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City Council

Regular Meeting

Jacksonville, AR · July 7, 2016

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Minutes

CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 7, 2016 7:00 P.M. – 7:11 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in regular session on July 7, 2016 at the regular meeting place of the City Council. Alderman Bolden delivered the invocation and Mayor Fletcher led a standing audience in the “Pledge of Allegiance” to the flag. ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Ray, Traylor, Twitty, and Howard answered ROLL CALL. Mayor Fletcher also answered ROLL CALL declaring a quorum. PRESENT EIGHT (8), ABSENT (2). Aldermen Mashburn and Smith were absent. Others present for the meeting were: City Attorney Robert Bamburg, Director of Administration Jim Durham, Human Resource Director Jill Ross, Police Chief Kenny Boyd, Fire Chief Alan Laughy, CDBG Director Theresa Watson, IT Director Scott Rothlisberger, Public Works Director Jim Oakley, City Engineer Jay Whisker, Alderman Elect Les Collins, Planning Commission Chairman Jim Moore, Planning Commissioner Patrick Thomas, Bob Stroud, interested citizens, and members of the press. PRESENTATION OF MINUTES: Mayor Fletcher presented the minutes of the regular City Council meeting of June 2, 2016 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Howard moved, seconded by Alderman Bolden that the minutes of the regular City Council meeting of 2 June 2016 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Ray moved, seconded by Alderman Sansing to approve the Regular Monthly Report for May 2016 regarding annual crime statistical comparisons. Code Enforcement for May 2016 Assigned Calls 207 Self-Initiated Calls 500 Follow ups 587 Basketball Goals 2 Meetings/Court Hearings 15 Structures Inspected 0 Warnings Issued 37 Rental Properties Inspected 2 Notices/Letters Written 85 Properties Red Tagged 0 Vehicles Tagged 6 Search Warrants Served 0 Vehicles Towed 2 Structures Rehabbed 0 Lots posted 38 Structures Condemned 0 Signs removed 65 Houses Demolished by City 0 Trash cans tagged 5 Houses Demolished by Owner 0 Parking Violations 53 Tickets Issued 3 Grass Letters 56 Grass Mowed 56 1 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 7, 2016 7:00 P.M. – 7:11 P.M. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Ray moved, seconded by Alderman Sansing to approve the regular monthly report for May 2016 from the Jacksonville Fire Department, reflecting a fire loss of $350.00 and a savings total of $485,000.00. REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT Alderman Ray moved, seconded by Alderman Sansing to approve the regular monthly report for May 2016. PERMITS/LICENSE ISSUED INSPECTIONS PERFORMED Building Permits 15 Building Inspections 24 Business Licenses 7 Electrical 34 Plumbing 28 HVACR 14 REGULAR MONTH REPORT/ANIMAL CONTROL Alderman Ray moved, seconded by Alderman Sansing to approve the regular monthly report for May 2016. ADOPTION FEES/FINES $2,130.00 CONTRIBUTIONS 0.00 TOTALS $2,130.00 ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Ray, Traylor, Twitty, and Howard voted AYE. MOTION CARRIED. WASTEWATER DEPARTMENTS: WATER DEPARTMENT: FIRE DEPARTMENT: POLICE DEPARTMENT: PUBLIC HEARING a. ORDINANCE 1554 (#14-2016) AN ORDINANCE CONDEMNING A STRUCTURE AND REAL PROPERTY AT THE LOCATION NOTED BELOW IN JACKSONVILLE, ARKANSAS, FOR STRUCTURAL DEFECTS, DEFICIENCIES, AND PUBLIC HAZARD CONDITIONS; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Mayor Fletcher opened the public hearing at approximately 7:02 p.m. Police Chief Boyd stated the property is located at 144 North Avenue. He related the process started back in 2013, explaining the owner appealed to the Board of Adjustment and was allowed 45 days to remedy the problem and it has not been done. He added the owner is an over the road truck driver who had a post office box in Cave City, however the mail is being returned now. He continued adding that it is unsure where he resides currently. He explained that the property backs up to Graham Road, noting that the house is structurally unsound. He stated that the roof is very fragile. He offered photographs of the property. He then explained that 2 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 7, 2016 7:00 P.M. – 7:11 P.M. they have received bids and the costs would be between $28,000 to $32,000 to have the building demolished. He related that he is partnering with CDBG to help with funding. With no else to speak, Mayor Fletcher closed the public hearing at approximately 7:05 p.m. Alderman Elliott moved, seconded by Alderman McCleary that Ordinance 1554 be placed on FIRST READING. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Ray, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1554. Alderman Sansing moved, seconded by Alderman Traylor to APPROVE Ordinance 1554 on FIRST READING and suspend the rules and place Ordinance 1554 on SECOND READING. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Ray, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1554. Alderman Elliott moved, seconded by Alderman McCleary to further suspend the rules and place Ordinance 1554 on THIRD and FINAL READING. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Ray, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1554. Alderman Elliott moved, seconded by Alderman Ray that Ordinance 1554 be APPROVED and ADOPTED. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Ray, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman McCleary moved, seconded by Alderman Traylor that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Ray, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED. ORDINANCE 1554 (#14-2016) APPROVED AND ADOPTED THIS 7th DAY OF JULY, 2016 b. Presentation JAG Grant Chief Boyd related that each year the Department of Justice sets aside money for law enforcement agencies, adding that it is based on crime statistics. He stated that the City of Jacksonville received a grant this year in the amount of $20,830.00, which will be used to purchase two storage buildings for the Public Safety Building. He explained that the storage buildings will be used to store files that are currently being stored at the former facility. He added that these files have to be maintained in order to keep compliance with the City’s 10-year record retention ordinance. He related that the Police Department started in late 2008 with the paperless process, explaining that they are trying to vacate the main street building. He then stated that they would also 3 CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING JULY 7, 2016 7:00 P.M. – 7:11 P.M. purchase 7 tasers to include batteries and holsters, 6 body cameras, and 3 mole vest for the canine officers. He stated that the total purchase of these items comes to $20,910.00, adding that the difference will come from his departmental budget. In response to a question from Alderman Traylor, Chief Boyd stated that they are going to store the files that are going to be able to be destroyed each year. He then stated that just the criminal investigation files alone are going to complete those two storage buildings. He then noted that there are also files being stored in the jail cell area at the old building. STREET DEPARTMENT: Request to accept bids for the Asphalt Overlay Program Alderman Elliott moved, seconded by Alderman Sansing to accept the low bid from Cranford Construction in the amount of $228,682.19. MOTION CARRIED. SANITATION DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION: GENERAL: APPOINTMENTS: ANNOUNCMENTS: ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at approximately 7:30 p.m. MOTION CARRIED. Respectfully, ________________________ _________________________ Susan L. Davitt MAYOR GARY FLETCHER City Clerk-Treasurer 4

Agenda

City Council of Jacksonville, Arkansas AGENDA Regular City Council Meeting July 7, 2016 7:00 p.m. 1. OPENING PRAYER: PAGES 2. ROLL CALL: 3. PRESENTA1-ION OF Regular City Council Meeting MINUTES: May 19,2016 1-7 4. APPROVALS AND/OR Regular City Council Meeting CORRECTION OF MINUTES: June 2,2016 5. CONSENT AGENDA: Police Department: Regular Monthly ReporVJune Police Chief Kenny Boyd Fire Department: Regular Monthly ReporVJune Fire Chief Alan Laughy Errgineering Department: Regular Monthly ReporVJune City Engineer Jay Whisker Aninial Cor~trolDepartment: Regular Monthly ReporVJune Public Works Director Jim Oakley 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: a. PUBLIC HEARING ORDINANCE 1554 (#14-2016) Condemning a structure located at 144 North Avenue regarding defects and deficiencies (Mayor Fletcher) 15-17 b. PRESENTATION for JAG grant public comments welcomed (Mayor Fletcher) 10. STREET DEPARTMENT: Request to accept Bid: Asphalt Overlay (Mayor Fletcher) 11. SANITATION DEPARTMENT: 12. PARKS & REC. DEPT: 13. PLANNING COMMISSION: 14. GENERAL: 15. APPOINTMENTS: 16. ANNOUNCEMENTS: ADJOURNMENT CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 19, 2016 7:00 P.M. - 7:30 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in regular session on May 19, 2016 at the regular meeting place of the City Council. Alderman Howard delivered the invocation and Mayor Fletcher led a standing audience in the 'Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Elliott, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard answered ROLL CALL. Mayor Fletcher also answered ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (1). Aldermen Bolden was absent. Others present for the meeting were: City Attorney Robert Bamburg, Director of Administration Jim Durham, Human Resource Director Jill Ross, Finance Director Cheryl Erkel, Parks Director Kevin House, Police Chief Kenny Boyd, Fire Chief Alan Laughy, CDBG Director Theresa Watson, IT Director Scott Rothlisberger, Planning Commission Chairman Jim Moore, Planning Commissioner Patrick Thomas, Code Enforcement Officer Charlie Jenkins, interested citizens, and members of the press. PRESENTATION OF MINUTES: Mayor Fletcher presented the minutes of the regular City Council meeting of April 21, 2016 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Howard moved, seconded by Alderman Ray that the minutes of the regular City Council meeting of 7 April 2016 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTH REPORT/ANIMAL CONTROL Alderman Ray moved, seconded by Alderman Elliott to approve the regular monthly report for April 2016. ADOPTION FEES/FINES $1,780.00 CONTRIBUTIONS 0.00 TOTALS $1,780.00 REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Ray moved, seconded by Alderman Elliott to approve the regular monthly report for April 2016 from the Jacksonville Fire Department, reflecting a fire loss of $66,700.00 and a savings total of $263,300.00. REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Ray moved, seconded by Alderman Elliott to approve the Regular Monthly Report for April 2016 regarding annual crime statistical comparisons. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 19, 2016 7:00 P.M. - 7:30 P.M. Code Enforcement for April 2016 Assigned Calls 238 Self-Initiated Calls 669 Follow ups 606 Basketball Goals ~eetings/CourtHearings 8 Structures Inspected Warnings Issued 26 Rental Properties Inspected Notices/Letters Written 115 Properties Red Tagged Vehicles Tagged 1 Search Warrants Served Vehicles Towed 0 Structures Rehabbed Lots posted 51 Structures Condemned Signs removed 70 Houses Demolished by City Trash cans tagged 0 Houses Demolished by Owner Parking Violations 39 Tickets Issued Grass Letters 133 Grass Mowed REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT Alderman Ray moved, seconded by Alderman Elliot to approve the regular monthly report for April 2016. PERMITS/LICENSE ISSUED INSPECTIONS PERFORMED Building Permits 6 Building Inspections 24 Business Licenses 14 Electrical 34 Plumbing 36 HVACR 12 ROLL CALL: Aldermen: Elliott, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. MOTION CARRIED. WASTEWATER DEPARTMENTS : WATER DEPARTMENT : FIRE DEPARTMENT POLICE DEPARTMENT : STREET DEPARTMENT: SANITATION DEPARTMENT: GENERAL: ORDINANCE 1552 (#12-2016) AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR PURCHASE OF COMPUTER ENGINEERING, EQUIPMENT, HARDWARE, LICENSING, SOFTWARE, INSTALLATION, AND WARRANTIES FOR THE CITY S MAIL SERVER MIGRATION AND BACKUP SYSTEM; FOR APPROPRIATE TRAINING AND ACCESS FOR DEPARTMENT REPRESENTATIVES; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Alderman Ray moved, seconded by Alderman Sansing that Ordinance 1552 be placed on FIRST READING. IT Director Scott Rothlisberger related that the City's mail server is in predictive failure, clarifying that he would estimate 60 to 90 days CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 19, 2016 7:00 P.M. - 7:30 P.M. before it fails. He stated that the server is 8 years old, running a 9 year old mail system. He pointed out that the important facts to consider are age, importance of server, the redundancy, retention and survivor-ability. He stated that it is the most important server because of its use, and recovery would be difficult or impossible if it were to go down. He explained that currently we have 45 days of back-up retention, saying that if we lost the server right now he could not with any con£idence guarantee he could get any of the data back. He related that the current back-up system has an end of life as of 2010. He noted that he included an addendum to his original information regarding new lease dates which had expired. He stated that the new lease agreement is good until August 31Stincluding a new quote that was dated today. He explained the various components of the servers and back-up system. He added that he is proposing to take the physical hardware, the mail server and make it virtual, so if any of the hardware is lost the mail server will survive. He stated that they would get a new server (Microsoft Data Protection Manager) with up to 5-years of back-ups as opposed to 45 days. He stated that he would be able to restore mailboxes and files in a matter of seconds. He added that if any of the hardware is lost it could be retrieved in minutes. He stated that the quote, lease agreement, and the ClearPointe engineering fees comes to $88,091.78, adding that in order to keep costs down CDW-G has agreed to a lease agreement that can be paid off early without penalties. He clarified that it will keep cost down and the City will have to pay a monthly payment on the hardware. He added that unfortunately the engineering fees ($26,530.00) to make this happen from ClearPointe will have to be paid up front. He answered that ClearPointe will continue to manage the servers and back-ups; he related that the City pays management fees on all the servers. He added that with this plan the City will have to pay to have one more server managed. He stated that instead of two systems being on one server they will now have two servers so that will raise the management fees. He related that ClearPointe has agreed not to increase the management fees this year, however in 2017 it will go up if the City chooses to have ClearPointe manage the back-up system. In response to a question from Alderman McCleary, Director Scott Rothlisberger answered that the transfer would be seamless. He explained that the City is running in a Microsoft hyper-VM environment so if we lose the hardware that the VM1s are parked on, they will roll over within half a second. He then related that it would most likely take one weekend to move the old mailboxes over to the new server, adding that a time would have to be scheduled. Mayor Fletcher clarified with Director Scott Rothlisberger that the correct amount for waiving competitive bidding would be $88,091.78. City Attorney Bamburg noted that the amount in Ordinance 1552 is $149,201.41, which is the total of all figures provided to him. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 19, 2016 7:00 P.M. - 7:30 P.M. Alderman Traylor questioned if the reason the amount is less is because we are doing the lease option purchase regarding the HP part. City Attorney Bamburg advised that the Ordinance amount should be changed to state the new quoted amount of $88,091.78. Alderman Traylor questioned if it is a lease purchase, does that verbiage need to be included in the Ordinance as well. City Attorney Bamburg stated that it is in there, saying that it is one of the attachments; the hp document shows it as a lease with no prepayment penalty. ROLL CALL: Alderman Elliott, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1552. Alderman Ray moved, seconded by Alderman Sansing to APPROVE Ordinance 1552 on FIRST READING and suspend the rules and place Ordinance 1552 on SECOND READING. Alderman Traylor moved, seconded by Alderman McCleary to AMEND Ordinance 1552 by changing the stated amount of $149,241.00 to $88,091.78 for all costs associated with lease to purchase and acquisition of appropriate computer engineering, equipment, hardware, licensing, software, support, training, and warranties. ROLL CALL: Alderman Elliott, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. ROLL CALL to approve First Reading and suspend the rules and place Ordinance 1522 on Second Reading as AMENDED: Alderman Elliott, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1552. Alderman Ray moved, seconded by Alderman McCleary to further suspend the rules and place Ordinance 1552 on THIRD and FINAL READING as AMENDED. In response to a question from Alderman Traylor, Director Scott Rothlisberger answered that there are 317 active mailboxes, adding that with purchase of the mail software they will get 25 1icense.s. Director Scott Rothlisberger then confirmed with Alderman Traylor that all the mailboxes are needed. He then stated that licenses for the 300 mailboxes are significant, so he researched alternatives and the alternatives were not any better. ROLL CALL: Alderman Elliott, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1552. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 19, 2016 7:00 P.M. - 7:30 P.M. Alderman Ray moved, seconded by Alderman McCleary that Ordinance 1 5 5 2 be APPROVED and ADOPTED. ROLL CALL: Alderman Elliott, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY ( 0 ) . MOTION CARRIED. Alderman Ray moved, seconded by Alderman Sansing that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alderman Elliott, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY ( 0 ) . MOTION CARRIED. ORDINANCE 1552 (#12-2016) APPROVED AND ADOPTED THIS lgthDAY OF MAY, 2016 b. Request to set Public Hearing regarding street name change from Commerce Drive to Sig Sauer Mayor Fletcher pulled the item from the agenda pending further information. Addition to Agenda: Promotion/recruitment video for the Jacksonville Fire Department Chief Laughy noted that the approximately 6 minute video was filmed by Civil Service Commissioner Mark Evans for promotion of the Fire Department. The City Council viewed the video and it was noted that the video has also been uploaded to the City website. Mayor Fletcher stated that the City of Jacksonville is blessed to have someone in the community of Mark Evans' caliber and talent. He expressed his appreciation. He noted that Lynette Culpepper's young son, Keegan who is dreaming of being a fireman when he grows up, was featured in the video. APPOINTMENTS: BOARD OF ADJUSTMENT Alderman Traylor moved, seconded by Alderman Ray to approve the reappointment of Art Brannen for a term to expire 2/05/2019. MOTION CARRIED. CIVIL SERVICE Alderman Sansing moved, seconded by Alderman Ray to approve the reappointment of Lauren Fowler for a term to expire 4/01/2022. MOTION CARRIED. ANNOUNCMENTS: Mayor Fletcher announced that City offices will be closed Monday, May 3 o t h in observance of Memorial Day and sanitation routes will run one day late. He then announced singer Brad Mount will be appearing at Westside Baptist Church at 4 1 7 Dupree Drive, May 21St starting at 7 : 0 0 p.m. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 19, 2016 7:00 P.M. - 7:30 P.M. Alderman Elliott announced that the major fundraiser for the Jacksonville Boys and Girls Club will be held May 26th at the Community Center beginning at 6:00 p.m.; speaker will be Steve "Wildman" Wilson. He related that tickets are $50.00 per person. He encouraged everyone to attend, noting the importance of this fundraiser for the Club. Director of Administration Jim Durham introduced an item of business regarding a new phone system for the Jacksonville Fire Department. He stated that the City Council would need to offer some direction because of the amount involved. Alderman Elliott moved, seconded by Alderman Sansing to suspend the rules and place the item of a new phone system for the Jacksonville Fire Department on the agenda. MOTION CARRIED. FIRE DEPARTMENT: New phone system Director Scott Rothlisberger noted that he included information in the agenda packets regarding quotes from Ritter Communications. He related that the monthly payment to CenturyLink is approximately $1,068.00, adding that Ritter Communications is willing to put in a new phone system at the Central Fire Station and waive the installation costs. He stated that the system would have lOOMbps Internet for $839.00 monthly. He stated that CenturyLink had a quote of approximately $17,000.00 just to install the equipment and Ritter Communications is waving the installation fee. Director Durham stated that it is not the monthly amount that needs to be brought before City Council, it is the aggregate amount. The aggregate amount that it will cost the City annually is above what can be approved administratively. He stated that the City Council would need to approve the change, explaining that the monthly amount of $839.00 is not necessary to be approved but the overall 60 month contract for equipment would need to be approved. Mayor Fletcher stated that there is not a waiving competitive bidding ordinance to offer the City Council to take action at this time. Discussion ensued regarding issues with the current system and the urgency of moving forward with this item of business. Mayor Fletcher noted that it is hard to tell when something is going to wear out, recognizing that the Fire Station is being remodeled, which makes this an unfortunate time for this to come about. Alderman Traylor noted that Ritter is still laying lines around Jacksonville, questioning if they are ready to do this project. Director Durham assured Alderman Traylor that Ritter is ready and able to handle the project. He reiterated that it is not the monthly amount but the 60 month contract that the City Council will need to approve. CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MAY 19, 2016 7:00 P.M. - 7:30 P.M. Mayor Fletcher stated that the ordinance waiving competitive bidding will be brought back at the next regularly scheduled City Council meeting of June 2, 2016. ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at approximately 7:30 p.m. MOTION CARRIED. Respectfully, Susan L. Davitt MAYOR GARY FLETCHER City Clerk-Treasurer June 6,2016 To: Mayor Gary Fletcher & Jacksonville City Council From: Chief Kenny M. Boyd Re: JPD May 2016 Monthly Report 'The following report o f activities for the Jacksonville Police Department submitted for the month o f May 2016: Topic Total Complaint Calls 4,010 4.632 Homicide Reported 0 Homicide Cleared 0 Rapelsex Assault Reported 3 Rapelsex Assault Cleared 2 Robbery Reported Robbery Cleared Felony Assaults Reported 24 Felony Assaults Cleared is Burglary Reported Burglary Cleared Theft Reported Theft Cleared Vehicle Theft Reported 9 Vehicle Theft Cleared 1 Felony Cases Reported Felony Cases Closed Misd Cases Reported Misd Cases Closed Respectfully, Chief Kenny M. Boyd Chief of Police JACKSONVILLE POLICE DEPARTMENT COURAGE * INTEGRITY * PROFESSIONALISM Police Chlef 1400 Manhall Rmd Kenny M. 80pt Jackronvllle,Arkansas 72076 501-982-0688 To: Chief Boyd From: Code Enforcement Please find below the Monthly Recap Report for the Code Enforcement Dept for the Month of May-16 Asslgned Calls 207 Self Initiated Calls 500 Follow Ups Meetings/Court HearingsAttended Warnings Issued Tickets Issued Notices / Letters Written Vehicles Tagged Vehicles Towed Lots Posted Signs Removed Trash Cans Tagged Basketball Goals 2 Structures Inspected Rentals lnspected Properties Red Tagged Search Warrants Served Structures Rehabbed Structures Condemned Houses Demo by City 0 Houses Demo by Owner Parking Vlolations Grass Letters Grass Mowed J A C , ~ O ~ ? ? ~ , C 900EK. Redmond Rd. Jacksonville, AR. 72076 FIRE cYr RESCUE SERVICES (501) 982-5048 Fax 982-0579 Alan Laughy, Chief PRIDE of the City! 10 June 2016 Honorable Gary Fletcher Members of the Council City of Jacksonville Gentlemen & Ladies: I respectfully submit a report of Emergency Response Activity for the month of MAY 2016. National Ementencv Medical Service Information Svstem INEMSIS) Ambulance Responses classified as: Transported Runs 216 Non-Transported Runs 120 National Fire lncident Reportine Svstem (NFIRS1 Estimated fire loss for the month: $350.00 Savings total for the month: $485,000.00 Rescue (319) Fire (9) Rescue, EMS Call, other (42) Fire, other (1) Medical Assist (20) Structure Fire (2) EMS lncident (257) Mobile Property/Vehicle Fire (4) Outside Rubbish Fire (1) Service Call (23) Special Outside Fire (1) Service Call, other (1) Person in Distress (7) Hazardous Condition, No Fire (6) Smoke/Odor Problem (1) Flammable Gas/Liquid Condition, other (1) Public Service Assistance (11) Combustible/Flammable Spills/Leaks (2) Unauthorized Burning (3) Chemical Reiease/Reaction/Toxic Cond (1) ElectricalWiring/Equip Problem (1) False Alarm (18) Accident, Potential Accident (1) False Alarm and False Call, other (4) System or Detector Malfunction (5) Good Intent Call (7) Unintentional System/Detector (9) Dispatched and Canceled En Route (6) Steam/Gas Mistaken for Smoke (1) Respectfully, &ghy;gr"),,J Jacksonville Fire & escue Services CITY OF JACKSONVILLE To: Mayor Fletcher, Jacksonville City Council From: Engineering Department Please find below the consent agenda for the Engineering Department ENGINEERING REPORT FOR MAY 2016 PERMlTSlLlCENSE ISSUED Building Permits 15 Business License 7 INSPEC'TIONS PERFORMED Building Inspections 24 Electrical 34 Plumbing 28 HVACR 14 CITY OF JACKSONVILLE ANIMAL SHELTER MONTHLY REPORT REPORTING PERIOD: Jacksonville Animal Sheiter A ~ r i l 2 0 1 6Bite Cases DECLARED DOG1 OWNEW OWNEW FAMILY1 MEDICAL RABIES VICIOUS1 DATE CAT BREED NAME ADDRESS OTHER CARE VAC. CITY TAG DANGEROUS ACTION TAKEN1 COMMENTS The boys were playing in the backyard.Someone let the dog out and Rosevelt started to scream.The dog bit him on the Friend : right arm and leg.The dog was 05/12/16 DOG Weimeraner Holly Holland 25 Preston Ct Rosevelt Wilson NO NO NO NO in quarantine for 10 days The neighbor was mowing his yard.The dog came in his yard and bit him on the left leg.The Engl~sh Neighbor: dog was in quarantine for 10 05/19/16 DOG Bulldog Theo Turner 912 Sorrels Ron Knox NO YES NO N0 days The neighbor was helping to get the dog in the car.When he wanted to pick up the dog,the Mickey Neighbor : dog bit him on the right arm.The Husky mix Grunnagle 2714 Grayfox Ln William Joplin YES YES N0 NO dog is in quarantine for 10 days. ORDINANCE NO. 1554(#I4 2016) - AN ORDINANCE CONDEMNING A STRUCTURE AND REAL PROPERTY AT THE LOCXRON NOTED BELOW I N JACKSONVILLE, ARM NSAS, FOR STRUCTURAL DEFECTS, DEFICIENCIES AND PUBLIC HA= RD CONDITIONS; DECLARINGAN EMERGENCY;AND, FOR OTHER PURPOSES WHEREAS,after conducting a Public Hearing addressing the structi~reand real property at the following street address, located within the City limits of Jacksonville and owned by the party stated below, it is hereby declared that said property constitutes a health and safety hazard to the general public due to the lack of structural soundness, dilapidated facility, and/or non-compliant conditions existing in and about the property. The real property, owner, and any other interested party(ies) of record are as follows: Pro~erhrAddress Parcel / Leclal Descri~tion Record Prouerhr Ownem 144 IVorth Ave. Lot 479, Sunnyside Hills Addition, City of Jacksonville, Jack Krepps Pulaski County, Arkansas. Pulaski Parcel 12J0690048200 WHEREAS, despite repeated notices and demand, said property owner and/or interested parties have failed to repair their respective properties, str~~ctl-rres, and/or remove the deteriorated elements so as to eliminate public health and safety hazards and bring said properties within compliance with applicable provisions of the Jacksonville Muriicipal Code. NOW, THEREFORE,BEIT ORDAINEDBY THE CTTYCOUNCIL OF THE CITY OFJACKSONVILLE,ARMINSAS: SECTION ONE: I n accordance with ACA 514-56-201 et. al. and Jacksonville Municipal Code fj 8.26.010 et. seq., the above mentioned real properties located at the respective property addresses as stated above, together with any structural improvements located thereon, are hereby declared to each constitute a separate nuisance to the health and safety of the citizens of Jacksonville and are hereby condemned. Ordinance No. 1554(#I4 2016) - Page Two The City Council hereby directs Code Enforcement Ofice to provide notice to the property owner and any and all other interested party(ies) [mortgagors (if applicable)] that, if said structure and real property are not repaired and/or the health and safety hazards removed from said property so as to bring said property into corr~pliancewith applicable provisions of the Jacksonville Municipal Code within Thirty (30) days from ,the date of passage of this Ordinance, the structure and improvements on said real property cited above will be cleared and razed. All structures and nuisances shall be removed so as to eliminate any health or safety hazards to the general public, and ,the cost for doing so shall be assessed against the owner(s) of said real property. SECTION W O : I f the City of Jacksonville is required to undertake and/or complete the necessary removal of hazardous conditions from the real properties in question, the City shall bill the record property owner(s) of the respective real property involved for collection of all reasonable costs incurred to undertake and complete the removal of said hazardous conditions on that property. Further, City oficials are hereby authorized to request said amounts be collected by the Pulaski County Tax Collector through a lien against said property(ies) or any other manner allowed by law should the owner(s) fail to timely pay said costs and amounts due. SECTION THREE: Should any part(s) of this Ordinance be declared invalid for any reason, no other part(s) of the Ordinance shall be affected thereby. SECTION FOUR: All Ordinances or parts of Ordinances in conflict herewith are hereby repealed to the extent of such con,l'lict. SECTION FIVE: Because passage of this Ordinance is necessary for public health, peace, and safety of the citizens of Jacksonville, an emergency is hereby declared. Thus, this Ordinance shall be in full force and effect irrlniediately upon and after passage. Ordiitsnce No. 1554 (#I4 2016)- Page Three APPROVED AND ADOPTED THIS DA Y OF JUL Y, 2016. CITY OF JACKSONVYZL i , ARM NSAS GARY FLETCHER/ MA YOR SUSAN DA V I n , CITY CLERK APPROVED AS TO FORM: CITY OF JACKSONVILLE BID TABULATION SHEET PROJECT NAME: BID NUMBER: JAX16-004 Ashpalt Overlay Program DEPT: Street DATE: 612012016 TIME: 10:OOam TABULATED BY: CE OPENED BY: Mayor Fletcher CRANFORD CONSTRUCTION COMPANY $228,682.19 X XXX REDSTONE CONSTRUCTION GROUP, INC $267,452.15 X

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