City Council

TOWN OF JONESBOROUGH Town Hall Board Room 123 Boone Street Jonesborough, TN 37659 MEETING NOTICES MONDAY, MARCH 11, 2024 7:00 PM PUBLIC COMMENTS REGARDING AGENDA ITEMS Members of the public wishing to speak concerning any item on the agenda during the Public Comment period must sign up by calling the Town Administrative Office at 423- 753-1030 with their name, address, and subject about which they wish to speak no later than 2 hours before the meeting if the meeting occurs during normal business hours or by 4:45 p.m. the day of the meeting if the meeting occurs after hours. Otherwise, such member of the public must sign in at the location of the meeting, prior to the beginning of the meeting, by seeing the Town Recorder at meetings of the Board of Mayor and Aldermen, or the secretary or staff of any board, commission or committee constituting any other governing body under this resolution. Each individual shall be given three (3) minutes to address the Board regarding Agenda items. Comments shall be limited to items on the meeting’s Agenda REGULAR MEETING 1. Call to Order 2. Opening Prayer 3. Pledge to the Flag 4. Roll Call CONSENT AGENDA 1. Approval of Minutes 2. Approval of Bills 3. Town Administrator Report 4. Operations Manager Report 5. Committee Reports 6. Supervisor Reports 7. Approve staff to remove brush from Jackson Heights Apartment access road due to special circumstances 8. Special Event Application Requests: a. JAMSA – May 4th (Star Wars Day) b. The Schubert Club – Garden Gala c. David Crockett High School – Pioneer Pride 5K d. Jonesborough Locally Grown – Farm-To-Table Dinner & Winter Market 9 Approval of the Jackson Theatre Consultation Proposal AGENDA 1. Financial Report 2. Communications from the Mayor a. Arbor Day Proclamation b. Employee of the Month 3. Citizen Comments 4. Aldermen Communications 5. Town Attorney Comments 6. OLD BUSINESS 7. NEW BUSINESS A. Discussion and possible action concerning approval of a Short Form of Agreement between the Town of Jonesborough and GRW Engineers, Inc. to provide services for Water System Improvements; B. Discussion and possible action concerning approval of a proposal for the design and printing of the Historic Jonesborough Visitor Guide; C. Discussion and possible action concerning approval of the award of the Jackson Theatre Video Development Project; D. Discussion and possible action concerning approval of the following bids: 1. Mowing - 2024 Season 2. Landscape Maintenance E. Discussion and possible action concerning removal of school zone light on East Jackson Blvd; F. Adjournment.  MEMORANDUM To: Glenn Rosenoff, Town Administrator From: Craig Ford, Operations Manager Ref: February 2024 Monthly Report Date: March 08, 2024 The sidewalk contractor finished the sidewalk project. The Street Department is continuing the backfill of the sidewalks. They have completed West Main Street and are finishing up on Oak Grove Road. The foot bridge that was damaged at Barkley Creek is completed and open for pedestrians. The Street Department has to finish paving the approaches to the bridge and has some clean-up work to do, but at least pedestrians are now able to utilize the bridge again. The Recreation Department has finally been able to get the last of the trail system back open in Persimmon Ridge Park. I am continuing to work with Malcolm Highsmith and Todd Wood on the new criteria and policy for speed tables and speed table requests. We hope to have this completed within the next month. After some tweaks to the 2024 mowing bids, we were able to get those out. We have the bids for the 2024 mowing season on this month’s Board agenda. I worked with Malcolm Highsmith and a private contractor to paint a new crosswalk on West Main Street at Oak Grove. The Street Department painted the crosswalk at the Senior Center and New Halifax and we also installed some larger signage to make this crosswalk safer. I updated five position descriptions for the month and created one new position description. I am currently drafting two additional position descriptions. As a part of this exercise, I worked on reorganizing the Parks and Recreation Department that I feel going forward will make that department more efficient and assist in accomplishing the goals we have set forth with that department. I worked with Kevin Brobeck to acquire the vehicles needed in the various Utility Departments. Some of these vehicles have been budgeted for two years, but we were unable to acquire them due to supply chain issues. I am happy to report that we have now been able to acquire all the vehicles the department had budgeted for the last two years. I prepared the agenda for the Traffic Advisory Committee last month and we conducted that meeting on March 05. I have also been working with Malcolm to finalize the drainage plans for the Jackson Theater complex. We have a plan, and I hope to get the Street Department started within the next two weeks.