Village Board Meeting

VILLAGE BOARD MEETING MINUTES July 24, 2023 at 6:00 PM Kronenwetter Municipal Center - 1582 Kronenwetter Drive Board Room (Lower Level) 1. CALL JOINT MEETING TO ORDER President Chris Voll called the joint meeting to order at 5:30 PM. A. Roll Call Utility Committee PRESENT Alex Vedvik, Sean Dumais, Craig Mortensen, Jim Bick B. Roll Call Administrative Policy Committee PRESENT Chris Voll, Kelly Coyle, Lyn McCarthy, Mary Solheim ABSENT Jordyn Wadle-Leff 2. NEW BUSINESS C. Discuss and Possible Action: Amount of the Safe Water Drinking Loan UC Committee Motion by Mortensen. Seconded by Buck to recommend approving the safe water drinking loan at $3,575.500 @ 2% interest. Yea Votes: Vedvik, Dumais, Mortensen, Buck. Motion passes 4:0 by roll call vote. APC Committee Motion by McCarthy. Seconded by Solheim to recommend approving the safe water drinking loan at $3,575.500 @ 2% interest in conjunction with the UC committee. Yea Votes: Voll, Coyle, McCarthy, Solheim. Motion carries 4:0 by roll call vote. 3. ADJOURNMENT OF JOINT MEETING D. Adjournment Utility Committee Motion by Dumais. Seconded by Buck to adjourn. Yea Votes: Vedvik, Dumais, Mortensen, Buck. Motion carried 4:0 by voice vote. UC adjourned at 5:41 PM. E. Adjournment Administrative Policy Committee Motion by Voll. Seconded by McCarthy to adjourn the APC meeting. Yea Voyes: Voll, Coyle, McCarthy, Solheim. Motion carries 4:0 by voice vote. Meeting adjourned at 5:44 PM 4. CALL JOINT MEETING TO ORDER President Chris Voll called the meeting to order at 6:00 pm. F. Pledge of Allegiance Those in attendance cited the pledge of allegiance. G. Roll Call VB PRESENT Village President Chris Voll Trustee Ken Charneski  Trustee Sean Dumais Trustee Alex Vedvik Trustee Chris Eiden Trustee Kelly Coyle ABSENT Trustee Tim Shaw STAFF PRESENT Clerk Bobbi Birk-LaBarge, Finance Director Lisa Kerstner, Community Development Director Peter Wegner, Interim Administrator Kim Manley GUEST SPEAKER Philip Rentmeester - Marathon County Emergency Management Director 5. PUBLIC COMMENT Please be advised per State Statute Section 19.84(2), information will be received from the public. It is the policy of this Village that Public Comment will take no longer than 15 minutes with a three-minute time period, per person, with time extension per the Chief Presiding Officer’s discretion. Be further advised that there may be limited discussion on the information received, however, no action will be taken under public comments. Bernie Kramer - 2150 E. State Highway 153 Peplin KRAMER is questioning the need for the formation of the AdHoc committee. He would like an explanation for the need for the formation of the committee. Kramer believes the formation of theses extra AdHoc committees is a waste of time and a waste of money. 6. NEW BUSINESS H. Discussion and Possible Action: Amount of Safe Water Drinking Loan Trustee Alex Vedvik explains the UC recommended approval of the safe water drinking loan at $3,575.500 with a 2% interest rate. President Chris Voll explains the APC also recommended approval of the safe water drinking loan at $3,575.500 with a 2% interest rate and what is not utilized immediately will be put into an interest baring account. Trustee Charneski questions where the contract is. Finance Director Lisa Kerstner explains the loan cannot be completed without knowing the total amount of the loan to proceed with and that's why this item was on the agenda. Motion by Vedvik. Seconded by Charneski to approve Becher & Hoppe request the safe water drinking loan from the DNR in the amount of $3,575.500 with a 2% interest rate. Motion made by Trustee Vedvik, Seconded by Trustee Charneski. Voting Yea: Village President Voll, Trustee Charneski, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle. Motion carries 6:0 by roll call vote. I. Discussion: Marathon County Emergency Operations Plan - Question & Answer Session w/Marathon County's Emergency Management Director Philip Rentmeester Guest speaker Director Philip Rentmeester of the Marathon County's Emergency Management explains and answers questions in regard to the Marathon County Emergency Operations Plan. J. Discussion and Possible Action: Approval of Hiring ABT for Mass Mailings of Tax Bills. Motion to approve utilizing ABT for mass mailings. Motion made by Trustee Eiden, Seconded by Trustee Coyle. Voting Yea: Village President Voll, Trustee Charneski, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle. Motion passes 6:0 by roll call vote. K. Discussion and Action: Resolution 2023-006; Resolution for Adoption of Marathon County All Hazards Mitigation Plan 2022 Update Trustee Charneski mentioned there are areas with only one street access in particular, the street west of the railroad tracks. Charneski states these types of restricted access should be a high priority.  Motion made by Trustee Vedvik, Seconded by Trustee Coyle. Voting Yea: Village President Voll, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Voting Nay: Trustee Charneski. Motion passes 5:1 by roll call vote. L. Discussion & Action: Resolution 2023-008; Appoint Citizen Members and Trustees to Ad-Hoc Committee Trustee Charneski questions the Utility Committee. Charneski believes there were two volunteers for the committee. Trustee Vedvik said he wanted to be on the committee and the end discussion was to nominate three people instead of two people as directed. Trustee Charneski believes the decisions for the members should be made in the best interest of the village and merit and not on personalities. Charneski states Trustee Dumais should replace Trustee Vedvik from the committee. Motion made by Trustee Vedvik, Seconded by Trustee Coyle to approve resolution 2023-008 and amend it to add Trustee Sean Dumais as an alternative on the committee. Voting Yea: Village President Voll, Trustee Vedvik, Trustee Eiden, Trustee Coyle Voting Nay: Trustee Charneski, Trustee Dumais. Motion passes 4:2 by roll call vote. 7. REPORTS FROM STAFF AND VENDORS M. Treasurer's Report No questions or comments on the Treasurer's Report. N. Community Development Director Report No questions or comments of the community director report. 8. OLD BUSINESS None 9. CONSENT AGENDA Motion by Trustee Coyle. Seconded by Trustee Eiden to approve the consent agenda as presented. Motion made by Trustee Coyle, Seconded by Trustee Eiden. Voting Yea: Village President Voll, Trustee Charneski, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle. Motion passes 6:0 by roll call vote. O. Application for Temporary Class "B"/"Class B" Retailers License; Peplin Memorial VFW Post 8280 P. Operator's (Bartender's) License; Caitlin Duvall, Lindsay Seering, Gabrielle Dumdey. Naomi Caraway Q. Animal Fancier License Application; MaryAnn Stark - 1811 Jackie Road 10. PREVIOUS MEETING MINUTES FROM COMMISSIONS AND COMMITTEES No questions or comments. President Voll thanks the committees for submitting their minutes. R. Utility Committee Minutes May 02, 2023 No questions or comments. President Voll thanks the committees for their minutes. S. Utility Committee Minutes June 06, 2023 11. CONSIDERATION OF ITEMS FOR FUTURE AGENDA Report on Standard Operating Plan for Agendas - Trustee Charneski. Interim Manley explains she will have the packets in hand in a timely manner to have time to review the material. Financial and Human Resource Policy approved by APC - Interim Administrator Manley Reoccurring updates on the progress of the Water & Treatment Plant following every UC meeting. Discussion on road blockage near railroad tracks and a connecting road between Happy Hollow and Nelson ADJOURNMENT Motion by Charneski. Seconded by Coyle to adjourn. Voting Yea: Village President Voll, Trustee Charneski, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle. Motion passes 6:0 by voice call vote. Meeting adjourned @ 7:37 PM Minutes created by: Clerk Bobbi Birk-LaBarge Minutes approved by VB on August 14, 2023