing, software, support, training, and warranties. Authorization is hereby given
to the Mayor to enter into contract with CDW-G, Hewlett Packard, and ClearPointe
for said services and systems in the acquisition of necessary engineering, hardware,
licensing, software, training, and warranties required for a new Mail Server Migration
and Backup System Refresh, all for a cost not to exceed One Hundred Forty-nine
Thousand Two Hundred One and 41/100 Dollars ($149,201.41), including applicable
tax. Authorization is also granted to the Mayor and/or lT Director, Scott
Rothlisberger, to enter into the appropriate documents for the Lease to Purchase
and acquisition of the appropriate computer engineering, equipment, hardware,
licensing, software, support, training, and warranties from CDW-G, Inc. of Vernon
Hills, Illinois, and ClearPointe, of Little Rock, Arkansas, to acquire the needed
computer engineering, equipment, hardware, licensing, software, support, training,
and warranties.
SECTION THREE: All Ordinances, parts of Ordinances, or previous
actions taken by said Council in conflict herewith are hereby repealed to the extent
of such conflict.
SECTION FOUR: This Ordinance, necessary for the continued
efficient delivery of public services and for the benefit, health, safety, and welfare of
the citizens of Jacksonville, should be implemented immediately. Therefore, an
emergency is hereby declared, and this Ordinance shall be in force and effect from
and after its date of passage.
ORDINANCE NO. 1552(#I2 2016)-
PAGE THREE
APPROVED AND ADOPTED THIS DA Y OF MA Y, 2016.
CITY OFJACKSONVILLE, ARM NSAS
ATTEST:
SUSAN DA V . CITY CLERK
APPROVED AS TO FORM:
ROBERT E BAMBURG, CITYATTORNEY
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