BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING

BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING AGENDA Tuesday, July 18, 2023 at 7:00 PM City Hall, 415 Broad Street, Montgomery-Watterson Boardroom Board of Mayor and Aldermen Mayor Patrick W. Shull, Presiding Vice Mayor Colette George Alderman Paul W. Montgomery Alderman Betsy Cooper Alderman Tommy Olterman Alderman Darrell Duncan Alderman James Phillips Leadership Team Chris McCartt, City Manager Ryan McReynolds, Deputy City Manager Michael Borders, Assistant City Manager Jessica Harmon, Assistant City Manager Bart Rowlett, City Attorney Tyra Copas, Human Resources Director Lisa Winkle, City Recorder/Treasurer Dale Phipps, Police Chief John Rose, Economic Development Director John Morris, Budget Director Adrienne Batara, Public Relations Director Scott Boyd, Fire Chief Floyd Bailey, Chief Information Officer I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE TO THE FLAG III. INVOCATION 1. Pastor Chris Brown, Colonial Heights United Methodist Church IV. ROLL CALL V. RECOGNITIONS AND PRESENTATIONS 1. Keep Kingsport Beautiful Beautification Awards - Sharon Hayes VI. APPOINTMENTS 1. Consideration of Appointments to the Construction Board of Adjustments and Appeals (AF- 205-2023) (Mayor Shull) 2. Consideration of Appointments to the Tree Advisory Board (AF-206-2023) (Mayor Shull) 3. Consideration of Appointments to the Kingsport Public Library Commission (AF-204-2023) (Mayor Shull) 4. Consideration of an Appointment to the Regional Planning Commission (AF-225-2023) (Mayor Shull) 5. Consideration of Appointments to the Historic Zoning Commission (AF-226-2023) (Mayor Shull) VII. APPROVAL OF MINUTES 1. June 19, 2023 - Work Session 2. June 20, 2023 - Business Meeting VIII. PUBLIC HEARINGS 1. Consideration of an Ordinance to Amend Zoning of Tax Map 46P, Group F, a Portion of Parcels 9.50 and 10.50 Located Along Brickyard Park Drive from the M-2, General Manufacturing District to the PD, Planned Development District (AF-241-2023) (Ken Weems) COMMENT Citizens may speak on agenda items. When you come to the podium, please state your name and address and sign the register that is provided. You are encouraged to keep your comments non- personal in nature, and they should be limited to five minutes. A total of thirty minutes is allocated for public comment during this part of the agenda. IX. BUSINESS MATTERS REQUIRING FIRST READING 1. Consideration of an Ordinance to Amend the FY2024 General Purpose School Fund Budget (AF-242-2023) (David Frye) 2. Consideration of a Budget Adjustment Ordinance for Various Funds in FY23 (AF-245-2023) (Chris McCartt)  3. Consideration of a Budget Adjustment Ordinance for FY2024 (AF-246-2023) (Chris McCartt) X. BUSINESS MATTERS REQUIRING FINAL ADOPTION 1. Consideration of a Budget Adjustment Ordinance for Various Funds in FY23 (AF-198-2023) (Chris McCartt) 2. Consideration of an Ordinance to Amend the FY 2023 General Purpose School Fund and the General Project Fund Budgets (AF-19-2023) (David Frye) 3. Consideration of an Ordinance to Amend the FY 2023 School Nutrition Services Fund Budget (AF-110-2023) (David Frye) 4. Consideration of an Ordinance to Amend the FY 2023 School Federal Projects Fund Budget (AF-111-2023) (David Frye) 5. Consideration of an Ordinance to Amend the FY 2023 School Special Projects Fund Budget (AF-112-2023) (David Frye) XI. OTHER BUSINESS 1. Consideration of a Resolution to Approve a Change Order to Emergency Repair Contract with GRC Civil Services for the Moreland Drive Sewer Forcemain (AF-215-2023) (Ryan McReynolds) 2. Consideration of a Resolution Authorizing a Services Agreement with Bailey Computing Technology, Inc. (BCTI) for Technical Services (AF-199-2023) (Floyd Bailey) 3. Consideration of a Resolution Authorizing the City Manager to Execute Purchase Order(s) for Microsoft 365 Licenses (AF-200-2023) (Floyd Bailey) 4. Consideration of a Resolution Authorizing the Mayor to Execute a Purchase Agreement with Municipal Emergency Services (MES) and the City of Kingsport Fire Department (KFD) Utilizing Sourcewell Cooperative Purchasing Agreement (AF-217-2023) (Scott Boyd) 5. Consideration of a Resolution to Amend an Agreement with Barge Design Solutions Inc. for Additional Professional and Survey Services for the Riverbend Park Project (AF-219-2023) (Michael Borders) 6. Consideration of a Resolution to Approve Submittal of a BlueCross BlueShield Healthy Place Grant Application (AF-212-2023) (Michael Borders) 7. Consideration of a Resolution to Amend Lease Agreements with Various Not-For Profit Entities to Extend the Term at V.O. Dobbins, Sr. Complex (AF-227-2023) (Michael Borders) 8. Consideration of a Resolution to Approve Submittal of a Healthy Built Environment Grant Application (AF-210-2023) (Michael T. Borders) 9. Consideration of a Resolution to Accept from the Kingsport Rotary Club a Donation of an Information Kiosk Located at the Veterans Memorial in J. Fred Johnson Park (AF-211-2023) (Michael Borders) 10. Consideration of a Resolution Authorizing the Mayor to Execute All Documents Necessary to Accept Federal and State Planning Funds from the Virginia Department of Transportation on Behalf of the Kingsport MTPO (AF-222-2023) (Lesley Phillips) 11. Consideration of a Resolution Authorizing the Mayor to Sign an Agreement with Kingsport Tribe Youth Football and Cheer (AF-235-2023) (Michael Borders) 12. Consideration of a Resolution to Purchase the “Watermelon Slices” Sculpture (AF-208-2023) (Michael Borders) 13. Consideration of a Resolution to Amend the City's Pay Plan Policy #30 (AF-142-2023) (Tyra Copas) 14. Consideration of a Resolution to Amend the Wage and Salary Policy for City Employees (AF- 143-2023) (Tyra Copas) 15. Consideration of a Resolution Approving a Release with GEICO Insurance for Damage to City Property (AF-240-2023) (Chris McCartt) 16. Consideration of a Resolution to Award the Long-Term Disability Program RFP (AF-179- 2023) (Michael Wessely) 17. Consideration of a Resolution for City to enter into an Agreement with Icon Environmental, LLC for Services at Kingsport’s Construction & Demolition Landfill (AF-233-2023) (Ryan McReynolds) 18. Consideration of a Resolution to Rescind the Award for the Purchase of Four (4) Cutaway Style Mini-Bus 18 Passenger (AF-244-2023) (Chris McCartt) 19. Consideration of a Resolution to Approve Write Off of Property Tax from Tax Year 2012 (AF- 213-2023) (Joe May)  20. Consideration of a Resolution Authorizing the Mayor to Execute CDBG Sub- recipient Agreements. (AF-149-2023) (Michael Price) 21. Consideration of a Resolution Authorizing the Mayor to Execute CDBG CARES Act Sub- recipient Agreements (AF-218-2023) (Michael Price) 22. Consideration of a Resolution Authorizing the Mayor to Execute All Documents Necessary and Proper to Apply for and Receive a Grant from the State of Tennessee School Resource Officer (SRO) Grant Program (AF-202-2023) (Dale Phipps) 23. Consideration of a Resolution to Approve an Interlocal Agreement Between the City of Kingsport and the Kingsport Life Saving Crew (AF-95-2023) (Terry Arnold) 24. Consideration of a Resolution Ratifying an Application for a Tennessee Arts Commission Partnership Grant for FY24 and Approving the Grant Contract (AF-207-203) (Michael Borders) 25. Consideration of a Resolution to Rescind the Award for the Purchase with E-Z-Go Golf Carts (AF-247-2023) (Chris McCartt) 26. Consideration of a Resolution Authorizing the Disbursement of Insurance Proceeds for Remediation Services at the Tribe Athletic Complex (AF-231-2023) (Bart Rowlett) XII. CONSENT AGENDA All matters listed under the Consent Agenda are considered in the ordinary course of business by the Board of Mayor and Aldermen and will be enacted on by one motion by a roll call vote. However, if discussion of an item is desired by any member of the board, the item will be removed from the Consent Agenda and considered separately. 1. Consideration of a Resolution Authorizing the Mayor to Execute a Signature Authority Form Allowing the Chief of Police or His Designee to Complete a Memorandum of Understanding (MOU) with Kingsport City Schools and Grant Reports as Required by the State of Tennessee School Resource Officer (SRO) Grant Program for FY 2024 (AF-203-2023) (Dale Phipps) 2. Consideration of a Resolution Authorizing the Mayor to Execute a Signature Authority Form Allowing the Chief of Police or His Designee to Complete Grant Reports as Required by the Violent Crime Intervention Fund Grant for FY2024 (AF-224-2023) (Dale Phipps) 3. Consideration of Resolution to Authorize the Mayor to Execute and Sign a Memorandum of Understanding Between TBI and Kingsport Police Department to Permit KPD Narcotic Detectives to be Members of the Drug Overdose Task Force (AF-228-2023) (Dale Phipps) 4. Consideration of a Resolution Authorizing the Mayor to Execute All Documents Necessary and Proper to Apply for and Receive a Grant for $26,000 from the Department of Justice FY 2023 Edward Byrne Memorial Justice Assistance Grant (JAG) Program (AF-238-2023) (Chief Dale Phipps) 5. Consideration of a Resolution Authorizing the Mayor to Execute a Signatory Authority Form Allowing the Chief of Police or His Designee to Electronically Complete the Grant Application, Acceptance, and Grant Reports as Required by the U.S. Department of Justice for the Edward Byrne Memorial Justice Assistance Grant JAG FY 2023 (AF-239-2023) (Chief Dale Phipps) 6. Consideration of a Resolution Amending FY the 2022/2023 Agreements for the Appalachia Service Project, Inc. and CASA for Kids (AF-220-2023) (Michael Price) 7. Consideration of a Resolution to Approve Addendum 9 to the ESS South Central, LLC, Substitute Staffing Services Contract for Kingsport City Schools and Authorizing the Mayor to Sign All Applicable Documents (AF-243-2023) (David Frye) 8. Consideration of a Resolution Authorizing the Mayor to Accept Donations from Ballad Health for John Sevier Middle School's Reset Room (AF-221-2023) (David Frye) 9. Consideration of a Resolution to Renew the MOU with Camelot Care Centers for Kingsport City Schools and Authorizing the Mayor to Execute All Applicable Documents (AF-229-2023) (David Frye) 10. Consideration of a Resolution to Declare Dome Technology as a Sole Source Sub-Contractor for the Buck Van Huss Dome Renovation Project (AF-232-2023) (David Frye) 11. Consideration of a Resolution to Execute an Agreement with Frontier Health for Counseling Services for Kingsport City Schools and Authorizing the Mayor to Sign All Applicable Documents (AF-230-2023) (David Frye) 12. Consideration of a Resolution Authorizing the City Manager to Purchase ContentKeeper for Kingsport City Schools from Central Technologies Using TIPS Cooperative Purchasing (AF- 236-2023) (David Frye) 13. Consideration of a Resolution to Designate Signatory Authority for MS4 Annual Reporting and Overflow Reporting in MyTDEC Portal (AF-214-2023) (Ryan McReynolds) 14. Consideration of a Resolution to Renew the Kingsport Art Guild Lease at the Kingsport Renaissance Center (AF-209-2023) (Michael T. Borders)  15. Consideration of a Resolution to Authorize the Mayor to Sign for the FY24 FTAAAD Senior Center Grant Contract (AF-234-2023) (Shirley Buchanan) 16. Consideration of a Resolution Authorizing the Mayor to Sign the Agreements with Lynn View Pee Wee Football League for the Use of the Lynn View Sports Facilities and Concession Lease (AF-159-2023) (Michael T. Borders) 17. Consideration of a Resolution Authorizing the Mayor to Sign Agreements with Tri-Cities United Soccer Club (AF-237-2023) (Michael T. Borders) 18. Consideration of a Resolution to Authorizing the Mayor to Execute a SCSEP Host Agency Agreement with First Tennessee Human Resource Agency for Bays Mountain Park (AF-249- 2023) (Michael T. Borders) XIII. COMMUNICATIONS 1. City Manager 2. Mayor and Board Members Citizens may speak on issue-oriented items. When you come to the podium, please state your name and address and sign the register that is provided. You are encouraged to keep your comments non- personal in nature, and they should be limited to five minutes. 3. Visitors XIV. ADJOURN