City Council
Regular MeetingJacksonville, AR · July 7, 2016
Minutes
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 7, 2016
7:00 P.M. – 7:11 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on July 7, 2016 at the regular meeting place of the City Council.
Alderman Bolden delivered the invocation and Mayor Fletcher led a
standing audience in the “Pledge of Allegiance” to the flag.
ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Ray, Traylor,
Twitty, and Howard answered ROLL CALL. Mayor Fletcher also answered ROLL
CALL declaring a quorum. PRESENT EIGHT (8), ABSENT (2). Aldermen Mashburn
and Smith were absent.
Others present for the meeting were: City Attorney Robert Bamburg,
Director of Administration Jim Durham, Human Resource Director Jill Ross,
Police Chief Kenny Boyd, Fire Chief Alan Laughy, CDBG Director Theresa
Watson, IT Director Scott Rothlisberger, Public Works Director Jim
Oakley, City Engineer Jay Whisker, Alderman Elect Les Collins, Planning
Commission Chairman Jim Moore, Planning Commissioner Patrick Thomas, Bob
Stroud, interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of June 2, 2016 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Bolden that the minutes of
the regular City Council meeting of 2 June 2016 be APPROVED. MOTION
CARRIED.
CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing to approve the Regular
Monthly Report for May 2016 regarding annual crime statistical
comparisons.
Code Enforcement for May 2016
Assigned Calls 207
Self-Initiated Calls 500
Follow ups 587 Basketball Goals 2
Meetings/Court Hearings 15 Structures Inspected 0
Warnings Issued 37 Rental Properties Inspected 2
Notices/Letters Written 85 Properties Red Tagged 0
Vehicles Tagged 6 Search Warrants Served 0
Vehicles Towed 2 Structures Rehabbed 0
Lots posted 38 Structures Condemned 0
Signs removed 65 Houses Demolished by City 0
Trash cans tagged 5 Houses Demolished by Owner 0
Parking Violations 53 Tickets Issued 3
Grass Letters 56 Grass Mowed 56
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 7, 2016
7:00 P.M. – 7:11 P.M.
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing to approve the regular
monthly report for May 2016 from the Jacksonville Fire Department,
reflecting a fire loss of $350.00 and a savings total of $485,000.00.
REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Ray moved, seconded by Alderman Sansing to approve the regular
monthly report for May 2016.
PERMITS/LICENSE ISSUED INSPECTIONS PERFORMED
Building Permits 15 Building Inspections 24
Business Licenses 7 Electrical 34
Plumbing 28
HVACR 14
REGULAR MONTH REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman Sansing to approve the regular
monthly report for May 2016.
ADOPTION FEES/FINES $2,130.00
CONTRIBUTIONS 0.00
TOTALS $2,130.00
ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Ray, Traylor,
Twitty, and Howard voted AYE. MOTION CARRIED.
WASTEWATER DEPARTMENTS:
WATER DEPARTMENT:
FIRE DEPARTMENT:
POLICE DEPARTMENT: PUBLIC HEARING
a. ORDINANCE 1554 (#14-2016)
AN ORDINANCE CONDEMNING A STRUCTURE AND REAL PROPERTY AT THE LOCATION
NOTED BELOW IN JACKSONVILLE, ARKANSAS, FOR STRUCTURAL DEFECTS,
DEFICIENCIES, AND PUBLIC HAZARD CONDITIONS; DECLARING AN EMERGENCY; AND,
FOR OTHER PURPOSES.
Mayor Fletcher opened the public hearing at approximately 7:02 p.m.
Police Chief Boyd stated the property is located at 144 North Avenue. He
related the process started back in 2013, explaining the owner appealed
to the Board of Adjustment and was allowed 45 days to remedy the problem
and it has not been done. He added the owner is an over the road truck
driver who had a post office box in Cave City, however the mail is being
returned now. He continued adding that it is unsure where he resides
currently. He explained that the property backs up to Graham Road, noting
that the house is structurally unsound. He stated that the roof is very
fragile. He offered photographs of the property. He then explained that
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CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 7, 2016
7:00 P.M. – 7:11 P.M.
they have received bids and the costs would be between $28,000 to $32,000
to have the building demolished. He related that he is partnering with
CDBG to help with funding.
With no else to speak, Mayor Fletcher closed the public hearing at
approximately 7:05 p.m.
Alderman Elliott moved, seconded by Alderman McCleary that Ordinance 1554
be placed on FIRST READING. ROLL CALL: Alderman Elliott, Bolden,
McCleary, Sansing, Ray, Traylor, Twitty, and Howard voted AYE. NAY (0).
MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1554.
Alderman Sansing moved, seconded by Alderman Traylor to APPROVE Ordinance
1554 on FIRST READING and suspend the rules and place Ordinance 1554 on
SECOND READING. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing,
Ray, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION CARRIED.
Whereupon City Attorney Bamburg read the heading of Ordinance 1554.
Alderman Elliott moved, seconded by Alderman McCleary to further suspend
the rules and place Ordinance 1554 on THIRD and FINAL READING. ROLL CALL:
Alderman Elliott, Bolden, McCleary, Sansing, Ray, Traylor, Twitty, and
Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney
Bamburg read the heading of Ordinance 1554.
Alderman Elliott moved, seconded by Alderman Ray that Ordinance 1554 be
APPROVED and ADOPTED. ROLL CALL: Alderman Elliott, Bolden, McCleary,
Sansing, Ray, Traylor, Twitty, and Howard voted AYE. NAY (0). MOTION
CARRIED.
Alderman McCleary moved, seconded by Alderman Traylor that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Alderman Elliott, Bolden,
McCleary, Sansing, Ray, Traylor, Twitty, and Howard voted AYE. NAY (0).
MOTION CARRIED.
ORDINANCE 1554 (#14-2016) APPROVED AND ADOPTED THIS 7th DAY OF JULY, 2016
b. Presentation JAG Grant
Chief Boyd related that each year the Department of Justice sets aside
money for law enforcement agencies, adding that it is based on crime
statistics. He stated that the City of Jacksonville received a grant
this year in the amount of $20,830.00, which will be used to purchase two
storage buildings for the Public Safety Building. He explained that the
storage buildings will be used to store files that are currently being
stored at the former facility. He added that these files have to be
maintained in order to keep compliance with the City’s 10-year record
retention ordinance. He related that the Police Department started in
late 2008 with the paperless process, explaining that they are trying to
vacate the main street building. He then stated that they would also
3
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
JULY 7, 2016
7:00 P.M. – 7:11 P.M.
purchase 7 tasers to include batteries and holsters, 6 body cameras, and
3 mole vest for the canine officers. He stated that the total purchase
of these items comes to $20,910.00, adding that the difference will come
from his departmental budget.
In response to a question from Alderman Traylor, Chief Boyd stated that
they are going to store the files that are going to be able to be
destroyed each year. He then stated that just the criminal investigation
files alone are going to complete those two storage buildings. He then
noted that there are also files being stored in the jail cell area at the
old building.
STREET DEPARTMENT: Request to accept bids for the Asphalt Overlay Program
Alderman Elliott moved, seconded by Alderman Sansing to accept the low
bid from Cranford Construction in the amount of $228,682.19. MOTION
CARRIED.
SANITATION DEPARTMENT:
PARKS & RECREATION:
PLANNING COMMISSION:
GENERAL:
APPOINTMENTS:
ANNOUNCMENTS:
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:30 p.m. MOTION CARRIED.
Respectfully,
________________________ _________________________
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
4
Agenda
City Council of Jacksonville, Arkansas
AGENDA
Regular City Council Meeting
July 7, 2016 7:00 p.m.
1. OPENING PRAYER: PAGES
2. ROLL CALL:
3. PRESENTA1-ION OF Regular City Council Meeting
MINUTES: May 19,2016 1-7
4. APPROVALS AND/OR Regular City Council Meeting
CORRECTION OF MINUTES: June 2,2016
5. CONSENT AGENDA:
Police Department: Regular Monthly ReporVJune
Police Chief Kenny Boyd
Fire Department: Regular Monthly ReporVJune
Fire Chief Alan Laughy
Errgineering Department: Regular Monthly ReporVJune
City Engineer Jay Whisker
Aninial Cor~trolDepartment: Regular Monthly ReporVJune
Public Works Director Jim Oakley
6. WATER DEPARTMENT:
7. WASTEWATER DEPARTMENT:
8. FIRE DEPARTMENT:
9. POLICE DEPARTMENT: a. PUBLIC HEARING
ORDINANCE 1554 (#14-2016)
Condemning a structure located at
144 North Avenue regarding defects
and deficiencies (Mayor Fletcher) 15-17
b. PRESENTATION for JAG grant
public comments welcomed
(Mayor Fletcher)
10. STREET DEPARTMENT: Request to accept Bid: Asphalt
Overlay (Mayor Fletcher)
11. SANITATION DEPARTMENT:
12. PARKS & REC. DEPT:
13. PLANNING COMMISSION:
14. GENERAL:
15. APPOINTMENTS:
16. ANNOUNCEMENTS:
ADJOURNMENT
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 19, 2016
7:00 P.M. - 7:30 P.M.
REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE
The City Council of the City of Jacksonville, Arkansas met in regular
session on May 19, 2016 at the regular meeting place of the City Council.
Alderman Howard delivered the invocation and Mayor Fletcher led a
standing audience in the 'Pledge of Allegiance" to the flag.
ROLL CALL: Aldermen: Elliott, McCleary, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith, and Howard answered ROLL CALL. Mayor Fletcher also answered
ROLL CALL declaring a quorum. PRESENT NINE (9), ABSENT (1). Aldermen
Bolden was absent.
Others present for the meeting were: City Attorney Robert Bamburg,
Director of Administration Jim Durham, Human Resource Director Jill Ross,
Finance Director Cheryl Erkel, Parks Director Kevin House, Police Chief
Kenny Boyd, Fire Chief Alan Laughy, CDBG Director Theresa Watson, IT
Director Scott Rothlisberger, Planning Commission Chairman Jim Moore,
Planning Commissioner Patrick Thomas, Code Enforcement Officer Charlie
Jenkins, interested citizens, and members of the press.
PRESENTATION OF MINUTES:
Mayor Fletcher presented the minutes of the regular City Council meeting
of April 21, 2016 for approval and/or correction at the next regularly
scheduled City Council meeting.
APPROVAL AND/OR CORRECTION OF MINUTES:
Alderman Howard moved, seconded by Alderman Ray that the minutes of the
regular City Council meeting of 7 April 2016 be APPROVED. MOTION CARRIED.
CONSENT AGENDA: REGULAR MONTH REPORT/ANIMAL CONTROL
Alderman Ray moved, seconded by Alderman Elliott to approve the regular
monthly report for April 2016.
ADOPTION FEES/FINES $1,780.00
CONTRIBUTIONS 0.00
TOTALS $1,780.00
REGULAR MONTHLY REPORT/FIRE DEPARTMENT
Alderman Ray moved, seconded by Alderman Elliott to approve the regular
monthly report for April 2016 from the Jacksonville Fire Department,
reflecting a fire loss of $66,700.00 and a savings total of $263,300.00.
REGULAR MONTHLY REPORT/POLICE DEPARTMENT
Alderman Ray moved, seconded by Alderman Elliott to approve the Regular
Monthly Report for April 2016 regarding annual crime statistical
comparisons.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 19, 2016
7:00 P.M. - 7:30 P.M.
Code Enforcement for April 2016
Assigned Calls 238
Self-Initiated Calls 669
Follow ups 606 Basketball Goals
~eetings/CourtHearings 8 Structures Inspected
Warnings Issued 26 Rental Properties Inspected
Notices/Letters Written 115 Properties Red Tagged
Vehicles Tagged 1 Search Warrants Served
Vehicles Towed 0 Structures Rehabbed
Lots posted 51 Structures Condemned
Signs removed 70 Houses Demolished by City
Trash cans tagged 0 Houses Demolished by Owner
Parking Violations 39 Tickets Issued
Grass Letters 133 Grass Mowed
REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT
Alderman Ray moved, seconded by Alderman Elliot to approve the regular
monthly report for April 2016.
PERMITS/LICENSE ISSUED INSPECTIONS PERFORMED
Building Permits 6 Building Inspections 24
Business Licenses 14 Electrical 34
Plumbing 36
HVACR 12
ROLL CALL: Aldermen: Elliott, McCleary, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith and Howard voted AYE. MOTION CARRIED.
WASTEWATER DEPARTMENTS :
WATER DEPARTMENT :
FIRE DEPARTMENT
POLICE DEPARTMENT :
STREET DEPARTMENT:
SANITATION DEPARTMENT:
GENERAL: ORDINANCE 1552 (#12-2016)
AN ORDINANCE WAIVING COMPETITIVE BIDDING FOR PURCHASE OF COMPUTER
ENGINEERING, EQUIPMENT, HARDWARE, LICENSING, SOFTWARE, INSTALLATION, AND
WARRANTIES FOR THE CITY S MAIL SERVER MIGRATION AND BACKUP SYSTEM; FOR
APPROPRIATE TRAINING AND ACCESS FOR DEPARTMENT REPRESENTATIVES; DECLARING
AN EMERGENCY; AND, FOR OTHER PURPOSES.
Alderman Ray moved, seconded by Alderman Sansing that Ordinance 1552 be
placed on FIRST READING.
IT Director Scott Rothlisberger related that the City's mail server is in
predictive failure, clarifying that he would estimate 60 to 90 days
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 19, 2016
7:00 P.M. - 7:30 P.M.
before it fails. He stated that the server is 8 years old, running a 9
year old mail system. He pointed out that the important facts to
consider are age, importance of server, the redundancy, retention and
survivor-ability. He stated that it is the most important server because
of its use, and recovery would be difficult or impossible if it were to
go down. He explained that currently we have 45 days of back-up
retention, saying that if we lost the server right now he could not with
any con£idence guarantee he could get any of the data back. He related
that the current back-up system has an end of life as of 2010. He noted
that he included an addendum to his original information regarding new
lease dates which had expired. He stated that the new lease agreement is
good until August 31Stincluding a new quote that was dated today. He
explained the various components of the servers and back-up system. He
added that he is proposing to take the physical hardware, the mail server
and make it virtual, so if any of the hardware is lost the mail server
will survive. He stated that they would get a new server (Microsoft Data
Protection Manager) with up to 5-years of back-ups as opposed to 45 days.
He stated that he would be able to restore mailboxes and files in a
matter of seconds. He added that if any of the hardware is lost it could
be retrieved in minutes. He stated that the quote, lease agreement, and
the ClearPointe engineering fees comes to $88,091.78, adding that in
order to keep costs down CDW-G has agreed to a lease agreement that can
be paid off early without penalties. He clarified that it will keep cost
down and the City will have to pay a monthly payment on the hardware. He
added that unfortunately the engineering fees ($26,530.00) to make this
happen from ClearPointe will have to be paid up front. He answered that
ClearPointe will continue to manage the servers and back-ups; he related
that the City pays management fees on all the servers. He added that
with this plan the City will have to pay to have one more server managed.
He stated that instead of two systems being on one server they will now
have two servers so that will raise the management fees. He related that
ClearPointe has agreed not to increase the management fees this year,
however in 2017 it will go up if the City chooses to have ClearPointe
manage the back-up system.
In response to a question from Alderman McCleary, Director Scott
Rothlisberger answered that the transfer would be seamless. He explained
that the City is running in a Microsoft hyper-VM environment so if we
lose the hardware that the VM1s are parked on, they will roll over within
half a second. He then related that it would most likely take one weekend
to move the old mailboxes over to the new server, adding that a time
would have to be scheduled.
Mayor Fletcher clarified with Director Scott Rothlisberger that the
correct amount for waiving competitive bidding would be $88,091.78.
City Attorney Bamburg noted that the amount in Ordinance 1552 is
$149,201.41, which is the total of all figures provided to him.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 19, 2016
7:00 P.M. - 7:30 P.M.
Alderman Traylor questioned if the reason the amount is less is because
we are doing the lease option purchase regarding the HP part.
City Attorney Bamburg advised that the Ordinance amount should be changed
to state the new quoted amount of $88,091.78.
Alderman Traylor questioned if it is a lease purchase, does that verbiage
need to be included in the Ordinance as well.
City Attorney Bamburg stated that it is in there, saying that it is one
of the attachments; the hp document shows it as a lease with no
prepayment penalty.
ROLL CALL: Alderman Elliott, McCleary, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon
City Attorney Bamburg read the heading of Ordinance 1552.
Alderman Ray moved, seconded by Alderman Sansing to APPROVE Ordinance
1552 on FIRST READING and suspend the rules and place Ordinance 1552 on
SECOND READING.
Alderman Traylor moved, seconded by Alderman McCleary to AMEND Ordinance
1552 by changing the stated amount of $149,241.00 to $88,091.78 for all
costs associated with lease to purchase and acquisition of appropriate
computer engineering, equipment, hardware, licensing, software, support,
training, and warranties. ROLL CALL: Alderman Elliott, McCleary, Sansing,
Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0).
MOTION CARRIED.
ROLL CALL to approve First Reading and suspend the rules and place
Ordinance 1522 on Second Reading as AMENDED: Alderman Elliott, McCleary,
Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY
(0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of
Ordinance 1552.
Alderman Ray moved, seconded by Alderman McCleary to further suspend the
rules and place Ordinance 1552 on THIRD and FINAL READING as AMENDED.
In response to a question from Alderman Traylor, Director Scott
Rothlisberger answered that there are 317 active mailboxes, adding that
with purchase of the mail software they will get 25 1icense.s. Director
Scott Rothlisberger then confirmed with Alderman Traylor that all the
mailboxes are needed. He then stated that licenses for the 300 mailboxes
are significant, so he researched alternatives and the alternatives were
not any better.
ROLL CALL: Alderman Elliott, McCleary, Sansing, Ray, Mashburn, Traylor,
Twitty, Smith, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon
City Attorney Bamburg read the heading of Ordinance 1552.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 19, 2016
7:00 P.M. - 7:30 P.M.
Alderman Ray moved, seconded by Alderman McCleary that Ordinance 1 5 5 2 be
APPROVED and ADOPTED. ROLL CALL: Alderman Elliott, Bolden, Sansing, Ray,
Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY ( 0 ) . MOTION
CARRIED.
Alderman Ray moved, seconded by Alderman Sansing that the EMERGENCY
CLAUSE be approved and adopted. ROLL CALL: Alderman Elliott, Bolden,
Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY
( 0 ) . MOTION CARRIED.
ORDINANCE 1552 (#12-2016) APPROVED AND ADOPTED THIS lgthDAY OF MAY, 2016
b. Request to set Public Hearing regarding street name change from
Commerce Drive to Sig Sauer
Mayor Fletcher pulled the item from the agenda pending further
information.
Addition to Agenda: Promotion/recruitment video for the Jacksonville Fire
Department
Chief Laughy noted that the approximately 6 minute video was filmed by
Civil Service Commissioner Mark Evans for promotion of the Fire
Department.
The City Council viewed the video and it was noted that the video has
also been uploaded to the City website.
Mayor Fletcher stated that the City of Jacksonville is blessed to have
someone in the community of Mark Evans' caliber and talent. He expressed
his appreciation. He noted that Lynette Culpepper's young son, Keegan
who is dreaming of being a fireman when he grows up, was featured in the
video.
APPOINTMENTS: BOARD OF ADJUSTMENT
Alderman Traylor moved, seconded by Alderman Ray to approve the
reappointment of Art Brannen for a term to expire 2/05/2019. MOTION
CARRIED.
CIVIL SERVICE
Alderman Sansing moved, seconded by Alderman Ray to approve the
reappointment of Lauren Fowler for a term to expire 4/01/2022. MOTION
CARRIED.
ANNOUNCMENTS: Mayor Fletcher announced that City offices will be closed
Monday, May 3 o t h in observance of Memorial Day and sanitation routes will
run one day late.
He then announced singer Brad Mount will be appearing at Westside Baptist
Church at 4 1 7 Dupree Drive, May 21St starting at 7 : 0 0 p.m.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 19, 2016
7:00 P.M. - 7:30 P.M.
Alderman Elliott announced that the major fundraiser for the Jacksonville
Boys and Girls Club will be held May 26th at the Community Center
beginning at 6:00 p.m.; speaker will be Steve "Wildman" Wilson. He
related that tickets are $50.00 per person. He encouraged everyone to
attend, noting the importance of this fundraiser for the Club.
Director of Administration Jim Durham introduced an item of business
regarding a new phone system for the Jacksonville Fire Department. He
stated that the City Council would need to offer some direction because
of the amount involved.
Alderman Elliott moved, seconded by Alderman Sansing to suspend the rules
and place the item of a new phone system for the Jacksonville Fire
Department on the agenda. MOTION CARRIED.
FIRE DEPARTMENT: New phone system
Director Scott Rothlisberger noted that he included information in the
agenda packets regarding quotes from Ritter Communications. He related
that the monthly payment to CenturyLink is approximately $1,068.00,
adding that Ritter Communications is willing to put in a new phone system
at the Central Fire Station and waive the installation costs. He stated
that the system would have lOOMbps Internet for $839.00 monthly. He
stated that CenturyLink had a quote of approximately $17,000.00 just to
install the equipment and Ritter Communications is waving the
installation fee.
Director Durham stated that it is not the monthly amount that needs to be
brought before City Council, it is the aggregate amount. The aggregate
amount that it will cost the City annually is above what can be approved
administratively. He stated that the City Council would need to approve
the change, explaining that the monthly amount of $839.00 is not
necessary to be approved but the overall 60 month contract for equipment
would need to be approved.
Mayor Fletcher stated that there is not a waiving competitive bidding
ordinance to offer the City Council to take action at this time.
Discussion ensued regarding issues with the current system and the
urgency of moving forward with this item of business.
Mayor Fletcher noted that it is hard to tell when something is going to
wear out, recognizing that the Fire Station is being remodeled, which
makes this an unfortunate time for this to come about.
Alderman Traylor noted that Ritter is still laying lines around
Jacksonville, questioning if they are ready to do this project.
Director Durham assured Alderman Traylor that Ritter is ready and able to
handle the project. He reiterated that it is not the monthly amount but
the 60 month contract that the City Council will need to approve.
CITY OF JACKSONVILLE
REGULAR CITY COUNCIL MEETING
MAY 19, 2016
7:00 P.M. - 7:30 P.M.
Mayor Fletcher stated that the ordinance waiving competitive bidding will
be brought back at the next regularly scheduled City Council meeting of
June 2, 2016.
ADJOURNMENT: Without objection, Mayor Fletcher adjourned the meeting at
approximately 7:30 p.m. MOTION CARRIED.
Respectfully,
Susan L. Davitt MAYOR GARY FLETCHER
City Clerk-Treasurer
June 6,2016
To: Mayor Gary Fletcher & Jacksonville City Council
From: Chief Kenny M. Boyd
Re: JPD May 2016 Monthly Report
'The following report o f activities for the Jacksonville Police Department submitted for the month o f
May 2016:
Topic
Total Complaint Calls 4,010 4.632
Homicide Reported 0
Homicide Cleared 0
Rapelsex Assault Reported 3
Rapelsex Assault Cleared 2
Robbery Reported
Robbery Cleared
Felony Assaults Reported 24
Felony Assaults Cleared is
Burglary Reported
Burglary Cleared
Theft Reported
Theft Cleared
Vehicle Theft Reported 9
Vehicle Theft Cleared 1
Felony Cases Reported
Felony Cases Closed
Misd Cases Reported
Misd Cases Closed
Respectfully,
Chief Kenny M. Boyd
Chief of Police
JACKSONVILLE POLICE DEPARTMENT
COURAGE * INTEGRITY * PROFESSIONALISM
Police Chlef 1400 Manhall Rmd
Kenny M. 80pt Jackronvllle,Arkansas 72076
501-982-0688
To: Chief Boyd
From: Code Enforcement
Please find below the Monthly Recap Report for the Code Enforcement Dept
for the Month of May-16
Asslgned Calls 207
Self Initiated Calls 500
Follow Ups
Meetings/Court HearingsAttended
Warnings Issued
Tickets Issued
Notices / Letters Written
Vehicles Tagged
Vehicles Towed
Lots Posted
Signs Removed
Trash Cans Tagged
Basketball Goals 2
Structures Inspected
Rentals lnspected
Properties Red Tagged
Search Warrants Served
Structures Rehabbed
Structures Condemned
Houses Demo by City 0
Houses Demo by Owner
Parking Vlolations
Grass Letters
Grass Mowed
J A C , ~ O ~ ? ? ~ , C 900EK. Redmond Rd.
Jacksonville, AR. 72076
FIRE cYr RESCUE SERVICES (501) 982-5048
Fax 982-0579
Alan Laughy, Chief
PRIDE of the City!
10 June 2016
Honorable Gary Fletcher
Members of the Council
City of Jacksonville
Gentlemen & Ladies:
I respectfully submit a report of Emergency Response Activity for the month of MAY 2016.
National Ementencv Medical Service Information Svstem INEMSIS)
Ambulance Responses classified as:
Transported Runs 216
Non-Transported Runs 120
National Fire lncident Reportine Svstem (NFIRS1
Estimated fire loss for the month: $350.00
Savings total for the month: $485,000.00
Rescue (319) Fire (9)
Rescue, EMS Call, other (42) Fire, other (1)
Medical Assist (20) Structure Fire (2)
EMS lncident (257) Mobile Property/Vehicle Fire (4)
Outside Rubbish Fire (1)
Service Call (23) Special Outside Fire (1)
Service Call, other (1)
Person in Distress (7) Hazardous Condition, No Fire (6)
Smoke/Odor Problem (1) Flammable Gas/Liquid Condition, other (1)
Public Service Assistance (11) Combustible/Flammable Spills/Leaks (2)
Unauthorized Burning (3) Chemical Reiease/Reaction/Toxic Cond (1)
ElectricalWiring/Equip Problem (1)
False Alarm (18) Accident, Potential Accident (1)
False Alarm and False Call, other (4)
System or Detector Malfunction (5) Good Intent Call (7)
Unintentional System/Detector (9) Dispatched and Canceled En Route (6)
Steam/Gas Mistaken for Smoke (1)
Respectfully,
&ghy;gr"),,J
Jacksonville Fire & escue Services
CITY OF JACKSONVILLE
To: Mayor Fletcher, Jacksonville City Council
From: Engineering Department
Please find below the consent agenda for the Engineering Department
ENGINEERING REPORT FOR MAY 2016
PERMlTSlLlCENSE ISSUED
Building Permits 15
Business License 7
INSPEC'TIONS PERFORMED
Building Inspections 24
Electrical 34
Plumbing 28
HVACR 14
CITY OF JACKSONVILLE ANIMAL SHELTER
MONTHLY REPORT
REPORTING PERIOD:
Jacksonville Animal Sheiter
A ~ r i l 2 0 1 6Bite Cases
DECLARED
DOG1 OWNEW OWNEW FAMILY1 MEDICAL RABIES VICIOUS1
DATE CAT BREED NAME ADDRESS OTHER CARE VAC. CITY TAG DANGEROUS ACTION TAKEN1 COMMENTS
The boys were playing in the
backyard.Someone let the dog
out and Rosevelt started to
scream.The dog bit him on the
Friend : right arm and leg.The dog was
05/12/16 DOG Weimeraner Holly Holland 25 Preston Ct Rosevelt Wilson NO NO NO NO in quarantine for 10 days
The neighbor was mowing his
yard.The dog came in his yard
and bit him on the left leg.The
Engl~sh Neighbor: dog was in quarantine for 10
05/19/16 DOG Bulldog Theo Turner 912 Sorrels Ron Knox NO YES NO N0 days
The neighbor was helping to get
the dog in the car.When he
wanted to pick up the dog,the
Mickey Neighbor : dog bit him on the right arm.The
Husky mix Grunnagle 2714 Grayfox Ln William Joplin YES YES N0 NO dog is in quarantine for 10 days.
ORDINANCE NO. 1554(#I4 2016) -
AN ORDINANCE CONDEMNING A STRUCTURE AND REAL
PROPERTY AT THE LOCXRON NOTED BELOW I N
JACKSONVILLE, ARM NSAS, FOR STRUCTURAL DEFECTS,
DEFICIENCIES AND PUBLIC HA= RD CONDITIONS;
DECLARINGAN EMERGENCY;AND, FOR OTHER PURPOSES
WHEREAS,after conducting a Public Hearing addressing the structi~reand
real property at the following street address, located within the City limits of
Jacksonville and owned by the party stated below, it is hereby declared that said
property constitutes a health and safety hazard to the general public due to the lack
of structural soundness, dilapidated facility, and/or non-compliant conditions existing
in and about the property. The real property, owner, and any other interested
party(ies) of record are as follows:
Pro~erhrAddress Parcel / Leclal Descri~tion Record Prouerhr Ownem
144 IVorth Ave. Lot 479, Sunnyside Hills
Addition, City of Jacksonville, Jack Krepps
Pulaski County, Arkansas.
Pulaski Parcel 12J0690048200
WHEREAS, despite repeated notices and demand, said property owner
and/or interested parties have failed to repair their respective properties, str~~ctl-rres,
and/or remove the deteriorated elements so as to eliminate public health and safety
hazards and bring said properties within compliance with applicable provisions of the
Jacksonville Muriicipal Code.
NOW, THEREFORE,BEIT ORDAINEDBY THE CTTYCOUNCIL OF THE
CITY OFJACKSONVILLE,ARMINSAS:
SECTION ONE: I n accordance with ACA 514-56-201 et. al. and
Jacksonville Municipal Code fj 8.26.010 et. seq., the above mentioned real
properties located at the respective property addresses as stated above, together
with any structural improvements located thereon, are hereby declared to each
constitute a separate nuisance to the health and safety of the citizens of Jacksonville
and are hereby condemned.
Ordinance No. 1554(#I4 2016) -
Page Two
The City Council hereby directs Code Enforcement Ofice to provide notice to
the property owner and any and all other interested party(ies) [mortgagors (if
applicable)] that, if said structure and real property are not repaired and/or the
health and safety hazards removed from said property so as to bring said property
into corr~pliancewith applicable provisions of the Jacksonville Municipal Code within
Thirty (30) days from ,the date of passage of this Ordinance, the structure and
improvements on said real property cited above will be cleared and razed. All
structures and nuisances shall be removed so as to eliminate any health or safety
hazards to the general public, and ,the cost for doing so shall be assessed against
the owner(s) of said real property.
SECTION W O : I f the City of Jacksonville is required to undertake
and/or complete the necessary removal of hazardous conditions from the real
properties in question, the City shall bill the record property owner(s) of the
respective real property involved for collection of all reasonable costs incurred to
undertake and complete the removal of said hazardous conditions on that property.
Further, City oficials are hereby authorized to request said amounts be collected by
the Pulaski County Tax Collector through a lien against said property(ies) or any
other manner allowed by law should the owner(s) fail to timely pay said costs and
amounts due.
SECTION THREE: Should any part(s) of this Ordinance be declared
invalid for any reason, no other part(s) of the Ordinance shall be affected thereby.
SECTION FOUR: All Ordinances or parts of Ordinances in conflict
herewith are hereby repealed to the extent of such con,l'lict.
SECTION FIVE: Because passage of this Ordinance is necessary
for public health, peace, and safety of the citizens of Jacksonville, an emergency is
hereby declared. Thus, this Ordinance shall be in full force and effect irrlniediately
upon and after passage.
Ordiitsnce No. 1554 (#I4 2016)-
Page Three
APPROVED AND ADOPTED THIS DA Y OF JUL Y, 2016.
CITY OF JACKSONVYZL i , ARM NSAS
GARY FLETCHER/ MA YOR
SUSAN DA V I n , CITY CLERK
APPROVED AS TO FORM:
CITY OF JACKSONVILLE
BID TABULATION SHEET
PROJECT NAME:
BID NUMBER: JAX16-004 Ashpalt Overlay Program
DEPT: Street DATE: 612012016 TIME: 10:OOam
TABULATED BY: CE OPENED BY: Mayor Fletcher
CRANFORD CONSTRUCTION COMPANY $228,682.19 X XXX
REDSTONE CONSTRUCTION GROUP, INC $267,452.15 X
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