Village Board Meeting

VILLAGE BOARD MEETING MINUTES February 12, 2024 at 6:00 PM Kronenwetter Municipal Center - 1582 Kronenwetter Drive Board Room (Lower Level) 1. CALL MEETING TO ORDER President Chris Voll called the meeting to order at 6:00 PM. A. Pledge of Allegiance Those in attendance recited the pledge of allegiance. B. Roll Call PRESENT Village President Chris Voll Trustee Ken Charneski Trustee Tim Shaw Trustee Sean Dumais Trustee Alex Vedvik Trustee Chris Eiden Trustee Kelly Coyle STAFF PRESENT Administrator Lenard Ludi Clerk Bobbi Birk-LaBarge Police Chief Terry McHugh 2. PUBLIC COMMENT Please be advised per State Statute Section 19.84(2), information will be received from the public. It is the policy of this Village that Public Comment will take no longer than 15 minutes with a three-minute time period, per person, with time extension per the Chief Presiding Officer’s discretion. Be further advised that there may be limited discussion on the information received, however, no action will be taken under public comments. Faye Buchberger - 824 W. Nelson Road - addressed the board regarding concerns relating to emergency and evacuation routes in the event of train derailments or similar emergencies, including health and safety concerns beyond accessibility for emergency services. 3. REPORTS FROM STAFF AND VENDORS C. Administrator Report Administrator Leonard Ludi gave various updates and progress on different projects were discussed, including the handling of the employee media policy, working on claims, communication improvements, contractual reviews, management training, and completing departmental one-on-one meetings. D. Police Chief Report Police Chief Terry McHugh explained earlier in the day he attended the LEAP project. E. Fire Chief Report President Voll asked if there were any questions to relay back to Chief O'Brien and none were noted.  F. Community Development Director Report President Voll asked if there were any questions on the community development report and none were noted. 4. NEW BUSINESS G. Discussion and Possible Action: Railroad Accessibility Assessment Study Request for Quote (RFP) The item discussed was the Railroad Accessibility Assessment Study RFP. Various concerns regarding the emergency accessibility and mass evacuation in case of a train derailment were addressed. The board discussed the importance of incorporating language regarding health and safety, egress, and overcoming any regulatory hurdles presented by the state or the Railroad Commission. The final RFP draft is to reflect all discussed changes and be reviewed extensively before publishing. The board highlighted the importance of budget considerations for this RFP and the potential for grant funding opportunities. The board acknowledged the receipt of a petition from the community underlining the significance of the issue. Motion made by Trustee Charneski, Seconded by Trustee Coyle to authorize staff to go ahead and send out the RFP as amended and discussed or the railroad accessibility study. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Motion passed 7:0 by roll call vote. 5. CONSENT AGENDA The consent agenda items, including various meeting minutes from December 14, 2023, January 22, and January 31, 2024, Village Board Meetings, were presented. Motion made by Trustee Charneski, Seconded by Trustee Vedvik to approve the consent agenda as presented. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle. Motion carried 7:0 by voice vote. H. December 14, 2023, Village Board meeting Minutes I. January 22, 2024, Village Board Meeting Minutes J. January 31, 2024, Special Village Board Meeting Minutes 6. PREVIOUS MEETING MINUTES FROM COMMISSIONS AND COMMITTEES K. January 3, 2024, CLIPP Committee Meeting Minutes The board noted the CLIPP Committee Meeting minutes with no further discussion. L. November 28, 2023, Ad Hoc Committee on Committee Structure Meeting Minutes The board observed the Ad Hoc Committee on Committee Structure Meeting minutes with an update that budget amendment number 5 would be addressed at a future meeting. 7. CONSIDERATION OF ITEMS FOR FUTURE AGENDA Long term Police Capital Planning/Staffing -Trustee Vedvik Budget amendment #5 - Trustee Charneski 2023 Year-end report on expenditures -Trustee Charneski 8. ADJOURNMENT The meeting was adjourned with a motion put forward and seconded. Motion made by Trustee Eiden, Seconded by Trustee Charneski to adjourn. Voting Yea: Village President Voll, Trustee Charneski, Trustee Shaw, Trustee Dumais, Trustee Vedvik, Trustee Eiden, Trustee Coyle Motion carries 7:0 by voice vote. Adjourned at 6:50 PM VB Minutes Prepared by: Clerk Bobbi Birk-LaBarge VB Minutes Approved on February 26, 2024