Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS-CITY HALL OCTOBER 27, 2020-8:30 A.M. Roll call was answered by Chairman Jim Dazey and Board Member Don Gura. Mayor SuzAnne Handshoe was absent. Others present were: Mark Schultz, Jeremy McKinley, Lance Waters, Frank Walkup, Scott Mosley, Katie Ritchie, Logan Conley, Ryan Alwine, and Cindy Marple. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes The minutes of the October 13, 2020 Board of Public Works and Safety meeting were presented for approval. Board Member Don Gura made a motion to approve the minutes with a second by Chairman Jim Dazey. The motion passed 2 ayes-0 nays. Petitions or Comments A citizen who wanted to remain anonymous would like to suggest the City put a return envelope in with the utility bills. Mayor Crew Youth Center request for demolition. Logan Conley from the Crew Youth Center was presented and stated that they are considering the demolition of their 5,000 sq. ft. building located at the east end of their property at 529 S. Main Street. The Crew Youth Center is requesting to have the City of Kendallville demolish this building and the Youth Center will pay for any dumpster costs. The electricity was recently disconnected with IMP. Board Member Don Gura made a motion to approve as long as the proper steps are taken to allow the building to be ready for demolition with a second from Chairman Jim Dazey. Chairman Jim Dazey said that since The Crew is a non for profit he didn't mind making this exception for demolition. The motion passed 2 ayes - 0 nays. Clerk-Treasurer Clerk-Treasurer, Katie Ritchie, presented two invoicing levels for City residents regarding trash costs for the upcoming trash service done by Engineering Administrator, Scott Derby. Option one has a yearly increase and option two is one continuous charge as an average over the course of the five year bid. Board Member Don Gura made a motion to approve option two of a monthly charge of $13 .3 8/ month to City residents for trash service from January 1, 2021 through December 31, 2025 with second from Chairman Jim Dazey. The motion passed 2 ayes - 0 nays. Engineering The Drake Rd. Project Status Report was presented for review. Fire Fire Chief, Jeremy McKinley, requested authorization to make a conditional offer to Casey Kintz for employment as a Firefighter pending his acceptance to the physical exam and admittance to the State Pension Board. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes - 0 nays. Street Superintendent, Ryan Alwine, requested authorization to purchase a 2021 Ford F600 truck from Max Platt in the amount of $41,911.25. This will be replacing a 2004 1-ton dump truck. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes - 0 nays. Superintendent, Ryan Alwine, requested authorization to purchase a plow, equipment, and safety lighting from W.A. Jones in the amount of $10,526.00. This will be placed on the 2020 F250 truck. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes - 0 nays. WWTP The September Financial Report was presented for review. The September Activity Report was presented for review. Superintendent Mark Shultz requested authorization to pay invoice #35900 in the amount of $5,572.15 to Wessler Engineering. The monies would be taken from account 606003631.000. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes- 0 nays. Percy Young from Creative Liquid Coatings appeared before the Board and stated the reason they are requesting a credit of$14,010.48 is because their wastewater reading from July was 3,656,000 which was more than their water consumption. Wastewater Superintendent Mark Schultz stated that since CLC gives us their daily readings on their wastewater meter and his department wasn't able to visually see any signs of leaks that's why the credit was denied originally. Board Member Don Gura made a motion to table this request until an amount is given on how much the wastewater would charge from the City based on the amount of water consumption from the bill. This motion was seconded by Chairman Jim Dazey. The motion passed 2 ayes- 0 nays. Superintendent Mark Schultz requested the authorization to upgrade to a different skid loader from Truelove Brothers Inc. Each year the City gets an updated skid loader as part of a government exchange program for $1,000.00. Wastewater was informed that the current model they have is no longer available and would have to go to a different model. The amount to move to a different model is $5,238.08. After this payment the program will continue at the cost of$1,000 yearly. The monies for this would come from the Capital Improvement Fund 609001347.00. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes - 0 nays. Motion to Adjourn Board Member Don Gura made a motion to adjourn the meeting. Chairman Jim Dazey adjourned the meeting at 9:06 AM. _____________________________________ Kathren R. Ritchie-Clerk Treasurer Minutes approved by me this 10th day of November, 2020. _______________________________________ W. SuzAnne Handshoe-Mayor