Revised - Village Board Meeting

REVISED - VILLAGE BOARD MEETING MINUTES June 26, 2023 at 6:00 PM Kronenwetter Municipal Center - 1582 Kronenwetter Drive Board Room (Lower Level) 1. CALL MEETING TO ORDER President Chris Voll called the meeting to order at 6:00 pm. A. Pledge of Allegiance Those in attendance cited the pledge of allegiance. B. Roll Call PRESENT Village President Chris Voll Trustee Ken Charneski Trustee Tim Shaw Trustee Sean Dumais Trustee Alex Vedvik Trustee Chris Eiden Trustee Kelly Coyle STAFF PRESENT Village Attorney; Lee Turonie, Village Clerk; Bobbi Birk-LaBarge, Village Finance Director; Lisa Kerstner, Community Development Director; Pete Wegner, Interim Administrator; Kim Manley 2. PUBLIC COMMENT Please be advised per State Statute Section 19.84(2), information will be received from the public. It is the policy of this Village that Public Comment will take no longer than 15 minutes with a three-minute time period, per person, with time extension per the Chief Presiding Officer’s discretion. Be further advised that there may be limited discussion on the information received, however, no action will be taken under public comments. Bernie Kramer - 2150 E. State Highway 153 Peplin - Kramer states a petition has been started against the formation of an ethics committee 3. REPORTS FROM STAFF AND VENDORS C. Treasurer-Finance Director Report Finance Director Lisa Kerstner explains the treasurer's report. Trustee Charneski asks Kerstner if the interest of $1,000.00 from moving funds to LGIP is correct. Kerstner confirms it is correct. Trustee Vedvik questions the balance in TID #2. Vedvik suggests we should spend on improvements to the village. D. Community Development Planning and Zoning Director Report Community Develpment Director Pete Wegner explains his report. E. Staff Projects Report Clerk Birk-LaBarge states the reports are drafted by Administrative Assistance Jennifer Poyer and asks for questions. Trustee Vedvik asks about updates on the lift stations that have been taking a while to  complete by Dun Rite Construction. Finance Director Lisa Kerstner explains she called Dun-Rite last week and questioned when they would be able to complete the work to the lift stations and they gave her another timeframe of a month to a month and a half. 4. NEW BUSINESS F. Discussion & Possible Action: Ordinance to Amend Code 180- Village Board, Section 180-3 Regular Meetings Interim Administrator Kim Manley explains she updated the ordinance and had our Village Attorney look it over for corrections. The ordinance changes the documented day of the week for the Village Board meetings from Tuesday to Monday. Motion made by Village President Voll, Seconded by Trustee Vedvik to approve ordinance Code 180 Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Motion Carries 7:0 by roll call vote. G. Discussion & Possible Action: Used Asphalt Roller & New Trailer Motion made by Trustee Charneski, Seconded by Trustee Coyle to purchase the 1.5 Ton Double Drum Smooth Roller from United Rentals for $14400.00 and the trailer from Bagley Trailer Sales for $7000.00 with trade-in. Motion carried 7:0 by roll call vote. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle. H. Discussion & Possible Approval: Firefighter Job Description Trustee Charneski moves to forward to PFC for approval. Trustee Vedvik seconds it. Trustee Charneski moves to amend to approve and forward to PFC for their final approval. Trustee Vedvik seconds it. Motion made by Trustee Charneski, Seconded by Trustee Vedvik. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle I. Discussion & Possible Approval: Commercial Crime Insurance Policy Motion made by Trustee Eiden, Seconded by Trustee Shaw.to table this until a future village board meeting. Motion carried 7:0 by voice vote. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle. J. Discussion & Possible Approval: Interim Administrator Contract - Kim Manley Motion made by Trustee Vedvik, Seconded by Trustee Coyle.to approve Kim Manley's contract and not to exceed the Administrator's budget line. Motion carried 7:0 by roll call vote. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle K. Discussion & Possible Approval: Retract Elimination of Human Resource Policy - HR-001 Motion made by Trustee Dumais, Seconded by Trustee Charnesk to remove HR-001. Motion carried 7:0 by voice vote. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle L. Discussion & Possible Approval: Revision of Human Resource Police - HR -003 Motion made by Trustee Vedvik, Seconded by Trustee Dumais to send the red-lined version of HR-003 to APC for further review. Motion carried 7:0 by voice vote. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle M. Discussion & Possible Approval: Revision of Finance Policy FIN-003 Motion made by Trustee Dumais, Seconded by Trustee Eiden to send FIN-003 back to APC for legal review to meet statutory requirements. Motion carried 7:0 by voice vote.  Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle N. Discussion & Possible Approval: Revision of Finance Policy FIN-004 Send back to APC for further review. Motion made by Trustee Dumais, Seconded by Trustee Coyle to send FIN-004 back to APC for legal review. Motion carried 7:0 by voice vote. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle O. Discussion & Possible Approval: Revision of Finance Policy FIN-005 Motion made by Trustee Vedvik, Seconded by Village President Voll to send FIN-005 back to APC for legal review. Motion carried 7:0 by voice vote. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle P. Discussion & Possible Action: Revision of General Policy GEN-007 Motion made by Trustee Dumais, Seconded by Trustee Eiden to approve GEN-007 as presented. Motion carried 7:0 by voice vote. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Q. Discussion & Possible Approval: Village Board and Committee Onboarding Checklist Motion made by Trustee Dumais, Seconded by Trustee Eiden to send the checklist to the current Interim Administrator. Motion carried 7:0 by voice vote. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle R. Discussion & Possible Action: Renaming of Parks & Facilities Trustee Charneski questioned the veracity of the report. Motion made by Trustee Dumais, Seconded by Trustee Coyle to take no action on this item. Motion carried 6:1 by voice vote. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Eiden, Trustee Coyle Voting Nay: Trustee Vedvik S. Discussion & Possible Action: Creation of Ad-HOC Committee to Discuss a Formal Recommendation on Structuring an Independent Ethics Committee Motion made by Trustee Vedvik, Seconded by Trustee Coyle for formation of an Ad-HOC committee and remove prior wording in regard to residency length, allow former board committee and commission members and their spouses to be members with a nomination period of at least 60 days. Motion failed 4:3. Voting Yea: Village President Voll, Trustee Vedvik, Trustee Coyle Voting Nay: Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Eiden 5. OLD BUSINESS None 6. CONSENT AGENDA T. Operator's (Bartender's) License - Timothy Curtis, Angela Anderson Motion made by Trustee Shaw, Seconded by Trustee Eiden to approve the consent agenda as presented. Motion carried 7:0 by voice vote. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle U. Village Board Meeting Minutes June 12, 2023 Motion made by Trustee Shaw, Seconded by Trustee Eiden to approve the consent agenda as presented. Motion carried 7:0 by voice vote.  Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle V. Village Board Meeting Minutes June 20, 2023 Motion made by Trustee Shaw, Seconded by Trustee Eiden to approve the consent agenda as presented. Motion carried 7:0 by voice vote. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle 7. PREVIOUS MEETING MINUTES FROM COMMISSIONS AND COMMITTEES W. APC Meeting Minutes April 05, 18, 28 & May 16, 2023 Trustee Charneski requests the April 28th minutes be updated to read, "Trustee Sean Dumais was invited into closed session." 8. CONSIDERATION OF ITEMS FOR FUTURE AGENDA Trustee Charneski requests Standard Operating Procedure for creation of agenda and packets. Interim Administrator Manley requests to handle this request and provide an update to the board at the next scheduled meeting. Trustee Tim Shaw requests Committee Appointments be added as an agenda item on the next Village Board meeting. 9. ADJOURNMENT Motion made by Trustee Shaw, Seconded by Village President Voll to adjourn. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Meeting adjourned at 9:06pm Minutes created by: Clerk Bobbi Birk-LaBarge Minutes approved by VB on July 10, 2023