Village Board Meeting

VILLAGE BOARD MEETING MINUTES September 23, 2024 at 6:00 PM Kronenwetter Municipal Center - 1582 Kronenwetter Drive Board Room (Lower Level) 1. CALL MEETING TO ORDER Trustee Chris Eiden called the meeting to order at 6:00 PM A. Pledge of Allegiance Those in attendance recited the pledge of allegiance B. Roll Call PRESENT Trustee Alex Vedvik Trustee Chris Eiden Trustee Kelly Coyle Trustee Aaron Myszka Trustee Cindy Lee Buchkowski-Hoffmann Trustee Ken Charneski ABSENT Village President Chris Voll STAFF PRESENT Community Development Director Peter Wegner Public Works Director Greg Ulman Finance Director Lisa Kerstner Village Clerk Bobbi Birk-LaBarge Fire Chief Theresa O'Brien SPECIAL GUEST Brian Roemer Senior Municipal Advisor Ehlers 2. PUBLIC COMMENT Please be advised per State Statute Section 19.84(2), information will be received from the public. It is the policy of this Village that Public Comment will take no longer than 15 minutes with a three-minute time period, per person, with time extension per the Chief Presiding Officer’s discretion. Be further advised that there may be limited discussion on the information received, however, no action will be taken under public comments. Sandra Sorensen - 1946 Deerwood Trail; Sorensen raised questions about potential village expenditure on ambulance services, asking why no referendum was held for voter input. It was clarified that while plans were approved to move forward with an ambulance service, there is currently a proposal pending review by a feasibility committee, with funds yet undecided. Bernie Kramer - 2150 E. State Highway 153 Peplin; Kramer voiced concerns about road construction costs, specifically regarding $2,000,000 projected for less than 2 miles of Kronenwetter Drive North. Finance Director Lisa Kerstner advocated for evaluating competing firms to analyze and propose options. 3. REPORTS FROM STAFF AND VENDORS C. Community Development Director Report Community Development Director Pete Wegner explained receiving a report concerning a cooperative meeting with a commercial property owner regarding necessary permits for upcoming developments anticipated for 2025. No questions from the board were noted. D. Director of Public Works and Utilities Report Greg Ulman explained a detailed report illustrating ongoing efforts to assess a potential purchase of a new sewer truck. A provisional cost estimate of approximately $550,000 was mentioned, with further cost analysis deemed necessary. Efforts to address lower sewer backups and station maintenance issues are ongoing. Ulman explained the progress of the ADA entrance electrical modifications. A filtration plant project completion was delayed due to delivery issues, anticipated for completion by November, with liquidated damages indicated as a recourse should the service dates not be met. Discussion included conversations about new security infrastructure installations around municipal buildings, including the need for robust lighting, camera systems, and secure key fob locks. A question was raised regarding roof membrane replacements, confirming the repairs will be covered under warranty and completed before winter hits. E. Treasurer’s Report Finance Director Lisa Kerstner spoke about the finalized 2023 audit, with a presentation scheduled for the following board meeting on October 14,2024. It was reported a significant amount of back-and- forth work had been conducted regarding pending audits and budgets. A question ensued about distributing the 2025 budget draft, which was confirmed to be available the following day. 4. OLD BUSINESS F. August 26, 2024, Village Board Meeting Minutes Trustee Ken Charneski shared his personal concerns over previous meeting minutes accuracy. Charneski requested adjustments to the minutes to reflect his actions and the municipal attorney's actions. Charneski requested to incorporate additional details into the written record reflecting himself and discussions held during the August 26, 2024, board meeting. Motion made by Trustee Myszka, Seconded by Trustee Coyle to approve the August 26, 2024, minutes as presented. Voting Yea: Trustee Vedvik, Trustee Coyle, Trustee Myszka Voting Nay: Trustee Eiden, Trustee Buchkowski-Hoffmann, Trustee Charneski Motion failed 3:3 by voice vote Second Motion made by Trustee Vedvik, Seconded by Trustee Coyle to delay action on this agenda item to the next meeting pending further input. Voting Yea: Trustee Vedvik, Trustee Coyle, Trustee Buchkowski-Hoffmann, Trustee Eiden, Trustee Myszka Voting Nay - Trustee Charneski Motion carried 5:1 by voice vote 5. NEW BUSINESS G. TID No. 2 Project Plan Senior Municipal Advisor Brian Roemer from Ehlers spoke about the TID No. 2 Project Plan. Detailed plans for TID No. 2 were discussed, focusing on approving proposed expenditures which include sewer and road works totaling an estimated $7,855,000. Questions arose on whether expenditures would generate sufficient returns, and there were calls for alternative evaluations for the planned works. Motion made by Trustee Vedvik, Seconded by Trustee Myszka to approve the TID 2 project plan as written. Voting Yea: Trustee Vedvik, Trustee Eiden, Trustee Coyle, Trustee Myszka, Trustee Buchkowski- Hoffmann, Trustee Charneski Motion Carried 6: 0 by roll call vote H. Resolution No: 2024-015; Resolution Providing for the Sale of Approximately $7,855,000 General Obligation Promissory Notes, Series 2024B The board discussed the necessity of the proposed borrowing, evaluating impacts, potential interest rates benefits, and budget allocations. Motion made by Trustee Vedvik, Seconded by Trustee Coyle to approve Resolution 2024-016 providing for the sale of approximately $7,855,000 of general obligation promissory notes, Series 2024B. Voting Yea: Trustee Eiden, Trustee Coyle, Trustee Myszka, Trustee Buchkowski-Hoffmann, Trustee Vedvik Voting Nay: Trustee Charneski Motion carried 5:1 by roll call vote I. Reconstruction of Kronenwetter Drive North A discussion took place concurrently during related agenda items noting specifics of planning and assessing 70% mill and overlay with 30% reconstruction. Concern was introduced about the possibility of additional reviews being required. Motion made by Trustee Coyle, Seconded by Trustee Myszka to approve the Kronenwetter Drive North Phase 1 road project, up to an amount of $1,460,000. Voting Yea: Trustee Vedvik, Trustee Eiden, Trustee Coyle, Trustee Myszka, Trustee Buchkowski- Hoffmann Voting Nay: Trustee Charneski Motion carried 5:1 by roll call vote J. Ambulance Purchase Contract Recommendation Discussions arose surrounding a proposed ambulance purchase agreement, emphasizing securing vehicle allocation without present financial obligation unless actualized by a future date. Though concerns about public perception and timeline adherence surfaced, the board ensured unanimity of purpose for careful evaluation. K. Marathon County Recycling Agreement An agreement regarding recycling initiatives was presented, aimed toward guaranteeing grants and receiving training without incurring additional costs to the village. Motion made by Trustee Charneski, Seconded by Trustee Eiden to approve the Marathon County Recycling Agreement. Voting Yea: Trustee Vedvik, Trustee Eiden, Trustee Myszka, Trustee Buchkowski-Hoffmann, Trustee Charneski Motion carried 5:0 by voice vote. (Trustee Coyle was not present during the vote) L. Village of Kronenwetter 2024-25 Municipal Property Insurance Company (MPIC) Premium Renewal The insurance renewal was reviewed with acknowledged minimal insidious inflation-incremented premium adjustments responding to newer police applications and asset amalgamations evaluated thoroughly by village financial consultants. Motion made by Trustee Charneski, Seconded by Trustee Myszka to approve the 2024-25 MPIC Premium Renewal. Voting Yea: Trustee Vedvik, Trustee Coyle, Trustee Eiden, Trustee Myszka, Trustee Buchkowski- Hoffmann, Trustee Charneski Motion carried 6:0 by roll call vote. M. ORDINANCE NO: 24-06. Article VII. Floodplain Overlay Zoning Districts. Chapter 520 Zoning. Repeal and recreate Chapter(s) 520-40 through 520-49 and Replace with Chapter 520 Sections 1.0 through 10.0. Director Peter Wegner explained that the main changes to the ordinance were aligned with the latest federal stipulations regarding floodplain guideline adjustments. Motion made by Trustee Charneski, Seconded by Trustee Eiden to approve Ordinance Amendment 24- 06, Floodplain Overlay Zoning Districts.  Voting Yea: Trustee Vedvik, Trustee Eiden, Trustee Coyle, Trustee Myszka, Trustee Buchkowski- Hoffmann, Trustee Charneski Motion carried 6:0 roll call vote N. Revision of Policy FIN-006 Disposal of Surplus Property Additional policies were amended to outline advancements for unsalable items, and designs to permit donation avenues to schools or charitable organizations if unsellable. Motion made by Trustee Myszka, Seconded by Trustee Coyle to approve the revision of Policy FIN-006, Disposal of Surplus Property. Voting Yea: Trustee Vedvik, Trustee Eiden, Trustee Coyle, Trustee Myszka, Trustee Buchkowski- Hoffmann, Trustee Charneski Motion carried 6:0 roll call vote 6. CONSENT AGENDA O. September 09, 2024, Village Board Meeting Minutes The board elected to approve the September 09, 2024, meeting minutes. Motion made by Trustee Charneski, Seconded by Trustee Myszka to approve the consent agenda as presented. Voting Yea: Trustee Vedvik, Trustee Eiden, Trustee Coyle, Trustee Myszka, Trustee Buchkowski- Hoffmann, Trustee Charneski Motion carried 6:0 by voice vote 7. PREVIOUS MEETING MINUTES FROM COMMISSIONS AND COMMITTEES P. September 10, 2024 Ambulance Subcommittee Meeting Minutes Trustee Chris Voll thanked the committee for sharing their minutes. 8. CONSIDERATION OF ITEMS FOR FUTURE AGENDA None 9. ADJOURNMENT Motion made by Trustee Charneski, Seconded by Trustee Myszka to adjourn at 8:58 PM Voting Yea: Trustee Vedvik, Trustee Eiden, Trustee Coyle, Trustee Myszka, Trustee Buchkowski-Hoffmann, Trustee Charneski Motion carried 6:0 by voice vote Minutes Prepared by: Village Clerk Bobbi Birk-LaBarge Minutes Approved by Village Board on: October 14, 2024