City Council Workshop

City of Killeen Agenda City Council Workshop Tuesday, August 2, 2016 4:00 PM Utility Collections Conference Room 210 West Avenue C Killeen, Texas 76541 Items for Discussion at Workshop DS-16-104 Discuss Agenda Items for the Regular City Council Meeting of August 9, 2016 DS-16-105 Discuss the Employment, Evaluation and Duties of the Interim City Manager, Lillian Ann Farris DS-16-106 Discuss Basics of Open Meetings DS-16-107 Update - City Manager Search Process DS-16-108 Discuss Metropolitan Transportation Plan (MTP) Prioritization Schedule DS-16-109 Discuss Residency Requirements for Police and Fire DS-16-110 Discuss Potential Revenue Tools: • Pavement Condition Assessment • Transportation Utility Fund • Impact Fees • Rate Models • Water/Sewer • Solid Waste • Drainage • Ad Valorem Taxes • Red Light Program • Fund Balance • Enterprise Funds DS-16-111 Discuss FY 16-17 Proposed Budget to Include: • Public Works • Aviation • Recovery Plan Items for Regular City Council Meeting of August 9, 2016 Minutes City of Killeen Page 1 Printed on 7/28/2016 City Council Workshop Agenda August 2, 2016 MN-16-019 Consider Minutes of Regular City Council Meeting of July 26, 2016. Attachments: Minutes Statement for Record - Johnson Resolutions RS-16-064 Consider a memorandum/resolution authorizing the procurement of nine (9) fully-equipped police vehicles. Attachments: Council Memorandum Explorer Quote K9 Quote Graphics Quote Certificate of Interested Parties RS-16-065 Consider a memorandum/resolution authorizing the procurement of forty-two (42) vehicles within the FY16 Fleet Replacement Plan budget. Attachments: Council Memorandum Bid 16-16 Replacements Certificate of Interested Parties RS-16-084 Consider a memorandum/resolution appointing Council Members to various boards, commissions, and commissions sub-committees. Attachments: Council Memorandum RS-16-086 Consider a memorandum/resolution authorizing the acceptance of the 2015 Assistance to Firefighting Grant. Attachments: Council Memorandum RS-16-087 Consider a memorandum/resolution awarding Bid No. 16-15 for the Stewart Neighborhood Sidewalk Reconstruction Project. Attachments: Council Memorandum Bid Analysis Certificate of Interested Parties RS-16-088 Consider a memorandum/resolution approving the abandonment of a .136 acre water main utility easement affecting the property currently approved as The Landing at Clear Creek Phase Four subdivision plat. The easement is located east of Clear Creek Road (S.H. 201) along the north right-of-way of Mohawk Drive, north of Nyla Drive. City of Killeen Page 2 Printed on 7/28/2016 City Council Workshop Agenda August 2, 2016 Attachments: Council Memorandum Application Exhibit Location map QuitClaim Deed RS-16-089 Consider a memorandum/resolution approving a Killeen Economic Development Corporation performance agreement in support of the Defense Economic Adjustment Assistance Grant (DEAAG) project. Attachments: Council Memorandum Performance Agreement Appendix 1 Appendix 2 RS-16-090 Consider a memorandum/resolution approving a sole source contract with KAYA Associates, Inc. in support of the Defense Economic Adjustment Assistance Grant (DEAAG) project. Attachments: Council Memorandum Letter of Agreement Exhibit A Exhibit B Sole Source Letter Ceritificate of Interested Parties RS-16-091 Consider a memorandum/resolution authorizing the procurement of an Automated Time Keeping System - ExecuTime. Attachments: Council Memorandum SunGard - Executime Quote Sole Source Letter Certificate of Interested Parties RS-16-092 Consider a memorandum/resolution authorizing proceeding with issuance of certificates of obligation and further directing the publication of notice of intention to issue City of Killeen, Texas, combination tax and revenue certificates of obligation. Attachments: Council Memorandum Timeline Resolution 13-120R 15-010R 15-093R Public Hearings City of Killeen Page 3 Printed on 7/28/2016 City Council Workshop Agenda August 2, 2016 PH-16-025 HOLD a public hearing to provide citizens the opportunity to comment, and City Council to discuss and consider the Interlocal Agreement and application of the Edward Byrne Memorial Justice Grant (JAG) for FY 2016. Attachments: Council Memorandum Interlocal Agreement Terms and Conditions PH-16-026 HOLD a public hearing and consider an ordinance requested by Rajesh Patel to rezone approximately 0.847 acre, being part of the J. R. Smith Survey, Abstract No. 797, from “B-5” (Business District) to “B-3A” (Local Business and Retail Alcohol Sales District) to allow for package store sales. The property is located at 817 E. Rancier Avenue, Killeen, Texas. Attachments: Council Memorandum Attachment to CCMO Minutes Ordinance Application Location map Buffer map Considerations Opposition Opposition PH-16-027 HOLD a public hearing and consider an ordinance requested by Phyllis and Charles Mitchell d/b/a CPB Investments, Inc. (Case #Z16-13) to rezone .131 acre, being part of Lot 1, Block 1, Elms Creek Addition Phase I Replat, from “B-3” (Local Business District) to “B-4” (Business District). The property is locally known as 3816 Clear Creek Road, Killeen, Texas. (Requires a three-fourths majority vote.) Attachments: Council Memorandum Attachment to CCMO Minutes Ordinance Application Location map Buffer map Considerations Adjournment I certify that the above notice of meeting was posted on the Internet and on the bulletin boards at Killeen City Hall and at the Killeen Police Department on or before 5:00 p.m. on July 28, 2016. City of Killeen Page 4 Printed on 7/28/2016 City Council Workshop Agenda August 2, 2016 _______________________________ Dianna Barker, City Secretary The public is hereby informed that notices for City of Killeen meetings will no longer distinguish between matters to be discussed in open or closed session of a meeting. This practice is in accordance with rulings by the Texas Attorney General that, under the Texas Open Meetings Act, the City Council may convene a closed session to discuss any matter listed on the agenda, without prior or further notice, if the matter is one that the Open Meetings Act allows to be discussed in a closed session.. This meeting is being conducted in accordance with the Texas Open Meetings Law [V.T.C.A., Government Code, § 551.001 et seq.]. This meeting is being conducted in accordance with the Americans with Disabilities Act [42 USC 12101 (1991)]. The facility is wheelchair accessible and handicap parking is available. Requests for sign interpretive services are available upon requests received at least 48 hours prior to the meeting. To make arrangements for those services, please call 254-501-7700, City Manager's Office, or TDD 1-800-734-2989. Notice of Meetings The Mayor and/or City Council have been invited to attend and/or participate in the following meetings/conferences/events. Although a quorum of the members of the City Council may or may not be available to attend this meeting, this notice is being posted to meet the requirements of the Texas Open Meetings Act and subsequent opinions of the Texas Attorney General's Office. No official action will be taken by Council. Dedicated Service -- Every Day, for Everyone! City of Killeen Page 5 Printed on 7/28/2016