City Council Regular Meeting

DocuSign Envelope ID: F1078333-DDEC-451F-883D-A4AC77A849EE MINUTES CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS AUGUST 17, 2023 6:30 PM PRESENT STAFF Mayor Scott Kimble City Manager Mike Peacock Councilmember Johnny Waldrip City Secretary Alice Holloway Councilmember Mike Kidd City Attorney Terry Welch Councilmember Angela Nichols Asst. City Manager Amber Bransom Councilmember Merle Breitenstein Dev. Services Dir. Aaron Maldonado Councilmember Dakota Marshall Councilmember Shelly Anderson ABSENT NA The Joshua City Council held a Budget Workshop at 6:30 pm. A Work Session and Regular Meeting will be held immediately following the Work Session in the Council Chambers at the Joshua City Hall, located at 101 S. Main St., Joshua, Texas, on August 17, 2023. This meeting is subject to the open meeting laws of the State of Texas. Individuals may attend the meeting in person or access the meeting via videoconference or telephone conference call. Join Zoom Meeting: https://us02web.zoom.us/j/87124183434?pwd=cGVZdXJvU3VKdDE2MWM3WnRHS0trUT09 Meeting ID: 87124183434 Passcode: 973799 A. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT Mayor Kimble announced a quorum and called the meeting to order at 6:30 pm. B. PLEDGE OF ALLEGIANCE 1. United States of America 2. Texas Flag Mayor Kimble led the Pledge of Allegiance. A member of the public who would like to submit a question on any item listed on this agenda may do so via the following options: Online: An online speaker card is located on the City's website (cityofjoshuatx.us) on the Agenda/Minutes/Recordings page. Speaker cards received by 5:00 pm on or before the day of the meeting will be read during open session by the City Secretary. City Council Regular Meeting August 17, 2023 Page 1 of 6 DocuSign Envelope ID: F1078333-DDEC-451F-883D-A4AC77A849EE By phone: Please call 817/558-7447 ext. 2003 by 5:00 pm on or before the day of the meeting and provide your name, address, and question. The City Secretary will read all questions in the order they are received. NA C. INVOCATION The invocation was led by Payton Carter, Pastor of Joshua Methodist Church. D. BUDGET WORKSHOP 1. Discussion on the FY 2023-2024 Proposed Budget. (Staff Resource: M. Peacock) City Manager Peacock presented the proposed budget. Mr. Peacock stated that the recently approved homestead exception is reflected in the budget. City Manager Peacock briefly explained his letter in the budget. In addition, he noted what was and what was not in the budget that was requested. Mayor Kimble asked if we are about to get rid of the homemade computers. City Manager Peacock answered yes and stated that in the budget there is a replacement budget for most. Mayor Kimble asked if we are still having computer issues. City Manager Peacock answered that most of the items are rectified. Mayor Kimble asked regarding the benefits package, what is the increase amount. City Manager Peacock stated that staff don't have the percentage at this time but noted that some benefits were reduced to offset the cost. Mike Peacock, salaries are always a challenge, and the proposed budget includes bringing several positions to neighboring cities. Councilmember Kidd asked if the two patrol sergeants are in addition, Police Chief Gelsthorpe answered yes. Councilmember Breitenstein asked if staff ever figured out how to use hotel tax funds. City Manager Peacock stated that we are looking at some areas, but too early to speak on. Councilmember Kidd asked why the fire marshal's office needs three AK15s. City Manager Peacock stated that there are three members of the fire department that is certified, but noted that the guns are not funded in the budget. 2. Discuss and give directions regarding future budget workshop dates. Council directed staff to post special meeting, budget workshop Sept 7, 2023. E. WORK SESSION 1. Review and discuss questions related to the budget report and financial statement for July 2023. (Staff Resource: M. Peacock) City Manager Peacock stated there was no unusual expenditures. 2. Discuss and receive updates on the recommendation of the Food Truck Ordinance. City Manager Peacock asked to move this item to September. The City Council agreed. City Council Regular Meeting August 17, 2023 Page 2 of 6 DocuSign Envelope ID: F1078333-DDEC-451F-883D-A4AC77A849EE 3. Discuss and receive the final report from the Strategic Planning Session. City Manager Peacock gave a brief description of the outcome of the planning session. Councilmember Kidd stated that he did not see a lot of street repairs listed in the budget. City Manager Peacock stated that we only budget $500,000 each year for street repairs. Councilmember Kidd asked if we buy new equipment, can we handle it. City Manager Peacock stated this is the first-time public works has been fully staffed. F. UPDATES FROM MAYOR AND COUNCIL MEMBERS, UPDATES FROM CITY STAFF MEMBERS: Pursuant to Texas Government Code Section 551.0415, the Mayor and Members of the City Council may report on the following items of community interest, including (1) expressions of thanks, congratulations, or condolences; (2) information about holiday schedules, (3) recognition of individuals; (4) reminders about upcoming City Council events; (5) information about community events; and (6) announcements involving any imminent threat to public health and safety. Staff Updates will address operational issues in various City departments. No deliberation is authorized under the Texas Open Meetings Act. Councilmember Kidd noted that he attended the downtown Burleson event, and it was very nice. Asst. City Manager Bransom stated that the Movies in the Park will be held on August 26th. G. PUBLIC FORUM, PRESENTATION, AND RECOGNITION: The City Council invites citizens to speak on any topic. However, unless the item is specifically noted on this agenda, the City Council is required under the Texas Open Meetings Act to limit its response to responding with a statement of specific factual information, reciting the City's existing policy, or directing the person making the inquiry to visit with City Staff about the issue. Therefore, no Council deliberation is permitted. Each person will have 3 minutes to speak. NA H. CONSENT AGENDA Mayor Kimble announced the Consent Agenda will be separated out. 1. Discuss, consider, and possible action on the July 20, 2023, meeting minutes. (Staff Resource: A. Holloway) Motion made by Councilmember Anderson to approve the July 20, 2023, meeting minutes. Seconded by Councilmember Kidd. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Marshall, Councilmember Anderson 2. Discuss, consider, and possible action on Interlocal Cooperation Agreement with Johnson County for Dispatching Services (Fire Department) for the budget year 2023 – 2024. (Staff Resource: T. Griffith) Motion made by Councilmember Waldrip to approve the Johnson County Dispatch Service Agreement. Seconded by Councilmember Marshall. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Marshall, Councilmember Anderson 3. Discuss, consider, and possible action on approving Development Agreements. (Staff Resource: A. Holloway) City Council Regular Meeting August 17, 2023 Page 3 of 6 DocuSign Envelope ID: F1078333-DDEC-451F-883D-A4AC77A849EE Motion made by Councilmember Kidd to approve the Development Agreements. Seconded by Councilmember Nichols. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Marshall, Councilmember Anderson I. REGULAR AGENDA 1. Discuss, consider, and possible action on a resolution proposing the adoption of an Ad Valorem Tax Rate and schedule a public hearing subject to all public hearing requirements of the Texas Property Tax Code. (Staff Resources: M. Peacock) Motion made by Councilmember Waldrip to approve a resolution setting the proposed tax rate at 0.651229 per $100. Seconded by Councilmember Marshall. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Marshall, Councilmember Anderson 2. Discuss, consider, and possible action on an Ordinance amending the Joshua Subdivision Ordinance to be in full compliance and meet all House Bill No 3699 requirements. (Staff Resource: A. Holloway) City Attorney Welch stated that during the last legislature session, they changed the requirements and the definition of when a plat is filed. Motion made by Councilmember Breitenstein to approve an Ordinance amending the Joshua Subdivision to be in full compliance and meet all HB 3699 requirements. Seconded by Councilmember Anderson. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Marshall, Councilmember Anderson 3. Discuss, consider, and possible action on an ordinance calling a bond election to be held in the City of Joshua, Texas; making provision for the conduct of a joint election; and resolving other matters incident and related to such election. (Staff Resource: A. Holloway) City Manager Peacock stated that he wanted to make sure that everyone knew that if the debt is issued, a 12 cents tax rate increase. Ryan Cunningham with Samco, stated that he is available to answer questions. Councilmember Anderson asked what is staff's commitment? City Manager Peacock stated we will do everything we possibly can. Councilmember Kidd asked if the bond could be paid off early. Mr. Cunningham answered yes, normally 10 years to pay off or refinance. Mayor Kimble asked with the school having a bond election, would it be wiser to put off until May. After much discussion, the City Council directed staff to add the bond election to the January 2024 Agenda. 4. Discuss, consider, and possible action on approving the 2023/2024 employee benefits package with United Healthcare, New York Life, and Ameriflex. (Staff Resource: B. Grounds) Motion made by Councilmember Waldrip to approve the 2023/24 employee benefits packet (removing the MetLife Plan). Seconded by Councilmember Breitenstein. City Council Regular Meeting August 17, 2023 Page 4 of 6 DocuSign Envelope ID: F1078333-DDEC-451F-883D-A4AC77A849EE Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Marshall, Councilmember Anderson 5. Discuss, consider, and possible action on approving a Camera System and Wi-Fi Project using ARPA funds. (Staff Resource: A. Bransom) Motion made by Councilmember Kidd to approve the Camera System and Wi-Fi using ARMPA Funds. Seconded by Councilmember Waldrip. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Marshall, Councilmember Anderson J. STAFF REPORT- JULY 2023 1. Police Department 2. Fire Department 3. Municipal Court 4. Public Works 5. Parks & Recreation 6. Development Services 7. Animal Services 8. City Secretary's Office K. EXECUTIVE SESSION The City Council of the City of Joshua will recess into Executive Session (Closed Meeting) pursuant to the provisions of chapter 551, Subchapter D, Texas Government Code, to discuss the following: 1. In accordance with the Texas Government Code Section 551.071 and 551.074, consultation with the City Attorney regarding personnel matters and all matters incident and related thereto. 2. In accordance with the Texas Government Code, Section 551.074, to deliberate regarding the appointment, employment, and evaluation of a public officer or employee. Mayor Kimble announced that the City Council will recess into Executive Session at 8:05 pm. L. RECONVENE INTO REGULAR SESSION In accordance with Texas Government Code, Section 551, the City Council will reconvene into regular session and consider action, if any, on matters discussed in executive session. Mayor Kimble reconvened the meeting into the regular session at 8:37 pm. No action taken as the result of the Executive Session. M. FUTURE AGENDA ITEMS/REQUESTS BY COUNCIL MEMBERS TO BE ON THE NEXT AGENDA Councilmembers shall not comment upon, deliberate, or discuss any item that is not on the agenda. Councilmembers shall not make routine inquiries about operations or project status on an item that is not posted. However, any Councilmember may state an issue and request to place the item on a future agenda. NA N. ADJOURNMENT Mayor Kimble adjourned the meeting at 8:38 pm. City Council Regular Meeting August 17, 2023 Page 5 of 6 DocuSign Envelope ID: F1078333-DDEC-451F-883D-A4AC77A849EE ___________________________ Scott Kimble, Mayor _________________________ Alice Holloway, City Secretary Approved: September 21, 2023 City Council Regular Meeting August 17, 2023 Page 6 of 6