Regular Council Meeting

TOWN OF JEROME POST OFFICE BOX 335, JEROME, ARIZONA 86331 (928) 634-7943 www.jerome.az.gov AGENDA REGULAR COUNCIL MEETING OF THE TOWN OF JEROME COUNCIL CHAMBERS, JEROME TOWN HALL 600 CLARK STREET, JEROME, ARIZONA TUESDAY, MARCH 11, 2025, AT 7:00 PM Due to the length of this meeting, Council may recess and reconvene at the time and date announced. Pursuant to A.R.S. 38-431.02 notice is hereby given to the members of the Council and to the General Public that the Jerome Town Council plans to hold the above meeting. Persons with a disability may request an accommodation such as a sign language interpreter by contacting Kristen Muenz, Deputy Clerk, at 928-634-7943. Requests should be made early enough to allow time to arrange the accommodation. For TYY access, call the Arizona Relay Service at 800-367-8939 and ask for the Town of Jerome at 928-634-7943. Notice is hereby given that pursuant to A.R.S. 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. 1-602.A.9 have been waived. We acknowledge we are on the traditional lands of the Yavapai and Apache People and we, the Town of Jerome, pay respect to the elders both past and present. 1. CALL TO ORDER/ROLL CALL Mayor/Chairperson to call meeting to order Town Clerk to call and record the roll. 2. PROCLAMATIONS A. APS Fire Mitigation Presentation Representatives from APS will be on hand and provide a presentation for mitigating fire risk. B. Introduction of Deputy Police Chief Michael Odle Chief San Felice will introduce new Deputy Police Chief Michael Odle and provide a brief biographical overview. 3. FINANCIAL REPORTS Discussion/Possible Action A. Financial Report and Detail Invoice Register Report for February, 2025 Council will consider and may approve the financial reports for month ending February, 2025. 4. STAFF AND COUNCIL REPORTS Discussion/Possible Action A. Reports by the Town Manager / Clerk, Deputy Clerk, Utilites Clerk, Accounting Clerk, Public Works Director, Building Inspector, Library Director, Municipal  Regular Council Meeting of Tuesday, March 11, 2025 Magistrate, Police Chief, Fire Chief and Council Members, Which in the Case of Council Member's Reports will be Limited to a Summary of Current Events and will Involve no Action Council will consider and may approve the staff reports. 5. ZONING ADMINISTRATOR’S REPORT/PLANNING & ZONING AND DESIGN REVIEW BOARD MINUTES Information/Council Review A. Report Provided by the Zoning Administrator. Minutes are Provided for Information Only and do Not Require any Action 6. APPROVAL OF MINUTES Discussion/Possible Action A. Consider Approval of the February 11, 2025, Regular and Special Council Meeting Minutes Council will consider and may approve the February 11th Regular and Special Council Meeting minutes. 7. PETITIONS FROM THE PUBLIC Pursuant to A.R.S. § 38-431.01(H), public comment is permitted on matters not listed on the agenda, but the subject matter must be within the jurisdiction of the Council. All comments are subject to reasonable time, place and manner restrictions. All petitioners must fill out a request form with their name and subject matter. When recognized by the chair, please step to the podium, state your name and please observe the three (3) minute time limit. No petitioners will be recognized without a request. The Council’s response to public comments is limited to asking staff to review a matter commented upon, asking that a matter be put on a future agenda, or responding to criticism. 8. UNFINISHED BUSINESS Discussion/Possible Action A. Discussion and Possible Staff Direction Regarding the Sale or Lease of Town- Owned Property (655 Holley) Council will discuss and may provide staff direction. B. Consider Taking the Item from the Table and Discussion and Update / Possible Direction Regarding the Proposed Community Garden and the Community Garden Shed Along with Discussion on Fruit Trees for the Community Garden Council will be provided an update regarding the proposed community garden and shed, and may provide staff direction, along with discussing fruit tree additions to the community garden. 9. NEW BUSINESS Discussion/Possible Action A. Consideration of a Request from the Jerome Humane Society for a Council Approved Exception to the Special Event Permit Application in Accordance with Section 10-3-7(D) of the Jerome Town Code to Hold a Fundraiser (St. PETrick's Day) with Proceeds Going to the Jerome Humane Society  Regular Council Meeting of Tuesday, March 11, 2025 Council will consider the request from the Jerome Humane Society and may approve an exception for a special event permit. B. Consideration of Bids for the Repair and Necessary Improvements to 621 Main Street (Employee and Workforce Housing) Council will consider bids and may award a contract for the repair and improvements to 621 Main Street. C. Consider Approval of a One-Year Professional Services Agreement with Gust Rosenfeld for the Provision of Town Legal Services Council will consider and may approve the agreement with Gust Rosenfeld to be designated as the Town Attorney. D. Conduct a Hearing to Consider the Appeal of the Town Manager's Decision to Suspend the Business License of Frosty Cauldron (License #1150) Council will open the hearing, conduct the appeal hearing, close the hearing, and then will affirm or reverse the decision. E. Consideration of a New Tenant for 500 Main Street and Setting Terms of the Lease Agreement Council will consider and may select a new tenant, along with setting the lease terms (duration and rent amount) for 500 Main Street unit. F. Consider Proposal and Agreement from Southwestern Environmental Consultants (SEC) for Engineering and Design Plans for Mescal Siphon Line and School Street Pressure Regulator (WIFA Grant Funded) Council will consider and may approve the proposal and agreement from SEC. 10. TO AND FROM THE COUNCIL Council may direct staff regarding items to be placed on a future agenda. 11. EXECUTIVE SESSION On a public majority vote of the members, Council may enter into executive session in accordance with ARS § 38-431.03 (A)(4) Discussion or consultation with the attorneys of the public body in order to consider its position and instruct its attorneys regarding the public body's position regarding contracts that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve litigation; and ARS § 38-431.03 (A)(7) Discussions or consultations with designated representatives of the public body in order to consider its position and instruct its representatives regarding negotiations for the purchase, sale or lease of real property. A. Discussion and Negotiations for Easements for the Town’s Wastewater Treatment Plant Upgrade  Regular Council Meeting of Tuesday, March 11, 2025 The Council may provide its representatives and legal counsel with instructions regarding negotiations for easements for completing the wastewater treatment plant upgrade. B. Consider Action to be Taken from the Executive Session Council may make a motion to take necessary action as a result of the Executive Session discussions. 12. ADJOURNMENT The Town Council may recess the public meeting and convene in Executive Session for the purpose of discussion or consultation for legal advice with the Town Attorney, who may participate telephonically, regarding any item listed on this agenda pursuant to A.R.S. § 38-431.03 (A)(3). The Chair reserves the right, with the consent of Council, to take items on the agenda out of order. CERTIFICATION OF POSTING OF NOTICE The undersigned hereby certifies that this notice and agenda was posted at the following locations on or before 7 p.m. on ______________________________________ in accordance with the statement filed by the Jerome Town Council with the Jerome Town Clerk: (1) 970 Gulch Road, side of Gulch Fire Station, exterior posting case; (2) 600 Clark Street, Jerome Town Hall, exterior posting case; (3) 120 Main Street, Jerome Post office, interior posting case. _________________________________ Kristen Muenz, Deputy Town Clerk