City Council Workshop

City of Killeen Agenda City Council Workshop Tuesday, January 9, 2024 City Hall Council Chambers 101 N. College Street Killeen, Texas 76541 IMMEDIATELY FOLLOWING SPECIAL CITY COUNCIL MEETING Citizen Comments on Agenda Items This section allows members of the public to address the Council regarding any item(s), other than a public hearing item, on the agenda for Council’s consideration. Each person shall sign up in advance, may speak only one (1) time, and such address shall be limited to four (4) minutes. A majority of the City Council is required for any time extensions. The Mayor and Councilmembers shall have one (1) minute to respond to citizen comments with a statement or explanation without engaging in dialogue. Discuss Items for Regular City Council Meeting on January 16, 2024 Minutes 1. MN-24-001 Consider Minutes of Regular City Council Meeting of December 12, 2023. 2. MN-24-002 Consider Minutes of Regular City Council Meeting of December 19, 2023. Resolutions 3. RS-24-002 Consider a memorandum/resolution for a Memorandum of Agreement for the City of Killeen with The United States Army Training and Doctrine Command (TRADOC) to participate in the United States Army Partnership for Your Success (PaYS) Program. Attachments: Agreement Consent Form Presentation City of Killeen Page 1 Printed on 1/5/2024 City Council Workshop Agenda January 9, 2024 4. RS-24-003 Consider a memorandum/resolution authorizing the purchase of Cohesity Backup Expansion and license true-up from Netsync Network Solutions in an amount not to exceed $68,699.04. Attachments: Quote Contract Summary Contract Verification Certificate of Interested Parties Presentation 5. RS-24-004 Consider a memorandum/resolution awarding RFP 24-08 Athletic Uniforms and Clothing Services Agreement to C&C Sporting Goods in an amount not to exceed $60,000 for FY 2024. Attachments: Agreement Cost Proposal Contract Verification Form Certificate of Interested Parties Presentation 6. RS-24-005 Consider a memorandum/resolution accepting the Wildland Fire Vehicle allocation from TIFMAS. Attachments: Award Letter Agreement Equipment Inventory Funding Summary Presentation 7. RS-24-006 Consider a memorandum/resolution authorizing the execution of the professional services agreement with Front Line Mobile Health, PLLC for annual medical evaluations in the amount of $255,000. Attachments: Contract Contract Verification Certificate of Interested Parties Presentation City of Killeen Page 2 Printed on 1/5/2024 City Council Workshop Agenda January 9, 2024 8. RS-24-007 Consider a memorandum/resolution approving the purchase of fitness equipment from Marathon Fitness for the Killeen Fire and Police Departments in an amount not to exceed $97,735 for FY2024. Attachments: Quote Contract Verification Certificate of Interested Parties Buyboard Summary Presentation 9. RS-24-008 Consider a memorandum/resolution authorizing the execution of Amendment No. 1 to the Professional Services Agreement with Pape-Dawson Engineers, in the amount of $150,000 for Development Services Support. Attachments: Amendment No. 1 Certificate of Interested Parties Presentation 10. RS-24-009 Consider a memorandum/resolution authorizing the award of Bid No. 24-18, Pavement Marking Services to D.I.J. Construction, Inc. in an amount not to exceed $350,000 for FY24. Attachments: Agreement Bid Tabulation Certificate of Interested Parties Presentation 11. RS-24-010 Consider a memorandum/resolution authorizing maintenance and repairs of HVAC equipment through The Brandt Companies in amount not to exceed $150,000 for FY 2024. Attachments: Agreement Buyboard Contract Contract Verification Certificate of Interested Parties Presentation 12. RS-24-011 Consider a memorandum/resolution authorizing the execution of Change Order No. 2 with Choice Builders, LLC for the Conder and AA Lane Park Drainage Improvements reducing the overall contract amount by $71,462.78. Attachments: Request Change Order No. 2 Worksheet Presentation City of Killeen Page 3 Printed on 1/5/2024 City Council Workshop Agenda January 9, 2024 13. RS-24-012 Consider a memorandum/resolution approving a Chapter 311 tax increment reimbursement agreement with MGC Pure Chemicals America, Inc. for the reimbursement of certain infrastructure costs associated with the expansion of its operations in an amount not to exceed $600,000. Attachments: Agreement Design Concept Presentation 14. RS-24-013 Consider a memorandum/resolution approving a Chapter 380 economic development agreement with Southern Roots Brewing Company, for the reimbursement of renovations costs in an amount not to exceed $150,000 and authorizing the sale of the city-owned property located at 324 N. Gray Street. Attachments: Agreement Proposal Presentation 15. RS-24-014 Consider a memorandum/resolution approving a Chapter 380 economic development incentive agreement with MGC Pure Chemicals America, Inc. for the reimbursement of certain costs associated with the expansion of its operations in an amount not to exceed $1,262,723. Attachments: Agreement Presentation Public Hearings (Public Hearings Will be Held January 16, 2024) 16. PH-24-001 HOLD a public hearing and consider an ordinance requested by Able Engineering, PLLC, on behalf of NMP - Killeen Limited Partnership, (Case #Z23-27) to amend the Planned Unit Development (PUD) standards for the Rosewood Commercial Planned Unit Development (Ordinance No. 18-038) to add four (4) additional apartment buildings and 96 dwelling units. The subject property is locally addressed as 3701 Rosewood Drive, Killeen, Texas. (Requires ¾ majority vote) Attachments: Maps Site Photos PUD Concept Plan Letter of Request Minutes Responses Ordinance Considerations Presentation City of Killeen Page 4 Printed on 1/5/2024 City Council Workshop Agenda January 9, 2024 Items for Discussion at Workshop 17. DS-24-002 Discuss the FY 2025 Budget Calendar Attachments: Presentation Citizen Comments on Non-Agenda Items (Residents) This section allows residents of Killeen to address the Council regarding any item concerning City business that is not on the agenda. Each person shall sign up in advance, may speak only one (1) time, and such address shall be limited to three (3) minutes. A timer will be placed so that the speaker and citizens can see it. A majority vote of the City Council is required for any time extensions. Any discussion on an item not on the agenda must be limited to a statement of specific factual information or recitation of existing policy in response to an inquiry or a proposal to place the subject on the agenda for a subsequent meeting. Adjournment I certify that the above notice of meeting was posted on the Internet and on the bulletin board at Killeen City Hall on or before 5:00 p.m. on January 5, 2024. _______________________________ Laura J. Calcote, City Secretary The public is hereby informed that notices for City of Killeen meetings will no longer distinguish between matters to be discussed in open or closed session of a meeting. This practice is in accordance with rulings by the Texas Attorney General that, under the Texas Open Meetings Act, the City Council may convene a closed session to discuss any matter listed on the agenda, without prior or further notice, if the matter is one that the Open Meetings Act allows to be discussed in a closed session. This meeting is being conducted in accordance with the Texas Open Meetings Law [V.T.C.A., Government Code, § 551.001 et seq.]. This meeting is being conducted in accordance with the Americans with Disabilities Act [42 USC 12101 (1991)]. The facility is wheelchair accessible and handicap parking is available. Requests for sign interpretive services are available upon requests received at least 48 hours prior to the meeting. To make arrangements for those services, please call 254-501-7717, City Secretary's Office, or TDD 1-800-734-2989. City of Killeen Page 5 Printed on 1/5/2024 City Council Workshop Agenda January 9, 2024 Notice of Meetings The Mayor and/or City Council have been invited to attend and/or participate in the following meetings/conferences/events. Although a quorum of the members of the City Council may or may not be available to attend this meeting, this notice is being posted to meet the requirements of the Texas Open Meetings Act and subsequent opinions of the Texas Attorney General's Office. No official action will be taken by Council. • 4th Annual Forge University Research Park and Innovation District Summit, January 9, 2024, 9:00 a.m., Texas A&M University Central Texas • Retirement Reception for Jeffrey Reynolds, January 11, 2024, 2:00 p.m., Killeen Civic and Conference Center - Lonestar Suite • Cen-Tex Race Series Banquet, January 18, 2024, 5:30 p.m, Killeen Civic and Conference Center • Tour of the Central Texas State Veterans Cemetery, January 25, 2024, 1:00 a.m., 1143 S. Fort Hood Street • State of the Region featuring Judge David Blackburn and Mayor Nash-King, January 31, 2024, 11:30 a.m., Location TBD • Station 42 Grand Opening and Ribbon Cutting, February 1, 2024, 10:00 a.m., 801 S W.S. Young • Military Relations Council featuring Major General Kevin D. Admiral, February 8, 2024, 11:30 a.m., Texas A&M University Central Texas • City of Killeen Employee Service Awards, February 14, 2024, 12:30 p.m., Killeen Civic and Conference Center Dedicated Service -- Every Day, for Everyone! City of Killeen Page 6 Printed on 1/5/2024