BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING

BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING AGENDA Tuesday, November 07, 2023 at 7:00 PM City Hall, 415 Broad Street, Montgomery-Watterson Boardroom Board of Mayor and Aldermen Mayor Patrick W. Shull, Presiding Vice Mayor Colette George Alderman Paul W. Montgomery Alderman Betsy Cooper Alderman Tommy Olterman Alderman Darrell Duncan Alderman James Phillips Leadership Team Chris McCartt, City Manager Ryan McReynolds, Deputy City Manager Michael Borders, Assistant City Manager Jessica Harmon, Assistant City Manager Bart Rowlett, City Attorney Tyra Copas, Human Resources Director Lisa Winkle, City Recorder/Treasurer Dale Phipps, Police Chief John Rose, Economic Development Director John Morris, Budget Director Adrienne Batara, Public Relations Director Scott Boyd, Fire Chief Floyd Bailey, Chief Information Officer I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE TO THE FLAG 1. New Vision Youth III. INVOCATION 1. Dr. Randy Frye, First Broad Street United Methodist Church IV. ROLL CALL V. RECOGNITIONS AND PRESENTATIONS VI. APPOINTMENTS VII. APPROVAL OF MINUTES 1. October 16, 2023 - Work Session 2. October 17, 2023 - Business Meeting VIII. PUBLIC HEARINGS COMMENT Citizens may speak on agenda items and issue-oriented items. When you come to the podium, please state your name and address, and sign the register that is provided. You are encouraged to keep your comments non-personal in nature, and they should be limited to five minutes. A total of thirty minutes is allocated for public comment. IX. BUSINESS MATTERS REQUIRING FIRST READING 1. Consideration of a Resolution to Accept a Private Monetary Donation for the Police K-9 Program and Appropriate the Funds (AF-336-2023) (Chief Phipps) 2. Consideration of a Resolution to Accept a Private Monetary Donation for the Kingsport Police Department to be Used for the Purchase of Personal Protective Equipment (PPE) and Appropriate the Funds (AF-338-2023) (Chief Dale Phipps) 3. Consideration of a Resolution to Enter Into a Contractual Agreement and Sign All Necessary Documents with the Tennessee Department of Transportation for Reimbursement of Annual Operation Expenses for FY 23-24 (AF-342-2023) (Candace Sherer) 4. Consideration of a Budget Adjustment Ordinance for Various Funds in FY24 (AF-344-2023) (John Morris) 5. Consideration of an Ordinance to Appropriate Tennessee Department of Health Healthy Built Environment Grant Funds (AF-331-2023) (Michael Borders) X. BUSINESS MATTERS REQUIRING FINAL ADOPTION 1. Consideration of a Budget Ordinance to Appropriate $28,103 from the Department of Justice, Office of Justice Program's FY '23 Edward Byrne Memorial Justice Assistance Grant Program (AF-313-2023) (Chief Phipps) 2. Consideration of a Budget Ordinance to Appropriate $14,250 from the USDOJ/Office of Justice Programs, FY '23 Bulletproof Vest Partnership Funding (AF-319-2023) (Chief Phipps)  3. Consideration of a Budget Ordinance to Appropriate $200,000 from the Tennessee Law Enforcement Hiring, Training and Recruitment Grant Program for FY '24 (AF-321-2023) (Chief Phipps) 4. Consideration of an Ordinance to Amend Zoning of Tax Map 022, Parcel 036.01 Located Along West Stone Drive from the B-3, Highway Oriented Business District to the R-4, Medium Density Apartment District (AF-318-2023) (Jessica McMurray) 5. Consideration of an Ordinance to Amend the FY 2024 General Purpose School Fund and the General Project Fund Budgets (AF-325-2023) (David Frye) 6. Consideration of an Ordinance to Amend the FY 2024 School Special Projects Fund Budget (AF-326-2023) (David Frye) XI. OTHER BUSINESS 1. Consideration of a Resolution to Purchase One (1) 2024 Autocar ACX64 ASL New Way Refuse Truck from Sourcewell Cooperative Contract (AF-340-2023) (Ryan McReynolds) 2. Consideration of a Resolution to Purchase Two (2) 2023 Ram 3500 Mini Dump Trucks from TN State Contract # 80359 (AF-341-2023) (Ryan McReynolds) 3. Consideration of a Resolution to Enter an Agreement with CDM Smith Inc. for the South Fork Holston Sewershed Capacity Study (AF-146-2023) (Ryan McReynolds) 4. Consideration of a Resolution to Enter into a Facility Encroachment Agreement with CSX Transportation (CSXT) for the Main Street Project Authorizing the Mayor to Sign all Applicable Documents (AF-343-2023) (Ryan McReynolds) 5. Consideration of a Resolution Authorizing the Filing and Acceptance of FY 2023 State and Local Cybersecurity Grant Program (SLCGP) (AF-346-2023) (Floyd Bailey) 6. Consideration of a Resolution to Reject All Bids for the Water and Sewer Warehouse Renovations Project (AF-145-2023) (Ryan McReynolds) 7. Consideration of a Resolution to Purchase 834 W Industry Dr and Enter into a Lease for Same Property (AF-289-2023) (Ryan McReynolds)  8. Consideration of a Resolution Approving an Amendment to the Downtown Kingsport Redevelopment Plan Expanding the Project Scope and Extending the TIF Period for the Downtown Kingsport Redevelopment District – Brickyard Village (AF-327-2023) (Chris McCartt, Steven Bower) 9. Consideration of a Resolution Authorizing a Financial Contribution if Needed to the Kingsport Economic Development Board Relative to the Fort Henry Mall Redevelopment and Improvements Authorizing the Execution of all Necessary and Proper Documents (AF-345- 2023) (Chris McCartt, Steven Bower) XII. CONSENT AGENDA All matters listed under the Consent Agenda are considered in the ordinary course of business by the Board of Mayor and Aldermen and will be enacted on by one motion by a roll call vote. However, if discussion of an item is desired by any member of the board, the item will be removed from the Consent Agenda and considered separately. 1. Consideration of a Resolution to Approve an Amendment to the Preston Construction Dome Contract (AF-337-2023) (David Frye) 2. Consideration of a Resolution for Approval to Amend the Professional Services Agreement with Thompson & Litton for Services Related to the Lincoln Elementary School HVAC Replacement Project (AF-339-2023) (David Frye) 3. Consideration to Approve the Issuance of a Certificate of Compliance for a Retail Food Store to Sell Wine (AF-347-2023) (Angie Marshall) 4. Consideration of a Resolution to Ratify the Mayor’s Signature and Adopt the ARCH Written Standards and Grievance Policy as a Condition of Receiving the THDA HOME ARP Supportive Services Grant (AF-335-2023) (Michael Price) XIII. COMMUNICATIONS 1. City Manager 2. Mayor and Board Members XIV. ADJOURN