Special City Commissioner's Meeting

Special City Commissioner's Meeting - Nov 17 2025 Agenda Monday, November 17, 2025 at 5:30 PM Council Chambers Page 1. Meeting Open All items on this agenda, including but not limited to any agenda item concerning the adoption of any ordinance, resolution, contract, agreement, or any other item of business, are subject to amendment, including additions and/or deletions. This rule will apply to every individual agenda item without providing this same amendment language with respect to each individual agenda item. Such amendments should be rationally related to the topic of the agenda item, or the governing body will be advised to continue the item. The governing body may adopt, approve, ratify, deny, defer, recommend, amend, strike, refer to committee or subcommittee, or continue any agenda item. When more information is needed to act on item, the governing body may refer to the matter to its city/trust manager, attorney or there commending board, commission or committee. A. Call to Order B. Flag Salute C. Prayer D. Roll Call 2. Consent Docket A. Approve Minutes 4 - 10 Special City Meeting on Oct. 6,2025.pdf Special City Commissioners Meeting Sept.29,2025.pdf Special City Meeting on October 27th 2025.pdf B. Approve Claims 11 - 29 City Consent Docket for September 2025.pdf Page 1 of 42  City Consent Docket for October 2025.pdf Approval of Consent Docket C. Approve annual Employee Incentive Pay as budgeted. D. Consider items removed from Consent Docket 3. Scheduled Business A. Discussion and possible action to declare 14 Motorola CM300D vehicle radios and other related equipment as surplus. Speaker Chief Travis Gray B. Discussion and possible action regarding the purchase of an 30 ambulance from Banner Fire Equipment Inc. in the total amount of$345,943.00. Funding for this purchase will be provided as follows: thenCity will contribute$136,677.50, the 522 District will provide a matching contribution of$136,677.50, and a grant will fund the remaining$72,588.00. Speaker Chief Ryan Gibson Banner Fire Equipment, Inc.pdf C. Discussion and possible action to approve Ordinance No. 2025-008, which amends the Hotel-Motel Sales Tax. Speaker City Manager Jim Thomas D. Discussion and possible action regarding approval of a 31 - 33 proposal from Nex To LLC in support of economic development initiatives. Speaker City Manager Jim Thomas Kingfisher Proposal 9-25 (2) (1).docx E. Discussion and possible action to approve John Gooden to 34 - 35 serve as Project Manager for Harry’s Hole and the Airport Grant. Speaker City Manager Jim Thomas Project Manager Proposal revised for Airport Wetlands & Trails 2025 (1).pdf F. Financial Report by City Treasurer 36 - 42 Page 2 of 42  Financial Reports 081020.pdf Sales Tax Graph 100625.pdf financial Reports 111725.pdf G. City Manager's Report 4. Meeting Closing A. Adjournment The above Notice was posted Kingfisher City Hall 301 N. Main St. Kingfisher, OK on the 13th day of November at the hour of 3:15PM Brittney Hladik City Clerk Page 3 of 42 Page 4 of 42 Page 5 of 42 Page 6 of 42 Page 7 of 42 Page 8 of 42 Page 9 of 42 Page 10 of 42 Page 11 of 42 Page 12 of 42 Page 13 of 42 Page 14 of 42 Page 15 of 42 Page 16 of 42 Page 17 of 42 Page 18 of 42 Page 19 of 42 Page 20 of 42 Page 21 of 42 Page 22 of 42 Page 23 of 42 Page 24 of 42 Page 25 of 42 Page 26 of 42 Page 27 of 42 Page 28 of 42 Page 29 of 42 Page 30 of 42  City of Kingfisher / NexTo LLC Proposal September 2025 Background Kingfisher is well positioned for growth due to its proximity to Oklahoma City and its location at the intersection of Highways 81 and 33. The community is united in its desire to grow but has not had an aggressive Economic Development Strategy in place for many years. The leadership in Kingfisher wants that to change. NexTo LLC proposes to partner with the City of Kingfisher to create and implement a new economic development strategy. Who is NexTo LLC? NexTo LLC, founded in 2022 by Brent Kisling, has three divisions: • NexTo People is a ministry led by Brent and his wife Jennifer in Enid, OK, focused on Bible history. • NexTo Business works with growing businesses to fill capital gaps, strengthen government and community relations, and identify new sites for investment. • NexTo Communities is a joint venture with the Oklahoma-based company Retail Strategies, providing personalized retail recruitment assistance as part of a broader quality-of-life strategy. NexTo also contracts with communities on Economic Development project management and strategic planning. Brent Kisling, an Oklahoma native, has over 20 years of experience in economic development across the state. He has served as State Director for USDA Rural Development, Economic Development Director for Enid, OK, and Director of the Oklahoma Department of Commerce. He also founded the Enid Regional Development Alliance and has consulted with numerous communities as they developed new economic development organizations. Learn more at BrentKisling.com. Brent Kisling, CEO brent@brentkisling.com | 580.548.7181 | BrentKisling.com/NexTo Helping Others Grow Page 31 of 42 Kingfisher’s Observed Needs Kingfisher’s renewed commitment to an aggressive economic development strategy will require both time and effort. With the right plan, the investment will be worthwhile. NexTo LLC seeks to assist the City of Kingfisher as it works to grow the retail offerings and primary job base in the City and to ease the workload of the City Manager as the strategy is designed and implemented. Economic Development Needs: • First and foremost is the need for a new grocery store in town with the United recently closing its doors • Updated data is needed for the community showing its retail gaps and leakage • Kingfisher needs to be in front of retailers daily to keep their attention as they look to expand into new markets • The existing employers in Kingfisher need assistance with growth strategies and resources • Kingfisher needs to be more active in the attraction of new employers to the economy Proposal NexTo LLC will: • Partner with the City of Kingfisher through its Retail Attractions partnership to run data reports that will be used to market the community. • Contact will be made with the owners of the United/Atwoods facility to see if there is interest in selling or partnering with a new grocery tenant. • Contact will be made with other developers looking at the market to find ways to work together to market the community. • Conversations will be made regularly with City leadership to determine the types of retail and primary jobs they want. NexTo will lead the effort to attract those investments. • NexTo will assist in the development of any public/private partnerships that might need to be assembled to close a deal. • Visits will be made to existing employers to determine what can be done to help. Brent Kisling, CEO brent@brentkisling.com | 580.548.7181 | BrentKisling.com/NexTo Helping Others Grow Page 32 of 42  • NexTo will serve as a liaison with the Oklahoma Department of Commerce and other economic development entities on behalf of Kingfisher. • NexTo will serve as the point of contact for companies looking to move into Kingfisher and for those companies looking to grow in Kingfisher in order to reduce the workload on the City Manager. Fees $3,333/month retailer ($40,000/year) for services listed above. If the City of Kingfisher desires to move forward with this proposal, NexTo will provide a more detailed contract for services for the City to consider. Brent Kisling, CEO brent@brentkisling.com | 580.548.7181 | BrentKisling.com/NexTo Helping Others Grow Page 33 of 42  JOHN GOODEN 4502 Hollycrest Ln. Edmond, OK 73025 October 31, 2025 Re: A Successful multi-grant implementation of projects creating replacement wetlands and stream, plus a two-step process of closing the Trail loop around Kingfisher. City Manager Jim Thomas and the Kingfisher City Council 301 N. Main Kingfisher, OK 73750 Cc: Bill Reitz and the Kingfisher Airport Board To the City of Kingfisher: Jim, I am pleased to report that our progress in securing funding for the Harry’s Hole Nature Preserve and Wetlands is moving ahead well! Our application before Oklahoma’s Tourism Department has been approved at the state level and is expected for approval by the National Park Service, pending clearance from a Cultural Survey, which the City now has underway. I am writing to offer my assistance in keeping things on track and securing the balance of the funding for the matching funds necessary for full implementation. We expect to receive a contract from the State for $252,000. which will be matched by local funding secured elsewhere. Of that total, we have $43,500 already awarded in the Phase 1 Clean-up funded through Oklahoma’s DEQ. Please anticipate that we will need to apply for Phase 2 funding in February. My expectation is to fund the entire balance of the matching funds through two years of funding from DEQ to both the City and Kingfisher County, together with private funding I’d like to secure. The Union Pacific Railroad has a program that nearly perfectly fits our efforts. Ducks Unlimited and the Fish and Wildlife Service also have funding to assist. Other private funding opportunities exist. There is also another aspect of this that is most pertinent. The Land and Water Grant that the City will be receiving can serve as the matching funds for a Recreational Trails grant. Kingfisher has been famously successful in applying for such grants in the past. I’d like to do so again. I propose contracting with me to secure such funding as I am describing and to manage the implementation and reimbursements upcoming and necessary. Listed as “Project Management” in the Land and Water Grant and a new Recreational Trails Grant, the cost of my services would be completely covered. Such a line item is already present in the LWCF budgeting. What follows is the scope of work I am proposing to undertake. Page 34 of 42  Scope of work for the Project Manager, December 1, 2025 to June 30, 2026 1. Evaluating the Costs associated with the vision of an expanded wetlands habitat and lake. 2. Holding public meetings and gaining public support for the vision. 3. Management and coordination of environmental reviews and construction estimates. 4. Solicitation of grants and gifts to underwrite the associated costs, as follows: The Balance of the Matching Funds for the Land and Water Grant for Harry’s Hole: $208,500 The match for this would be varied, to include in-kind work and other grants. Up to $200K: DEQ funding $300K Recreational Trails Funding using LWCF as Match: Due in Jan. 31, 2026 Application for ODOT Transportation Alternatives Funding: Due in March, 2026 Other funding opportunities, including Rural Development and forestry grants 5. Adjusting our grant requests to realities on the ground, to include revised maps and graphics. 6. Coordination with the Federal Grants program of the Oklahoma Tourism & Recreation Dept. 7. Coordination with Brent Kisling, to take advantage of his expertise. 8. Assisting with favorable political connections and reviews. 9. Communication and coordination, as necessary, with members of the National Park Service. 10. Wetlands Implementation (to the extent that funding is secured): Implementation of LWCF Grant and DEQ Grants. Negotiation and coordination with the Francis Family (FK&F, LLC) regarding use of land. Negotiation and coordination with Burpo Family and owners of adjacent properties. Project manager for Harry’s Hole: Cleanup Design Bid Process/ Excavation/ Clean-up/ Construction 11. Trails and Recreational Use Implementation: Implementation of Recreational Trails grant funding. Securing private funding to assist. For the above responsibilities, I would like to offer a contract price of $12,600, invoiced as $1,800 per month on the 1st day of each month, from Dec 1, 2025 through June. When we anticipate beginning the next fiscal year in July, we can consider how and whether to continue. By that time, applications will have been submitted to underwrite continuing costs into the new year. As I have outlined above, there are at least three grant applications to prepare, along with other duties as Project Manager. If you would like me to include responsibilities for managing the correspondence and reimbursements for the Airport’s grant for the runway extension, please add $250 per month for that responsibility, and I will have that total fee reimbursed from the grants, as mentioned above. I have been very successful with this sort of work in the past. I hope to continue that good record with some exciting prospects for this great community. All the best, John Gooden Page 35 of 42 Page 36 of 42 Page 37 of 42 Page 38 of 42 Page 39 of 42 L FUND TOBER 31, 2025 GENERAL FUND O YEAR END AUDIT) 34% 8% 12 MONTHS YEAR TO DATE % OF OCTOBER 2025 % OF BUDGET 4 MONTHS ACTUAL BUDGET ACTUAL BUDGET $ 2,900,000 $ 939,856 32% $ 231,626 8% $ 995,000 $ 256,672 26% $ 65,677 7% ENUE $ 2,261,000 $ 722,798 32% $ 178,308 8% ES $ 2,124,400 $ 655,092 31% $ 151,216 7% NUES $ 8,280,400 $ 2,574,418 31% $ 626,827 8% BY DEPARTMENT: ERS $ 15,462 $ 2,443 16% $ 1,018 7% $ 122,218 $ 34,878 29% $ 9,305 8% $ 35,200 $ 12,975 37% $ 5,018 14% $ 14,076 $ 3,127 22% $ 1,031 7% $ 1,639,284 $ 481,984 29% $ 119,328 7% $ 2,386,355 $ 665,830 28% $ 171,248 7% $ 446,339 $ 130,296 29% $ 32,456 7% $ 542,494 $ 178,196 33% $ 38,557 7% VT $ 499,724 $ 148,596 30% $ 23,351 5% $ 417,954 $ 120,046 29% $ 27,411 7% $ 49,300 $ 28,698 58% $ 3,013 6% SPECTOR $ 113,677 $ 26,935 24% $ 7,042 6% PENDITURES $ (6,282,083) $ (1,834,004) 29% $ (438,778) 7% FORE TRANSFERS $ 1,998,317 $ 740,414 $ 188,049 KPWA, MOTEL, SELF INS $ 269,000 $ 29,407 11% $ 7,526 3% T TO MISCELLANEOUS $ (68,000) $ (100) 0% $ - 0% T TO F.I.R.E. FUND $ (725,000) $ (234,964) 32% $ (57,906) 8% ALES TAX TRANSFERRED $ (1,450,000) $ (469,928) 32% $ (115,813) 8% S $ (1,974,000) $ (675,585) $ (166,193) ) $ 24,317 $ 64,829 $ 21,856 Page 40 of 42 HER PUBLIC WORKS AUTHORITY TOBER 31, 2025 PUBLIC WORKS AUTHORITY O YEAR END AUDIT) 34% 8% 12 MONTHS YEAR TO DATE % OF OCTOBER 2025 % OF BUDGET 4 MONTHS ACTUAL BUDGET ACTUAL BUDGET NUES $ 6,703,000 $ 2,447,058 37% $ 523,838 8% CAPACITY $ 240,000 $ 99,983 42% $ 38,939 16% ES $ 1,440,000 $ 533,398 37% $ 125,673 9% E $ 755,000 $ 243,936 32% $ 61,020 8% VENUES $ 880,000 $ 294,679 33% $ 73,296 8% E $ 155,000 $ 77,307 50% $ 13,022 8% UES $ 10,173,000 $ 3,696,361 36% $ 835,788 8% ION $ 1,454,294 $ 365,787 25% $ 71,185 5% $ 5,758,948 $ 2,005,992 35% $ 396,539 7% T $ 121,100 $ 28,906 24% $ 1,088 1% $ 891,606 $ 435,037 49% $ 141,067 16% $ 586,560 $ 246,154 42% $ 16,571 3% $ 807,500 $ 271,287 34% $ 66,663 8% ENDITURES $ (9,620,008) $ (3,353,163) 35% $ (693,113) 7% FORE TRANSFERS $ 552,992 $ 343,198 $ 142,675 FROM SELF INS & MISC $ - $ - $ - T TO MISC $ (185,000) $ (234) 0% $ - 0% T TO KRA $ (360,000) $ (120,000) 33% $ (30,000) 8% S $ (545,000) $ (120,234) $ (30,000) ) $ 7,992 $ 222,964 $ 112,675 Page 41 of 42  GFISHER CASH & INVESTMENT BALANCES H ENDING OCTOBER 31, 2025 End of Beginning of Current End of Encumbers Month Month Month Month Unencumbered Balances Change Balance Balances 3,048,476 17,018 3,065,494 (255,726) 2,809,768 rnings - Pooled Deposits 22,475 - 22,475 - 22,475 zation Reserve 120,211 - 120,211 - 120,211 27,799 5,735 33,534 (50) 33,484 nd 184,180 1,702 185,882 - 185,882 Fund 193,173 147 193,320 - 193,320 ax Fund 2,471,558 28,673 2,500,231 (3,309,833) (809,602) t Fund 506,981 991 507,972 - 507,972 und 91,902 263 92,165 - 92,165 1 - 1 - 1 al Fund 168,257 3,334 171,591 - 171,591 ck Fund 16,273 54 16,327 - 16,327 d 91,025 4,325 95,350 - 95,350 Capital Improvement Fund 2,466,981 (21,363) 2,445,618 (19,187) 2,426,431 City Subtotal $9,409,292 $40,879 $9,450,171 ($3,584,796) $5,865,375 1,653,897 187,115 1,841,012 (521,122) 1,319,890 288,864 1,069 289,933 - 289,933 bility (639,189) (1,432) (640,621) - (640,621) rovement Fund 1,031,180 1,575 1,032,755 - 1,032,755 KPWA Subtotal 2,334,752 $188,327 2,523,079 ($521,122) $2,001,957 E: d $16,448 $497 $16,945 $0 $16,945 CREATION AUTHORITY: hority Fund 105,941 5,866 111,807 (35,655) 76,152 hority Capital Improvement Fund 150,995 507 151,502 - 151,502 KRA Subtotal $256,936 $6,373 $263,309 ($35,655) $227,654 CTS: uthority Fund $49,134 $75 $49,209 $0 $49,209 Overall Totals $12,066,562 $236,151 $12,302,713 ($4,141,573) $8,161,140 October 31, 2024 Totals 11,848,269 (2,011,001) 9,837,268 $ Increase from 10/31/24 454,444 (1,676,128) % increase over 10/31/24 3.8% -17.0% Page 42 of 42