City Council Agenda

CITY COUNCIL WORK SESSION AGENDA January 8, 2024, at 7:00 p.m. City Hall Council Chambers, 201 First Avenue East See the bottom of the agenda to learn how to provide public comment and watch meetings live or later. A. CALL TO ORDER B. DISCUSSION 1. State-Local Infrastructure Partnership Act of 2023 (HB355) Projects 2. Emergency Responder Levy Public Education Materials C. PUBLIC COMMENT Persons wishing to address the council are asked to do so at this time. Public comment can be provided in person, verbally during the online meeting, or via email to publiccomment@kalispell.com D. CITY MANAGER, COUNCIL, AND MAYOR REPORTS E. ADJOURNMENT UPCOMING SCHEDULE City Offices Closed – January 15, 2024 – Martin Luther King Jr. Day Next Regular Meeting – TUESDAY, January 16, 2024, at 7:00 p.m. – Council Chambers Next Work Session – January 22, 2024, at 7:00 p.m. – Council Chambers PARTICIPATION Those addressing the council are requested to give their name and address for the record. Please see the last page of the agenda for the proper manner of addressing the council and limit comments to three minutes. Comments can also be sent to publiccomment@kalispell.com. To provide public comment live, remotely, register for the video conference through zoom at: https://us02web.zoom.us/webinar/register/WN_9qyQlbR0REaCWUIkAN6YLw. Raise your virtual hand to indicate you would like to provide comment. Watch City Council sessions live with the agenda and supporting documents or later with documents and time stamped minutes at: https://www.kalispell.com/480/Meeting-Videos. Watch City Council sessions live or later on Charter Cable Ch. 190 or via the City YouTube page at: https://www.youtube.com/@cityofkalispellmontana9632/streams. Page 1 of 2  Kalispell City Council Agenda, January 8, 2024 The City does not discriminate on the basis of disability in its programs, services, activities, and employment practices. Auxiliary aids are available. For questions about disability accommodation please contact the City Clerk at 406-758-7756. ADMINISTRATIVE CODE Adopted July 1, 1991 Section 2-20 Manner of Addressing Council a. Each person not a Council member shall address the Council, at the time designated in the agenda or as directed by the Council, by stepping to the podium or microphone, giving that person's name and address in an audible tone of voice for the record, and unless further time is granted by the Council, shall limit the address to the Council to three minutes. b. All remarks shall be addressed to the Council as a body and not to any member of the Council or Staff. c. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion either directly or through a member of the Council, without the permission of the Presiding Officer. d. No question shall be asked of individuals except through the Presiding Officer. PRINCIPLES FOR CIVIL DIALOGUE Adopted by Resolution 5180 on February 5, 2007 ◼ We provide a safe environment where individual perspectives are respected, heard, and acknowledged. ◼ We are responsible for respectful and courteous dialogue and participation. ◼ We respect diverse opinions as a means to find solutions based on common ground. ◼ We encourage and value broad community participation. ◼ We encourage creative approaches to engage in public participation. ◼ We value informed decision-making and take personal responsibility to educate and be educated. ◼ We believe that respectful public dialogue fosters healthy community relationships, understanding, and problem solving. ◼ We acknowledge, consider and respect the natural tensions created by collaboration, change, and transition. ◼ We follow the rules & guidelines established for each meeting. Page 2 of 2  City of Kalispell 201 1st Ave E. P.O. Box 1997 Kalispell, Montana 59903-1997 (406) 758-7000 Fax (406)7757 REPORT TO: Mayor Johnson and Kalispell City Council FROM: Doug Russell, City Manager SUBJECT: State-Local Infrastructure Partnership Act of 2023 (HB355) MEETING DATE: January 8, 2024 BACKGROUND: In 2023, the Montana Legislature passed the State-Local Infrastructure Partnership Act of 2023 (SLIPA). This legislation resulted in $313,674 being allocated to the City of Kalispell to maintain or repair existing government facilities. Eligible projects include: - Drinking water systems - Wastewater treatment systems - Fire suppression systems, if independent from drinking water - Streets - Roads - Bridges - Landfills - Streetlights - Airports - Public grounds and buildings A local cash match of 25% of total project cost is required for this program. In accordance with the requirements of the program, potential eligible projects were developed through review of capital improvement plans or emerging needs of the municipality. The next official step is to hold a public hearing then prepare a priority list with the Council. At the work session on the 8th, we will review the program and potential projects with Council (see attachment). At a future meeting, we will hold a public hearing then establish a priority list for funding. RECOMMENDATION: It is recommended that the City Council review the presentation of the SLIPA program and discuss as appropriate. ATTACHMENTS: List of potential projects for SLIPA funds Poten�al Projects for the Use of SLIPA funds (projects are not priori�zed). Kalispell will receive $313,674 and will need to use local revenue for a 25% match of total project cost. - Lead Service line Replacement : Est. Cost $250,000+: The city an�cipates a minimum of 50 lead service lines will need to be replaced as part of the new EPA Lead Rule. The service lines will have to be replaced from the water main to the house entrance. This is an unfunded mandate in response to EPA’s regulatory update for the lead rule. - 9th St E Drainage, Street, and Slope Repair Project: Est. Cost $633,950 : Reconstruct two blocks of 9th St E from 7th Ave E to Woodland Ave, improve street drainage system and ou�all, and repair slope sloughing of Woodland Drive near ou�all loca�on. - Meridian Court Drainage and Street Repair Project: Est. Cost $453,306 : Reconstruct one and a half blocks of Meridian Ct and improve the street drainage system. - Sewer Main Sliplining Repair Project: Est. Cost $750,000 : This project repairs 7,085 linear feet of deteriorated, rooted clay sewer lines to like new condi�ons via sliplining technologies. Sliplining is a trenchless underground pipe rehabilita�on technique used to repair leaks or restore structural stability to an exis�ng pipeline. (3rd Alley W Between Center-5th St, 6th Alley W 2nd- 6th St, 4th Alley E from 5th St-11th St, Storm Addi�on Subdivision from 2nd St W-Meridian R, Storm Addi�on Subdivision East/West Sewer Mains) - Playground equipment replacement- Lions Park- Est. Cost $170,000 - Boiler replacement- Public Safety Building- Est. Cost $60,000  City of Kalispell 201 1st Ave E. P.O. Box 1997 Kalispell, Montana 59903-1997 (406) 758-7000 Fax (406)7757 REPORT TO: Mayor Johnson and Kalispell City Council FROM: Doug Russell, City Manager SUBJECT: Emergency Responder Levy- Public Education Materials MEETING DATE: January 8, 2024 BACKGROUND: On March 19, the City of Kalispell will be holding a mail-in ballot election for a dedicated emergency response levy. As part of this process, we are working on information materials to provide to the community. These materials will be delivered through a variety of channels, including but not limited to video advertisements, radio spots, social media posts, in-person presentations, etc. A committee has been working on this effort to provide a uniform message to be used as the foundation of the education campaign. At the meeting on the 8th, we will review the attached PowerPoint presentation and the first video that has been produced using this message foundation. Education efforts will continue through March 19, when the ballots are due. RECOMMENDATION: Staff will review the presentation with Council and discuss additional education efforts to inform the community regarding the dedicated Emergency Response Levy. ATTACHMENTS: PowerPoint presentation  Election on March 19, 2024 • Election on March 19, 2024 • Historical Components • A need was identified back in 2014 that led to an EMS Responder Levy (rejected by voters) • 2017 third-party dive into service delivery options in response to comments from that levy • Incremental Staffing increases over the past few years as the budget allowed • Full third-party staffing and operations review in 2022 • 2022 Reports and recommendation are the basis for the levy and service delivery into the future  Law Enforcement – Increase in Work-Load 100% 90% 87% 80% 70% 60% 50% 40% 38% 30% 22% 20% 10% 7% 0% Citizen Initiated Call Violent Crime Property Crime Detective Caseload Increasing emergency calls decreases opportunity for proactive policing Work-Load Increase from 2018-2022 Law Enforcement – RESPONSE TIMES FOR HIGH PRIORITY CALLS National Average Kalispell Average 5 Min Vs 9.1 Min National benchmark response time in minutes compared to the Kalispell response time Law Enforcement – LEVY OUTCOMES +3 2 Detectives and a Crime Analyst to address rising case load and criminal data trends +2 1-2 Additional officers on the street per shift to reduce response times and increase proactive policing efforts FIRE + AMBULANCE – INCREASE IN WORK-LOAD Emergency Ambulance Call 19% Emergency Fire Response Call 32% Total Department Calls 23% Work-Load Increase from 2018-2022 Fire + ambulance – limitation on resources Current staffing provides for 3 available responding units at any given time • Example: 1 Engine (that can respond to Emergency Ambulance calls) and 2 Ambulances 24% of the time all units are occupied with an emergency call  Fire + ambulance – RESPONSE times National Average Kalispell Average 4 Min Vs 9.7 Min National benchmark response time in minutes compared to the Kalispell response time FIRE + AMBULANCE – LEVY OUTCOMES +1 1 Additional Ambulance available 24 hours a day, 7 days a week +1 1 Additional Fire Engine (also available to respond to Ambulance calls) available 24 hours a day, 7 days a week +1 1 Additional Station on the Western part of Kalispell to reduce call response times  NATURE OF CALL DETERMINES HOW WE DEPLOY Current Deployment: STATION 61 STATION 62 OR Deployment with the Proposed Levy: STATION 61 STATION 62 STATION 63 OR  WHY IS THE CURRENT GROWTH IN TAXES NOT COVERING THESE NEEDS? Average annual growth in Property Tax Levy over the last 5 years 4% 4% 6% Property Tax Revenue Consumer Price Index Actual Inflationary Cost of Labor and Supplies The property tax revenue is not an average increase as we are limited by State Law to only increasing taxes on existing properties by 1/2 the rate of inflation (CPI). The revenue includes this limited increase plus the value of new growth in the City of Kalispell. With what we are allowed to levy, we have barely been able to keep up with the inflation index (CPI) for existing services. Moreover, In comparison to the CPI, the actual cost of labor and supplies for the City of Kalispell has increased by 6% per year.  City Clerk, 1% Finance, 2% Municipal Court, 3% Public Works, 1% WHERE DO CURRENT TAXES GO? City Hall, 3% Fire, 31% Attorney, 5% Size of Department Budget 74% in Comparison to the General Fund Total Planning Department, 2% Mayor / Council, 1% Community Development, 0% General Government, 4% Police + Fire/Ambulance currently make up 74% of Police, 43% City Manager, 2% the General Fund Budget Human Resources, 2%  SUMMARIZING THE LEVY + WHAT IT PROVIDES $82.22 in annual taxes per $100,000 of assessed valuation allows for: 2 Detectives + 1-2 Additional Additional Fire 1 Crime Analyst Officers on each shift Station off Farm to Market Road Additional Fire Engines Additional Ambulance (able to respond to ambulance available on all shifts calls) available on all shifts  Learn More at VOTE BY MAILING IN YOUR BALLOT for www.Kalispell.com receiving BY March 19, 2024 Educational materials paid for by the City of Kalispell.