City Council Regular Meeting

DocuSign Envelope ID: BF6E530A-FA17-4725-BB31-5632DCB60228 MINUTES CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS OCTOBER 19, 2023 6:30 PM PRESENT STAFF Mayor Scott Kimble City Manager Mike Peacock Councilmember Johnny Waldrip City Secretary Alice Holloway Councilmember Mike Kidd City Attorney Terry Welch Councilmember Angela Nichols Asst. City Manager Amber Bransom Councilmember Merle Breitenstein Dev. Services Dir. Aaron Maldonado Councilmember Shelly Anderson ABSENT Councilmember Dakota Marshall The Joshua City Council held a Work Session at 6:30 pm. A Regular Meeting will be held immediately following the Work Session in the Council Chambers at Joshua City Hall, located at 101 S. Main St., Joshua, Texas, on October 19, 2023. This meeting is subject to the open meeting laws of the State of Texas. Individuals may attend the meeting in person or access the meeting via videoconference or telephone conference call. Join Zoom Meeting: https://us02web.zoom.us/j/89208932518?pwd=Z2pQcnVwd3ArZUxlK0V6MStha2h2UT09 Meeting ID: 89208932518 Passcode: 380462 A. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT Mayor Kimble announced a quorum and called the meeting to order at 6:30 pm. B. PLEDGE OF ALLEGIANCE 1. United States of America 2. Texas Flag Mayor Kimble led the Pledge of Allegiance. C. INVOCATION The invocation was given by Councilmember Kidd. D. WORK SESSION 1. Discussion related to the budget report and financial statement for September 2023. (Staff Resource: M. Peacock) City Council Regular Meeting October 19, 2023 Page 1 of 4 DocuSign Envelope ID: BF6E530A-FA17-4725-BB31-5632DCB60228 City Manager Mike Peacock announced that the city's revenues have exceeded the projected amount. He also shared that the negative numbers in the financial reports indicate the movement of funds within the budget. 2. Discuss and give direction regarding the Main Street construction engineering, including the Downtown Master Plan, additions to the scope of the project, railroad quiet zones, and funding sources. (Staff Resource: M. Peacock) City Manager Peacock presented the downtown master plan to the council and requested their review before moving forward with any related projects. Councilmember Anderson inquired about the cost of installing quiet zones, and City Manager Peacock stated that the conversation had already begun. Councilmember Kidd expressed support for the downtown master plan but suggested delaying it until TxDot completes the 917 projects. Councilmember Waldrip suggested finding out the cost of installing quiet zones. Mayor Kimble pointed out that there are several streets throughout the city that need repairs. The council directed staff to revisit these issues and present their findings in November or December. 3. Discuss and receive updates on city board meetings:  Animal Control Advisory Board  Heritage Preservation Committee  Library  Planning & Zoning Commission  Tax Increment Financing Board  Type A Economic Development Corporation  Type B Economic Development Corporation  Zoning Board of Adjustment Mayor Kimble stated that this item was added so the council can be updated on what the boards are working on. Councilmember Anderson gave a brief update on the Economic Development Corporation Type A 1-7-4 Project. E. UPDATES FROM MAYOR AND COUNCIL MEMBERS, UPDATES FROM CITY STAFF MEMBERS: Pursuant to Texas Government Code Section 551.0415, the Mayor and Members of the City Council may report on the following items of community interest, including (1) expressions of thanks, congratulations, or condolences; (2) information about holiday schedules, (3) recognition of individuals; (4) reminders about upcoming City Council events; (5) information about community events; and (6) announcements involving any imminent threat to public health and safety. Staff Updates will address operational issues in various City departments. No deliberation is authorized under the Texas Open Meetings Act. The following announcements were made: Fall on Main is this Saturday. A stage has been purchased for future events, but it takes about a year to be delivered. F. PUBLIC FORUM, PRESENTATION, AND RECOGNITION: The City Council invites citizens to speak on any topic. However, unless the item is specifically noted on this agenda, the City Council is required under the Texas Open Meetings Act to limit its response to responding with a statement of specific factual information, reciting the City's existing policy, or directing the person making the inquiry to visit with City Staff about the issue. Therefore, no Council deliberation is permitted. Each person will have 3 minutes to speak. City Council Regular Meeting October 19, 2023 Page 2 of 4 DocuSign Envelope ID: BF6E530A-FA17-4725-BB31-5632DCB60228 NA G. CONSENT AGENDA 1. Discuss, consider, and possible action on the meeting minutes of September 21, 2023. (Staff Resource: A. Holloway) Motion made by Councilmember Anderson to approve the meeting minutes as presented. Seconded by Councilmember Nichols. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Anderson 2. Discuss, consider, and possible action on approving development agreements. (Staff Resource: A. Holloway) Motion made by Councilmember Waldrip to approve the development agreements as presented. Seconded by Councilmember Kidd. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Anderson H. REGULAR AGENDA 1. Discuss, consider, and possible action on accepting the 5% CPI (Consumer Price Index) increase as requested by Waste Connections. (Staff Resource: A. Bransom) Asst. City Manager Bransom stated that Waste Connections has filed a letter requesting a five (5) percent CPI increase to cover employees’ pay, gas, etc. Motion made by Councilmember Breitenstein to approve the five (5) percent increase as requested. Seconded by Councilmember Anderson. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Anderson 2. Discuss, consider, and possible action on a resolution approving the City of Joshua Investment Report for the Quarter Ending September 30, 2023. (Staff Resource: M. Freelen) Finance Director Freelen stated that the quarterly report is in the packet. In addition, she stated as of September 30, 2023, there was $3,014,849 invested with a total quarterly interest income of $14,849. Motion made by Councilmember Waldrip to approve the resolution. Seconded by Councilmember Nichols. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Anderson 3. Discuss, consider, and possible action to ratify a resolution making a nomination to serve on the Johnson County Appraisal District Board of Directors. (Staff Resource: M. Peacock) City Manager Peacock stated that this follows the council's direction to help reduce the tax burden on the citizens. He believes appointing Paul Jones would be a great candidate. Paul Jones stated he appreciates the council’s support. City Council Regular Meeting October 19, 2023 Page 3 of 4 DocuSign Envelope ID: BF6E530A-FA17-4725-BB31-5632DCB60228 Motion made by Councilmember Kidd to ratify the resolution nominating Paul Jones to serve on the County Appraisal District Board of Directors. Seconded by Councilmember Waldrip. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Breitenstein, Councilmember Anderson I. STAFF REPORT 1. Police Department 2. Fire Department 3. Municipal Court 4. Public Works 5. Development Services 6. Animal Services 7. City Secretary J. FUTURE AGENDA ITEMS/REQUESTS BY COUNCIL MEMBERS TO BE ON THE NEXT AGENDA Councilmembers shall not comment upon, deliberate, or discuss any item that is not on the agenda. Councilmembers shall not make routine inquiries about operations or project status on an item that is not posted. However, any Councilmember may state an issue and request to place the item on a future agenda. K. ADJOURNMENT Mayor Kimble adjourned the meeting at 7:17 pm. ___________________________ Scott Kimble, Mayor _________________________ Alice Holloway, City Secretary City Council Regular Meeting October 19, 2023 Page 4 of 4