City Council

TOWN OF JONESBOROUGH Town Hall Board Room 123 Boone Street Jonesborough, TN 37659 MEETING NOTICES MONDAY, MAY 12, 2025 7:00 PM PUBLIC COMMENTS REGARDING AGENDA ITEMS Members of the public wishing to speak concerning any item on the agenda during the Public Comment period must sign up by calling the Town Administrative Office at 423-753-1030 with their name, address, and subject about which they wish to speak no later than 2 hours before the meeting if the meeting occurs during normal business hours or by 4:45 p.m. the day of the meeting if the meeting occurs after hours. Otherwise, such member of the public must sign in at the location of the meeting, prior to the beginning of the meeting, by seeing the Town Recorder at meetings of the Board of Mayor and Aldermen, or the secretary or staff of any board, commission or committee constituting any other governing body under this resolution. Each individual shall be given three (3) minutes to address the Board regarding Agenda items. Comments shall be limited to items on the meeting’s Agenda REGULAR MEETING 1. Call to Order 2. Opening Prayer 3. Pledge to the Flag 4. Roll Call CONSENT AGENDA 1. Approval of Minutes 2. Approval of Bills 3. Town Administrator Report 4. Operations Manager Report 5. Committee Reports 6. Supervisor Reports 7. Job Description – Events Manager 8. Declaration of Town Equipment as Surplus  AGENDA 1. Financial Report 2. Communications from the Mayor a. Proclamation – Honoring Chris Furches b. Committee Appointments c. Employee of the Month 3. Citizen Comments 4. Aldermen Communications 5. Town Attorney Comments 6. OLD BUSINESS 7. NEW BUSINESS A. Discussion and possible action concerning Special Event Application requests: 1. Wizardly World of Jonesborough 2. Jeep Fest 3. Pumpkin Fest B. Discussion and possible action concerning an Outdoor Use Permit for Neuma Coffee, LLC, 105 Fox Street; C. Discussion and possible action concerning the State Highway Maintenance Contract with the Tennessee Department of Transportation; D. Discussion and possible action concerning approval of the Snow Hut Contract for the 2025 Water Park Season; E. Discussion and possible action concerning approval of the Bid for the Tiger Way Signalization Project at SR-34 (US-11E) ; F. Discussion and possible action concerning approval of the Bid for the Charlie Hicks and Bumpass Cove Pump Stations as part of the County Water Line Projects; G. Discussion and possible action concerning approval of an Automatic Aid Agreement between the Jonesborough Fire Dept and Washington County– Johnson City EMS; H. Discussion and possible action concerning approval to replace the West Main Street Sidewalk from Second Ave to Washington Drive I. Discussion and possible action concerning approval of two job descriptions for the McKinney Center - Arts & Culture Education Assistant and Story Town Assistant and a funding plan; J. Discussion and possible action concerning approval of the FY25-26 Employee Insurance Plan; K. Discussion and possible action concerning approval of a job description and funding of a new Utilities Maintenance Supervisor position; L. Adjournment.  MEMORANDUM To: Glenn Rosenoff, Town Administrator From: Craig Ford, Operations Manager Ref: March 2025 Monthly Report Date: May 06, 2025 The alley between 117 and 119 East Main Street was completed this month. This alley was nearly unusable prior to the demolition and preparation completed by the Street Department. A private contractor poured the alley in concrete and completed it with an exposed aggregate finish. Both the Street Department and the contractor did a phenomenal job. The building materials have finally been ordered for the new Street/Solid Waste/Recreation Building. Dwight Minnick, with Builder’s First Source finally completed specifications of the materials list and the trusses to go overhead. The materials for the office walls have been delivered. We will work on this project during inclement weather. It will be later before we receive the floor trusses. A private contractor cleaned the gutters and downspouts at the ISC building. We are hoping this stops the ceiling leak inside the building. I am working on gutter guards for the building, and we are still hoping to have these drains and downspouts treated by the CIPP team. The HVAC Engineer has begun work on the HVAC bid. According to him, it will most likely be late fall before the new geothermal units are installed. I am working on an interim plan to cool this building during the summer months. So far, I have not been able to develop an interim plan. The cost of placing temporary cooling in this building is prohibitive. We have an estimate for one unit at $6,000.00 per month and we would need four to five of these units. We would also have to complete wiring and plumbing for these units. There are two windows in each of the parlors upstairs. We can purchase four window air conditioning units for $549.00 each. Each unit will cool 700 square feet. Two units in each parlor would be the equivalent of 1,400 square feet. One parlor is 1,200 square feet; however, with the ceiling height, it is 24,240-cubic feet due to the high ceilings. The second parlor is 1,672 square feet and 28,424 cubic feet. Again, the parlor is larger than the two window units, but at this point, I do not know what else to do to help the ISC building and staff through the summer. I completed the preliminary work on the plan to install a dumpster pad on First Avenue. The plan was submitted to the Historic Zoning Commission for approval. The Historic Zoning Commission denied the request. I have sent all documentation regarding this site to you awaiting further instruction. I worked with Todd Wood on the West Main Street sidewalk plan. There is an agenda presentation for this item. I continue to work and have meetings with Todd Wood on the continuation of the First Frontier walkway project. I have reviewed and approved plans with Todd on the Spring Street, Franklin Avenue, and Depot Street plans. He is now working on quantities for me in order that I can draft bid specifications for this next phase. I directed the Street Department to remove the junipers from the two small medians on Jackson Boulevard, between John Sevier and Forest Circle. Those have been removed and are awaiting new plants. The Street Department also removed four stumps from the long median in order that those trees could be replaced. We ordered 100 of the new black garbage totes. The totes are supposed to arrive May 13, 2025. It is the plan to place them in the historic district as there are only 100 of them. We will place the totes we pick up in storage for use until more new totes are ordered. We were finally able to get the Police Training Building painted to match the JRT storage warehouse. It looks really good. I am attaching a photograph. Finally, I worked on a street inventory for paving by physically driving our streets. The Washington County Highway Department may have some time available this year to do some paving for the Town. The County’s Public Works Committee has to approve the streets they pave for us. I am attaching a copy of this street list. We obviously cannot pave all these streets. I wanted to get the list to the BMA as we will need to prioritize a paving list during the budget process. Members of the BMA will have an opportunity for input on the paving list with respect to priority. April 29, 2025 Richard Thompson, Highway Superintendent Washington County Highway Department 608 Depot Street Jonesborough, TN. 37659 Mr. Thompson, I hope your receipt of this correspondence finds you doing well. The Town of Jonesborough is seeking approval from the Washington County Public Works Committee for paving assistance from the Washington County Highway Department. The Town realizes you may or may not be able to accommodate this request based upon your schedule and workload; however, we understand approval must come from the Public Works Committee before paving can be completed for the Town. Could you please forward this request to the Chairman of the Committee for inclusion at the next Public Works Committee meeting? The Town is submitting the following list for approval for paving should your schedule allow: 1. Boone Street 2. Sabine (Boone to College) 3. College Street (Sabine to Oak Grove) (D – Mix) 4. High Street (D-Mix) 5. First Avenue (College to High Street) (D-Mix) 6. Cherokee Street (Main Street to 11-E) (D-Mix) 7. Christopher Taylor Lane 8. McCoy Circle 9. Second Avenue (Main Street to Depot) 10. Depot Street 11. John Green Road 12. Duel Lane 13. Turnpike Court 14. Correll Lane (D-Mix) 15. Cemetery Lane (D-Mix) 16. McCall Avenue (D-Mix) 17. Watauga 18. Washington (D-Mix) 19. Angle Street 20. Locust Street 21. N Third Avenue 22. Charlem Hills Road (D-Mix) 23. Charlem Court 24. Persimmon Ridge Park a. Gillespie Building b. Public Safety Training – Street and Parking Lot c. Ball Field Parking Lot 25. Golden Rod 26. Sweetgrass Lane 27. Thistledown Circle 28. Thistledown 29. Meadow Creek Lane to Ida Sue 30. Lorena Lane (North of Meadow Creek Lane) 31. Mountain Creek Court to Circle 32. New Hope Road 33. Rocky Hollow 34. Skyline (Appx. ½ of road) 35. Hales Court 36. May Drive (Numerous utility cuts) 37. Spring Street 38. Stage Road 39. Chimney Top Lane 40. Bethany Drive 41. Persimmon Lane 42. Oyce Rowe Court 43. Teague Court 44. Providence Court 45. Jenny Lane 46. Forest View Drive 47. Fourth Avenue 48. Patten Drive 49. Borowood Court 50. Woodrow Avenue 51. South Cherokee to New Street 52. Fox Street 53. Parsons Circle 54. Jefferson Drive (D-mix) 55. Longview Avenue (D-mix) 56. Union Church Road 57. Royal Oaks Drive 58. Headtown Road 59. Presidential Drive 60. Tobie Drive  61. Holmes Road 62. Broyles Drive 63. New Halifax Subdivision (Alleys – Binder) Should you have any questions, please do not hesitate to contact me. Thank you in advance for any assistance you may provide in this matter. Craig Ford Operations Manager Town of Jonesborough