Harry Griffen Regional Park Joint Powers Agreement Governing Board

HARRY GRIFFEN REGIONAL PARK JOINT POWERS AGREEMENT GOVERNING BOARD AGENDA A Special Meeting Date: Wednesday, May 21, 2025, 9:00 a.m. Location: City Council Chambers, 8130 Allison Avenue La Mesa, California Board Members: Councilmember Genevieve Suzuki Andrea Beth Damsky, Director, Helix Water District Kelly Daniels, County of San Diego Shelley La Fata, Grossmont Union High School District Michelle Metschel, Councilmember, City of El Cajon The public may view the meeting in-person or live using the following remote options: Teleconference Meeting Webinar https://us06web.zoom.us/j/84430175811 Telephone (Audio only) (669) 900-6833 or (253) 215-8782 Webinar ID: 844 3017 5811 Copy and paste the webinar link into your internet browser if the webinar link does not work directly from the agenda. PUBLIC COMMENTS • In-Person comments during the meeting: Join us for the Board meeting at the time and location specified on this agenda to make your comments. Comments will be limited to three (3) minutes. • eComments: eComments are available once an agenda is published. Locate the meeting in "upcoming meetings" and click the comment bubble icon. Click on the item you wish to comment on. eComments can be submitted when the agenda is published and until 2 hours prior to the meeting. eComments are limited to 3700 characters (approximately 500  words). eComments may be viewed by the Board and members of the public following the close of the eComment submission period (2 hours prior to the meeting). Email your comment to epongun@cityoflamesa.us if you have difficulty submitting an eComment. eComments will not be read aloud as a regular meeting item; however any member of the Board or member of the public may do so during their respective comment time. PLEASE NOTE: Public Comment will be limited to 3 minutes per item. The timer begins when the participant begins speaking. Time cannot by combined or yielded to another speaker. Citizens who wish to make an audio/visual presentation pertaining to an item on the agenda, or during Public Comments, should contact the Public Works Department at 619.667.1450, no later than 12:00 p.m., the business day prior to the meeting day. Advance notification will ensure compatibility with City equipment and allow Board meeting presentations to progress smoothly and in a consistent and equitable manner. Please note that all presentations/digital materials are considered part of the maximum time limit provided to speakers. Agenda reports for items on this agenda are available for public review at the Public Works Department, 8152 Commercial Street, during normal business hours. Materials related to an item on this agenda submitted to the Board after distribution of the agenda packet are available for public inspection at the Public Works Department, 8152 Commercial Street, during normal business hours. ACCESSIBILITY: The City of La Mesa encourages the participation of disabled individuals in the services, activities and programs provided by the City. Individuals with disabilities, who require reasonable accommodation in order to participate in the Board meetings, should contact the Administrative Services Department 48 hours prior to the meeting at 619.667.1175, fax 619.667.1163, or GSpaniol@cityoflamesa.us. Hearing assisted devices are available for the hearing impaired. A City staff member is available to provide these devices upon entry to City Council meetings, commission/board meetings or public hearings held in the City Council Chambers. A photo i.d. or signature will be required to secure a device for the meeting Pages 1. CALL TO ORDER 1.1 PLEDGE OF ALLEGIANCE 2. ADDITIONS AND/OR DELETIONS TO THE AGENDA 3. PRESENTATION Page 2 of 19  3.1 HARRY GRIFFEN REGIONAL PARK AND CANINE CORNERS UPDATES Misty Thompson, Director of Community Services 4. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES) NOTE: In accordance with state law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the Board will not be able to discuss or take any action on the item at this meeting. If appropriate, the item will be referred to Staff or placed on a future agenda. 5. CURRENT BUSINESS 5.1 APPROVAL OF THE MINUTES FOR THE HARRY GRIFFEN 4 REGIONAL PARK JOINT POWERS AGREEMENT GOVERNING BOARD SPECIAL MEETING HELD TUESDAY, MARCH 26, 2025 Recommended Motion: Approve the minutes 5.2 APPROVAL OF THE FISCAL YEAR 2025-2026 BUDGET 7 Recommended Motion: City of La Mesa staff recommends the Governing Board approve the budget for Fiscal Year 2025-2026. 6. STAFF AND BOARD MEMBER ANNOUNCEMENTS 7. ADJOURNMENT Page 3 of 19  Harry Griffen Regional Park Joint Powers Agreement Governing Board Minutes of a Special Meeting Date: March 26, 2025, 11:30 a.m. Location: City Council Chambers, 8130 Allison Avenue La Mesa, California Present: Andrea Beth Damsky, Director, Helix Water District Kelly Daniels, County of San Diego Shelley La Fata, Grossmont Union High School District Michelle Metschel, Councilmember, City of El Cajon Councilmember Genevieve Suzuki Staff: Assistant City Manager Lee Director of Public Works Throne Acting Director of Community Services Misty Thompson _____________________________________________________________________ 1. CALL TO ORDER Board Member Suzuki called the meeting to order at 11:31 a.m. 1.1 PLEDGE OF ALLEGIANCE 2. ADDITIONS AND/OR DELETIONS TO THE AGENDA 3. PRESENTATION 3.1 REVIEW OF FISCAL YEAR 2025-2026 PRELIMINARY BUDGET Michael Throne, Director of Public Works, presented two options of the upcoming fiscal year 2025-2026. Option A reflected straight operating costs, Option B included an addition of Eucalyptus tree trimming and the addition of the Flock security cameras. Board Member Metschel inquired if the Flock cameras will be added to the City's current Flock contract, Mr. Throne answered yes. She then asked questions in regards to the vendor chosen to trim the Eucalyptus trees. Board Member Damsky then asked for clarification of the Flock camera pricing. Scott Hildebrand of La Mesa 1 Page 4 of 19  Police Department clarified the pricing for the two year contract of two cameras. Moved by Councilmember Suzuki Seconded by Board Member Damsky Review the preliminary Fiscal Year 2025-2026 Budget and provide direction to staff. Yes (4): Board Member Damsky, Board Member La Fata, Board Member Metschel, and Councilmember Suzuki No (1): Board Member Daniels Motion Approved (4 to 1) 4. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES) NOTE: In accordance with state law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the Board will not be able to discuss or take any action on the item at this meeting. If appropriate, the item will be referred to Staff or placed on a future agenda. There was one public comment from Martha Bakkedahl. She expressed her ongoing concern of park safety issues. 5. CURRENT BUSINESS 5.1 APPROVAL OF THE MINUTES FOR THE HARRY GRIFFEN REGIONAL PARK JOINT POWERS AGREEMENT GOVERNING BOARD SPECIAL MEETING HELD TUESDAY, OCTOBER 22, 2024 There were no questions of the minutes from October 22, 2024. Moved by Board Member Damsky Seconded by Board Member Metschel Approve the minutes Yes (4): Board Member Damsky, Board Member Daniels, Board Member La Fata, and Board Member Metschel Abstain (1): Councilmember Suzuki Motion Approved (4 to 0) 6. STAFF AND BOARD MEMBER ANNOUNCEMENTS 2 Page 5 of 19 7. ADJOURNMENT Board Member Suzuki adjourned the meeting at 11:50 a.m. 3 Page 6 of 19 REPORT to the HARRY GRIFFEN REGIONAL PARK JOINT POWERS AGREEMENT GOVERNING BOARD DATE: May 21, 2025 SUBJECT: Approval of the Fiscal Year 2025- 2026 Budget ISSUING DEPARTMENT: Public Works SUMMARY: Issue: Should the Harry Griffen Regional Park Joint Powers Agreement Governing Board approve the budget for Fiscal Year 2025-2026? Recommendation: City of La Mesa staff recommends the Governing Board approve the budget for Fiscal Year 2025-2026. BACKGROUND: In 1979, the Harry Griffen Regional Park Joint Power Agreement was formed to serve as the operating framework for the development, operation and maintenance of Harry Griffen Regional Park. Each year, the Governing Board, comprised of appointed representatives from the cities of El Cajon and La Mesa, the County of San Diego, the Grossmont Unified High School District and the Helix Water District, meet to discuss and vote on current and future improvement projects, park concerns and an annual budget. DISCUSSION: On March 26, 2025, a preliminary budget for Fiscal Year 2025-2026 was presented to the Governing Board. The Governing Board discussed options and approved a preliminary budget that includes the purchase of a flock video surveillance equipment and tree pruning along the northerly property line. Based on the Governing Board’s direction, the attached Fiscal Year 2025-2026 Budget has been prepared. Page 7 of 19 Report to Harry Griffen Regional Park Joint Powers Agreement Governing Board Date: May 21, 2025 Page: 2 of 2 CONCLUSION: Staff recommends that the Governing Board approve the Fiscal Year 2025-2026 Budget, as presented in Attachment A. Respectfully submitted by: Reviewed by: ____________________________ _____________________________ José G. Ornelas Michael Throne, PE Assistant Director of Public Works Director of Public Works _____________________________ Amanda Lee Assistant City Manager _____________________________ Greg Humora City Manager Attachments: A. Fiscal Year 2025-2026 Budget B. October 22,2024, Staff Report – Security Cameras C. October 22, 2024, Staff Report – Tree Trimming Page 8 of 19  HARRY GRIFFEN REGIONAL PARK BUDGET FY 2025-2026 FY 2023 FY 2024 FY 2025 Line ACTUAL ACTUAL BUDGET BUDGET CATEGORY FY 2026 Proposed 1 159,590 160,405 179,529 Salaries 191,589 2 143,789 155,514 168,257 Benefits 189,366 3 1,926 2,137 1,390 Personal Expenses 3,560 4 161,833 182,880 207,110 Materials, Supplies & Services 217,000 5 Eucalyptus Tree Maintenance 50,430 6 25,000 1,188 25,000 Equipment & Capital Outlay 1,190 7 3 Flock Cameras 12,750 8 $492,138 $502,124 $581,286 Sub-total 665,885 9 82,680 82,680 97,300 *Overhead 97,300 10 $574,818 $584,804 $678,586 TOTAL $763,185 * Overhead rates were approved by La Mesa Council April 25, 2023. ** Shared Costs Estimates displayed below are based on the total budget proposal for FY 2025-2026. **AGENCY SHARES FY 2026 Shared Costs Estimates City of La Mesa - 40% $ 305,274 City of El Cajon - 15% 114,478 County of San Diego - 10% 76,319 Helix Water District - 35% 267,115 TOTAL $ 763,185 Page 9 of 19 DATE: October 25, 2023 TO: Harry Griffen Park Joint Powers Agreement Governing Board FROM: Scott Hildebrand, Police Lieutenant VIA: Greg Humora, City Manager SUBJECT: Edits-HGP Camera Staff Report.docx In response to the board’s inquiry about camera monitoring of Harry Griffen Park, I’ve explored different options detailed below. They offer various capabilities with different limitations at different price points. CAMERA OPTIONS Hardwired Camera Hardwired cameras are not an option. According to City staff, La Mesa does not have a fiber Internet connection at Harry Griffen Park, nor is the connection close enough to reach the park with Wi-Fi. Camera Trailer - $30,000-$40,000 fixed purchase + LTE plan/month A camera trailer offers the most flexibility and the best coverage. Different models offer between two and four cameras to see in different directions. Some models also offer speakers to allow direct communication with people in the area. It would be towable to nearly any location within the park. Solar panels would offer continuous coverage unless the trailer were placed in a heavily shaded area. The La Mesa Police Department has experience in employing similar trailers and would be responsible for day-to-day operations. The camera RTSP feed could be added to the LMPD Dispatch Center. The footage would be retained on the device until overwritten. The trailer is somewhat vulnerable to vandalism. A camera trailer of this type belonging to the El Cajon Police Department was deployed in the park recently, with effective results. Page 10 of 19 Flock Condor - ~$3,000/year/camera The City of La Mesa is considering a Flock license plate reader (LPR) camera system. The City of El Cajon already has a successful Flock camera implantation. Flock offers a non-LPR camera solution called “Condor.” The Condor camera would integrate into an existing Flock system, with 30 days of footage retained. It can be mounted wherever its included solar panel is sufficiently exposed to power the unit. LTE cell communication is included in the purchase price. The Flock system is cloud-based, and Flock installs, maintains, and periodically upgrades their cameras. The Condor camera would not be financially viable for the park unless linked to an existing implementation because system administration costs are at least $15,000/year. Pole Camera - $3,000 to $5,000 fixed purchase + LTE plan/month A camera box can be affixed to a City light pole in the park. Since the light is only energized at night, a model including batteries to charge at night and run during the day would be required. The camera RTSP feed could be added to the LMPD Dispatch Center. The footage would be retained on the device until overwritten. DISCUSSION The camera trailer offers flexibility to address new challenges as they emerge in the Harry Griffen Park; however, it requires a large initial capital outlay and would necessitate one of the members of the Joint Powers Agreement (JPA) to service and maintain the trailer within their vehicle fleet. On the other hand, the Flock solution is self- contained and maintained by the vendor. Assuming La Mesa’s Flock program is approved, both the La Mesa Police Department and El Cajon Police Department could be given access to the camera feed(s). No action would be required by any members of the JPA. The pole camera would be a middle ground, offering a similar initial cost to the Flock camera, but with maintenance falling to a member of the JPA. Page 11 of 19  Flock Safety + CA - La Mesa PD ______________ Flock Group Inc. 1170 Howell Mill Rd, Suite 210 Atlanta, GA 30318 ______________ MAIN CONTACT: Larry Barsocchini larry.barsocchini@flocksafety.com 408.317.8617 Created Date: 09/26/2024 Expiration Date: 10/26/2024 Quote Number: Q-102875 PO Number: Page 12 of 19  Budgetary Quote This document is for informational purposes only. Pricing is subject to change. Bill To: 8085 University Ave La Mesa, California 91942 Ship To: 8085 University Ave La Mesa, California 91942 Billing Company Name: CA - La Mesa PD Subscription Term: 24 Months Billing Contact Name: Payment Terms: Net 30 Billing Email Address: Retention Period: 30 Days Billing Phone: Billing Frequency: Annual Plan - First Year Invoiced at Signing. Hardware and Software Products Annual recurring amounts over subscription term Item Cost Quantity Total Flock Safety Platform $3,000.00 Flock Safety Video Products Flock Safety Condor ™ PTZ w/ LTE Service Included 1 Included Professional Services and One Time Purchases Item Cost Quantity Total One Time Fees Flock Safety Professional Services Professional Services - Electrical $1,250.00 1 $1,250.00 Implementation Fee Subtotal Year 1: $4,250.00 Annual Recurring Subtotal: $3,000.00 Estimated Tax: $0.00 Contract Total: $7,250.00 Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal for informational purposes only. Pricing is subject to change. Page 13 of 19 Billing Schedule Amount (USD) Year 1 At Contract Signing $4,250.00 Annual Recurring after Year 1 $3,000.00 Contract Total $7,250.00 *Tax not included Page 14 of 19 Product and Services Description FlockOS Features Description Law enforcement grade live streamed PTZ camera with 30 days of edge storage. VMS included Flock Safety Condor ™ PTZ w/ LTE Service and server free. Installed and maintained by Flock Safety, turn key-no additional software or integrations required. Electrical connection and maintenance services for AC powered devices by Flock qualified Professional Services - Electrical Implementation Fee electrical workers. FlockOS Features & Description FlockOS Features Description Page 15 of 19 REPORT to the HARRY GRIFFEN REGIONAL PARK JOINT POWERS AGREEMENT GOVERNING BOARD DATE: October 22, 2024 SUBJECT: TREE PRUNING ALONG THE NORTHERLY PROPERTY LINE OF HARRY GRIFFEN REGIONAL PARK ISSUING DEPARTMENT: PUBLIC WORKS Recommendation: Direct staff to include in the draft Fiscal Year 2025-26 budget a line item for the pruning of trees along the northerly property line of the Park. BACKGROUND The Harry Griffen Regional Park is bordered by Grossmont High School and single-family residences along Blackthorne Avenue, Primrose Drive, Poppy Street, and Jan Drive. The park includes numerous trees which need routine maintenance. DISCUSSION There are a number of Eucalyptus trees along the Northern Park boundary in need of routine maintenance. Residential homes lye beyond the Northern Park boundary along Poppy Street and Primrose Drive. Pruning these trees exceed La Mesa internal resources to safely and effectively perform. Consequently, staff obtained a quote from West Coast Arborists, Inc., to prune the trees along the northerly property line of the park. The estimated cost to perform this work is $50,425 (see Attachment A). This work is not included in the current Fiscal Year (FY) 2024-25 budget and would have to either be included in this budget, which would require a budget modification, or be included in next fiscal year’s budget. CONCLUSION Staff recommends that the Governing Board direct staff to include in the draft FY 2025- 26 budget a line item for tree pruning services of trees bordering Primrose Drive and Page 16 of 19 Report to Harry Griffen Regional Park Joint Powers Agreement Governing Board Date: October 22, 2024 Page: 2 of 2 Poppy Street. If included in the FY 2025-26 budget, the work would begin in the summer of 2025. Respectfully submitted by: ____________________________ José G. Ornelas Assistant Director of Public Works Reviewed by: _____________________________ Michael Throne, PE Director of Public Works _____________________________ Amanda Lee Assistant City Manager _____________________________ Greg Humora City Manager Attachment: A. WCA Proforma 91325 Page 17 of 19  WEST COAST ARBORISTS, INC. Proforma 8163 Commercial Street La Mesa, CA 91942 # 91325 858.566.4204 Phone 858.566.4098 Fax WCAINC.COM PROFORMA FOR TREE MAINTENANCE SERVICES CUSTOMER INFORMATION Main Contact Billing Contact RUDY GOMEZ RUDY GOMEZ CITY OF LA MESA CITY OF LA MESA 8130 ALLISON AVENUE 8130 ALLISON AVENUE LA MESA, CA 91942 LA MESA, CA 91942 619.307.7262 rgomez@cityoflamesa.us 619.307.7262 rgomez@cityoflamesa.us Inventory Needed Link Funds to Job # Purchase Order # DIR Project ID # Yes JOB LOCATION Harry Griffen Park- Northern property line behind the houses on the Poppy and Primrose streets SCOPE OF WORK 1) Provide safety pruning throughout this Eucalyptus grove. 2) Provide clearance pruning for any trees encroaching on resident's backyards. 3) Do not perform any work on small shrub-like suckers- Per Rudy Gomez. 4) Immediately notify Rudy of any trees with severe, obvious defects. QTY DESCRIPTION U/M UNIT PRICE TOTAL 540.00 Crew Rental - per man Man Hour $93.38 $50,425.20 Prune Backup - Crew Each $0.00 $0.00 Removal Backup - Crew Each $0.00 $0.00 GRAND TOTAL: $50,425.20 COMMENTS Large logs can be cut into smaller sections and left on site. Broadcast chipping is approved. DISCLAIMER: West Coast Arborists, Inc. ensures the quality of work performed, however, we do not ensure the customer's/city's entire tree population from failure. Conditions are often hidden within trees and below ground. Arborists cannot guarantee that a tree will be healthy or safe under all circumstances. The controlling authority must manage trees and accept some degree of risk. Only work identified in the scope of the proposal and in the contract line item is included in our quote or invoice. All work will be completed in accordance with ANSI A300 standards. Price reflects payment under prevailing wage rates under the wage determination: Tree Maintenance Laborer and report of certified payroll to the Department of Industrial Relations as applicable in accordance with state labor laws. CA Contractors License 366764 Federal Tax ID: 95-3250682 CA DIR Registration 1000000956 ROBERT WRIGHTSON AREA MANAGER 10/10/24 ESTIMATED BY TITLE DATE ACCEPTED BY TITLE DATE Printed on: 10/10/2024 1:10:30 PM Page 1 of 1 Page 18 of 19 Page 19 of 19