City Council Regular Meeting

Docusign Envelope ID: 6F18DC2C-3701-4221-A038-3121692F2758 MINUTES CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS JANUARY 16, 2025 6:30 PM The Joshua City Council will hold a Work Session at 6:30 pm. A Regular Meeting will be held immediately following the Work Session in the Council Chambers at Joshua City Hall, located at 101 S. Main St., Joshua, Texas. This meeting is subject to the open meeting laws of the State of Texas. Individuals may attend the meeting in person or access the meeting via videoconference or telephone conference call. Join Zoom Meeting: https://us02web.zoom.us/j/81521076066?pwd=YvqWO8chwqOvVypmCeOpKttOoaf6H0.1 Meeting ID: 81521076066 Passcode:896433 A. CALL TO ORDER AND ANNOUNCE A QUORUM PRESENT Mayor Kimble announced a quorum and called the meeting to order at 6:32 pm. B. PLEDGE OF ALLEGIANCE 1. United States of America 2. Texas Flag C. INVOCATION The invocation was given by Jeff Stanley, Pastor of the Assembly of God D. WORK SESSION 1. Review and discuss questions related to the budget report and financial statement for December 2024. City Manager Peacock stated that there are a few items over budget, mostly front-loaded contracts. No comments from the City Council. 2. Discussion on the Waste Connections Contract Renewal for Solid Waste Services. Abel Morena, the District Manager of Waste Connections, mentioned that his company has been servicing the city since 2000, and the discussion is about possibly renewing their contract. The following options were presented: Option #1 (current service with increase) • Current Service 2x Weekly Trash “take all” 1x Weekly Recycling - $26 per home • Commercial Businesses $5.96 per yard • Industrial “Roll Off” $501 per haul City Council Regular Meeting January 16, 2025 Page 1 of 6 Docusign Envelope ID: 6F18DC2C-3701-4221-A038-3121692F2758 Option #2 (2x per week cart service for trash 1x recycling with weekly small brush up to 4 yards) • 2x Weekly Trash “carted” 1x Weekly Recycling with weekly small brush up to 4yds - $18.50 • Commercial Businesses $5.96 per yard • Industrial “Roll Off” $501 per haul Option #3 (2x per week cart service for trash NO RECYCLING with weekly small brush up to 4 yards) • 2x Weekly Trash “carted” NO RECYCLE with weekly small brush up to 4yds - $15.50 • Commercial Businesses $5.96 per yard • Industrial “Roll Off” $501 per haul Option #4 (1x per week cart service for trash 1x recycling with small brush up to 4 yards) • 1x Weekly Trash “carted” 1x Weekly Recycling with small brush up to 4yds - $14.25 • Commercial Businesses $5.96 per yard • Industrial “Roll Off” $501 per haul Option #5 (1x per week cart service for trash NO RECYCLE with small brush up to 4 yards) • 1x per week cart service for trash NO RECYCLE with small brush up to 4 yards - $11.25 • Commercial Businesses $5.96 per yard • Industrial “Roll Off” $501 per haul After an extensive discussion, the council instructed staff to prepare a contract for the City Council with option 3. 3. Discussion on the proposed amendments to the Sign Ordinance. Development Services Director Maldonado stated that the proposed amendment to sign the ordinance, parts were unconstitutional, and the city attorney has made all the necessary changes. In addition, he stated that flow charts and pictures have been added to help make the ordinance more user-friendly. Councilmember Anderson asked for an update 90 days after approval regarding any questions or problems from citizens/businesses. E. UPDATES FROM MAYOR AND COUNCIL MEMBERS, UPDATES FROM CITY STAFF MEMBERS: Pursuant to Texas Government Code Section 551.0415, the Mayor and Members of the City Council may report on the following items of community interest, including (1) expressions of thanks, congratulations, or condolences; (2) information about holiday schedules, (3) recognition of individuals; (4) reminders about upcoming City Council events; (5) information about community events; and (6) announcements involving any imminent threat to public health and safety. Staff Updates will address operational issues in various City departments. No deliberation is authorized under the Texas Open Meetings Act. Asst. City Manager Bransom stated that the fishing Event went well. In addition, she stated that the playground equipment will be delivered on 1/17 and hoping to start on 1/20 with installation. City Manager Peacock stated that Whataburger has broken ground In addition, he stated that the new carwash is opened. F. PUBLIC FORUM, PRESENTATION, AND RECOGNITION: The City Council invites citizens to speak on any topic. However, unless the item is specifically noted on this agenda, the City Council is required under the Texas Open Meetings Act to limit its response to responding with a statement of specific factual information, reciting the City's existing policy, or directing the person making the inquiry to visit with City Staff about the issue. Therefore, no Council deliberation is permitted. Each person will have 3 minutes to speak. NA G. CONSENT AGENDA City Council Regular Meeting January 16, 2025 Page 2 of 6 Docusign Envelope ID: 6F18DC2C-3701-4221-A038-3121692F2758 1. Discuss, consider, and possible action on the December 19, 2024, meeting minutes. (Staff Resource: A. Holloway) 2. Discuss, consider, and possible action on a resolution approving the City of Joshua Investment Report for the Quarter Ending December 31, 2024. (Staff Resource: M. Freelen) 3. Discuss, consider, and possible action to update the FY 24-25 Pay Plan. (Staff Resource: B. Grounds) 4. Discuss, consider, and possible action on allocating additional funds required to complete the Thomas Street project. (Staff Resource: A. Bransom) Motion made by Councilmember Anderson, Seconded by Councilmember Nichols. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Marshall, Councilmember Anderson H. REGULAR AGENDA 1. Public hearing on a request for a zoning change regarding approximately 0.317 acres of land in the W. W. Byers Survey, Abstract Number 29, Lots 1 Thru 4, BLK 18, Original Town of Joshua, County of Johnson, Texas, located at 101 Santa Fe, to change from (R-1) Single Family Residential District to the (R2) Moderate Density Residential District, to allow for a zero lot line single-family detached units on separate lots.  Staff Presentation  Owner’s Presentation  Those in Favor  Those Against  Owner’s Rebuttal Mayor Kimble opened the public hearing at 7:29 pm. Development Services Director Maldonado stated the following: The subject property has been replated as three lots and approved by the Planning & Zoning Board at the January 6th meeting of 2025. In addition, the property is currently zoned (R-1) Single Family Residential District. Owner Scott Atwood gave a brief presentation. No comments from citizens. Mayor Kimble closed the public hearing at 7:35 pm. 2. Discuss, consider, and possible action on approving an Ordinance for a zoning change regarding approximately 0.317 acres of land in the W. W. Byers Survey, Abstract Number 29, Lots 1 Thru 4, BLK 18, Original Town of Joshua, County of Johnson, Texas, located at 101 Santa Fe, to change from (R-1) Single Family Residential District to the (R2) Moderate Density Residential District, to allow for a zero lot line single-family detached units on separate lots. (Staff Resource: A. Maldonado) Motion made by Councilmember Kidd to approve an Ordinance authorizing the zoning change. Seconded by Councilmember Waldrip. Voting Yea: Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Marshall, Councilmember Anderson. Voting Abstaining: Mayor Kimble City Council Regular Meeting January 16, 2025 Page 3 of 6 Docusign Envelope ID: 6F18DC2C-3701-4221-A038-3121692F2758 3. Discuss, consider, and possible action on an Ordinance ordering a General Election to be held on Saturday, May 3, 2025, for the purpose of electing a Council Member Place 1, Council Member Place 3, and Mayor for a Three (3) Year Term. (Staff Resource: A. Holloway) Motion made by Councilmember Nichols to approve an Ordinance ordering a General Election to be held on May 03, 2025. Seconded by Councilmember Marshall. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Marshall, Councilmember Anderson 4. Discuss, consider, and possible action on the Joint Election Agreement with Joshua Independent School District for the May 3, 2025, General Election. (Staff Resource: A. Holloway) Motion made by Councilmember Marshall to approve a joint Election Agreement with Joshua Independent School District. Seconded by Councilmember Kidd. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Marshall, Councilmember Anderson 5. Discuss, consider, and possible action on approving an Ordinance establishing a credit card processing reimbursement fee and credit card service fee, and amending Appendix A, “Fee Schedule,” to the City’s Code of Ordinances by adding to Section A4.001, “Miscellaneous Permits and Fees,” subsection b and creating subsection dd. (Staff Resource: M. Freelen) Motion made by Councilmember Kidd approving an Ordinance establishing a credit card processing reimbursement fee and credit card service fee. Seconded by Councilmember Waldrip. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Marshall, Councilmember Anderson 6. Discuss, consider, and take possible action on an Ordinance amending the Code of Ordinances to lower the speed limit on Waterford Way to 25 miles per hour. (Staff Resource: M. Peacock) Motion made by Councilmember Anderson approving an Ordinance lowering the speed limit on Waterford Way. Seconded by Councilmember Marshall. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Marshall, Councilmember Anderson 7. Discuss, consider, and possible action on authorizing Type B EDC expenditure of a Radar Speed Sign. (Staff Resource: M. Peacock) Motion made by Councilmember Waldrip on authorizing Type B EDC expenditure of a Radar Speed Sign. Seconded by Councilmember Kidd. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Marshall, Councilmember Anderson 8. Discuss, consider, and possible action on board appointments. (Staff Resource: A. Holloway) City Council Regular Meeting January 16, 2025 Page 4 of 6 Docusign Envelope ID: 6F18DC2C-3701-4221-A038-3121692F2758 Motion made by Councilmember Kidd to appoint Mark Rayburn on the following boards:  Animal Control Seat 5  Planning & Zoning Alt. 1  Type A Alt. 1  Type B Alt. 2 Seconded by Councilmember Waldrip. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Marshall, Councilmember Anderson 9. Discuss, consider, and possible action on a Cost Participation Agreement between the Johnson County Special Utility District and the City of Joshua regarding the reimbursement for manhole repair at Village Creek. (Staff Resource: M. Peacock) Motion made by Councilmember Marshall to approve a Cost Participation Agreement with Johnson County Special Utility District. Seconded by Councilmember Kidd. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Marshall, Councilmember Anderson 10. Discuss, consider, and possible action on appointing a four (4) person Ad-Hoc Committee regarding Johnson County Emergency Service District (ESD). (Staff Resource: M. Peacock) Mayor Kimble stated that the City Council will meet with the City Attorney for legal consultation at 7:51 pm in Executive Session. Mayor Kimble announced the regular meeting is back in session at 8:03 pm. Motion made by Councilmember Nichols to appoint the following:  City Manager Mike Peacock  Mayor Scott Kimble  City Attorney Terry Welch  Fire Chief Jay White Seconded by Councilmember Anderson. Voting Yea: Mayor Kimble, Councilmember Waldrip, Councilmember Kidd, Councilmember Nichols, Councilmember Marshall, Councilmember Anderson STAFF REPORT 1. Police Department 2. Fire Department 3. Municipal Court 4. Public Works 5. Development Services 6. Animal Services 7. Code Enforcement 8. Parks and Recreation 9. City Secretary's Office City Council Regular Meeting January 16, 2025 Page 5 of 6 Docusign Envelope ID: 6F18DC2C-3701-4221-A038-3121692F2758 J. FUTURE AGENDA ITEMS/REQUESTS BY COUNCIL MEMBERS TO BE ON THE NEXT AGENDA Councilmembers shall not comment upon, deliberate, or discuss any item that is not on the agenda. Councilmembers shall not make routine inquiries about operations or project status on an item that is not posted. However, any Councilmember may state an issue and request to place the item on a future agenda. NA K. ADJOURN Mayor Kimble adjourned the meeting at 8:06 pm. Approved: February 20, 2025 ______________________________ Scott Kimble, Mayor ATTEST: ____________________________ Alice Holloway, City Secretary City Council Regular Meeting January 16, 2025 Page 6 of 6