City Council Workshop

City of Killeen Agenda City Council Workshop Tuesday, September 5, 2023 City Hall Council Chambers 101 N. College Street Killeen, Texas 76541 IMMEDIATELY FOLLOWING SPECIAL CITY COUNCIL MEETING Citizens Petitions Comments should be limited to four (4) minutes. A majority vote of the City Council is required for any time extensions. 1. CP-23-022 Michael Fornino: Transparency and Standards with City Council Citizen Comments This section allows members of the public to address the Council regarding any item(s), other than a public hearing item, on the agenda for Council’s consideration. Each person shall sign up in advance, may speak only one time, and such address shall be limited to four (4) minutes. A majority of the City Council is required for any time extensions. The Mayor and Councilmembers shall have one (1) minute to respond to citizen comments with a statement or explanation without engaging in dialogue. Discuss Items for Regular City Council Meeting on September 12, 2023 Minutes 2. MN-23-021 Consider Minutes of Regular City Council Meeting of August 8, 2023. 3. MN-23-022 Consider Minutes of Regular City Council Meeting of August 22, 2023. Resolutions 4. RS-23-133 Consider a memorandum/resolution authorizing the execution of Amendment No. 1 to the Professional Services Agreement with Randall Scott Architects, Inc., for the Community and Senior Center Expansion and Renovation Project, in the amount of $390,631.00. Attachments: Agreement Amendment No. 1 Supplement Service Proposal Certificate of Interested Parties Presentation City of Killeen Page 1 Printed on 9/1/2023 City Council Workshop Agenda September 5, 2023 5. RS-23-134 Consider a memorandum/resolution authorizing the Routeware, Inc. hardware upgrade for Solid Waste collection vehicles in an amount not to exceed $180,384. Attachments: Agreement Sole Source Certificate of Interested Parties Presentation 6. RS-23-135 Consider a memorandum/resolution approving a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy regarding the 2023 Atmos Rate Review Mechanism Filing. Attachments: Atmos Mid-Tex 2023 RRM Settlement Resolution Attachment 1 - Tariffs Attachment 2 - Pension Benchmark Presentation 7. RS-23-136 Consider a memorandum/resolution authorizing the Restated and Amended Water Disposal Contract with WCID #1 to include the City of Harker Heights as a customer. Attachments: WCID Plant Aerial Entry Point Exhibit3 Amended Waste Disposal Contract Presentation 8. RS-23-137 Consider a memorandum/resolution rejecting bid received for Bid No. 23-39, Chaparral Pump Station Project. Attachments: Proposal FNI Letter Presentation 9. RS-23-138 Consider a memorandum/resolution authorizing the City Manager to accept a Federal Aviation Administration (FAA) Airport Infrastructure Grant (AIG) offer for the Design of the Passenger Terminal Mechanical Improvements Project at Killeen-Fort Hood Regional Airport (KFHRA), in the amount of $267,322. Attachments: Grant Offer Presentation 10. RS-23-139 Consider a memorandum/resolution authorizing a change order with Chastang Enterprises, Inc. for Solid Waste refuse trucks, in the amount of $75,453. Attachments: Original & Revised Quotes Change Order Form Certificate of Interested Parties City of Killeen Page 2 Printed on 9/1/2023 City Council Workshop Agenda September 5, 2023 Presentation 11. RS-23-140 Consider a memorandum/resolution awarding RFP 23-36 to United Health Care for an excess risk policy (stop loss insurance) for medical and pharmacy claims under the City health insurance plan, effective October 1, 2023, in the amount of $739,718. Attachments: Proposal Presentation 12. RS-23-141 Consider a memorandum/resolution rescheduling the City Council Meetings for November and December 2023 and January 2024. Attachments: Presentation Budget (Public Hearing Will be Held September 12, 2023) 13. PH-23-050 HOLD a public hearing on the proposed tax rate for the fiscal year beginning October 1, 2023 and ending September 30, 2024. Attachments: Presentation 14. OR-23-016 Consider an ordinance adopting the Annual Budget for the City of Killeen for the fiscal year beginning October 1, 2023 and ending September 30, 2024. Attachments: Ordinance Presentation 15. RS-23-142 Consider a memorandum/resolution ratifying the property tax revenue increase reflected in the Annual Budget for the fiscal year October 1, 2023 through September 30, 2024. Attachments: Presentation 16. OR-23-017 Consider an ordinance setting a tax rate of $0.6208 per $100 valuation, comprised of $0.4742 for maintenance and operations and $0.1466 for debt service, for fiscal year 2024 (tax year 2023). Attachments: Ordinance Presentation 17. RS-23-143 Consider a memorandum/resolution to adopt the Five-Year Capital Improvement Program for Fiscal Year 2024 - 2028. Attachments: FY 2024 - 2028 Capital Improvement Program Presentation Public Hearings (Public Hearing Will be Held September 12, 2023) 18. PH-23-051 HOLD a public hearing and consider an ordinance amending the FY 2023 Annual Budget of the City of Killeen to increase revenue and expense accounts in multiple Funds. Attachments: Ordinance City of Killeen Page 3 Printed on 9/1/2023 City Council Workshop Agenda September 5, 2023 Presentation Items for Discussion at Workshop 19. DS-23-087 P&Z Update Attachments: Presentation 20. DS-23-088 Discuss Commercial Truck Parking Attachments: Presentation 21. DS-23-089 Review of Car Wash Water Usage Attachments: Presentation 22. DS-23-090 Discuss and consider setting a date for the City Council Annual Special Workshop/Townhall Adjournment I certify that the above notice of meeting was posted on the Internet and on the bulletin board at Killeen City Hall on or before 5:00 p.m. on September 1, 2023. _______________________________ Laura J. Calcote, City Secretary The public is hereby informed that notices for City of Killeen meetings will no longer distinguish between matters to be discussed in open or closed session of a meeting. This practice is in accordance with rulings by the Texas Attorney General that, under the Texas Open Meetings Act, the City Council may convene a closed session to discuss any matter listed on the agenda, without prior or further notice, if the matter is one that the Open Meetings Act allows to be discussed in a closed session. This meeting is being conducted in accordance with the Texas Open Meetings Law [V.T.C.A., Government Code, § 551.001 et seq.]. This meeting is being conducted in accordance with the Americans with Disabilities Act [42 USC 12101 (1991)]. The facility is wheelchair accessible and handicap parking is available. Requests for sign interpretive services are available upon requests received at least 48 hours prior to the meeting. To make arrangements for those services, please call 254-501-7717, City Secretary's Office, or TDD 1-800-734-2989. Notice of Meetings The Mayor and/or City Council have been invited to attend and/or participate in the following meetings/conferences/events. Although a quorum of the members of the City Council may or may not be available to attend this meeting, this notice is being posted to meet the requirements of the Texas Open Meetings Act and subsequent opinions of the Texas Attorney General's Office. No official action will be taken by Council. • Touchdown in Downtown, September 9, 2023, 6:00 p.m., Historic Downtown Killeen • 90th Annual Greater Killeen Chamber of Commerce Banquet, September 21, 2023, 6:00 p.m., Killeen Civic and Conference Center • Public Policy Council Luncheon, September 28, 2023, 11:30 a.m., Charis Church • Greater Fort Cavazos Day of Prayer and Fellowship, September 30, 2023, 8:30 a.m., City of Killeen Page 4 Printed on 9/1/2023 City Council Workshop Agenda September 5, 2023 Main Post Chapel • AUSA Central Texas Chapter Community Partner Dinner, 5:30 p.m., October 4, 2023, Killeen Civic and Conference Center • Annual TML Conference, October 4-6, 2023, Kay Bailey Hutchison Convention Center, Dallas, TX • AUSA Annual Meeting, October 9, 2023, Walter E. Washington Convention Center, Washington, DC Dedicated Service -- Every Day, for Everyone! City of Killeen Page 5 Printed on 9/1/2023