BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING

BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING AGENDA Tuesday, May 16, 2023 at 7:00 PM City Hall, 415 Broad Street, Montgomery-Watterson Boardroom Board of Mayor and Aldermen Mayor Patrick W. Shull, Presiding Vice Mayor Colette George Alderman Paul W. Montgomery Alderman Betsy Cooper Alderman Tommy Olterman Alderman Darrell Duncan Alderman James Phillips Leadership Team Chris McCartt, City Manager Ryan McReynolds, Deputy City Manager Michael Borders, Assistant City Manager Jessica Harmon, Assistant City Manager Bart Rowlett, City Attorney Tyra Copas, Human Resources Director Lisa Winkle, City Recorder/Treasurer Dale Phipps, Police Chief John Rose, Economic Development Director John Morris, Budget Director Adrienne Batara, Public Relations Director Scott Boyd, Fire Chief Floyd Bailey, Chief Information Officer I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE TO THE FLAG III. INVOCATION 1. Rev. Jack Edwards IV. ROLL CALL V. RECOGNITIONS AND PRESENTATIONS 1. Keep Kingsport Beautiful Beautification Awards - Sharon Hayes 2. Detective Abby Ford, Blue Ribbon Award, Sullivan County Children's Advocacy Center (Mayor Shull)  3. National Drinking Water Week (Alderman Montgomery) 4. National Public Works Week (Vice Mayor George) VI. APPOINTMENTS 1. Declaration by the Mayor of a Vacancy on the Board of Education and Consideration of the Appointment of an Individual to the Board of Education to Serve Until August 31, 2024 (AF- 129-2023) (Mayor Shull) VII. APPROVAL OF MINUTES 1. May 1, 2023 - Work Session 2. May 2, 2023 - Business Meeting 3. May 8, 2023 - Budget Work Session 4. May 11, 2023 - Budget Work Session VIII. PUBLIC HEARINGS 1. Hold a Public Hearing and Conduct the Six Month Plan of Services Update for the Browder Road Annexation (AF-118-2023) (Ken Weems) COMMENT Citizens may speak on agenda items. When you come to the podium, please state your name and address and sign the register that is provided. You are encouraged to keep your comments non- personal in nature, and they should be limited to five minutes. A total of thirty minutes is allocated for public comment during this part of the agenda. IX. BUSINESS MATTERS REQUIRING FIRST READING X. BUSINESS MATTERS REQUIRING FINAL ADOPTION XI. OTHER BUSINESS 1. Consideration of a Resolution Awarding the Bid for the Purchase of Asphalt for FY24 (AF-75- 2023) (Ryan McReynolds) 2. Consideration of a Resolution Awarding the Bid for the Purchase of Concrete for FY24 (AF- 114-2023) (Ryan McReynolds) 3. Consideration of a Resolution Awarding the Bid for the Purchase of Stone for FY24 (AF-115- 2023) (Ryan McReynolds) 4. Consideration of a Resolution Awarding the Bid for the Purchase of Contracted Truck Hauling for FY24 (AF-116-2023) (Ryan McReynolds) 5. Consideration of a Resolution Extending the Bid Award for Tire Recapping Services for FY24 (AF-117-2023) (Ryan McReynolds) 6. Consideration of a Resolution Awarding the RFP for MRO, Janitorial, Plumbing, Electrical, & Industrial Items (AF-120-2023) (Ryan McReynolds) 7. Consideration of a Resolution Rejecting Bids for the Bays Mountain Park Amphitheater Project (AF-139-2023) (Michael T. Borders) 8. Consideration of a Resolution Authorizing a Financial Contribution if Needed to the Kingsport Economic Development Board Relative to the Dental Clinic and Authorizing the Execution of All Necessary and Proper Documents (AF-107-2023) (Chris McCartt) 9. Consideration of a Resolution Authorizing a Consulting Contract with Raftelis for a New Customer Information System (AF-130-2023) (Floyd Bailey) 10. Consideration of a Resolution to Approve an Interlocal Agreement with Mount Carmel (AF- 137-2023) (Ryan McReynolds) 11. Consideration of a Resolution Authorizing the Mayor to Enter into an Interlocal Agreement with the Town of Mt. Carmel for the City of Kingsport to Provide Residential Automated Garbage Collection (AF-122-2023) (Ryan McReynolds) 12. Consideration of a Resolution to Dispose of and Sell a Toro Sprayer to the City of Bristol, VA (AF-138-2023) (Michael T. Borders) 13. Consideration of a Resolution Awarding the Bid for the Robinson Middle School HVAC Project to S.B. White Company, Inc., and Authorizing the Mayor to Sign All Necessary Documents (AF-134-2023) (David Frye) XII. CONSENT AGENDA All matters listed under the Consent Agenda are considered in the ordinary course of business by the Board of Mayor and Aldermen and will be enacted on by one motion by a roll call vote. However, if discussion of an item is desired by any member of the board, the item will be removed from the Consent Agenda and considered separately. 1. Consideration of a Resolution Authorizing the Mayor to Execute a Contract Between the City of Kingsport and the Tennessee Department of Transportation for Maintenance Activities Performed on Designated State Highways and for Mowing and Litter on John B. Dennis and I- 26 (AF-121-2023) (Ryan McReynolds) 2. Consideration of a Resolution Authorizing the Mayor to Execute a Holdover Notice between the City of Kingsport and the Tennessee Department of Transportation for Landscaping at Several Intersections and/or Interchanges on State Routes 1, 36, 93 and 126 (AF-140-2023) (Ryan McReynolds) 3. Consideration of a Resolution to Authorize the Mayor to Sign All Documents Necessary to Apply for and Receive a DOJ-Office of Justice Programs Bureau of Justice Assistance Bulletproof Vest Partnership (BVP) Reimbursement Grant (AF-126-2023) (Chief Dale Phipps) 4. Request Approval of Offer for Easement and Right-of-Way across the Graybeal Property (AF- 133-2023) (Ryan McReynolds) 5. Consideration of a Resolution to Approve a Permit for a Carnival to Operate Temporarily at 4540 University Boulevard (AF-119-2023) (Ken Weems) 6. Consideration of a Resolution Authorizing the Execution of an Amendment to the Agreement with Gordon Food Service for Kingsport City Schools Nutrition Services Grocery and Beverage Items and Authorizing the Mayor to Sign All Applicable Documents (AF-125-2023) (David Frye) 7. Consideration of a Resolution Authorizing the Execution of an Amendment to the Agreement with Tyson Prepared Foods for School Nutrition Services Commodity Chicken Process Items and Authorizing the Mayor to Sign All Applicable Documents (AF-124-2023) (David Frye) 8. Consideration of a Resolution Authorizing the Execution of an Amendment to the Agreement with Gold Creek Foods for School Nutrition Services Commodity Chicken Process Items and Authorizing the Mayor to Sign All Applicable Documents (AF-123-2023) (David Frye)  9. Consideration of a Resolution Awarding the Bid of School Nutrition Services Ice Cream Products to Ice Cream Warehouse and Authorizing the Mayor to Sign All Applicable Documents (AF-132-2023) (David Frye) 10. Consideration of a Resolution Authorizing the Execution of an Amendment to the Agreement with Prairie Farms Dairy for School Nutrition Services Dairy Products and Authorizing the Mayor to Sign All Applicable Documents (AF-127-2023) (David Frye) 11. Consideration of a Resolution Awarding a Contract for School Nutrition Services Pizza Program to Bull's Eye Brands, Inc., and Authorizing the Mayor to Sign All Applicable Documents (AF-131-2023) (David Frye) 12. Consideration of a Resolution Authorizing the Mayor to Execute an Agreement Renewing Kingsport City Schools CASE Benchmark Assessment Program with Instructure, Inc., and All Other Necessary Documents (AF-135-2023) (David Frye) 13. Consideration of a Resolution Authorizing the Mayor to Execute an Agreement Renewing Kingsport City Schools Canvas Software Platform with Instructure, Inc., and All Other Necessary Documents (AF-136-2023) (David Frye) 14. Consideration of a Resolution Approving a Release from Tennessee Farmers Mutual Insurance Company (AF-147-2023) (Bart Rowlett) XIII. COMMUNICATIONS 1. City Manager 2. Mayor and Board Members Citizens may speak on issue-oriented items. When you come to the podium, please state your name and address and sign the register that is provided. You are encouraged to keep your comments non- personal in nature, and they should be limited to five minutes. 3. Visitors XIV. ADJOURN