City Council Meeting

City of os h ua MINUTES CITY COUNCIL REGULAR SESSION APRIL 16,2O2O 6:30 PM City Council Present: Joe Hollam, Mayor; Rick DePriest, Place l; Mike Kidd, Place 2; Angela Nichols, Place 3; Roben Purdom, Place 4; Jerry Moore, Place 5; and Scott Kimble, Place 6. City Council Absent: NA City Staff Present: Josh Jones, City Manager; and Alice Holloway, City Secretary. City facilities are closed to the public in response to a health emergency specifically Coronavirus Disease (COVID-I9), This meeting is available via live stream. Join Tnom Meeting https://zoom.us/i 18746547362owd=UCtTOGNORXIaVUZKYWo3RIdBSIU3UT09 Meeti nglD:874 654736 Password:530066 A. CALLTOORDERANDANNO UNCE A OUORUM PRESENT Mayor Hollam called the meeting to order at 6:30 pm. B. PLEDGE OF ALLEGIANCE l. United States of America 2. Texas Flag Councilmember Purdom led the Pledge of Allegiance to the United States of America Flag and the Texas Flag. C. INVOCATION Invocation was given by Councilmember Kimble. D. WORKSFSSION l. Review and discuss questions related to the budget report and financial statement for March 2020. (Staff Resource: J. Jones) Councilmember Kimble asked ifthe City is insuring that our police officers are able to take time off, if necessary. City Manager Jones stated that the Police Department Protocol is in the packet. In addition, he stated that the officers are taking all measurements to minimize risk. 2. Discussion regarding updateLo City Strategic PIan: Quality of Life. (Staff Resource: J. Jones) City Manager Jones stated that the Quality of Life is anything that was not covered in other pillars. In addition, he stated that staff is open to suggestions in regards to additions or what needs to b€ addressed or updated. No comments were made.  3. Discuss and receive update on the cost analysis of the financial impact of a homestead exception. (Staff Resource: J. Jones) Mayor Hollarn stated that he asked City Manager Jones to work some numbers showing the impact if the City gave a homestead exemption. Mayor Hollam stated that he would like to see the City give a l57o exemption, but understands we can't do that at this time, but would like to give 57o. Councilmember Kimble stated he believes that 57o should be the maximum at this time not knowing what impact the Coronavirus will have on the City. Councilmember Moore stated that he thinks the City can handle 57o and would like to see a 5yr. plan to increase the amount over time. Councilmember Purdom stated that he agrees it is a good idea to do something and phase in additional amounts over the next 5 years. Councilmember Nichols stated that she likes the 5 yr. plan idea. Councilmember Kidd stated that he was thinking of starting off at 107o, but is okay with 57o. Councilmember DePriest stated that he would like to start off at 1070, but agrees with having a plan in place. City Manager Jones asked that the City Council keep in mind some of the personnel issues the City is having as they discuss approving a homestead exemption. Councilmember Moore stated that the City Council understands some of the issues, but believes now is the time to move forward with approving a homestead exemption. Mayor Hollam asked City Attomey Welch to prepare a Homestead Exception Ordinance with a sEa exemption. 4. Discussion on possible topics for a future election to make amendments to the City Charter as required by City Charter Article XI Section I 1.04. City Manager Jones stated that City Secretary Holloway did some research and found that cities had until December 31,2016 to move their general election from May to November. It is no longer allowed. City Attomey Welch agreed. Mayor Hollam asked if we could change the election process from majority vote to plurality vote. City Attomey Welch stated he has to do some research and see if it is possible. In addition, City Attomey Welch stated that it was discussed prior to have a charter amendment election to change the process of filling vacancies where the City Council could make appointments for positions that have a year or less left on term. 5. Questions regarding Regular Session agenda items NA E. PUBLIC FORI,]M, PRESENTATIONS AND RECOGNATION: The Ciry Council invites citizens to speak on any topic. However, unless the item is specifically noted on this agenda, the City Council is required under the Texas Open Meetings Act to limit its response to responding with a statement of specific factual informttion, reciting the Ciry's existing policy, or directing the person making the inquiry to visit with City Staff about the issue. No Council deliberation is permiued. Each person will have 3 minutes to speak.  NA F CONSENT AGENDA l. Consider approval of minutes from the City Council Meeting held on March 19, 2020. (Statr Resource: A. Holloway) Councilmember Moore moved to approve the minutes form the Consent Agenda. Councilmember Kimble seconded the motion. The motion passed unanimously. G REGULAR AGENDA l. Discuss, consider and take action regarding the acceptance ofthe FY 2018-2019 Audit Report. (Staff Resource: J. Jones) Mr. Chris Knopik and Reba Long, auditors with ClAconnect, presented the FY 2018-2019 Audit Report to the City Council. Councilmember Kidd moved to accept the FY 2018-2019 Audit Report. Councilmember Nichols seconded the motion. The motion passed unanimously. Mayor Hollam praised City Manager Jones and Finance Manager McClenny for receiving an outstanding audit repon. 2. Discuss, consider, and take action regarding the 5-year Capital Improvements Plan for FYE 2021- 2025. (Staff Resource: J. Jones) Councilmember Moore moved to approve the 5-Year Capital Improvements Plan for F\E 2021-2025. Councilmember Kidd seconded the motion. The motion passed unanimously. H. STAFFREPORT March2020 l. Police Department Repon 2. Fire Depanment Report 3. Municipal Court Repon 4. Public Works Repon 5. Parks Report 6. Development Services Report 7. City Secretary Report I, FI.ITURE AGENDA ITEMS/REQUF,STS BY COT]NCILMEMBERS TO BE ON NEXT AGBNDA Councilmembers shall not comment upon, deliberate, or discuss any item thot is not on the agenda. Councilmembers shall not make routine inquiies about operations or project status on an item thal is not posted. Any Councilmember may, however, state an issue and a request that this issue be placed on a future agenda. J. AD.IOT]RI{MENT Mayor Hollam adjourned the meeting at 7:32 pm. J /4u,*) Hollarn, Mayor ATTEST: Alice o oway, TRMC City Secretary Approved: May 2l ,2020