BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING

KNGSPORT TENNEEE BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, May 06, 2025 at 7: 00 PM City Hall, 415 Broad Street, Montgomery- Watterson Boardroom Board of Mayor and Aldermen Mayor Paul W. Montgomery, Presiding Vice Mayor Darrell Duncan Alderman Morris Baker Alderman Colette George Alderman Betsy Cooper Alderman Gary Mayes City Administration Chris McCartt, City Manager Travis Bishop, City Recorder Bart Rowlett, City Attorney Angie Marshall, City Clerk/ Deputy City Recorder I. CALL TO ORDER 7: 00 pm by Mayor Montgomery. II. PLEDGE OF ALLEGIANCE TO THE FLAG III. INVOCATION led by Rev. Jack Edwards, United Methodist Churches ( Retired). IV. ROLL CALL by City Recorder Travis Bishop. Absent: Alderman Phillips. V. RECOGNITIONS AND PRESENTATIONS 1. Employee Dependent Scholarship Recipients ( Tyra Copas) 2. National Small Business Week ( Vice Mayor Duncan) 3. National Drinking Water Week ( Alderman Mayes) 4. Building Safety Month ( Mayor Montgomery) VI. COMMENT Mayor Montgomery invited citizens in attendance to speak. There being no one coming forward, the mayor closed the public comment section. Page 1 of 9  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, May 6, 2025 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom VII. APPOINTMENTS None. VIII. APPROVAL OF MINUTES ( These items are considered under one motion.) Motion made by Vice Mayor Duncan, Seconded by Alderman Baker. Passed: All present voting " aye." 1. April 14, 2025 - Work Session 2. April 15, 2025 - Business Meeting IX. BUSINESS MATTERS REQUIRING FIRST READING AND/ OR PUBLIC HEARINGS None. X. BUSINESS MATTERS REQUIRING FINAL ADOPTION 1. Consideration of a Budget Ordinance for Various Funds FY25 ( AF- 95- 2025) ( Chris McCartt) Motion made by Alderman George, Seconded by Alderman Cooper. ORDINANCE NO. 7202 AN ORDINANCE TO AMEND VARIOUS FUND BUDGETS FOR THE YEAR ENDING JUNE 30, 2025; AND, TO FIX THE EFFECTIVE DATE OF THIS ORDINANCE Passed on second reading with a roll call vote: Alderman Baker, Alderman Cooper, Vice Mayor Duncan, Alderman George, Alderman Mayes, Mayor Montgomery Xl. OTHER BUSINESS 1. Consideration of a Resolution to Rename the Private Street " Jonathan Way" to " Black Olive Drive ( AF- 115- 2025) ( Jessica Harmon) Motion made by Vice Mayor Duncan, Seconded by Alderman George. RESOLUTION NO. 2025- 214 A RESOLUTION APPROVING THE RENAMING OF THE PRIVATE STREET KNOWN AS JONATHAN WAY TO BLACK OLIVE DRIVE Passed: All present voting " aye." 2. Consideration of a Resolution Awarding the Bid for the Purchase of Asphalt for FY26 ( AF- 107- 2025) ( Ryan McReynolds) Motion made by Alderman Baker, Seconded by Alderman George. RESOLUTION NO. 2025- 215 A RESOLUTION AWARDING THE BIDS FOR THE PURCHASE OF ASPHALT TO U. S. HOME SOLUTIONS, FULLER ASPHALT MATERIALS, W-L CONSTRUCTION AND PAVING CO., INC. AND SUMMERS- TAYLOR, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS FOR THE SAME Passed: All present voting " aye." Page 2 of 9  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, May 6, 2025 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom 3. Consideration of a Resolution Awarding the Bid for the Purchase of Concrete for FY26 AF- 108- 2025) ( Ryan McReynolds) Motion made by Alderman Mayes, Seconded by Alderman Cooper. RESOLUTION NO. 2025- 216 A RESOLUTION AWARDING THE BID FOR THE PURCHASE OF CONCRETE TO SRM CONCRETE, READY MIX USA, AND SUMMERS TAYLOR, INC. AND AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS FOR THE SAME Passed: All present voting " aye." 4. Consideration of a Resolution Awarding the Bid for the Purchase of Crushed Stone for FY26 ( AF- 109- 2025) ( Ryan McReynolds) Motion made by Vice Mayor Duncan, Seconded by Alderman George. RESOLUTION NO. 2025- 217 A RESOLUTION AWARDING THE BID FOR THE PURCHASE OF CRUSHED STONE TO VULCAN CONSTRUCTION MATERIALS, ICON ENVIRONMENTAL, GLASS MACHINERY AND EXCAVATION, INC., AND U. S. HOME SOLUTIONS; AND AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS FOR THE SAME Passed: All present voting " aye." 5. Consideration of a Resolution Extending the Bid Award for Tire Recapping Services for FY26 ( AF- 120- 2025) ( Ryan McReynolds) Motion made by Alderman George, Seconded by Alderman Cooper. RESOLUTION NO. 2025- 218 A RESOLUTION AWARDING THE BID FOR TIRE RECAPPING SERVICES TO BEST ONE TIRE CO.; AND AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS FOR THE SAME Passed: All present voting " aye." 6. Consideration of a Resolution to Purchase One( 1) 2025 F- 350 2WD Flat Bed w/ Post Puller from TN State Contract# 84711 ( AF- 110- 2025) ( Ryan McReynolds) Motion made by Vice Mayor Duncan, Seconded by Alderman George. RESOLUTION NO. 2025- 219 A RESOLUTION AUTHORIZING THE PURCHASE OF ONE FORD F- 350 FLAT BED TRUCK UTILIZING TENNESSEE STATE CONTRACT NO.: 84711; AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR THE SAME Passed: All present voting " aye." Page 3 of 9  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, May 6, 2025 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom 7. Consideration of a Resolution to Purchase Two ( 2) 2025 Ford F- 350 4WD Flat Bed W/ Plow from TN State Contract# 84711 ( AF- 112- 2025) ( Ryan McReynolds) Motion made by Alderman George, Seconded by Alderman Baker. RESOLUTION NO. 2025- 220 A RESOLUTION AUTHORIZING THE PURCHASE OF TWO FORD F- 350 FLAT BED FOUR- WHEEL DRIVE TRUCKS UTILIZING TENNESSEE STATE CONTRACT NO.: 84711; AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR THE SAME Passed: All present voting " aye." 8. Consideration of a Resolution to Purchase Thirteen ( 13) 2025 Police Interceptor Utility AWD from TN State Contract# 84711 ( AF- 113- 2025) ( Ryan McReynolds) Motion made by Alderman George, Seconded by Vice Mayor Duncan. RESOLUTION NO. 2025- 221 A RESOLUTION AUTHORIZING THE PURCHASE OF THIRTEEN POLICE INTERCEPTOR ALL WHEEL DRIVE VEHICLES UTILIZING TENNESSEE STATE CONTRACT NO.: 84711; AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR THE SAME Passed: All present voting " aye." 9. Consideration of a Resolution Awarding the Bid for Contracted Truck Hauling for FY26 AF- 111- 2025) ( Ryan McReynolds) Motion made by Vice Mayor Duncan, Seconded by Alderman Cooper. RESOLUTION NO. 2025- 222 A RESOLUTION AWARDING THE BID FOR CONTRACTED TRUCK HAULING FOR FISCAL YEAR 2026 TO AMERICAN ENVIRONMENTAL, LLC, GLASS MACHINERY AND EXCAVATION, INC., JTB CONSTRUCTION, ICON ENVIRONMENTAL, LLC, SITEWORK SERVICES, INC., AND CONTAINER MAN, LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS FOR THE SAME Passed: All present voting " aye." 10. Consideration of a Resolution Authorizing the Mayor to Execute Two Contracts Between the City of Kingsport and the Tennessee Department of Transportation for Maintenance Activities Performed on Designated State Highways and for Mowing and Litter on John B. Dennis and 1- 26 ( AF- 103- 2025) ( Ryan McReynolds) Page 4 of 9  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, May 6, 2025 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom Motion made by Alderman Cooper, Seconded by Alderman George. RESOLUTION NO. 2025- 223 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR FISCAL YEAR 2026 WITH THE STATE OF TENNESSEE DEPARTMENT OF TRANSPORTATION FOR REIMBURSEMENT OF MAINTENANCE ACTIVITIES PERFORMED ON DESIGNATED STATE HIGHWAY ROUTES LOCATED WITHIN THE KINGSPORT CITY LIMITS; EXECUTE A CONTRACT WITH THE STATE OF TENNESSEE DEPARTMENT OF TRANSPORTATION FOR MOWING AND LITTER CONTROL ON JOHN B. DENNIS HIGHWAY AND INTERSTATE 26; AND EXECUTE ALL OTHER DOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE PURPOSE OF THE AGREEMENTS Passed: All present voting " aye." 11. Consideration of a Resolution to Lease Property at Bays Mountain Park to Eastman Chemical Company ( AF- 98- 2025) ( Michael T. Borders) Motion made by Alderman George, Seconded by Alderman Baker. RESOLUTION NO. 2025- 224 A RESOLUTION APPROVING A LEASE AGREEMENT WITH EASTMAN CHEMICAL COMPANY FOR A TOWER SITE ON BAYS MOUNTAIN; AUTHORIZING THE MAYOR TO EXECUTE THE LEASE AND ALL OTHER DOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE PURPOSE OF THE AGREEMENT Passed: All present voting " aye." 12. Consideration of a Resolution Authorizing an Agreement with Government Finance Officers Association ( GFOA) for Consulting Services ( AF- 123- 2025) ( Travis Bishop) Motion made by Alderman Baker, Seconded by Alderman George. RESOLUTION NO. 2025- 225 A RESOLUTION AWARDING THE PROPOSAL FROM THE GOVERNMENT FINANCE OFFICERS ASSOCIATION FOR CONSULTING SERVICES AND AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT FOR THE SAME AND ALL OTHER DOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE PURPOSE OF THE AGREEMENT Passed: All present voting " aye." 13. Consideration of a Resolution Authorizing the Mayor to Execute the Annual Renewal of the Public Library Service Agreement with the Tennessee State Library and Archives (AF- 116- 2025) ( Michael Borders) Page 5 of 9  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, May 6, 2025 at 7: 00 PM Kingsport City Hail, 415 Broad Street, Boardroom Motion made by Vice Mayor Duncan, Seconded by Alderman Cooper. RESOLUTION NO. 2025- 226 A RESOLUTION APPROVING THE PUBLIC LIBRARY SERVICE AGREEMENT WITH THE TENNESSEE STATE LIBRARY AND ARCHIVES AND AUTHORIZING THE MAYOR TO EXECUTE THE ANNUAL RENEWAL OF THE SAME TO RECEIVE FUNDING FOR BOOKS, TRAINING, AND SERVICES THROUGH THE HOLSTON RIVER REGIONAL LIBRARY SYSTEM FOR FISCAL YEAR 2026 Passed: All present voting " aye." 14. Consideration of a Resolution Renewing the Contract for Concession Food Service Distributor for the Kingsport Aquatic Center to The H. T. Hackney Company (AF- 121- 2025) Michael Borders) Motion made by Alderman George, Seconded by Alderman Cooper. RESOLUTION NO. 2025- 227 A RESOLUTION AUTHORIZING THE RENEWAL OF THE KINGSPORT AQUATIC CENTER CONCESSION FOOD SERVICE DISTRIBUTOR PROPOSAL WITH H. T. HACKNEY COMPANY AND AUTHORIZING THE CITY MANAGER TO EXECUTE PURCHASE ORDERS FOR THE SAME Passed: All present voting " aye." 15. Consideration of a Resolution Approving the Acceptance of a Sculpture from the Kiwanis Club of Kingsport and Approving the Sculpture as Public Art (AF- 127- 2025) ( Michael T. Borders) Motion made by Alderman George ( Rotarian), Seconded by Alderman Mayes. RESOLUTION NO. 2025- 228 A RESOLUTION ACCEPTING A DONATION OF A SCULPTURE COMMISSIONED BY THE KIWANIS CLUB OF KINGSPORT AND APPROVING THE SCULPTURE AS PUBLIC ART Passed: All present voting " aye," except Vice Mayor Duncan abstained. 16. Consideration of a Resolution to Condemn for the Fieldcrest Annexation Sanitary Sewer Project( AF- 114- 2025) ( Bart Rowlett) Motion made by Vice Mayor Duncan, Seconded by Alderman George. RESOLUTION NO. 2025- 229 A RESOLUTION TO AUTHORIZE CONDEMNATION PROCEEDINGS FOR THE FIELDCREST ANNEXATION SANITARY SEWER PROJECT Passed: All present voting " aye." 8: 02pm Page 6 of 9  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, May 6, 2025 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom 17. Consideration of a Resolution to Condemn for the Reedy Creek Trunk Line Project ( AF- 134- 2025) ( Bart Rowlett) Motion made by Vice Mayor Duncan, Seconded by Alderman Baker. RESOLUTION NO. 2025- 230 A RESOLUTION TO AUTHORIZE CONDEMNATION PROCEEDINGS FOR THE REEDY CREEK TRUNK LINE IMPROVEMENT PROJECT Passed: All present voting " aye." XII. CONSENT AGENDA ( These items are considered under one motion.) Motion made by Vice Mayor Duncan, Seconded by Alderman George. Passed as presented with a roll call vote: Alderman Baker, Alderman Cooper, Vice Mayor Duncan, Alderman George, Alderman Mayes, Mayor Montgomery 1. Consideration of a Resolution Authorizing the Mayor to Sign Agreements with Tri- Cities United Soccer Club ( AF- 124- 2025) ( Michael T. Borders) RESOLUTION NO. 2025- 231 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AGREEMENTS WITH TRI- CITIES SOCCER CLUB RELATED TO THE USE OF THE ATHLETIC FIELDS AND CONCESSION STAND OPERATIONS AT EASTMAN PARK AT HORSE CREEK 2. Consideration of a Resolution Authorizing the Mayor to Sign Agreements with Lynn View Pee Wee. Football League for the Use of the Lynn View Sports Facilities and Concession Lease ( AF- 118- 2025) ( Michael T. Borders) RESOLUTION NO. 2025- 232 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AGREEMENTS WITH THE LYNN VIEW PEE WEE FOOTBALL LEAGUE RELATED TO THE USE OF THE ATHLETIC FIELDS AND CONCESSION STAND OPERATIONS AT THE LYNN VIEW COMMUNITY CENTER 3. Consideration of a Resolution Authorizing the Mayor to Sign an Agreement with the Tribe Baseball Club of Kingsport for the Use of Athletics Facilities ( AF- 126- 2025) ( Michael T. Borders) RESOLUTION NO. 2025- 233 A RESOLUTION APPROVING A FACILITIES USE AGREEMENT WITH KINGSPORT TRIBE BASEBALL CLUB AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT AND ALL OTHER DOCUMENTS NECESSARY AND PROPER TO EFFECTUATE THE PURPOSE OF THE AGREEMENT Page 7 of 9  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, May 6, 2025 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom 4. Consideration of a Resolution Authorizing the Mayor to Sign an Agreement with Kingsport Tribe Youth Football and Cheer ( AF- 125- 2025) ( Michael T. Borders) RESOLUTION NO. 2025- 234 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH KINGSPORT TRIBE YOUTH FOOTBALL AND CHEER RELATED TO THE USE OF THE ATHLETIC FIELDS AT THE TRIBE ATHLETIC COMPLEX AND J. FRED JOHNSON STADIUM 5. Consideration of a Resolution Recommending the Rejection of All Proposals for Sports Photography for Kingsport City Schools ( AF- 106- 2025) ( David Frye) RESOLUTION NO. 2025- 235 A RESOLUTION REJECTING ALL PROPOSALS FOR SPORTS PHOTOGRAPHY FOR KINGSPORT CITY SCHOOLS 6. Consideration of a Resolution to Authorize the Mayor to Sign the National Register Nomination for the Site Formerly Known as Earles Drug Store ( AF- 94- 2025) ( Jessica Harmon) RESOLUTION NO. 2025- 236 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE ALLDOCUMENTS NECESSARY AND PROPER TO APPROVE THENATIONAL REGISTER OF HISTORIC PLACES NOMINATIONSUBMITTAL FOR THE SITE FORMALLY KNOWN AS EARLES DRUG STORE 7. Consideration to Approve Issuance of a Certificate of Compliance for a Business to Sell Retail Alcoholic Beverages ( AF- 117- 2025) ( Travis Bishop) XIII. COMMUNICATIONS 1. City Manager Mr. McCartt recognized Municipal Clerk Week and thanked Angie Marshall and Charlotte Light. He also recognized the new fire chief and welcomed him. He thanked all the city employees at the meeting tonight. Mr. McCartt mentioned schools' presentation at the work session yesterday regarding the upcoming budget, noting the work sessions next week. He expressed appreciation for the BMA' s time commitment this month. 2. Mayor and Board Members Alderman Mayes commented on the proclamation for the safe and clean drinking water, pointing out the quarterly report is on the website and stating he is grateful for the facility and the employees. Alderman Cooper noted the month of May is the most stressful for the BMA, stating the budget affects many and the decisions are made on the information presented to them. She Page 8 of 9  BOARD OF MAYOR AND ALDERMEN BUSINESS MEETING MINUTES Tuesday, May 6, 2025 at 7: 00 PM Kingsport City Hall, 415 Broad Street, Boardroom mentioned there are many events coming up downtown with spring approaching, including the downtown concerts and shows at Lamplight theatre. Alderman George noted many people take water for granted and compared our resources to other regions. She also commented on the budget stating there are tough decisions and hard conversations ahead. She explained it was national travel and tourism week and the benefits this industry provides for Kingsport. Alderman Baker also commented on Dr. Hampton' s presentation at the work session yesterday and thanked the mayor for continuing the mayor' s prayer breakfast tradition. He mentioned the previous recognitions in the meeting and welcomed the fire chief. Vice- Mayor Duncan also welcomed the fire chief. He commented on a new laser light show at Bays Mountain and mentioned there are six new carousel horses displayed throughout downtown to celebrate the tenth anniversary of the carousel. Lastly, the Mr. Duncan thanked the small business representatives that attended the meeting. Mayor Montgomery welcomed the fire chief. He stated if you missed the mayor' s prayer breakfast there is regional one at Meadowview on Monday. He also thanked Vice- Mayor Duncan for the scholarships they provide to the DB band. XIV. ADJOURN Seeing no other bus!!- for consideration, Mayor Montgomery adjourned the meeting at 8: 21 p. m. 1-** v.- roT.ir4 ANGELY AUL W. MONTGOMERY wiW/ Deputy City ' e"' go, . Mayor Page 9 of 9