BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING

KNGSPORT TEEE BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, November 05, 2024 at 7: 00 PM City Hall, 415 Broad Street, Montgomery-Watterson Boardroom Board of Mayor and Aldermen Mayor Paul W. Montgomery, Presiding Vice Mayor Darrell Duncan Alderman Colette George Alderman Morris Baker Alderman Gary Mayes Alderman Betsy Cooper Alderman James Phillips City Administration Chris McCartt, City Manager Lisa Winkle, City Recorder/ Treasurer Bart Rowlett, City Attorney Angie Marshall, City Clerk/ Deputy City Recorder I. CALL TO ORDER 7: 00 pm by Mayor Montgomery. II. PLEDGE OF ALLEGIANCE TO THE FLAG led by Alderman Cooper. III. INVOCATION led by Mayor Montgomery. IV. ROLL CALL by City Recorder/Treasurer Lisa Winkle. V. RECOGNITIONS AND PRESENTATIONS 1. Model City 101 Inaugural Class Graduates ( Chris McCartt) 2. Recipient of the Mark Vance Award - Detective Kevin Ewing, Kingsport Police Dept. Alderman Mayes) 3. City Departments who assisted with Hurricane Helene ( Vice Mayor Duncan) VI. COMMENT Mayor Montgomery invited citizens in attendance to speak. There being no one coming forward to speak, the mayor closed the public comment section. Page 1 of 7  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, November 5, 2024, at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom VII. APPOINTMENTS ( These items are approved under one motion.) Motion made by Alderman George, Seconded by Vice Mayor Duncan. Passed: All present voting " aye." 1. Consideration of Appointment to the Beverage Board ( AF- 297- 2024) ( Mayor Montgomery) APPOINT KEVIN MITCHELL TO THE BEVERAGE BOARD TO FULFILL THE UNEXPIRED TERM OF LONNIE SALYER EFFECTIVE IMMEDIATELY AND EXPIRING ON JUNE 30, 2027 2. Consideration of Appointments to the Parks and Recreation Advisory Committee ( AF- 299- 2024) ( Michael Borders) APPOINT MADISON TINCHER AND STELLA ROBINETTE TO THE PARKS AND RECREATION ADVISORY COMMITTEE TO FULFILL THE UNEXPIRED TERMS OF BRAD HOOVER AND PAM MAHAFFEY EFFECTIVE IMMEDIATELY AND EXPIRING ON JULY 31, 2025; APPOINT TONY PONZIO AND REAPPOINT ALAN MEADE AND BOB GRYGOTIS EFFECTIVE IMMEDIATELY AND EXPIRING ON JULY 31, 2027 3. Consideration of Appointments to the Kingsport Public Library Commission ( AF- 300- 2024) ( Michael Borders) APPOINT MERCEDES BROWN AND REAPPOINT MICKEY SHULL TO THE PUBLIC LIBRARY COMMISSION EFFECTIVE IMMEDIATELY AND EXPIRING ON JUNE 30, 2027 VIII. APPROVAL OF MINUTES ( These items are approved under one motion.) Motion made by Vice Mayor Duncan, Seconded by Alderman Baker. Passed: All present voting " aye." 1. October 14, 2024 - Work Session 2. October 15. 2024 - Business Meeting IX. BUSINESS MATTERS REQUIRING FIRST READING AND/ OR PUBLIC HEARINGS None. X. BUSINESS MATTERS REQUIRING FINAL ADOPTION 1. Consideration of a Budget Ordinance to Appropriate $ 13, 703. 42 from the ( USDOJ) Office of Justice Programs FY ' 24 Bulletproof Vest Partnership Funding ( AF- 283- 2024) ( Dale Phipps) Motion made by Alderman Mayes, Seconded by Alderman Cooper. Page 2 of 7  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, November 5, 2024, at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom ORDINANCE NO. 7178 AN ORDINANCE TO AMEND THE GENERAL PROJECT/ SPECIAL REVENUE FUND BUDGET BY APPROPRIATING GRANT FUNDS RECEIVED FROM THE US DEPARTMENT OF JUSTICE FOR THE YEAR ENDING JUNE 30, 2025; AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed on second reading with a roll call vote: Alderman Baker, Alderman Cooper, Vice Mayor Duncan, Alderman George, Alderman Mayes, Alderman Phillips, Mayor Montgomery 2. Consideration of an Ordinance to Appropriate Funds of a Private Monetary Donation for the Kingsport Police Department K- 9 Program ( AF- 289- 2024) ( Dale Phipps) Motion made by Alderman Mayes, Seconded by Alderman Phillips. ORDINANCE NO. 7179 AN ORDINANCE TO AMEND THE GENERAL PROJECTS- SPECIAL REVENUE FUND BUDGET BY APPROPRIATING DONATED FUNDS FOR THE YEAR ENDING JUNE 30, 2025; AND, TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed on second reading with a roll call vote: Alderman Baker, Alderman Cooper, Vice Mayor Duncan, Alderman George, Alderman Mayes, Alderman Phillips, Mayor Montgomery XI. OTHER BUSINESS 1. Consideration of a Resolution to Purchase One ( 1) Pumper Truck with Enforcer Chassis Utilizing Sourcewell Cooperative Purchasing Agreement ( AF- 298- 2024) ( Ryan McReynolds) Motion made by Alderman Phillips, Seconded by Vice Mayor Duncan. RESOLUTION NO. 2025- 085 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER TO SIDDONS- MARTIN EMERGENCY GROUP UTILIZING SOURCEWELL COOPERATIVE PURCHASING AGREEMENT NO. 113021- OKC FOR ONE PUMPER TRUCK WITH ENFORCER CHASSIS FOR USE BY THE KINGSPORT FIRE DEPARTMENT Passed: All present voting " aye." 2. Consideration of a Resolution to Approve and Adopt the Consultant Selection Policy for Projects Funded in Whole or in Part with Funds Provided by the Federal Highway Administration or the Tennessee Department of Transportation ( AF- 293- 2024) ( Ryan McReynolds) Motion made by Alderman Baker, Seconded by Alderman Cooper. Page 3 of 7  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, November 5, 2024, at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom RESOLUTION NO. 2025- 086 A RESOLUTION APPROVING AND ADOPTING THE TENNESSEE DEPARTMENT OF TRANSPORTATION' S CONSULTANT SELECTION POLICY; DESIGNATING THE CITY MANAGER AS THE LEGALLY DESIGNATED SELECTION AUTHORITY FOR THE POLICY; AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT AS AGENCY HEAD, AND ALL OTHER DOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE PURPOSE OF THE AGREEMENT Passed: All present voting " aye." 3. Consideration of a Resolution to Changing Certain Meeting Dates for Work Session and Business Meetings of the Board of Mayor and Aldermen ( AF- 291- 2024) ( Chris McCartt) Motion made by Alderman George, Seconded by Alderman Baker. RESOLUTION NO. 2025- 087 A RESOLUTION CHANGING CERTAIN WORK SESSIONS AND BUSINESS MEETINGS OF THE BOARD OF MAYOR AND ALDERMEN IN JANUARY, JULY AND SEPTEMBER 2025 IN ACCORDANCE WITH ARTICLE III, SECTION 7 OF THE CHARTER OF THE CITY OF KINGSPORT, TENNESSEE Passed: All present voting " aye." 4. Consideration of a Resolution Ratifying the Mayor' s Signature on a Letter to Apply for and Receive a State Water Infrastructure Grant Application for Asset Management ( AF- 303- 2024) ( Ryan McReynolds) Motion made by Vice Mayor Duncan, Seconded by Alderman Mayes. RESOLUTION NO. 2025- 088 A RESOLUTION APPROVING AN APPLICATION FOR A STATE WATER INFRASTRUCTURE GRANT APPLICATION FOR ASSET MANAGEMENT AND RATIFYING THE MAYOR' S SIGNATURE ON A LETTER AUTHORIZING THE SAME AND AUTHORIZING RECEIPT OF THE GRANT FUNDS IF AWARDED Passed: All present voting " aye." XII. CONSENT AGENDA ( These items are approved under one motion.) Motion made by Vice Mayor Duncan, Seconded by Alderman George. Passed as presented with a roll call vote: Alderman Baker, Alderman Cooper, Vice Mayor Duncan, Alderman George, Alderman Mayes, Alderman Phillips, Mayor Montgomery 1. Consideration of a Resolution Authorizing the Purchase of Mobile and Portable Motorola Radios Utilizing TN State Contract# 424 ( AF- 294- 2024) ( Chief Phipps) Page 4 of 7  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, November 5, 2024, at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom RESOLUTION NO. 2025- 089 A RESOLUTION AUTHORIZING THE PURCHASE OF ELEVEN 11) IN- CAR MOBILE MOTOROLA RADIOS AND TWO ( 2) MOTOROLA PORTABLE RADIOS FROM MOTOROLA SOLUTIONS UTILIZING TENNESSEE STATE CONTRACT NO.: 424 AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR THE SAME 2. Consideration of a Resolution to Renew Agreements for Mowing of Various Locations AF- 281- 2024) ( Ryan McReynolds) RESOLUTION NO. 2025- 090 A RESOLUTION RENEWING THE AWARD OF THE PROPOSAL FOR MOWING AND TRIMMING SERVICES AT VARIOUS LOCATIONS TO THOMAS QUALITY LAWN CARE AND CLINES LAWN CARE LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR THE SAME 3. Consideration of a Resolution for Amendment Number 1 to TDOT Agreement for Resurfacing Various Roadways Authorizing the Mayor to Sign All Applicable Documents AF- 296- 2024) ( Ryan McReynolds) RESOLUTION NO. 2025- 091 A RESOLUTION APPROVING AN AMENDMENT TO AGREEMENT NUMBER 190342 WITH THE TENNESSEE DEPARTMENT TRANSPORTATION FOR RESURFACING VARIOUS ROADS; AUTHORIZING THE MAYOR TO EXECUTE THE AMENDMENT; AND ALL OTHER DOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE PURPOSE OF THE AMENDMENT 4. Consideration of a Resolution to Authorize the Mayor to Sign All Documents Necessary to Accept a Change Order for Software Products from Central Square( AF- 301- 2024) ( Chief Phipps) RESOLUTION NO. 2025- 092 A RESOLUTION APPROVING A CHANGE ORDER TO THE AGREEMENT WITH CENTRAL SQUARE TECHNOLOGIES FOR THE FIELD OPS MOBILE APPLICATION FOR THE KINGSPORT POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE PURPOSE OF THE CHANGE ORDER 5. Consideration of a Resolution Approving the Release of Restrictive Covenants and Easements of Record on Tax Parcels 21 — 26, Group D, Control Map 0460 and Authorizing the Mayor to Sign All Documents Necessary and Proper to Effectuate the Same ( AF- 302- 2024) ( Bart Rowlett) Page 5 of 7  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, November 5, 2024, at 7: 00 PM Kingsport City Hail, 415 Broad Street, Boardroom RESOLUTION NO. 2025- 093 A RESOLUTION APPROVING THE RELEASE OF RESTRICTIVE COVENANTS AND EASEMENTS OF RECORD ON TAX PARCELS 21 — 26, GROUP D, CONTROL MAP 0460 IN KINGSPORT, SULLIVAN COUNTY, TENNESSEE AND AUTHORIZING THE MAYOR TO SIGN ALL DOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE SAME XIII. COMMUNICATIONS 1. City Manager a. Contracting Emergency Sinkhole Repair. Mr. McCartt request this contract be spread across the minutes, stating there was a sinkhole in a detention pond in Edinburgh. The cost was $ 54, 000 and the work is almost completed. He remarked on the State of the City address on Friday stating he appreciated Deputy City Manager Ryan McReynolds for stepping up. He also thanked Adrienne Batara for putting the booklet together showing what the city has been able to achieve over the last year, noting it is a testament to great things happening in Kingsport. Lastly, he commented on a recent discussion with the Dean of UT Science and Health Center regarding the dental clinic and the update that was given at the work session. He mentioned they are starting to have a conversation on the need for dorms as this will be a major training site east of Nashville and he appreciated the BMA support. 2. Mayor and Board Members Alderman Mayes congratulated DB on a fantastic win and the competitive game last Friday against Science Hill. He also congratulated Deputy City Manager McReynolds for doing an outstanding job on Friday, noting it was well attended and a nice event. He remarked he has received compliments from citizens about paving. Mr. Mayes also commented on the list of boards and committees, stating he was amazed at the number of volunteers who serve the city. Alderman Cooper gave details on Christmas in Kingsport 2024 and encouraged citizens to visit the website for further details. She also promoted Yuletide at Lamplight Theatre. She mentioned the election tonight, stating America is better than one or two individuals and we' ll be fine no matter who wins. Alderman George also referred to the State of the City, noting it was good information and commended the City Manager for preparing so well that Mr. McReynolds could step in. She pointed out Model City 101 has received many positive comments. Lastly, she stated it was a great presentation on the dental clinic yesterday at the work session as well as the good presentations from homeless programs. Alderman Baker also talked about the dental Page 6 of 7  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, November 5, 2024, at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom school, noting he was impressed with the work going on and was appreciative of those who had the foresight for that need and commenting health care should be treated like economic development. He mentioned the good job Friday from the Deputy City Manager at the State of the City. Lastly, he stated he was looking forward to an upcoming discussion regarding two sites for new elementary schools. Vice Mayor Duncan stated at the KEDB meeting this morning there was an update on the progress from Domtar and it seems to be improving. He mentioned the library received a two- million- dollar grant and pointed out the city receives many grants. He commented on Halloween downtown, pointing out it was a huge success and congratulated those involved. Mayor Montgomery reminded everyone a week from today is the strategic planning session. He offered thanks to Deputy City Manager McReynolds and commented on the good presentations yesterday so citizens can know more. XIV. ADJOURN Seeing no other business for consideration, Mayor Montgomery adjourned the meetiirg a : r- I!I1L) 4 fTG 4f4Aj: PAUL W. MONTGOME D ep .•yC tyt= ® ici Mayor Page 7 of 7