City Council Meeting

City of o s hua MINUTES CITY COUNCIL Rf,GI]LARMEETING AUGUST T9,2O2I 6:30 PM City Council Present: Joe Hollam, Mayor; Rick DePriest, Place l; Mike Kidd, Place 2; Angela Nichols, Place 3; Merle Breitenstein, Place 4; Robert Fleming, Place 5; and Scott Kimble, Place 6. City Council Absent: City Staff Present: Mike Peacock, City Manager; Amber Bransom, Asst. City Manager; Terry Welch, City Attomey; and Alice Holloway, City Secretary (virrual). lndividuals may attend the Joshua City Council meeting in person, or access the meeting via videoconference or telephone conference cal I. Join Zoom Meeting: httos:// us02web.zoom.us /i /87 827 9 50715? c2RvZEZYRiRLSIo H R2o3bTh6RC9Kdz09 Meeting lD: 878 2796 07L5 Passcode: 355114 or dial l-346/248-7799 A member of the public who would like to submit a question on any item listed on this agenda may do so via the following options: o Online: An online speaker card may be found on the city's website (cityoloshuatx.us) on the Agenda./Minutes/Recordings page. Speaker cards received by 5:00 PM onthedayof the meeting will be read during the meeting in the order received by the City Secretary. . By phone: Please call 8171558-7447 ext. 2003 by 5:00 PM on the day ofthe meeting and provide your name, address, and question. The City Secretary will read your question in the order they are received. A. CALL TO ORDER AND ANNOUNCE A QUORI]M PRESENT Mayor Hollam announced a quorum present and called the meeting to order at 6:30 PM. B. PLEDGE OF ALLEGIANCE l. Unit€d States of America 2. Texas Flag Councilmember Fleming led the Pledge to the flags. C NIVOCATION Terry Damell, pastor of United Methodist Church, led the invocation. D. BI]DGET WORKSIIOP l. Discuss the FY 202'l-2022Bldget. (Stalf Resource: M. Peacock) City Manager Peacock listed all the items that were not funded in the proposed budget: o 2d Police OfTice Position o Fire Department Drone  o Admin for City Halt o Two new Police Cars o Mower o Dump Truck . Fire Truck City Manager Peacock noted that some ofthe items in the budget are: . Salary adjustments, cost of living 4%, and longevity pay at $5.00 per month o Benefits - Deductibte of $3,000, changes in vision, dental, and life - total estimate cost of $625.00 per emPloYee City Manager Peacock stated that he asked the departrnent heads to be present for two reasons. 1) Aniwer any question the City Councit may have. 2) To tell them how much they are appreciated for their hard work. In addition, he stated that there was going to be a $96,000 dollar surplus and he believes that a better service would be served by lowering the tax rate to the no new revenue rate. City Manager Peacock stated that sales tax revenue is expected to come in over one million dollars in 2022. Mayor Hollam stated that City Manager Peacock presented the proposed budget very well. Mayor Hollam and City Council thanked staff for their hard work. E WORKSESSION l. Review and discuss questions related to the budget report and financial statement for July 2021 (Staff Resource: M. Peacock) No discussion on this item (El ) 2. Questions regarding Regular Session agenda items. No discussion on this item (E2) F PTJBLIC FORUM, PRESENTATIONS, AAID RECOGNITION: The City Council invites citizens to speak on ony topic. However, unless the item is specifcally noted on this agenda, the City Council is required under lhe Texas Open Meetings Act to limit its response to responding with a statement of specific factual information, reciting the City\ existing policy, or directing the person making the inquiry to visit with City Staff about lhe issue. Therefore, no Council deliberation is permitted. Each person will have 3 minutes to speak. NA F CONSENT AGENDA l. Consider approval ofminutes from the City Council Meeting held on July 15,2021. (Staff Resource A. Holloway) Councilmember Kimble moved to approve the meeting minutes of July 15, 2021. Councilmember Kidd seconded the motion. The motion passed unanimously. G REGULARAGENDA l. Public Hearing on a request to amend the Chapter 14, "Zoning Ordinance," Article 5, Section 5.3, "Supplemental Use Standards," swimming pool property line setbacks to five feet (5') instead ofthe current eight feet (8'); Amending Article 5, Subsection 5.5.4, "Accessory Building Summary Table",  to reflect a 5 foot (5') swimming pool property line setback instead ofthe cunent eight foot (8') swimming pool property line setback. (Staff Resource: A. Maldonado) Mayor Hollam opened the public hearing regarding the request to amend the Chapter 14, "Zoning Ordinance," Article 5, Section 5.3, "Supplemental Use Standards," swimming pool property line setbacks to five feet (5') instead ofthe current eight feet (8')l Amending Article 5, Subsection 5.5.4, "Accessory Building Summary Table", to reflect a 5 foot (5') swimming pool property line setback instead ofthe current eight foot (8') swimming pool property line setback at 7: l5 pm. After no comments from the public, Mayor Hollam closed the public hearing at 7:17 pm. 2. Discuss, consider, and possible action on a request to amend the Chapter l4, "Zoning Ordinance," Article 5, Section 5.3, "Supplemental Use Standards," swimming pool property line setbacks to five feet (5') instead ofthe current eight feet (8'); Amending Article 5, Subsection 5.5.4, "Accessory Building Summary Table", to reflect a 5 foot (5') swimming pool property line setback instead ofthe current eight foot (8') swimming pool property line setback. (StaffResource: A. Maldonado) Councilmember DePriest moved to approve an Ordinance amending Article 5, Section 5.3, "Supplemental Use Standards," swimming pool property line setbacks to five feet (5') instead ofthe current eight feet (8'); Amending Article 5, Subsection 5.5.4, "Accessory Building Summary Table", to reflect a 5 foot (5') swimming pool property line setback instead of the current eight foot (8') swimming pool property line setback. Councilmember Nichols seconded the motion. The motion passed unanimously. 3. Discuss, consider, and possible action on accepting submission of the 2021 no-new-revenue tax rate of$0.711493 per $100 taxable value and the voter-approval tax rate of$0.717950 per $100 taxable value. (Staff Resource: M. Peacock) Councilmember Kimble moved to accept the submission of the 2021 no-new-revenue tax rate of $0.711493 per $100 taxable value and the voter-approval tax rate of $0.717950 per Sl00 taxable value. Councilmember Kidd seconded the motion. The motion passed unanimously. 4. Discuss, consider, and possible action on a resolution proposing the adoption ofa proposed total Ad Valorem Tax Rate for Fiscal Year 2071 and schedule a public hearing subject to all public hearing requirements ofthe Texas Property Tax Code. (Staff Resource: M. Peacock) Councilmember Kidd moved to approve a resolution proposing the adoption ofa proposed total Ad Valorem Tax Rate for Fiscal Year 2021 at $0.711493. Councilmember Fleming seconded the motion. The motion passed unanimously. 5. Discuss, consider, and possible action on a resolution amending the personnel policy. (Staff Resource: A. Bransom) Councilmember Kidd moved to approve a resolution amending the personnel policy. Councilmember DePriest seconded the motion. The motion passed unanimously. 6. Discuss, consider, and possible action on preliminary analysis of refunding bond opporhrnity regarding General Obligation Bonds, Series 2012. (StaffResource: M. Peacock)  Councilmember Kidd moved to proceed with refunding bond opportunity regarding General Obligation Bonds, Series 2012. Councilmember Nichols seconded the motion. The motion passed unanimously. 7. Discuss, consider, and possible action on a service agreement with Phoenix Technolory Consulting tbr 'l'echnolory Services. (Stafi Resource: A. Bransom) Councilmember Kimble moved to approve a service agreement with Phoenix Technolory Consulting for Technolory Services. Councilmember Nichols seconded the motion. The motion passed unanimously. 8. Discuss, consider, and possible action on approving an expenditure in the amount up to $18,500 for surveying and engineering cost regarding drainage improvements along Vetch Street and potentially along East l2d Street. (StaffResource: M. Peacock) Councilmember Kidd moved to approve an expenditure in the amount up to $18,500 for surveying and engineering cost regarding drainage improvements along Vetch Street and potentially along East 12s Street. Councilmember Kimble seconded the motion. The motion passed unanimously. H STAFFREPORT July 2021 l. Police Department Report 2. Fire Department Report 3. Municipal Court Report 4. Public Works Report 5. Development Services Report 6. City Secretary Report I. EXECUTIVE SESSION The City Council ofthe City ofJoshua will recess into Executive Session (Closed Meeting) puBuant to the provisions ofchapter 551, Subchapter D, Texas Govemment Code, to discuss the following: l. Pusuant to Section 551.072 ofthe Texas Govemment Code to discuss or deliberate the purchase, exchange, lease, or value ofreal property. 2. Pursuant to Section 551.071 of the Texas Govemment Code to consult with the City Attomey relating to pending litigation, to wit: ZL & SYK, LLC and Mountain Valley Country Club, Inc. vs. City ofJoshua" Cause No. DC-C201900008. Mayor Hollam announced that the City Council will recess into Executive Session at 7:42 pm. J R.ECONVENE INTO REGT]LAR SESSION In accordance with Texas Govemment Code, Section 551, the City Council will reconvene into regular session and consider action, if any, on matters discussed in the executive session. Mayor Hollam reconvened the meeting into a regular session at 8:06 pm. No action was taken as a result ofthe Executive Session  FUTI]RE AGENDA ITEMS/REQTIESTS BY COT'NCILMEMBERS TO BE ON TITE NEXT AGENDA Councilmembers shall not comment upon, deliberate, or discuss any item that is nol on the agenda. Cotmcilmembers shall not make routine inquiries about operations or project slatus on an item that is not posted. However, any Councilmember may stale an issue and request to place the item on afuture agenda. J. ADJOTIR}IMENT Mayor Hollam adjoumed the meeting at 8:08 PM. J Mayor ATTEST: Alice Holloway, TRMC City Secretary Approved: September 16, 2021