BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING

KtNGS PTENNESSORT BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, November 19, 2024 at 7: 00 PM City Hall, 415 Broad Street, Montgomery- Watterson Boardroom Board of Mayor and Aldermen Mayor Paul W. Montgomery, Presiding Vice Mayor Darrell Duncan Alderman Colette George Alderman Morris Baker Alderman Gary Mayes Alderman Betsy Cooper Alderman James Phillips City.Administration Chris McCartt, City Manager Lisa Winkle, City Recorder/ Treasurer Bart Rowlett, City Attorney Angie' Marshall, City Clerk/ Deputy City Recorder I. CALL TO ORDER 7: 00 pm by Mayor Montgomery. II. PLEDGE OF ALLEGIANCE TO THE FLAG led by New Vision Youth Ill. INVOCATION led by Greg Burton, Colonial Heights Baptist Church ( retired). IV. ROLL CALL by City Recorder/ Treasurer Lisa Winkle. V. RECOGNITIONS AND PRESENTATIONS 1. Small Business Saturday Proclamation - Alderman Baker VI. COMMENT Mayor Montgomery invited citizens in attendance to speak. There being no one coming forward to speak, the mayor closed the public comment section. VII. APPOINTMENTS ( These items are approved under one motion.) Motion made by Alderman George, Seconded by Alderman Baker. Passed: All present voting " aye." 1. Consideration of Appointment to the Kingsport Economic Development Board ( AF- 307- 2024) ( Mayor Montgomery) Page 1 of 6  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, November 19, 2024 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom APPOINT TED FIELDS TO THE KINGSPORT ECONOMIC DEVELOPMENT BOARD TO FULFILL THE UNEXPIRED TERM OF ROBERT HARSHBARGER EFFECTIVE IMMEDIATELY AND EXPIRING JANUARY 1, 2028 2. Consideration of Appointments to the Employee Dependent Scholarship Program ( AF- 312- 2024) ( Mayor Montgomery) APPOINT JAY CLINE AND MADISON GREENE TO THE EMPLOYEE DEPENDENT SCHOLARSHIP PROGRAM EFFECTIVE IMMEDIATELY AND EXPIRING AUGUST 1, 2027 VIII. APPROVAL OF MINUTES ( These items are approved under one motion.) Motion made by Vice Mayor Duncan, Seconded by Alderman Cooper. Passed: All present voting " aye." 1. November 4, 2024 - Work Session 2. November 5, 2024 - Business Meeting 3. November 12, 2024 - Strategic Planning Session IX. BUSINESS MATTERS REQUIRING FIRST READING AND/ OR PUBLIC HEARINGS 1. Consideration of an Ordinance Amending Chapter 2 Article V Division 4 Public Art Committee ( AF- 295- 2024) ( Michael Borders) Motion made by Alderman George, Seconded by Alderman Phillips. AN ORDINANCE TO AMEND THE CODE OF ORDINANCES, CITY OF KINGSPORT, TENNESSEE, CHAPTER 2, ARTICLE V, DIVISION 4 RELATING TO THE PUBLIC ARTS COMMITTEE; AND, TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye." 2. Consideration of an Ordinance to Amend the 2025 General Purpose School Fund Budget AF- 309- 2024) ( David Frye) Motion made by Alderman Baker, Seconded by Alderman Cooper. AN ORDINANCE TO AMEND THE GENERAL PURPOSE SCHOOL FUND BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2025; AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye." 3. Consideration of an Ordinance to Amend the 2025 School Special Project Fund Budget AF- 313- 2024) ( David Frye) Page 2 of 6  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, November 19, 2024 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom Motion made by Alderman Phillips, Seconded by Alderman Baker. AN ORDINANCE TO AMEND THE FY 2025 SCHOOL SPECIAL PROJECTS FUND BUDGET; AND, TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye." 4. Consideration of a Budget Adjustment Ordinance for Various Funds in FY2025 ( AF- 304- 2024) ( Chris McCartt) Motion made by Vice Mayor Duncan, Seconded by Alderman George. AN ORDINANCE TO AMEND VARIOUS FUND BUDGETS FOR THE YEAR ENDING JUNE 30, 2025; AND, TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye." 5. Consideration of an Ordinance to Reallocate ARPA Funding Between Projects to Ensure it is Spent or Encumbered by December 31, 2024 ( AF- 311- 2024) ( Lisa Winkle) Motion made by Alderman George, Seconded by Alderman Mayes. AN ORDINANCE TO AMEND THE GENERAL PROJECT- SPECIAL REVENUE FUND BUDGET AND THE GENERAL PROJECT FUND BUDGET BY REALLOCATING AMERICAN RESCUE PLAN ACT FUNDS BETWEEN PROJECTS FOR THE YEAR ENDING JUNE 30, 2025; AND TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed: All present voting " aye." X. BUSINESS MATTERS REQUIRING FINAL ADOPTION None. XI. OTHER BUSINESS 1. Consideration of a Resolution Renewing the Agreement for the Rental of a Caterpillar PM312 Cold Planer Roadway Milling Machine and Laymor Sweeper Closed Cab SM450 from Stowers Machinery and• Authorizing the City Manager to Execute the Rental Agreement for the Same ( AF- 306- 2024) ( Ryan McReynolds) Motion made by Vice Mayor Duncan, Seconded by Alderman Mayes. RESOLUTION NO. 2025- 094 A RESOLUTION AUTHORIZING THE RENEWAL OF AN AGREEMENT FOR THE RENTAL OF A CATERPILLAR PM312 COLD PLANER ROADWAY MILLING MACHINE AND A LAYMOR SWEEPER CLOSED CAB SM450 TO STOWERS MACHINERY CORPORATION AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR THE SAME Passed: All present voting " aye." Page 3 of 6  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, November 19, 2024 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom 2. Consideration of a Resolution to Apply for and Receive Apprenticeship Training Grant from First Tennessee Development District ( AF- 305- 2024) ( Tyra Copas) Motion made by Alderman Mayes, Seconded by Alderman Baker. RESOLUTION NO. 2025- 095 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY AND PROPER TO APPLY FOR AND RECEIVE AN APPRENTICESHIP TRAINING GRANT FROM THE FIRST TENNESSEE DEVELOPMENT DISTRICT Passed: All present voting " aye." 3. Consideration of a Resolution Authorizing the Mayor to Accept a Donation from Ballad Health for a Reset Room for Ross N. Robinson Middle School ( AF- 308- 2024) ( David Frye) Motion made by Vice Mayor Duncan, Seconded by Alderman Mayes. RESOLUTION NO. 2025- 096 A RESOLUTION ACCEPTING A DONATION FROM BALLAD HEALTH ON BEHALF OF ROSS N. ROBINSON MIDDLE SCHOOL AND AUTHORIZING THE MAYOR TO ACCEPT FUTURE DONATIONS AND SIGN ALL DOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE PURPOSE OF THIS RESOLUTION Passed: All present voting " aye." 4. Consideration of a Resolution Authorizing the City Manager to Execute a Purchase Order for a Wrestling Mat and Wall Pad for Dobyns- Bennett High School from Resilite Sports Products ( AF- 316- 2024) ( David Frye) Motion made by Alderman Phillips, Seconded by Alderman Cooper. RESOLUTION NO. 2025- 097 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER TO RESILITE FOR A WRESTLING MAT AND WALL PAD FOR DOBYNS- BENETT HIGH SCHOOL Passed: All present voting " aye." 5. Consideration of a Resolution to Amend an Agreement with Petworks Animal Services, Inc. ( AF- 314- 2024) ( Chris McCartt) Motion made by Vice Mayor Duncan, Seconded by Alderman George. RESOLUTION NO. 2025- 098 A RESOLUTION APPROVING AN AMENDMENT TO THE AGREEMENT WITH PETWORKS ANIMAL SERVICES, INC. TO PROVIDE FUNDS FOR THE BUILDING CAPITAL CAMPAIGN AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT AND ALL OTHER DOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE PURPOSE OF THE AGREEMENT Passed: All present voting " aye." Page 4 of 6  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, November 19, 2024 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom XII. CONSENT AGENDA ( These items are considered under one motion.) Motion made by Vice Mayor Duncan, Seconded by Alderman Cooper. Passed as presented with a roll call vote: Alderman Baker, Alderman Cooper, Vice Mayor Duncan, Alderman George, Alderman Mayes, Alderman Phillips, Mayor Montgomery 1. Consideration of a Resolution to Accept a Donation from the Bays Mountain Park Association for the Observation Tower ( AF- 315- 2024) ( Michael T. Borders) RESOLUTION NO. 2025- 099 A RESOLUTION ACCEPTING A MONETARY DONATION FROM THE BAYS MOUNTAIN PARK ASSOCIATION FOR THE OBSERVATION TOWER PROJECT 2. Consideration of Approval of Issuance of a Certificate of Compliance for a Business to Sell Retail Alcoholic Beverages ( AF- 317- 2024) ( Lisa Winkle) 3. Consideration of a Resolution to Approve Inclusion of the Kingsport City Schools in the Social Media Accountability Litigation and Authorizes the Director of Schools to Execute an Agreement with the Frantz Law Group to Represent the Kingsport City Schools (AF- 320- 2024) ( Bart Rowlett) RESOLUTION NO. 2025- 100 A RESOLUTION APPROVING THE INCLUSION OF THE KINGSPORT CITY SCHOOLS IN THE SOCIAL MEDIA ACCOUNTABILITY LITIGATION AND AUTHORIZING THE DIRECTOR OF SCHOOLS TO EXECUTE AN AGREEMENT RETAINING THE FRANTZ LAW GROUP TO REPRESENT THE KINGSPORT CITY SCHOOLS XIII. COMMUNICATIONS 1. City Manager Report on Debt Obligation Mr. McCartt presented a report on debt obligation to be spread across the minutes. He also mentioned the new landscaping at Church Circle made possible through a unique partnership with Beverly Purdue and Keep Kingsport Beautiful who raised the funding to maintain it as well. On behalf of city staff, he wished the board and citizens a Happy Thanksgiving, noting many city offices will be closed during an abbreviated week next week for the holiday. He encouraged citizens to check the website for schedules. Page 5 of 6  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, November 19, 2024 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom 2. Mayor and Board Members Alderman Baker remarked the board had just come from DB Dome and stated it' s a nice facility and he' s proud of it. He also commented on the homeless issue and destruction of property discussion yesterday at the work session stating he would like to look at the city ordinances in place to address and enforce related violations and if they should be strengthened. Alderman Phillips stated the carousel is doing twilight rides in the month of December on Thursday nights in conjunction with Christmas at the Carousel. He stated the paving update at work session yesterday provided good information and showed progress was being made and for citizens to check PAVEKingsport. com for updates. Alderman Mayes echoed previous comments and stated he was excited for the DKA grant. He gave a shoutout to the DB Band who competed nationally in Indianapolis last weekend noting he was proud of them. Alderman Cooper stated the Christmas trees will be in Kingsport tomorrow and they will be going up next week for people to decorate. She also commented on the new Christmas bulbs downtown. She mentioned the Lamplight Christmas show and noted they just had a ribbon cutting on a new coffee shop inside the Emporium. Alderman George mentioned the downtown Christmas tree lighting and parade is December 7 and the Santa Train is this coming Saturday. She also reminded everyone we had a favorable sales tax report and encouraged citizens to shop local and support small business. She also wished everyone a Happy Thanksgiving. Vice Mayor Duncan congratulated the band for finishing tenth in the nation as well as the football team for making it to the playoffs. He noted improvement from Domtar as they have been working hard over the last month and gave details on their progress. Lastly, he wished everyone a Happy Thanksgiving. Mayor Montgomery congratulated Kingsport City Schools for academic achievements for the 8th year in a row. Last week attended graduation at the North facility recovery center and support is the key to success of that program. He thanked the BMA and staff for Strategic Planning Session last week and moving it forward. XIV. ADJOURN Seeing no other bbt. isige, for consideration, Mayor Montgomery adjourned the meeting at 7: 42 p. m. SPORT4_ 6N/94-5211 V ANGE ARg A L' 4,,, : tz7 PAUL W. MONTGOMERY y ' 9/ 2 h7 Deputy City' Rscor a ::',/ Mayor Page 6 of 6