REVISED Village Board Meeting

VILLAGE BOARD MEETING MINUTES January 08, 2024 at 6:00 PM Kronenwetter Municipal Center - 1582 Kronenwetter Drive Board Room (Lower Level) 1. CALL MEETING TO ORDER President Chris Voll called the meeting to order at 6:00 PM. A. Pledge of Allegiance Those in attendance recited the pledge of allegiance. B. Roll Call PRESENT Village President Chris Voll Trustee Ken Charneski Trustee Tim Shaw Trustee Sean Dumais Trustee Alex Vedvik Trustee Chris Eiden Trustee Kelly Coyle STAFF PRESENT Public Works Director; Leonard Ludi Finance Director; Lisa Kerstner Police Chief; Terry McHugh Village Clerk; Bobbi Birk-LaBarge 2. PUBLIC COMMENT Please be advised per State Statute Section 19.84(2), information will be received from the public. It is the policy of this Village that Public Comment will take no longer than 15 minutes with a three-minute time period, per person, with time extension per the Chief Presiding Officer’s discretion. Be further advised that there may be limited discussion on the information received, however, no action will be taken under public comments. Bernie Kramer -2150 East State Highway 153 Peplin - expressed opposition to a potential $8,000,000 road project, advocating for a more cost-effective approach like the one used previously on an old road project. He stressed that TIF funds stem from taxpayer dollars and should be used judiciously. Kramer compared various road conditions, questioning the need for such an expensive undertaking, calling for sober spending, and wishing the board a Happy New Year. Kim Tapper - 2293 Courtland Drive Kronenwetter - Noticed an agenda item for the water and sewer budget and requested an explanation as to why the water is involved with the sewer budget. President Voll explains that is the annual water and sewer budget that is done yearly. 3. REPORTS FROM STAFF AND VENDORS C. Police Chief's Report Police Chief Terry McHugh outlined a recent assistance with critical incidents led by DCI. The police also acquired a used Ford Interceptor, now being outfitted for duty. The Police Chief opened up to questions regarding involvement in the incidents. D. Fire Chief Report Fire Chief Theresa O'Brien was not able to attend the meeting. No questions were asked. E. Community Development Director Report Community Development Director Pete Wegner was not present, and questions or comments for him would be forwarded as needed. F. Director of Public Works Report Director of Public Works Leonard Ludi spoke of advancements made, including the ratings entered into the DOT system, the progress on the roofing project, the lift station works, busy meetings, and the traffic issues. Plans for future grants and awards were shared, and emergency water backup systems were discussed. G. Treasurer's Report Finance Director Lisa Kerstner spoke to incredible 4.0 percent they were giving us they increased us to 4.6%.Looking into different bank with better interest rates. H. Check Register 12/6/23 - 1/5/24 Finance Director Lisa Kerstner asks for questions - none 4. NEW BUSINESS I. Discussion and Possible Action: Budget Amendment #5 Finance Director Lisa Kerstner explains after going through the November financials noting line adjustments were made within the same departments. Kerstner explains the items listed were underbudgeted and she is looking to make whole for 2023. After reviewing the financial specifics, a decision was postponed to the next meeting to allow comprehensive financial reporting of the previous fiscal year to be completed and presented for accurate amendment considerations. Trustee Charneski requested to see a report once all the numbers are in for 2023. Motion made by Trustee Vedvik, Seconded by Trustee Dumais to delay action until the first Village Board meeting in February. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Motion carried 7:0 by voice vote. J. Discussion and Possible Action: Civic Systems - Purchase of MiViewPoint & MiAP Workflow Software Motion made by Trustee Vedvik, Seconded by Trustee Coyle to approve the purchase of software for the village. Voting Yea: Village President Voll, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Voting Nay: Trustee Charneski Motion carried 6:1 by roll call vote. K. Discussion and Possible Action: Civic Systems - Purchase of Community Portal Software Trustee Vedvik suggests the money to purchase the community portal should come from the utility budget. Trustee Dumais questions why this item is on the agenda as it falls within the department head to approve per policy and explains he believes this item does not need to go to the village board for approval. Motion made by Trustee Coyle, Seconded by Trustee Shaw to approve the purchase of the community portal software with an amendment the cost for purchase be split 50/50 between the water and sewer budget. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Motion carried 7:0 by roll call vote. L. Discussion and Possible Action: Sewer Rate Increase Trustee Vedvik explained a significant 77% sewer rate increase from the Rib Mountain Metro Sewage was proposed to address financial deficiencies in the utility fund, rising operation costs, and urgently needed capital projects. Motion made by Trustee Shaw, Seconded by Trustee Vedvik to approve the 77% increase in the sewer rate. Voting Yea: Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Voting Nay: Village President Voll Motion carried 6:1 by roll call. M. Discussion and Possible Action: 2024 Water & Sewer Budget The 2024 Water & Sewer Budget was carefully analyzed and constituted along with plans involving raised sewer rates, budgets, capital planning, and necessary increases to meet projected costs. Motion made by Trustee Charneski, Seconded by Trustee Dumais to approve as presented. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Motion carried 7:0 by voice vote. N. Discussion and Possible Action: TID 2 Planning & Design Award Director of Public works Leonard Ludi submitted a detailed presentation and proposal and explained the need to move forward urgently with planning and design for multiple roads. The concerns were highlighted regarding the timelines to meet a deadline for using TID funds. Trustee Charneski stepped out at 7:57 PM. Returns at 8:01 PM Motion made by Trustee Vedvik, Seconded by Trustee Coyle to approve an engineering contract be executed. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Motion carried 7:0 by roll call vote. O. Discussion and Possible Action: Resolution 2024-001; AUTHORIZING THE ISSUANCE AND SALE OF UP TO $3,385,500 WATER SYSTEM REVENUE BONDS, SERIES 2024, AND PROVIDING FOR OTHER DETAILS AND COVENANTS WITH RESPECT THERETO Finance Director Lisa Kerstner explained the resolution however, the conversation shifted toward village financial matters, focusing on the forthcoming issuance and sale of water system revenue bonds. Motion made by Trustee Vedvik, Seconded by Trustee Eiden to approve the resolution as presented. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Motion carried 7:0 by roll call vote. P. Discussion and Possible Action: Rescind Administrator Offer of Employment due to Offer Expiration; Peter Kampfer A decision was made to rescind the offer of employment to Peter Kampfer due to the expiration of the offer. President Voll passed out the text message conversation he had with candidate Kampfer to the trustees for review. Motion made by Trustee Shaw. Seconded by Trustee Eiden. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Motion carried 7:0 by voice vote.  Q. Discussion and Action: Consider Public Works Director Leonard Ludi to serve as Administrator. There was a proposal to consider Leonard Ludi, the current Public Works Director, to potentially serve as the Administrator. Various opinions were expressed, including a willingness from Leonard Ludi to be interviewed for the role but not to serve as an interim. A motion was made to proceed with a formal interview process for Leonard Ludi: No motion was made. A discussion was had and agreed upon to have a Special Village Board meeting on Monday January 15, 2024, at 7 PM and interview current Public Works Director Leonard Ludi for the Village of Kronenwetter Administrator. 5. CONSENT AGENDA Motion made by Trustee Eiden, Seconded by Trustee Shaw to approve all items in the consent agenda. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Motion carried 7:0 by voice vote. R. Animal Fancier - 2337 Whitetail DR., Kronenwetter The animal fancier license for 2337 Whitetail Drive was approved as part of the consent agenda. S. November 09, 2023, Village Board Meeting Minutes The minutes from the previous Village Board Meeting held on November 9, 2023, were approved as part of the consent agenda without individual summarization. T. December 11, 2023, Village Board Meeting Minutes The minutes from the Village Board Meeting held on December 11, 2023, were approved as part of the consent agenda without individual summarization. 6. PREVIOUS MEETING MINUTES FROM COMMISSIONS AND COMMITTEES U. November 6, 2023 CLIPP Meeting Minutes President Chris Voll thanked the committee for sharing their minutes. No questions were asked. V. November 07, 2023, Utility Commission Minutes President Chris Voll thanked the committee for sharing their minutes. No questions were asked. 7. CONSIDERATION OF ITEMS FOR FUTURE AGENDA Trustee Charneski - stated in May 2023, CLIPP recommended a few changes to the building code, and he would like to see that topic of discussion revisited. Trustee Shaw - requested the recent employee complaint be acted on. Trustee Shaw - Would like some parameters set for media interviews referring to the public interview the Clerk gave to the news and was posted on social media about candidates in the upcoming election. 8. ADJOURNMENT Motion made by Trustee Charneski, Seconded by Village President Voll to adjourn the meeting. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Motion carried 7:0 by voice vote. Meeting was adjourned at 8:41 PM. Minutes Prepared by: Clerk Bobbi Birk-LaBarge Minutes Approved by the Village Board on: January 22, 2024