Village Board Meeting

VILLAGE BOARD MEETING MINUTES May 22, 2023 at 6:00 PM Kronenwetter Municipal Center - 1582 Kronenwetter Drive Board Room (Lower Level) 1. CALL MEETING TO ORDER President Chris Voll called the meeting to order at 6:00 pm. A. Pledge of Allegiance Those in attendance cited the Pledge of Allegiance B. Roll Call PRESENT Village President Chris Voll Trustee Chris Eiden Trustee Alex Vedvik Trustee Ken Charneski Trustee Kelly Coyle Trustee Sean Dumais Trustee Tim Shaw - Entered into meeting at 6:07pm Staff Members Present Village Clerk, Bobbi Birk-LaBarge; Interim Administrator, Dan Mahoney; Finance Director, Lisa Kerstner 2. PUBLIC COMMENT Please be advised per State Statute Section 19.84(2), information will be received from the public. It is the policy of this Village that Public Comment will take no longer than 15 minutes with a three-minute time period, per person, with time extension per the Chief Presiding Officer’s discretion. Be further advised that there may be limited discussion on the information received, however, no action will be taken under public comments. Bernie Kramer - 2150 E. State Highway 153 Peplin. Kramer makes comment to President Voll in regard to his neighbor not being chosen for any committees and feels President Voll chose the committee members based on personal choice. Kramer wished it would have been on a more equal scale. 3. REPORTS FROM STAFF AND VENDORS C. Dempsey Law Firm - Village Attorney Billing - Month of April Trustee Charneski questions numerous billing lines. President Voll and Interim Administrator Dan Mahoney answer Trustee Charneski's billing questions. D. Treasurer's Report Finance Director Lisa Kerstner explains the treasurer's report. Trustee Charneski asks Kerstner questions in regard to the report. Kerstner explains she will move the funds Kim Manley had talked  about previously and will reevaluate after the month of May. Trustee Vedvik questions the balance of TIF #2. Interim Administrator Mahoney states he will be working on developing excel spreadsheets that itemize the TIF's and will give a clear financial understanding for the TIF districts. E. Director of Public Works Report Director of Public works Dan Hekrdle is not in attendance. Trustee Charneski states Hekrdle's report looks identical to the April 08, 2023 report, aside from the date on the report being changed. Trustee's Vedvik and Dumais agree with Trustee Charneski. Charneski explains the Nick Avenue project was developed due to a building permit and now the homeowner will not be building his home this year holding off the project until next year. Charneski questions if the building permit expires after a year, will the homeowner have to reapply and will the village will be required to give the homeowner the permit in 2024 with the same clauses as written in 2023? Trustee Dumais mentions we have money budgeted for the VAC truck and the truck should have been purchased this year and if we do not purchase or order the VAC truck, he recommends the 2023 funds be set aside and utilized for something else. Dumias states this subject has been mentioned numerous times to Director Hekrdle. Chris Voll states this should be addressed at the next UC meeting. The board has numerous questions for Director Hekrdle and will table this discussion until he is present to answer their questions and concerns. F. Staff Projects Report Account Clerk - Trustee Charneski questions why APC continues to review policies. Trustee Dumais explains there are policies that have been agreed upon by APC that have not yet gone in front of the board. 4. NEW BUSINESS G. Discussion & Recommendation: Park Project Priorities Administrator Mahoney states they are looking for the board to direct staff on two potential items. One would be based on input from both the committee and the board to make recommendations for regular repairs and priorities and the second component would be directing staff to look into the needs and wants from the community based on the park surveys that were taken as potential new projects. President Voll states general Maintenace should be kept at the committee level to decide on. He is requesting Director Hekrdle look into grant funding for parks projects. Please note: the recorder malfunctioned. Thirteen (13) minutes of the recording was cut off while another recorder was found. No Action Taken H. Discussion & Possible Action: Budget Amendment for Parks Motion made by Trustee Vedvik, Seconded by Trustee Shaw to move the $76,000.00 that was originally budgeted from account 750 to account 250. Voting Yea: Village President Voll, Trustee Eiden, Trustee Vedvik, Trustee Charneski, Trustee Coyle, Trustee Dumais, Trustee Shaw Motion passes 7:0 by roll call vote. I. Discussion & Possible Action: Fire Department DNR/WPS Grant Motion made by Trustee Eiden, Seconded by Trustee Dumais to give approval for fire chief to apply for DNR Forest Fire Protection Grant. Voting Yea: Village President Voll, Trustee Eiden, Trustee Vedvik, Trustee Charneski, Trustee Coyle, Trustee Dumais, Trustee Shaw Motion passes 7:0 by voice vote. J. Discussion & Possible Action: Eradication of Human Resource Policy: HR-012 Motion made by Trustee Dumais, Seconded by Trustee Charneski to not eradicate HR Policy 012. Voting Yea: Village President Voll, Trustee Eiden, Trustee Vedvik, Trustee Charneski, Trustee Coyle, Trustee Dumais, Trustee Shaw Motion passes 7:0 by voice vote. K. Discussion & Possible Action: Eradication of Human Resource Policy: HR-016 Motion made by Trustee Charneski, Seconded by Trustee Coyle to eradicate HR-016. Voting Yea: Village President Voll, Trustee Eiden, Trustee Charneski, Trustee Coyle, Trustee Dumais, Trustee Shaw Voting Nay: Trustee Vedvik Motion passes 6:1 by roll call vote. L. Discussion & Possible Action: Eradication of Human Resource Policy: HR-018 Discussion & Possible Action: Eradication of Human Resource Policy: HR-018 Motion made by Trustee Eiden, Seconded by Trustee Vedvik to eradicate HR-018. Voting Yea: Village President Voll, Trustee Eiden, Trustee Vedvik, Trustee Charneski, Trustee Coyle, Trustee Dumais, Trustee Shaw Motion passes 7:0 by roll call vote. M. Discussion & Possible Action: Amendment of Future Land Use Map Administrator Mahoney explains the land use plan map is not consistent with the land use plan map. Staff is requesting to send back to the Planning Commission so they can go through the process of amending the comprehensive land use plan map. Motion made by Trustee Dumais, Seconded by Trustee Coyle to send back to the Planning Commission. Voting Yea: Village President Voll, Trustee Eiden, Trustee Vedvik, Trustee Charneski, Trustee Coyle, Trustee Dumais, Trustee Shaw Motion passes 7:0 by voice vote. N. Discussion & Possible Action: Discuss Bringing Forth Additional Dialogue Regarding Structuring of Ad- HOC Committee President Voll explains this was a line item for future agendas during the previous village board meeting. The policy indicates during items for future agendas, when an item is brought up and there is no discussion, that item will be placed on the next agenda for discussion. President Voll explains during the last meeting, Trustee Vedvik wanted Ethics Committee and AdHOC committee brought up for tonight's village board meeting. Trustee Charneski challenged Trustee Vedvik's request which made it a dissenting discussion which means for tonight's meeting, the board is there to discuss the merits of putting Trustee Vedvik's requested items on the agenda for future village board meeting.  Motion made by Village President Voll, Seconded by Trustee Shaw to have the standing committee item on the next agenda as is and placing the AdHOC committee item on the next agenda for discussion of agenda placement two meetings following the next. Voting Yea: Village President Voll, Trustee Eiden, Trustee Vedvik, Trustee Charneski, Trustee Coyle, Trustee Dumais, Trustee Shaw Motion passes 7:0 by voice vote. 5. OLD BUSINESS None 6. CONSENT AGENDA O. Approval of the April 24, 2023, Village Board Meeting Minutes Approved as is with consent agenda. Motion made by Trustee Eiden, Seconded by Trustee Shaw. Voting Yea: Village President Voll, Trustee Eiden, Trustee Vedvik, Trustee Charneski, Trustee Coyle, Trustee Dumais, Trustee Shaw P. Approval of the May 08, 2023, Village Board Meeting Minutes Trustee Charneski explains he did not challenge the committee structure item, He wants the minutes to clarify he challenged the AdHOC future agenda item. Motion made by Trustee Eiden, Seconded by Trustee Shaw to approve as amended. Voting Yea: Village President Voll, Trustee Eiden, Trustee Vedvik, Trustee Charneski, Trustee Coyle, Trustee Dumais, Trustee Shaw Motion passes 7:0 by voice vote. Q. Approval of May 11, 2023, Village Board Meeting Minutes Approved as is with consent agenda. Motion made by Trustee Eiden, Seconded by Trustee Shaw. Voting Yea: Village President Voll, Trustee Eiden, Trustee Vedvik, Trustee Charneski, Trustee Coyle, Trustee Dumais, Trustee Shaw 7. CONSIDERATION OF ITEMS FOR FUTURE AGENDA Directing CLIPP to develop a park naming policy requested by Trustee Vedvik. Update on Grant Policy approved by APC on February 8, 2023, requested by Trustee Dumais. Current status on current bank funds and the status of the lending institution(s) and state regulations regarding investing requested by Trustee Shaw. Arrow Audio Update requested by Trustee Shaw. Request report from Public Works Director on the leaking roof and a municipal center upgrades report requested by Trustee Vedvik. Creation of onboarding process for new board members requested by Trustee Coyle. Placement of committee members requested by Trustee Shaw. A discussion only to have approval to discuss repercussions of recording of a closed session meeting and discipline and or legal action at the following village board meeting requested by Trustee Charneski. President Voll reminds all committee members if they are requesting an item to be placed on the agenda, to provide their information to their clerks. 8. ADJOURNMENT Motion made by Trustee Shaw, Seconded by Village President Voll to adjourn. Voting Yea: Village President Voll, Trustee Eiden, Trustee Vedvik, Trustee Charneski, Trustee Coyle, Trustee Dumais, Trustee Shaw Motion passes 7:0 by voice vote. Meeting adjourned at 8:59 pm Minutes by: Clerk Bobbi Birk-LaBarge Approved by VB on: June 12, 2023