BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING

KNGS PORT TENNEEE BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, October 15, 2024 at 7: 00 PM City Hall, 415 Broad Street, Montgomery- Watterson Boardroom Board of Mayor and Aldermen Mayor Paul W. Montgomery, Presiding Vice Mayor Darrell Duncan Alderman Colette George Alderman Morris Baker Alderman Gary Mayes Alderman Betsy Cooper Alderman James Phillips City Administration Chris McCartt, City Manager Lisa Winkle, City Recorder/ Treasurer Bart Rowlett, City Attorney Angie Marshall, City Clerk/ Deputy City Recorder I. CALL TO ORDER 7: 00 pm by Mayor Montgomery. II. PLEDGE OF ALLEGIANCE TO THE FLAG led by Chief Phipps. III. INVOCATION led by Alderman Baker. IV. ROLL CALL by City Recorder/ Treasurer Lisa Winkle. V. RECOGNITIONS AND PRESENTATIONS 1. Woody' s Trail - Alderman George VI. COMMENT Mayor Montgomery invited citizens in attendance to speak. There being no one coming forward to speak, the mayor closed the public comment section. VII. APPOINTMENTS None. VIII. APPROVAL OF MINUTES ( These items are considered under one motion.) Motion made by Alderman Duncan, Seconded by Alderman Mayes. Passed: All present voting " aye." 1. September 30, 2024 - Work Session 2. October 1, 2024 - Business Meeting Page 1 of 6  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, October 15, 2024, at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom IX. BUSINESS MATTERS REQUIRING FIRST READING AND/ OR PUBLIC HEARINGS 1. Consideration of a Budget Ordinance to Appropriate$ 13, 703. 42 from the ( USDOJ) Office of Justice Programs FY ' 24 Bulletproof Vest Partnership Funding ( AF- 283- 2024) ( Dale Phipps) Motion made by Vice Mayor George, Seconded by Alderman Phillips. AN ORDINANCE TO AMEND THE GENERAL PROJECT/ SPECIAL REVENUE FUND BUDGET BY APPROPRIATING GRANT FUNDS RECEIVED FROM THE US DEPARTMENT OF JUSTICE FOR THE YEAR ENDING JUNE 30, 2025; AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye." 2. Consideration of a Resolution to Accept a Private Monetary Donation for the Kingsport Police Department K- 9 Program and an Ordinance to Appropriate the Funds ( AF- 289- 2024) ( Dale Phipps) Motion made by Alderman Cooper, Seconded by Alderman Baker. RESOLUTION NO. 2025- 076 A RESOLUTION ACCEPTING A MONETARY DONATION OF 4, 000. 00 TO THE KINGSPORT POLICE DEPARTMENT TO BE UTILIZED TO ASSIST IN THE COST OF MAINTAINING DEPARTMENT K- 9 UNITS Passed: All present voting " aye." Motion made by Alderman George, Seconded by Vice- Mayor Duncan. AN ORDINANCE TO AMEND THE GENERAL PROJECTS- SPECIAL REVENUE FUND BUDGET BY APPROPRIATING DONATED FUNDS FOR THE YEAR ENDING JUNE 30, 2025; AND, TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye." X. BUSINESS MATTERS REQUIRING FINAL ADOPTION 1. Consideration of a Budget Ordinance to Appropriate $ 54, 000. 00 from the Tennessee Highway Safety Office ( THSO) FY' 25 Grant ( AF- 270- 2024) ( Dale Phipps) Motion made by Alderman Duncan, Seconded by Alderman Mayes. ORDINANCE NO. 7175 AN ORDINANCE TO AMEND THE GENERAL PROJECT/ SPECIAL REVENUE FUND BUDGET BY APPROPRIATING GRANT FUNDS RECEIVED FROM THE TENNESSEE HIGHWAY SAFETY OFFICE ( THSO) FOR THE YEAR ENDING JUNE 30, 2025; AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Page 2 of 6  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, October 15, 2024, at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom Passed on second reading with a roll call vote: Alderman Baker, Alderman Cooper, Vice Mayor Duncan, Alderman George, Alderman Mayes, Alderman Phillips, Mayor Montgomery 2. Consideration of a Budget Ordinance to Appropriate $ 25, 000. 00 from the Tennessee Highway Safety Office ( THSO) FY' 25 Coordinator Grant ( AF- 271- 2024) ( Dale Phipps) Motion made by Alderman Phillips, Seconded by Alderman Baker. ORDINANCE NO. 7176 AN ORDINANCE TO AMEND THE GENERAL PROJECT/ SPECIAL REVENUE FUND BUDGET BY APPROPRIATING GRANT FUNDS RECEIVED FROM THE TENNESSEE HIGHWAY SAFETY OFFICE ( THSO) FOR THE YEAR ENDING JUNE 30, 2025; AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed on second reading with a roll call vote: Alderman Baker, Alderman Cooper, Vice Mayor Duncan, Alderman George, Alderman Mayes, Alderman Phillips, Mayor Montgomery 3. Consideration of a Budget Ordinance for Various Funds FY25 ( AF- 279- 2024) ( Chris McCartt) Motion made by Vice Mayor George, Seconded by Alderman Phillips. ORDINANCE NO. 7177 AN ORDINANCE TO AMEND VARIOUS FUND BUDGETS FOR THE YEAR ENDING JUNE 30, 2025; AND, TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed on second reading with a roll call vote: Alderman Baker, Alderman Cooper, Vice Mayor Duncan, Alderman George, Alderman Mayes, Alderman Phillips, Mayor Montgomery XI. OTHER BUSINESS 1. Consideration of a Resolution to Purchase One ( 1) 2025 Autocar with New Way Arm Refuse Truck Utilizing Sourcewell Cooperative Purchasing Agreement ( AF- 284- 2024) Ryan McReynolds) Motion made by Alderman Phillips, Seconded by Alderman Baker. RESOLUTION NO. 2025- 077 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A PURCHASE ORDER TO MUNICIPAL EQUIPMENT, FOR THE PURCHASE OF ONE 2025 AUTOCAR WITH NEW WAY ARM REFUSE TRUCK THROUGH SOURCEWELL COOPERATIVE PURCHASE AGREEMENT NO.: 110223- NWY Passed: All present voting " aye." 2. Consideration of a Resolution to Purchase One ( 1) Mobile Wireless Lift System Utilizing Sourcewell Cooperative Purchasing Agreement ( AF- 285- 2024) ( Ryan McReynolds) Motion made by Alderman Duncan, Seconded by Vice Mayor George. Page 3 of 6  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, October 15, 2024, at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom RESOLUTION NO. 2025- 078 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER TO ARI PHOENIX, INC., FOR THE PURCHASE OF ONE MOBILE WIRELESS LIFT SYSTEM THROUGH SOURCEWELL COOPERATIVE PURCHASE AGREEMENT NO.: 013020- ARP Passed: All present voting " aye." 3. Consideration of a Resolution to Purchase Three( 3) Nissan Frontier King Cab 2wd & Two 2) Nissan Frontier King Cab 4wd from TN State Contract # 80358 ( AF- 290- 2024) ( Ryan McReynolds) Motion made by Alderman Mayes, Seconded by Alderman Duncan. RESOLUTION NO. 2025- 079 A RESOLUTION AUTHORIZING THE PURCHASE OF THREE 3) NISSAN FRONTIER KING CAB 2WD AND TWO ( 2) NISSAN FRONTIER KING CAB 4WD FROM ALAN JAY AUTOMOTIVE UTILIZING TENNESSEE STATE CONTRACT NO.: 80358 AND AUTHORIZING THE MAYOR TO EXECUTE A PURCHASE ORDER FOR THE SAME Passed: All present voting " aye." 4. Consideration of a Resolution Authorizing an Agreement with Selectron Technologies, Inc for a Master Services and Hosting Agreement for a 5 year Contracted Upgrade of the Interactive Voice Response ( IVR) solution ( AF- 286- 2024) ( Floyd Bailey) Motion made by Alderman Duncan, Seconded by Alderman Phillips. RESOLUTION NO. 2025- 080 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH SELECTRON TECHNOLOGIES, INC. FOR AN UPGRADE FOR THE INTERACTIVE VOICE RESPONSE ( IVR) SOLUTION Passed: All present voting " aye." 5. Consideration of a Resolution to Award Piedmont Pharmaceutical Care Network the RFP and Authorizing the Mayor to Sign a Contract to Implement a Pilot Program for Weight Loss Management ( AF- 288- 2024) ( Michael Wessely) Motion made by Alderman Baker, Seconded by Vice Mayor George. RESOLUTION NO. 2025- 081 A RESOLUTION AUTHORIZING AN AGREEMENT WITH PIEDMONT PHARMACEUTICAL CARE NETWORK FOR EMPLOYEE WEIGHT MANAGEMENT PROGRAM AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR THE SAME AND ALL OTHER DOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE PURPOSE OF THE AGREEMENT Passed: All present voting " aye." Page 4 of 6  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, October 15, 2024, at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom 6. Consideration of a Resolution to Rename the " Moonshiners' Delight" Trail to " Woody' s Trail" ( AF- 252- 2024) ( Michael T. Borders) Motion made by Vice Mayor George, Seconded by Alderman Cooper. RESOLUTION NO. 2025- 082 A RESOLUTION APPROVING THE RENAMING OF THE MOONSHINER' S DELIGHT" TRAIL TO " WOODY' S TRAIL" AT BAYS MOUNTAIN PARK Passed: All present voting " aye." 7. Consideration of a Resolution to Approve the Mayor' s Signature for the Purchase of Clear Risk, a Risk Management Information System, by Participating in the City of Fort Collins Cooperative Procurement Agreement( AF- 274- 2024) ( Bart Rowlett) Motion made by Alderman Duncan, Seconded by Alderman Baker. RESOLUTION NO. 2025- 083 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH CLEAR RISK US CORP FOR THE PURCHASE OF CLEARRISK UTILIZING THE CITY OF FORT COLLINS, COLORADO CONTRACT Passed: All present voting " aye." 8. Consideration of a Resolution Ratifying an Application for the Public Entity Partners 2024- 2025 James L. Richardson Driver Matching Grant Program ( AF- 282- 2024) ( Kristen Hodgson) Motion made by Vice Mayor George, Seconded by Alderman Cooper. RESOLUTION NO. 2025- 084 A RESOLUTION TO APPROVE AND RATIFY THE SUBMISSION OF AN APPLICATION FOR A 2024- 2025 JAMES L. RICHARDSON DRIVER GRANT THROUGH PUBLIC ENTITY PARTNERS FOR THE RISK MANAGEMENT DEPARTMENT AND AUTHORIZING THE MAYOR TO SIGN ALL DOCUMENTS NECESSARY AND PROPER TO RECEIVE THE GRANT Passed: All present voting " aye." Xl. CONSENT AGENDA None. XII. COMMUNICATIONS 1. City Manager Mr. McCartt asked everyone to remember the family of former Fire Chief Caldwell who passed away, stating he was an employee for 37 years and served on several boards and commissions. He expressed appreciation to the Fire Department for participating in the service. He stated disaster relief efforts around the region continue and thanked those employees taking part. Page 5 of 6  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, October 15, 2024, at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom Lastly, Mr. McCartt mentioned the work session yesterday kicked off work towards the new strategic plan, which the Leadership team continued and worked on for most of today. He stated the plan has a generational impact at grass root level and is critical to success. 2. Mayor and Board Members Alderman Mayes agreed with the City Manager regarding Chief Caldwell, pointing out he truly loved the city. He thanked Deputy City Manager McReynolds for his orientation period and providing a tour of city departments, noting he learned a great deal. Alderman Cooper also commented on Chief Caldwell, stating he was a good friend and good man. She mentioned the Witches Night Out event downtown on the 19th and Trick or Treat on the street event on the 26th. She stated Lamplight Theatre is also presenting a Halloween show throughout the month. She also commented there are still specific needs for the relief effort that is ongoing. Alderman George remarked there were many places to drop off these items and commended those who are willing to help. She also commented on the road paving projects around town. Alderman Baker thanked city employees participating in the relief effort and also the City Manager for his leadership and allowing them to help. He stated Eastman is doing a winter clothing drive and encouraged citizens to donate. Alderman Phillips pointed out the city does not designate Halloween Day for door to door trick or treating. He also stated the election was before the next meeting with early voting starting tomorrow and encouraged everyone to vote. He commented on the unexpected passing of Rainbow's End florist, stating he was always active with Funfest events and asked everyone to keep the family in their thoughts and prayers. Vice- Mayor Duncan commented on Officer Kevin Ewing being recognized by the Branch House and receiving the Mark Vance award. He stated at the Keep Kingsport Beautiful meeting today they reported 22 tons are picked up on a normal day. Mayor Montgomery thanked Tyra Copas and her team for the service awards luncheon last week. He also pointed out on November 1st the State of the City address would be in conjunction with the Chamber breakfast. He encouraged early voting tomorrow and remarked on a future discussion to change Kingsport' s election day. XIII. ADJOURN Seeing no other bus'.- s for consideration, Mayor Montgomery adjourned the meeting at 7: 57 p. m. osPORT f y‘ IWNIrst u. kaLt47 A GEL A A, "$ 7 T PAUL W. MONTGO E Y Deputy City 1 Mayor Page 6 of 6