City Council Regular Meeting

MINUTES CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS JULY 21, 2022 6:30 PM The Joshua City Council will hold a Work Session at 6:30 pm. A Regular Meeting will be held immediately following the Work Session in the Council Chambers at the Joshua City Hall, located at 101 S. Main St., Joshua, Texas. This meeting is subject to the open meeting laws of the State of Texas. Individuals may attend the meeting in person or access the meeting via videoconference or telephone conference call. PRESENT STAFF Mayor Scott Kimble City Manager Mike Peacock Place 1 Johnny Waldrip City Secretary Alice Holloway Place 2 Mike Kidd Asst. City Manager Amber Bransom Place 3 Angela Nichols City Attorney Terry Welch Place 4 Merle Breitenstein Dev. Services Director Aaron Maldonado Place 6 Shelly Anderson ABSENT Place 5 Robert Fleming Join Zoom Meeting: https://us02web.zoom.us/j/84601999853?pwd=R2MyZ1FlMUc5Nm5rMy80YXZFOUY4dz09 Meeting ID: 846 0199 9853 Passcode: 005775 or dial 1-346-248-7799 A member of the public who would like to submit a question on any item listed on this agenda may do so via the following options: Online: An online speaker card is located on the City's website (cityofjoshuatx.us) on the Agenda/Minutes/Recordings page. Speaker cards received by 5:00 pm on or before the day of the meeting will be read during open session by the City Secretary. By phone: Please call 817/558-7447 ext. 2003 by 5:00 pm on or before the day of the meeting and provide your name, address, and question. The City Secretary will read all questions in the order they are received. A. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT B. PLEDGE OF ALLEGIANCE 1. United States of America 2. Texas Flag Councilmember Kidd led the Pledge of Allegiance. City Council Regular Meeting July 21, 2022 Page 1 of 6 C. INVOCATION Invocation was led by Pastor Darnell. D. WORK SESSION 1. Review and discuss questions related to the budget report and financial statement for June 2022. (Staff Resource: M. Peacock) City Manager Peacock stated that most miscellaneous funds are from insurance payments due for roof repairs. In addition, he stated that finance department is working on cleaning up the report by removing negative numbers. 2. Discussion on the proposed Policy for a Façade Improvement Grant funded by Type A EDC and ARPA funds. (Staff Resource: M. Peacock) City Manager Peacock presented the proposed policy for a Façade Improvement Grant. Councilmember Anderson stated that she doesn’t want to take the application fee from the applicant if they are not approved. City Manager Peacock stated that it could be refunded if needed or the fee could be removed completely. Councilmember Nichols suggested removing the fee and add a deadline to the policy. Councilmember Kidd stated that he would like to see a check list added. City Manager Peacock stated that Type A Corporation will review in August. E. PUBLIC FORUM, PRESENTATION, AND RECOGNITION: The City Council invites citizens to speak on any topic. However, unless the item is specifically noted on this agenda, the City Council is required under the Texas Open Meetings Act to limit its response to responding with a statement of specific factual information, reciting the City's existing policy, or directing the person making the inquiry to visit with City Staff about the issue. Therefore, no Council deliberation is permitted. Each person will have 3 minutes to speak. 1. Jamie Jones, Director of Pioneer and Old Settlers Reunion Association, stated that the Johnson County's Pioneer & Old Settlers Association will be hosting their event on September 3, 2022. 2. Jenny Mitchell, 920 Taylor, stated that she supports the Joshua Police Department and doesn't believe they should have been disrespected like they were regarding the recent video. Ms. Mitchell stated that she watched the video and the officers never said anything regarding to race. F. CONSENT AGENDA 1. Discuss, consider, and possible action on the meeting minutes of June 16, 2022. Motion made by Place 4 Breitenstein to approve the meeting minutes of June 16, 2022. Seconded by Place 1 Waldrip. Voting Yea: Mayor Kimble, Place 1 Waldrip, Place 2 Kidd, Place 3 Nichols, Place 4 Breitenstein, Place 6 Anderson 2. Discuss, consider, and possible action on a resolution designating Mike Kidd as a signatory for the City of Joshua Financial Accounts. Motion made by Place 4 Breitenstein to approve the resolution. Seconded by Place 3 Nichols. Voting Yea: Mayor Kimble, Place 1 Waldrip, Place 2 Kidd, Place 3 Nichols, Place 4 Breitenstein, Place 6 Anderson City Council Regular Meeting July 21, 2022 Page 2 of 6  Motion made by Place 6 Anderson to ratify the IT Contract with TodoVerde. Seconded by Place 2 Kidd. Voting Yea: Mayor Kimble, Place 1 Waldrip, Place 2 Kidd, Place 3 Nichols, Place 4 Breitenstein, Place 6 Anderson 4. Discuss, consider, and possible action on a interlocal agreement with JCSUD for water utilities facilities relocation and maintenance regarding Joshua Meadows PH3C. Motion made by Place 2 Kidd, to approve the interlocal agreement. Seconded by Place 4 Breitenstein. Voting Yea: Mayor Kimble, Place 1 Waldrip, Place 2 Kidd, Place 3 Nichols, Place 4 Breitenstein, Place 6 Anderson 5. Discuss, consider, and possible action on authorizing EDC Type B to contract with GrantWorks to update the Park Masterplan in the amount of $8,750. Motion made by Place 4 Breitenstein to authorize EDC Type B to contract with GrantWorks in the amount of $8,750. Seconded by Place 6 Anderson. Voting Yea: Mayor Kimble, Place 1 Waldrip, Place 2 Kidd, Place 3 Nichols, Place 4 Breitenstein, Place 6 Anderson G. REGULAR AGENDA 1. Public hearing regarding changing the current trash service to automated with the extension of the current contract. (Staff Resource: A. Bransom) Mayor Kimble opened the public hearing at 7:11 pm. Asst. City Manager Bransom stated that the city compiled a survey regarding trash pickup for the citizens to voice their opinion on several options. After no comments from the citizens, Mayor Kimble closed the public hearing at 7:11 pm. 2. Discuss, consider, and give direction regarding the possibility of modifying and extending the current service contract with Waste Connections. (Staff Resource: A. Bransom) Asst. City Manager Bransom stated that she has been working on ways to get unified and save money at the same time. In addition, she stated that she believes automatic trash service will get rid of some of the current problems. Asst. City Manager Bransom gave several options including possibly going to once a week trash pickup and adding monthly bulk pickup. Mayor Kimble stated that the survey did not give the citizens all the information that is needed. City Council gave the direction to get correct pricing and reissue a survey. 3. Public hearing on a request for a zoning change regarding approximately 1.4255 acre of land in the George Casseland Survey, Abstract No. 173, County of Johnson, Texas, located in the 1000 Block of South Broadway, to change from (JSOD) Joshua Station Overlay District to the (PD) Planned Development District to allow for a restaurant and retail development. (Staff Resource: A. Maldonado) Staff Presentation Owner’s Presentation Those in Favor City Council Regular Meeting July 21, 2022 Page 3 of 6  Those Against Owner’s Rebuttal Mayor Kimble opened the public hearing at 7:41 pm. Development Services Director Maldonado read the following statement: A preliminary plat of Joshua Station Addition was approved in 2008. The subject property is referred to as Lots 7 & 8, as per the preliminary plat and will be platted as such. This property is located within the Joshua Station Overlay District and as properties develop, they need to have a Planned Development designation and Detailed Site Plan approved prior to construction. This property is zoned (JSOD) Joshua Station Overlay District. The proposed development of this property is to allow for a restaurant and retail development. The proposed building will be 9,834 square feet. The requirements of a detailed site plan include specific information related to engineering and other transportation issues. Because this property requires to be final platted, the City has agreed that these matters be part of the final platting review process. Mayor Kimble closed the public hearing at 7:43 pm. 4. Discuss, consider, and possible action on a Ordinance approving a request for a zoning change regarding approximately 1.4255 acre of land in the George Casseland Survey, Abstract No. 173, County of Johnson, Texas, located in the 1000 Block of South Broadway, to change from (JSOD) Joshua Station Overlay District to the (PD) Planned Development District to allow for a restaurant and retail development. Motion made by Place 2 Kidd to approve the Ordinance. Seconded by Place 1 Waldrip. Voting Yea: Mayor Kimble, Place 1 Waldrip, Place 2 Kidd, Place 3 Nichols, Place 4 Breitenstein, Place 6 Anderson 5. Discuss, consider, and possible action on a Development Agreement between the City of Joshua and SRE Joshua Dev, LLC relative to the residential subdivision development of Mockingbird Hills Addition Phase 2; and authorize the City Manager to sign the agreement. (Staff Resource: A. Maldonado) Motion made by Place 1 Waldrip to approve the Development Agreement. Seconded by Place 2 Kidd. Voting Yea: Mayor Kimble, Place 1 Waldrip, Place 2 Kidd, Place 3 Nichols, Place 4 Breitenstein, Place 6 Anderson 6. Discuss, consider, and possible action on approving a Pre-Construction Service Agreement with JE Dunn for the construction design, estimate, and establish costs for new City Hall and Police Facility. (Staff Resource: M. Peacock) Motion made by Place 4 Breitenstein to approve the Pre-Construction Service Agreement in the amount of $11,985. Seconded by Place 3 Nichols. Voting Yea: Mayor Kimble, Place 1 Waldrip, Place 2 Kidd, Place 3 Nichols, Place 4 Breitenstein, Place 6 Anderson 7. Discuss, consider, and possible action on an agreement with Randall Scott Architects for conceptual design of a Municipal Complex. (Staff Resource: M. Peacock) Motion made by Place 6 Anderson to approve the agreement with Randall Scott Architects. Seconded by Place 3 Nichols. Voting Yea: Mayor Kimble, Place 1 Waldrip, Place 2 Kidd, Place 3 Nichols, Place 4 Breitenstein, Place City Council Regular Meeting July 21, 2022 Page 4 of 6  6 Anderson 8. Discuss, consider, and possible action on an agreement between Cooksey Communications and the City of Joshua for strategic communications and public engagement services. No discussion or action on this item. 9. Discuss, consider, and possible action on a request for assistance to the Joshua Area Chamber regarding revenue loss during COVID. Mary Moreno, Joshua Chamber Director, gave a brief update on the progress of the Joshua Area Chamber. In addition, she presented a report requesting funding assistance from the City of Joshua in the amount of $62,550. City Manager Peacock stated that the Arpa Funds are available. Motion made by Place 2 Kidd, Seconded by Place 1 Waldrip. Voting Yea: Mayor Kimble, Place 1 Waldrip, Place 2 Kidd, Place 3 Nichols, Place 4 Breitenstein, Place 6 Anderson 10. Discuss, consider, and possible action on appointing board members. (Staff Resource: A. Holloway) No action taking on this item. H. STAFF REPORT- June 2022 1. Police Department Report 2. Fire Department Report 3. Municipal Court 4. Development Services Department 5. Public Works Report 6. Parks Department 7. Utility Billing Report 8. City Secretary Report I. EXECUTIVE SESSION 1. The City Council of the City of Joshua will recess into Executive Session (Closed Meeting) pursuant to the provisions of chapter 551, Subchapter D, Texas Government Code, to discuss the following: 1.Pursuant to Section 551.071, consultation with the City Attorney regarding legal issues associated with private/public partnerships and all matters incident and related thereto. 2.Pursuant to Section 551.071, consultation with the City Attorney regarding anticipated litigation regarding substandard structure. Mayor Kimble announced that the City Council will recess into Executive Session at 8:26 pm. City Council Regular Meeting July 21, 2022 Page 5 of 6 J. RECONVENE INTO REGULAR SESSION 1. In accordance with Texas Government Code, Section 551, the City Council will reconvene into regular session and consider action, if any, on matters discussed in the executive session. Mayor Kimble reconvened the meeting into Regular Session at 8:53 pm. No action taken as the result of Executive Session. K. FUTURE AGENDA ITEMS/REQUESTS BY COUNCIL MEMBERS TO BE ON THE NEXT AGENDA Councilmembers shall not comment upon, deliberate, or discuss any item that is not on the agenda. Councilmembers shall not make routine inquiries about operations or project status on an item that is not posted. However, any Councilmember may state an issue and request to place the item on a future agenda. Add community interest to the agenda. L. ADJOURNMENT Mayor Kimble adjourned the meeting at 8: 55 pm. __________________________________ Scott Kimble, Mayor _____________________________ Alice Holloway City Secretary Approved: August 18, 2022 City Council Regular Meeting July 21, 2022 Page 6 of 6