City Council Regular Meeting

DocuSign Envelope ID: 66A347C7-71C5-4C50-BD20-BF547B492C08 MINUTES CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS APRIL 20, 2023 6:30 PM PRESENT STAFF Mayor Scott Kimble City Manager Mike Peacock Councilmember Johnny Waldrip Asst. City Manager Amber Bransom Councilmember Mike Kidd City Attorney Amanda Davis Councilmember Angela Nichols City Secretary Alice Holloway Councilmember Merle Breitenstein Councilmember Robert Fleming Councilmember Shelly Anderson The Joshua City Council held a Work Session at 6:30 pm. A Regular Meeting was held immediately following the Work Session in the Council Chambers at the Joshua City Hall, located at 101 S. Main St., Joshua, Texas, on April 20, 2023. This meeting is subject to the open meeting laws of the State of Texas. Individuals may attend the meeting in person or access the meeting via videoconference or telephone conference call. Join Zoom Meeting: https://us02web.zoom.us/j/85801010950?pwd=RXQ1MjhLOHNZQ0tzY3NYWk1qRGJidz09 Meeting ID: 858 0101 0950 Passcode: 512823 or dial 346 248 7799 A member of the public who would like to submit a question on any item listed on this agenda may do so via the following options: Online: An online speaker card is located on the City's website (cityofjoshuatx.us) on the Agenda/Minutes/Recordings page. Speaker cards received by 5:00 pm on or before the day of the meeting will be read during open session by the City Secretary. By phone: Please call 817/558-7447 ext. 2003 by 5:00 pm on or before the day of the meeting and provide your name, address, and question. The City Secretary will read all questions in the order they are received. A. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT Mayor Kimble announced a quorum and called the meeting to order at 6:30 pm. B. PLEDGE OF ALLEGIANCE 1. United States of America 2. Texas Flag Councilmember Kidd led the Pledge to Allegiance. City Council Regular Meeting April 20, 2023 Page 1 of 5 DocuSign Envelope ID: 66A347C7-71C5-4C50-BD20-BF547B492C08 C. INVOCATION Invocation given my Pastor Jeff Stanley, First Assembly of God of Joshua. D. WORK SESSION 1. Review and discuss questions related to the budget report and financial statement for March 2023. (Staff Resource: M. Peacock) City Manager Peacock stated that the negative numbers will be cleaned up if the budget amendment is approved. 2. Discussion on the Homestead Exemption. (Staff Resource: M. Peacock) City Manager Peacock stated that the City has a homestead exception of $5000. The mayor asked staff to explore options regarding increasing the amount. City Manager Peacock reported that staff are watching the legislature bills regarding property taxes. 3. Discuss and receive update on IT Infrastructure including broadband Connectivity. (Staff Resource: M. Peacock) Patrick Howard, Todo Verde, LLC., gave an update on Internet project. The items discussed:  Proposed design and available carriers  Fiber Use Options  Citizen Access and Crime Prevention  Benefits of City owned fiber  Estimated project cost E. UPDATES FROM MAYOR AND COUNCIL MEMEBERS, UPDATES FROM CITY STAFF MEMBERS: Pursuant to Texas Government Code Section 551.0415, the Mayor and Members of the City Council may report on the following items of community interest, including (1) expressions of thanks, congratulations, or condolences; (2) information about holiday schedules, (3) recognition of individuals; (4) reminders about upcoming City Council events; (5) information about community events; and (6) announcements involving any imminent threat to public health and safety. Staff Updates will address operational issues in various City departments. No deliberation is authorized under the Texas Open Meetings Act. Mayor Kimble stated that it has been a busy week. He stated that he presented a proclamation to a student at the Joshua ISD Board Meeting. In addition, he stated that he signed another proclamation for a Girl Scout Gold Award. In addition, he stated that he spoke to students at Hill College regarding local government. Mayor Kimble reminded everyone that this Saturday is the Joshua United event from 11:00 am to 3:00 pm and April 29th - Joshua Citizens Police Academy Clay Shoot. City Secretary Holloway reminded everyone that early voting starts on April 23, 2023. City Manager Mike Peacock stated that he passed out a design concept of the City of Joshua Challenge Coins for everyone to review. F. PUBLIC FORUM, PRESENTATION, AND RECOGNITION: The City Council invites citizens to speak on any topic. However, unless the item is specifically noted on this agenda, the City Council is required under the Texas Open Meetings Act to limit its response to responding City Council Regular Meeting April 20, 2023 Page 2 of 5 DocuSign Envelope ID: 66A347C7-71C5-4C50-BD20-BF547B492C08 with a statement of specific factual information, reciting the City's existing policy, or directing the person making the inquiry to visit with City Staff about the issue. Therefore, no Council deliberation is permitted. Each person will have 3 minutes to speak. 1. Kim Henderson- concerned with the golf course. She stated that the grass is overgrown causing snakes and is hoping the city council finds an answer to the problem. 2. Don Taylor- concerned with the golf course that is causing snakes, In addition, he stated that he is concerned that the high grass will cause a fire. 3. Kim Henderson- can the city mow it. The attorney stated that the issue is pending litigation on the property. 4. Dakota Marshall reminded everyone that there are softball games on the same date as Joshua United. 1. Proclamation- National Day of Prayer Mayor read the National Day of Prayer Proclamation. 2. Proclamation: Jacob Simpkins Day 3. Proclamation- Girl Scout Gold Award Day Police Chief Gelsthorpe introduced two new officers: Chris Rodriguez Katie Drambareanu G. CONSENT AGENDA 1. Discuss, consider, and possible action on meeting minutes of March 16, 2023 and March 27, 2023. Councilmember Breitenstein moved to approve the Consent Agenda. Seconded by Councilmember Nichols. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Fleming, Councilmember Anderson H. REGULAR AGENDA 1. Discuss, consider and possible action on an Ordinance approving Budget Amendment No.1 for FY 2022- 23. City Manager Peacock stated that the largest item is the partnership with the utility district that was funded through the TIF Fund. Technology, fuel, police program, vest/shields, uniforms for FD new employees, moved code enforcement into the PD, utility clerk moved to assistant for admin. In addition, there were transfers that were recommended by the auditor to the CIP Account. 2. Discuss, consider, and possible action on a 380 Agreement with Pathway Communications to provide Fiber Internet Service to Mountain Valley Estates area. Motion made by Councilmember Waldrip to approve the 380 agreement with a 50 percent match and authorize the mayor to executive the agreement. Seconded by Councilmember Anderson. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Fleming, Councilmember Anderson City Council Regular Meeting April 20, 2023 Page 3 of 5 DocuSign Envelope ID: 66A347C7-71C5-4C50-BD20-BF547B492C08 3. Discuss, Consider and possible Action on funding a Drainage Impact Fee Study with New Gen Strategies and Solutions in the amount of $40,000. City Manager Mike Peacock stated that at some point, we need to look at a drainage impact fee and we cannot access an impact fee without a study. The more expensive option would include arial images. In addition, the study will need to be redone every 3 to 5 years. Motion made by Councilmember Kidd to approve option 1 in the amount of $40,000. Seconded by Councilmember Breitenstein. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Fleming, Councilmember Anderson 4. Discuss, consider, and possible action on approval of an agreement with Alpha Testing for soil testing for the Municipal Complex. Motion made by Councilmember Waldrip to approve the agreement. Seconded by Councilmember Nichols. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Fleming, Councilmember Anderson 5. Discuss, consider, and possible action on the proposed Policy for a Façade Improvement Grant funded by Type A EDC and ARPA funds. Motion made by Councilmember Breitenstein to approve the policy. Seconded by Councilmember Fleming. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Fleming, Councilmember Anderson I. STAFF REPORT 1. Police Department 2. Fire Department 3. Municipal Court 4. Parks & Recreation 5. Public Works Report March 2023 6. Animal Services 7. City Secretary's Office J. FUTURE AGENDA ITEMS/REQUESTS BY COUNCIL MEMBERS TO BE ON THE NEXT AGENDA Councilmembers shall not comment upon, deliberate, or discuss any item that is not on the agenda. Councilmembers shall not make routine inquiries about operations or project status on an item that is not posted. However, any Councilmember may state an issue and request to place the item on a future agenda. NA City Council Regular Meeting April 20, 2023 Page 4 of 5 DocuSign Envelope ID: 66A347C7-71C5-4C50-BD20-BF547B492C08 K. ADJOURNMENT Mayor Kimble closed the meeting at 8:47 pm. _______________________________________ Scott Kimble, Mayor ________________________ Alice Holloway City Secretary Approved: May 18, 2023 City Council Regular Meeting April 20, 2023 Page 5 of 5