Public Art Subcommittee

LA MESA PUBLIC ART SUBCOMMITTEE AGENDA A Special Meeting Date: Thursday, May 15, 2025, 2:00 p.m. Location: City Manager's Conference Room, 8130 Allison Avenue La Mesa, California Subcommittee Vice Mayor Patricia N. Dillard Members: Councilmember Laura Lothian The public may view the meeting in-person or live using the following remote options: Teleconference Meeting Webinar https://us06web.zoom.us/j/83317667020 Telephone (Audio only) (669) 900-6833 or (253) 215-8782 Webinar ID: 833 1766 7020 Copy and paste the webinar link into your internet browser if the webinar link does not work directly from the agenda. PUBLIC COMMENTS • In-Person comments during the meeting: Join us for the Subcommittee meeting at the time and location specified on this agenda to make your comments. Comments will be limited to three (3) minutes. • How to submit eComments: eComments are available once an agenda is published. Locate the meeting in "upcoming meetings" and click the comment bubble icon. Click on the item you wish to comment on. eComments can be submitted when the agenda is published and until 2 hours prior to the meeting. eComments are limited to 3700 characters (approximately 500 words). eComments may be viewed by the Subcommittee and members of the public following the close of the eComment submission period (2 hours prior to the meeting). Email your comment to cmoff@cityoflamesa.us if you have difficulty submitting an eComment. eComments will not be read aloud as a regular  meeting item; however any member of the Subcommittee or member of the public may do so during their respective comment time. PLEASE NOTE: Public Comment will be limited to 3 minutes per item. The timer begins when the participant begins speaking. Time cannot by combined or yielded to another speaker. Citizens who wish to make an audio/visual presentation pertaining to an item on the agenda, or during Public Comments, should contact the City Manager's Office at 619.667.1105, no later than 12:00 p.m., the business day prior to the meeting day. Advance notification will ensure compatibility with City equipment and allow Subcommittee meeting presentations to progress smoothly and in a consistent and equitable manner. Please note that all presentations/digital materials are considered part of the maximum time limit provided to speakers. Agenda reports for items on this agenda are available for public review at the City Manager's Office, 8130 Allison Avenue, during normal business hours. Materials related to an item on this agenda submitted to the Subcommittee after distribution of the agenda packet are available for public inspection at the City Manager's Office, 8130 Allison Avenue, during normal business hours. ACCESSIBILITY: The City of La Mesa encourages the participation of disabled individuals in the services, activities and programs provided by the City. Individuals with disabilities, who require reasonable accommodation in order to participate in the Subcommittee meetings, should contact the Administrative Services Department 48 hours prior to the meeting at 619.667.1175, fax 619.667.1163, or GSpaniol@cityoflamesa.us. Hearing assisted devices are available for the hearing impaired. A City staff member is available to provide these devices upon entry to City Council meetings, commission/board meetings or public hearings held in the City Council Chambers. A photo i.d. or signature will be required to secure a device for the meeting. Pages 1. CALL TO ORDER 1.1 PLEDGE OF ALLEGIANCE 2. ADDITIONS AND/OR DELETIONS TO THE AGENDA 3. PRESENTATION Page 2 of 30 4. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES) NOTE: In accordance with state law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the Community Services Commission will not be able to discuss or take any action on the item at this meeting. If appropriate, the item will be referred to Staff or placed on a future agenda. 5. CONFLICT DISCLOSURES 6. CURRENT BUSINESS 6.1 Approval of Minutes of April 3, 2025 Special Meeting 4 Recommended Motion: Approve. 6.2 Review Draft Updates to the Public Arts Policy 6 7. STAFF AND COMMISSIONER ANNOUNCEMENTS 8. ADJOURNMENT Page 3 of 30  La Mesa Public Art Subcommittee Minutes of a Special Meeting Date: April 3, 2025, 1:30 p.m. Location: City Manager's Conference Room, 8130 Allison Avenue La Mesa, California Present: Vice Mayor Patricia N. Dillard Councilmember Laura Lothian Staff: Assistant City Manager Amanda Lee Director of Community Services, Misty Thompson _____________________________________________________________________ 1. CALL TO ORDER Vice Mayor Dillard called the meeting to order at 1:42 p.m. 1.1 PLEDGE OF ALLEGIANCE 2. ADDITIONS AND/OR DELETIONS TO THE AGENDA There were no additions or deletions to the agenda. 3. PRESENTATION There were no presentations. 4. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES) NOTE: In accordance with state law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the Community Services Commission will not be able to discuss or take any action on the item at this meeting. If appropriate, the item will be referred to Staff or placed on a future agenda.  Melissa Weiss Walter introduced herself as an Arts and Culture Commissioner and the role of the Commission. 5. CONFLICT DISCLOSURES There were no conflicts of interest disclosed. 1 Page 4 of 30 6. CURRENT BUSINESS 6.1 Review of Public Art Submissions by volunteer artist Laura Green for MacArthur Park 1. Evaluation and Recommendation of a mural to be painted on the back wall of the garage at MacArthur Park. The artist, Laura Green, will volunteer their time and the La Mesa Park & Recreation Foundation will cover the cost of all required materials. 2. Evaluation and Recommendation of a mural to be painted on the east facing wall of the La Mesa Municipal Pool at MacArthur Park. The artist, Laura Green, will volunteer their time and the La Mesa Park & Recreation Foundation will cover the cost of all required materials.  Melissa Weiss Walter spoke regarding the Public Art Policy.  Vice Mayor Dillard and Councilmember Lothian discussed the proposed art submissions and recommended that they both be considered by the Arts and Culture Commission. 6.2 Introduction of local artist Lisa Bebi  Lisa Bebi provided overview of her experience. 6.3 Local Arts Agency Learning Network Capacity Building Grant Discuss funding opportunities  Community Services Director Misty Thompson provided an overview of the Grant and the Subcommittee brainstormed various art opportunities. No action was taken. 7. STAFF AND COMMISSIONER ANNOUNCEMENTS There were no staff or commissioner announcements. 8. ADJOURNMENT Vice Mayor Dillard adjourned the meeting at 2:28pm. 2 Page 5 of 30 DATE: May 15, 2025 TO: Public Arts Subcommittee Members Vice Mayor Dillard and Councilmember Lothian FROM: Amanda Lee, Assistant City Manager SUBJECT: Review Draft Updates to the Public Arts Policy Staff has prepared a draft update to the City’s Public Art Policy, which includes proposed language to formally incorporate participation by the Council Arts Subcommittee. This addition is intended to strengthen alignment between City Council priorities and the work of the Arts and Culture Commission. While reviewing the policy, staff also took the opportunity to make additional cleanup edits to improve clarity, update terminology, and ensure consistency with other citywide policies and procedures. At this time, the updated policy is in draft form. If the Subcommittee recommends moving forward, staff will bring the revised policy to the full City Council for consideration. Please note that additional revisions may be required following legal review. Below is a summary of the changes: Inclusion of Council Arts Subcommittee  Establishes a formal role for the City Council Arts Subcommittee as a non-voting, advisory body in the public art selection process.  Subcommittee provides early vision input on site selection, community alignment, and civic priorities to inform the work of the Arts and Culture Commission (ACCLM). Clarified Roles and Approval Process  Clarifies the roles of ACCLM, the Council Arts Subcommittee, and the City Council in reviewing, recommending, and approving public art proposals.  Reiterates that the City Council retains final approval authority for all permanent public art installations. Detailed Selection and Review Process  Outlines three selection methods for public art: Direct Selection, Limited Competition, and Open Competition.  Defines the composition of the Selection Panel, including voting and non-voting members. Funding and Artist Compensation  Further defines Includes provisions for artist compensation, professional service agreements, and revenue-sharing when artworks are sold. Page 6 of 30 Ownership and Sale of Artwork  Establishes that the City owns all commissioned or donated artwork unless otherwise stated.  Sets parameters for artist royalties (minimum 10%) upon sale of City-owned artwork.  Details procedures for accepting or donating artwork to or from the City’s collection. Temporary Public Art & Exhibition Program  Creates a clear framework for temporary art installations and performances, including application requirements, review criteria, and artist responsibilities.  Distinguishes between City-initiated and artist-initiated temporary art, and outlines different compensation structures for each. Page 7 of 30  Number CS-4 Department Community Services Issued 05/10/2023 Revised Pages 8 Signed Policy & Procedure POLICY FOR PUBLIC ARTS Formatted: Right: -0.05" Formatted Table I. PURPOSE Formatted: Indent: Hanging: 0.13" Public arts have the power, over time, to transform the image of La Mesa. We envision a city with successful and engaging public spaces, where citizens and visitors alike will encounter public arts that will surprise and delight them. We envision a city with arts that celebrate the extraordinary diversity and history of our community, while pointing to the City’s aspirations for the future. We envision a city where a record of our local and regional artists is permanently marked in the public landscape. We envision a city where public arts define our community identity. Arts, culture, and creativity are among a community’s most powerful assets. They distinguish communities and allow residents to better understand and celebrate the uniqueness of their lives. Arts, culture, and creativity are a competitive tools, strengthening many elements of civic life, including the economy, workforce development, education, youth development, neighborhood development, redevelopment, sustainability, and cultural equity. By embracing public culture, arts, and artists as vital to the creation of unique public places that provide physical, social, cultural, and economic benefits, the City of La Mesa is setting a community standard for a proactive, thoughtful, and responsible approach to urban planning. By committing to a diversity of artists and public arts works of quality and excellence as integral to the success of its comprehensive planning effort, the City assumes a leadership role as a forward-looking, progressive community, dedicated to defining a unique sense of place. The City of La Mesa acknowledges that all cultures are vital to the arts and the promotion of a culturally democratic world. Therefore, we support the development, expression, and preservation of the arts and of culture of all communities, groups, and individuals. Page 8 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 2 The purpose of Public Arts is to: A. Create more visually pleasing public spaces B. Reflect the rich history and culture of La Mesa; to define its past; and - imagine its future C. Increase public access to and enjoyment of the arts D. Enhance neighborhood identity E. Invite community participation and interaction with public spaces F. Encourage economic development G. Support the local arts community II. POLICY A. DEFINITIONS ACCLM: Arts and Culture Commission of the City of La Mesa Arts: Momentary, temporary or permanent works in mediums such as dance, digital, environmental, interactive, music (vocal and instrumental), street, theater, visual, written, and other genres. Artplace: A space designed by an artist, working alone or in collaboration with other professionals, to create a place in which art is integrated into the overall design of the space. Artwork: A tangible creation or artistic performance by an artist, working alone or in collaboration with others. City Council Public Art Subcommittee (Council Arts Subcommittee): A two-member subcommittee formed by the City Council to provide early vision guidance on public art selection, placement, and policies. The Subcommittee participates in an advisory, non- voting capacity. Permanent Exhibition: An artwork or performance designed to be accessible for a period of time, more than one (1) year. Public Arts: An artwork and/or artplace created by an artist, artists, and/or a collaboration with professionals for the public to experience in a public place. Page 9 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 3 Selection Panel: A committee responsible for reviewing and recommending public artwork for consideration. Voting Members:  Two members from the ACCLM  Two at-large community members  One representative from the City’s project team Non-Voting Members:  Members of the Council Arts Subcommittee, serving in an advisory capacity to provide vision input. For certain projects, a larger Selection Panel shall be convened and may include representatives from special committees or community districts. The City staff liaison to the ACCLM shall provide administrative and logistical support to the panel. Temporary Exhibition: An artwork or performance designed to be accessible for only a short period of time, up to a period of one (1) year. Volunteer Artist: An individual or group offering artistic contributions without monetary compensation to enhance public spaces. B. COUNCIL AND COMMISSION ROLES The ACCLM shall serve as the City’s expert advisory body for public art, responsible for reviewing eligible locations, assessing artistic merit, and recommending proposals that best reflect community identity and artistic standards. The Council Art Subcommittee shall participate in the selection process solely in a non-voting, advisory capacity. Their role is to provide early guidance on site appropriateness, community alignment, and civic vision, ensuring the ACCLM has the benefit of Council perspectives at the outset of any public art initiative. Council Art Subcommittee members do not vote on artist or site selections. Final decisions regarding site selection and artist approval shall be made by the full City Council. The City Council may approve, reject, modify, or refer any proposal back to the Commission for further review. In the event the Council refers the proposal back, it shall provide specific direction or concerns to be addressed by the ACCLM prior to reconsideration. B.C. APPROPRIATE FORMS OF PUBLIC ARTS 1. The following list includes examples of acceptable forms of Public Visual Art projects as long as they do not contain any advertisements (as defined in LMMC Chapter 15.10.020): Page 10 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 4 a. Sculpture -– free standing, wall supported or suspended object that may be kinetic, electronic, or mechanical composed of any material or combination of materials. b. Murals or paintings permanently or temporarily affixed to a building or other approved surface, in any material or combination of materials, with or without collage or the addition of non-traditional materials. c. Earthworks, textile/fiber art, neon, glass, mosaics, prints or calligraphy in any combination of forms permanently affixed to a building or other approved surface. d. Standardized Fixtures such as gates, grates, streetlights, street furniture, signage, fences, staircases, balconies, timepieces, flagpoles, and other design enhancements as are rendered by an artist for unique or limited editions. e. Decorative, Ornamental or Functional Building Elements such as archways, columns, pediments, peristyles, capitals, fanciful characters, cornices, gables, balustrades, friezes, porticoes or other architectural elements of a building designed by an artist. f. Directional Elements such as supergraphics, text or color coding to the extent that these elements are integral parts of an original work of art. g. Extraordinary landscape architecture and landscape gardening when designed by an artist and integrated into the landscaping. h. Graphic Art -– typically two-dimensional and includes calligraphy, photography, drawing, painting, printmaking, lithography, typography, serigraphy (silk- screen printing), computer graphics, and bindery that is affixed to a building or structure. i. Digital Art such as art made using software, computers, or other electronic devices, anything produced or made on digital media, such as animations, photographs, illustrations, videos, digital paintings, and such that is affixed to or displayed on a building or structure. 2. The following list includes examples of acceptable forms of Public Performing Arts projects: a. Dance such as Ballet, Ballroom, Contemporary, Hip Hop, Jazz, Tap, Folk, Modern, Irish Dance that is performed in a public artplace. b. Music such as Classical, Jazz, Rhythm and Blues, Rock, Country, Soul, Dance/Electronic, Experimental, or other style that is performed in a public artplace. c. Performance Art including artwork or art exhibition created through actions executed by the artist or other participants that may be witnessed live or through Page 11 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 5 documentation, spontaneously developed or written, and is traditionally presented to the public in a fine art context. d. Theater such as Musical Theater, Melodrama, Immersive Theater, Comedy, Autobiographical, Farce, Tragedy, Solo Theater, Literature Readings, Circus, Puppetry performed in a public artplace. Page 12 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 6 C.D. FUNDING SOURCES The following is a list of sources for funding La Mesa Public Arts programs: 1. Publicly Funded Projects for Publicly Owned Projects: Arts completed or performed on a public project funded by public funds. These funds may be obtained through public and private grants, donations, general fund allocations. A portion of the project budget will be set aside in a maintenance account for future and ongoing maintenance requirements. Other funding sources for maintenance of artworks could come through sponsorships. 2. Public/Private Partnerships: Arts completed or performed through a combination of private grants, fundraising, donations and matching City funds. 3. Sale of Artwork in City Collection: The City will pay the artist or artist estate a percentage that was agreed upon by written and mutual agreement prior to original installation of the artwork on City property, and the remaining amount will be used for the fund. Sales must be approved by ACCLM after artwork has been appraised by an outside contractor. E. GUIDELINES FOR DISPLAY OF ART IN PUBLIC SPACES (PERMANENT EXHIBITIONS) 1. Site Selection ProcessLocation:: The ACCLM will work with the Community Development Department, Community Services Department, Public Works Department, and applicable Commission(s) such as the Planning Commission, Historic Preservation Commission, and Community Services Commission, to identify locations suitable for display of permanent art works in location(s) with major public access, so that the artwork or artplace is visually accessible from the street, accessible in large outdoor public spaces, or accessible in public areas receiving heavy foot traffic.Proposed locations may be submitted by residents, community organizations, businesses, artists, the ACCLM, and City staff. All proposals will be initially reviewed by City staff for technical feasibility, maintenance requirements, and public safety. Staff-reviewed proposals will then be forwarded to the ACCLM for evaluation and recommendation, where the Council Arts Subcommittee may participate in a non-voting, advisory capacity. The ACCLM’s recommendation shall be submitted to the City Council for consideration. Public spaces identified as suitable for permanent art exhibitions include, but are not limited to:  City-owned buildings  Public parks and open spaces  Pedestrian walkways and plazas  Other public-owned property  Civic gateways and major entry corridors Page 13 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 7  Streetscape enhancements, including roundabouts and medians  Public right-of-way spaces, including sidewalks, alleys, medians, crosswalks, and pedestrian crossings 1.2. Criteria: Formatted: Indent: Left: 0", First line: 0.5" a. The composition of a permanent artwork shall be of a permanent durable and weather resistant material that requires a low level of maintenance. Maintenance requirements shall be provided. b. Visual artwork should be scaled in a size that is proportional to the development project and is an integral part of the landscaping or building design. c. Priority consideration should be given to La Mesa-based community artists or arts organizations to highlight their members' work. A wide range of materials, styles, genres, and types that reflect the good taste of the community shall be encouraged. d. Projects that encourage awareness of diverse cultures are encouraged. e. Projects that reflect the rich history and culture of the La Mesa community are encouraged. f. Artwork will not portray themes that may be interpreted as derogatory as to race, gender, religion, sexual orientation, natural origin, or physical or mental disability. g. All artworks, are subject to all La Mesa ordinances, and State and Federal laws. Formatted: Indent: First line: 0.5" 2.3. Artwork Selection Methodsof Artworks: Formatted: Indent: Left: 0", First line: 0.5" To ensure that public art projects reflect the community’s identity, civic vision, and artistic excellence, the City may utilize one of the following three selection methods. The appropriate method shall be determined collaboratively by City staff and the ACCLM, based on the scope, timeline, budget, and objectives of each project. All artist selections shall be reviewed by the Selection Panel, the ACCLM, and considered for approval by the City Council. a. The ACCLM will recommend the artwork for a particular site be obtained through one of the following methods of selection. The ACCLM will recommend the best method of selection based on determining criteria such as the nature of the project, the site, the theme proposed, and such other factors. A. Direct Selection: A process where a specific artist is invited to design and install a public art project without a competitive application process. Appropriate Use: Page 14 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 8  The project is small in scope, time-sensitive, or has a limited budget.  A pre-qualified artist has been previously vetted through a public process. Selection Process: City staff and the ACCLM will identify recommended artists based on project fit, qualifications, and alignment with community goals. iInvited artists will be asked to by ACCLM to submit proposals and/or qualifications for review by to the an art sSelection Panel. The Selection Panel will evaluate submissions and forward a recommendation to the ACCLM. Following their review, the ACCLM will make a formal recommendation to the City Council for final consideration.committee. Invited artists shall include those who havemay have previously submitted proposals for other public arts competitions for the City art, are recognized well known public artists, or have qualifications whose information is on file with the City. CityS staff will maintain an active ongoing short list of public artists that are qualified public artists based on established to meet the City’s criteria, which may include, but not limited to, of experience for public artists. These criteria may include but are not limited tothe type of media, prior experience with similar projects scopes and with similar budgets, and possession of appropriate acceptable liability insurance. - artists shall be invited by ACCLM to submit proposals or qualifications to an art selection committee. Invited artists who may have previously submitted proposals for other public arts competitions for the City, are well known public artists, or whose information is on file with the City. Staff will maintain an ongoing short list of public artists that are qualified to meet the City’s criteria of experience for public artists. These criteria may include but are not limited to type of media, prior experience with similar projects with similar budgets, and acceptable liability insurance. Limited Competition - ACCLM will recommend a limited number of artists to an art selection committee in response to specific needs. The specific needs may include type of media, project theme, residence of artist, specifics on installation, fabrication or design, or other limitations as the ACCLM and City determines. Commented [AL1]: To support the City’s commitment to artistic diversity, inclusivity, and community engagement, staff recommends removing the Limited Competition selection B. Open Competition: - An open call where any eligible artist CCLM conducts method in favor of more open and accessible processes that better reflect the City’s public art values and vision. Direct a competitive process in which any artist may submit qualifications and/or proposals for a Selection is offered, which is a variation of Limited public art projector qualifications to an art selection committee. Competition. Formatted: List Paragraph, Indent: Left: 0", First line: Selection Process: 0.75", Numbered + Level: 3 + Numbering Style: A, B, C, … + Start at: 1 + Alignment: Left + Aligned at: 1.75" + Indent at: 2", Tab stops: 1", Left City staff shall issue a public Call for Artists or Request for Qualifications (RFQ) that clearly outlines the project’s goals and requirements. The Selection Panel shall evaluate submissions based on established criteria and forward a recommendation to the ACCLM. Following their review, the ACCLM will make a formal recommendation to the City Council for final consideration. Page 15 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 9 Selection Formatted: Indent: First line: 0.5" b. Artworks will be selected/approved by an art selection panel generally composed of: Two members of ACCLM and two members selected at large from the community by ACCLM, and a member of the City project team. A larger art selection panel that may include representation from special committees or districts within the community for certain projects. The City staff liaison to ACCLM will provide assistance to the art selection panel. The selection panel recommendation shall be presented to ACCLM whose recommendations will be forwarded to the City Council for approval. 4. Criteria: Formatted: Indent: Left: 0", First line: 0.5" 3. Formatted: Indent: Left: 0", First line: 0.5" a. Artistic excellence and site appropriateness shall be the primary evaluation criteria. Additional factors include accessibility, durability, public safety, and long-term maintenance. h.b. The composition of a pPermanent artwork shall be constructed of a permanent durable, and weather- resistant materials that requiring minimal es a low level of maintenance. Artist shall outline expected Mmaintenance needs. requirements shall be provided. i.c. Visual artwork shallould be appropriately scaled in a size for its location that is proportional to the development project and, when applicable, is an integrated into the surrounding l part of the landscaping or building design. d. Priority consideration shallould be given to La Mesa-based community artists or arts organizations to promote and support the local communityhighlight their members' work. j. k.e. A wide range of materials, styles, genres, and artistic expressions shall be encouraged to types that reflect the diversity and creativity good taste of the community shall be encouraged. l.f. Projects that promote cultural encourage awareness and of diversitye shall be cultures are encouraged. m.g. Projects that reflect the rich history and culture of the La Mesa community shall beare encouraged. n.h. Artwork shall will not includeportray themes that may be interpreted as derogatory based on as to race, gender, religion, sexual orientation, natural origin, or physical or mental disability. Page 16 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 10 i. All artwork shall comply with the s, are subject to all La Mesa Municipal Code, as well as applicable ordinances, and State and Federal laws. F. PROPOSALS AND AGREEMENTS 1. Proposal Parameters and Artist Compensation. Artists and/or designers shall be provided with general guidelines or parameters for the desired artwork. Artists shall generally be compensated to develop proposals that reflect the fullest extent of their creativity within the given parameters. 2. Professional Services Agreements. Selected artists shall enter into a Professional Services Agreement with the City prior to commencing work. Artists shall generally be compensated for their services in accordance with the scope and budget approved by the City. 3. Educational Institution Engagements. In cases where the selected artist is engaged through an educational institution, the City shall coordinate appropriate compensation through that institution, ensuring compliance with applicable academic policies and contractual requirements. G. ARTWORK OWNERSHIP, SALES, AND DONATIONS 1. Ownership of Artwork. Unless otherwise specified in the artist agreement, all commissioned or donated artworks become the property of the City of La Mesa upon acceptance. Terms regarding the minimum display period and maintenance responsibilities shall be clearly outlined in the agreement. 2. Sale of City-Owned Artwork. If the City facilitates the sale of visual artwork from its permanent collection, the original artist or arts organization shall generally be compensated no less than 10% of the net sale proceeds, unless otherwise specified in the original agreement. 3. Donation of City-Owned Artwork. If the City donates visual artwork from its collection to another entity (e.g., nonprofit organization, educational institution, or public agency), the City shall make reasonable efforts to notify the original artist or their estate. All such donations must comply with the terms outlined in the original agreement. 4. Donations Made to the City. Any visual artwork offered as a donation to the City shall be reviewed by the Council Art Subcommittee and the ACCLM and approved by the City Council prior to acceptance into the permanent collection. Donors must complete an agreement transferring full ownership to the City. Unless otherwise negotiated in writing at the time of donation, no compensation or resale royalties will be provided to the donor. Allocation of Proceeds from Sale of Artwork. Funds received from the City’s share of proceeds from the sale of visual artwork shall be allocated exclusively to the Page 17 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 11 commissioning of new public art, the maintenance and restoration of existing public artworks, and the support of arts education and community outreach programs. Allocation decisions shall be made by the City Council, with recommendations from the Council Art Subcommittee and the Arts and Culture Commission of La Mesa (ACCLM). 5. Formatted: Indent: Left: 0", Tab stops: Not at 0.75" H. GUIDELINES FOR DISPLAY OF ART IN PUBLIC SPACES (TEMPORARY Formatted: Font: Bold EXHIBITIONS) TEMPORARY PUBLIC ART & EXHIBITION PROGRAM GUIDELINES D. Formatted: Indent: Left: 0", First line: 0.5" The Temporary Public Art & Exhibition Program encourages artists and arts organizations to propose temporary installations or performances in public spaces throughout the City. The program aims to activate community spaces, support local creatives, and provide diverse cultural experiences for residents and visitors. 1. Artist/Arts Organization-Initiated Projects – Application Process. Artists or arts organizations seeking to display temporary artwork or host a performance in a City-owned public space must complete a Temporary Public Art Application. Applications must include:  Artist/organization background and resume  Description of the proposed artwork or performance  Visual documentation or concept renderings  Proposed or preferred installation site  Installation and removal plan  Acknowledgment of liability and maintenance responsibilities  A nominal non-refundable administrative fee Applications will be reviewed by staff and then be forwarded to the ACCLM for evaluation and recommendation, where the Council Arts Subcommittee may participate in a non-voting, advisory capacity. The ACCLM’s recommendation shall be submitted to the City Council for consideration. 2. Review Criteria. Proposals will be evaluated based on the following considerations: a. Priority given to La Mesa-based artists and arts organizations. b. Diversity in materials, genres, and artistic styles is encouraged. c. Artwork must be safe, durable, and suitable for temporary public display. d. Fragile or hazardous work, or artwork not properly prepared for installation, will not be accepted. e. Projects that reflect La Mesa’s diverse community and cultural history are encouraged. Page 18 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 12 f. Submissions must not include content that may be interpreted as discriminatory or derogatory. g. All works must comply with City ordinances and applicable State/Federal laws. 3. Selection and Approval Process. Because this program is primarily artist-driven, artwork is not selected through a competitive City-initiated procurement process. Instead:  Applications are reviewed by staff for feasibility and safety  ACCLM may be consulted for artistic and community alignment  Proposals are approved administratively Note: If the City initiates a temporary installation (e.g., related to a City event or grant-funded project), the City may conduct a separate artist selection process. 4. Artist Agreements and Compensation. Approved artists shall enter into a Temporary Art Exhibition Agreement with the City outlining:  Site location and display timeline  Artist responsibilities for installation, maintenance, and removal  Liability and insurance requirements  Any permitted sales or City support 5. Compensation Structure: a. For artist-initiated displays: artists are not compensated by the City but may be permitted to sell artwork at approved cultural events. Artists may retain 100% of profits, less any booth or administrative fees. 1. For City-initiated temporary exhibitions: artists may be compensated or receive a negotiated percentage of sale proceeds. Artists will retain no less than 50% of any profits resulting from artwork sales facilitated by the City.Location: ACCLM will work with the Community Services Department to identify suitable public locations for the temporary display of artworks. 2. Application Procedure for Artist/Arts Organization Initiated Projects: An artist or arts organization desiring to display their artwork or performance will be required to fill out an application. The application will include information about the artist or organization’s background, exhibition or performance record and a resume. The artist or arts organization will also submit documentation of their artwork or performance to be reviewed by the selection panel along with a nominal administrative application fee. 3. Criteria: a. Priority consideration should be given to La Mesa-based community artists and arts organizations to highlight their members' work. Page 19 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 13 b. A wide range of materials, styles, genres, and types of artworks and performances shall be encouraged. c. For visual artworks: accessibility, durability, security, and maintenance requirements will also be taken into consideration. The artwork must be of sound construction and not made of toxic materials. Artwork should be delivered ready to display including being framed, wired, mounted, or otherwise prepared for public installation. Fragile, hazardous, or poorly prepared work will not be accepted. d. Projects that encourage awareness of diverse cultures are encouraged. e. Projects that reflect the rich history and culture of La Mesa are encouraged. f. The visual artwork or performance will not portray themes that may be interpreted as derogatory as to race, gender, religion, sexual orientation, natural origin, or physical or mental disability. g. All visual artworks and performances, whether private or public, are subject to all La Mesa ordinances, and to State and Federal law. 4. Selection of Artwork: a. Artwork will be selected/approved by an art selection panel composed of: Two members of ACCLM and one member selected at large from the community. The specific artwork or performance selected for display in a public space shall be obtained through a process recommended by ACCLM. The procedures followed shall be proposed by ACCLM and reviewed by the Community Services Department. Methods used may include: 1. Direct selection- artist shall be invited by the Selection Panel to submit qualifications. 2. Limited competition- ACCLM recommends a limited number of artists in response to a specific need. 3. Open competition- ACCLM conducts a competitive process in which artists may compete. b. Two major criteria will be used in the selection of temporary exhibitions of artwork: artistic excellence and appropriateness for the site. c.b. Once the artist/arts organization is selected for a publicly funded project, they will enter into an agreement with the City for the project. Artists/arts organizations under contract with the City shall be paid, unless in connection with an educational institution, in which case the City will note in the Agreement arrangements with Page 20 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 14 the educational institution on proper compensation. In the case where the City facilitates the sale of a visual artwork at a temporary public event for no more than one month, artists/arts organizations will be given a percentage of the profits as agreed upon prior to the installation of artwork in lieu of a standard payment. Artists will be given no less than 50%. If visual artists/arts organizations are permitted to sell their work at a temporary public cultural event (i.e. have a booth), the artist/arts organization can retain all profits in lieu of payment by the City, after artist pays booth fee. Page 21 of 30  Number CS-4 Department Community Services Issued DRAFT Revised Pages 8 Signed Policy & Procedure POLICY FOR PUBLIC ARTS I. PURPOSE Public arts have the power, over time, to transform the image of La Mesa. We envision a city with successful and engaging public spaces, where citizens and visitors alike will encounter public arts that will surprise and delight them. We envision a city with arts that celebrate the extraordinary diversity and history of our community, while pointing to the City’s aspirations for the future. We envision a city where a record of our local and regional artists is permanently marked in the public landscape. We envision a city where public arts define our community identity. Arts, culture, and creativity are among a community’s most powerful assets. They distinguish communities and allow residents to better understand and celebrate the uniqueness of their lives. Arts, culture, and creativity are competitive tools, strengthening many elements of civic life, including the economy, workforce development, education, youth development, neighborhood development, redevelopment, sustainability, and cultural equity. By embracing public culture, arts, and artists as vital to the creation of unique public places that provide physical, social, cultural, and economic benefits, the City is setting a community standard for a proactive, thoughtful, and responsible approach to urban planning. By committing to a diversity of artists and public arts works of quality and excellence as integral to the success of its comprehensive planning effort, the City assumes a leadership role as a forward-looking, progressive community, dedicated to defining a unique sense of place. The City acknowledges that all cultures are vital to the arts and the promotion of a culturally democratic world. Therefore, we support the development, expression, and preservation of the arts and culture of all communities, groups, and individuals. Page 22 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 2 The purpose of Public Arts is to: A. Create more visually pleasing public spaces B. Reflect the rich history and culture of La Mesa; to define its past; and - imagine its future C. Increase public access to and enjoyment of the arts D. Enhance neighborhood identity E. Invite community participation and interaction with public spaces F. Encourage economic development G. Support the local arts community II. POLICY A. DEFINITIONS ACCLM: Arts and Culture Commission of the City of La Mesa Arts: Momentary, temporary or permanent works in mediums such as dance, digital, environmental, interactive, music (vocal and instrumental), street, theater, visual, written, and other genres. Artplace: A space designed by an artist, working alone or in collaboration with other professionals, to create a place in which art is integrated into the overall design of the space. Artwork: A tangible creation or artistic performance by an artist, working alone or in collaboration with others. City Council Public Art Subcommittee (Council Arts Subcommittee): A two-member subcommittee formed by the City Council to provide early vision guidance on public art selection, placement, and policies. The Subcommittee participates in an advisory, non- voting capacity. Permanent Exhibition: An artwork or performance designed to be accessible for a period of time, more than one (1) year. Public Arts: An artwork and/or artplace created by an artist, artists, and/or a collaboration with professionals for the public to experience in a public place. Page 23 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 3 Selection Panel: A committee responsible for reviewing and recommending public artwork for consideration. Voting Members:  Two members from the ACCLM  Two at-large community members  One representative from the City’s project team Non-Voting Members:  Members of the Council Arts Subcommittee, serving in an advisory capacity to provide vision input. For certain projects, a larger Selection Panel shall be convened and may include representatives from special committees or community districts. The City staff liaison to the ACCLM shall provide administrative and logistical support to the panel. Temporary Exhibition: An artwork or performance designed to be accessible for only a short period of time, up to a period of one (1) year. Volunteer Artist: An individual or group offering artistic contributions without monetary compensation to enhance public spaces. B. COUNCIL AND COMMISSION ROLES The ACCLM shall serve as the City’s expert advisory body for public art, responsible for reviewing eligible locations, assessing artistic merit, and recommending proposals that best reflect community identity and artistic standards. The Council Art Subcommittee shall participate in the selection process solely in a non-voting, advisory capacity. Their role is to provide early guidance on site appropriateness, community alignment, and civic vision, ensuring the ACCLM has the benefit of Council perspectives at the outset of any public art initiative. Council Art Subcommittee members do not vote on artist or site selections. Final decisions regarding site selection and artist approval shall be made by the full City Council. The City Council may approve, reject, modify, or refer any proposal back to the Commission for further review. In the event the Council refers the proposal back, it shall provide specific direction or concerns to be addressed by the ACCLM prior to reconsideration. C. APPROPRIATE FORMS OF PUBLIC ARTS 1. The following list includes examples of acceptable forms of Public Visual Art projects as long as they do not contain any advertisements (as defined in LMMC Chapter 15.10.020): Page 24 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 4 a. Sculpture – free standing, wall supported or suspended object that may be kinetic, electronic, or mechanical composed of any material or combination of materials. b. Murals or paintings permanently or temporarily affixed to a building or other approved surface, in any material or combination of materials, with or without collage or the addition of non-traditional materials. c. Earthworks, textile/fiber art, neon, glass, mosaics, prints or calligraphy in any combination of forms permanently affixed to a building or other approved surface. d. Standardized Fixtures such as gates, grates, streetlights, street furniture, signage, fences, staircases, balconies, timepieces, flagpoles, and other design enhancements as are rendered by an artist for unique or limited editions. e. Decorative, Ornamental or Functional Building Elements such as archways, columns, pediments, peristyles, capitals, fanciful characters, cornices, gables, balustrades, friezes, porticoes or other architectural elements of a building designed by an artist. f. Directional Elements such as supergraphics, text or color coding to the extent that these elements are integral parts of an original work of art. g. Extraordinary landscape architecture and landscape gardening when designed by an artist and integrated into the landscaping. h. Graphic Art – typically two-dimensional and includes calligraphy, photography, drawing, painting, printmaking, lithography, typography, serigraphy (silk- screen printing), computer graphics, and bindery that is affixed to a building or structure. i. Digital Art such as art made using software, computers, or other electronic devices, anything produced or made on digital media, such as animations, photographs, illustrations, videos, digital paintings, and such that is affixed to or displayed on a building or structure. 2. The following list includes examples of acceptable forms of Public Performing Arts projects: a. Dance such as Ballet, Ballroom, Contemporary, Hip Hop, Jazz, Tap, Folk, Modern, Irish Dance that is performed in a public artplace. b. Music such as Classical, Jazz, Rhythm and Blues, Rock, Country, Soul, Dance/Electronic, Experimental, or other style that is performed in a public artplace. c. Performance Art including artwork or art exhibition created through actions executed by the artist or other participants that may be witnessed live or through documentation, spontaneously developed or written, and is traditionally presented to the public in a fine art context. Page 25 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 5 d. Theater such as Musical Theater, Melodrama, Immersive Theater, Comedy, Autobiographical, Farce, Tragedy, Solo Theater, Literature Readings, Circus, Puppetry performed in a public artplace. D. FUNDING SOURCES The following is a list of sources for funding La Mesa Public Arts programs: 1. Publicly Funded Projects for Publicly Owned Projects: Arts completed or performed on a public project funded by public funds. These funds may be obtained through public and private grants, donations, general fund allocations. A portion of the project budget will be set aside in a maintenance account for future and ongoing maintenance requirements. Other funding sources for maintenance of artworks could come through sponsorships. 2. Public/Private Partnerships: Arts completed or performed through a combination of private grants, fundraising, donations and matching City funds. E. GUIDELINES FOR DISPLAY OF ART IN PUBLIC SPACES (PERMANENT EXHIBITIONS) 1. Site Selection Process: Proposed locations may be submitted by residents, community organizations, businesses, artists, the ACCLM, and City staff. All proposals will be initially reviewed by City staff for technical feasibility, maintenance requirements, and public safety. Staff-reviewed proposals will then be forwarded to the ACCLM for evaluation and recommendation, where the Council Arts Subcommittee may participate in a non- voting, advisory capacity. The ACCLM’s recommendation shall be submitted to the City Council for consideration. Public spaces identified as suitable for permanent art exhibitions include, but are not limited to:  City-owned buildings  Public parks and open spaces  Pedestrian walkways and plazas  Other public-owned property  Civic gateways and major entry corridors  Streetscape enhancements, including roundabouts and medians  Public right-of-way spaces, including sidewalks, alleys, medians, crosswalks, and pedestrian crossings 2. Artwork Selection Methods: To ensure that public art projects reflect the community’s identity, civic vision, and artistic excellence, the City may utilize one of the following three selection methods. The appropriate method shall be determined collaboratively by City staff and the ACCLM, Page 26 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 6 based on the scope, timeline, budget, and objectives of each project. All artist selections shall be reviewed by the Selection Panel, the ACCLM, and considered for approval by the City Council. A. Direct Selection: A process where a specific artist is invited to design and install a public art project without a competitive application process. Appropriate Use:  The project is small in scope, time-sensitive, or has a limited budget.  A pre-qualified artist has been previously vetted through a public process. Selection Process: City staff and the ACCLM will identify recommended artists based on project fit, qualifications, and alignment with community goals. Invited artists will be asked to submit proposals and/or qualifications for review by the Selection Panel. The Selection Panel will evaluate submissions and forward a recommendation to the ACCLM. Following their review, the ACCLM will make a formal recommendation to the City Council for final consideration. Invited artists shall include those who have previously submitted proposals for City art, are recognized public artists, or have qualifications on file with the City. City staff will maintain an active list of qualified public artists based on established criteria, which may include, but not limited to, the type of media, experience with similar projects scopes and budgets, and possession of appropriate liability insurance. B. Open Competition: An open call where any eligible artist may submit qualifications and/or proposals for a public art project. Selection Process: City staff shall issue a public Call for Artists or Request for Qualifications (RFQ) that clearly outlines the project’s goals and requirements. The Selection Panel shall evaluate submissions based on established criteria and forward a recommendation to the ACCLM. Following their review, the ACCLM will make a formal recommendation to the City Council for final consideration. 3. Selection Criteria: a. Artistic excellence and site appropriateness shall be the primary evaluation criteria. Additional factors include accessibility, durability, public safety, and long-term maintenance. b. Permanent artwork shall be constructed of durable, weather-resistant materials requiring minimal maintenance. Artist shall outline expected maintenance needs. Page 27 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 7 c. Visual artwork shall be appropriately scaled in size for its location and, when applicable, integrated into the surrounding landscaping or building design. d. Priority consideration shall be given to La Mesa-based artists or arts organizations to promote and support the local community. e. A wide range of materials, styles, genres, and artistic expressions shall be encouraged to reflect the diversity and creativity of the community. f. Projects that promote cultural awareness and diversity shall be encouraged. g. Projects that reflect the rich history and culture of the La Mesa community shall be encouraged. h. Artwork shall not include themes that may be interpreted as derogatory based on race, gender, religion, sexual orientation, natural origin, or physical or mental disability. i. All artwork shall comply with the La Mesa Municipal Code, as well as applicable State and Federal laws. F. PROPOSALS AND AGREEMENTS 1. Proposal Parameters and Artist Compensation. Artists and/or designers shall be provided with general guidelines or parameters for the desired artwork. Artists shall generally be compensated to develop proposals that reflect the fullest extent of their creativity within the given parameters. 2. Professional Services Agreements. Selected artists shall enter into a Professional Services Agreement with the City prior to commencing work. Artists shall generally be compensated for their services in accordance with the scope and budget approved by the City. 3. Educational Institution Engagements. In cases where the selected artist is engaged through an educational institution, the City shall coordinate appropriate compensation through that institution, ensuring compliance with applicable academic policies and contractual requirements. G. ARTWORK OWNERSHIP, SALES, AND DONATIONS 1. Ownership of Artwork. Unless otherwise specified in the artist agreement, all commissioned or donated artworks become the property of the City of La Mesa upon acceptance. Terms regarding the minimum display period and maintenance responsibilities shall be clearly outlined in the agreement. Page 28 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 8 2. Sale of City-Owned Artwork. If the City facilitates the sale of visual artwork from its permanent collection, the original artist or arts organization shall generally be compensated no less than 10% of the net sale proceeds, unless otherwise specified in the original agreement. 3. Donation of City-Owned Artwork. If the City donates visual artwork from its collection to another entity (e.g., nonprofit organization, educational institution, or public agency), the City shall make reasonable efforts to notify the original artist or their estate. All such donations must comply with the terms outlined in the original agreement. 4. Donations Made to the City. Any visual artwork offered as a donation to the City shall be reviewed by the Council Art Subcommittee and the ACCLM and approved by the City Council prior to acceptance into the permanent collection. Donors must complete an agreement transferring full ownership to the City. Unless otherwise negotiated in writing at the time of donation, no compensation or resale royalties will be provided to the donor. 5. Allocation of Proceeds from Sale of Artwork. Funds received from the City’s share of proceeds from the sale of visual artwork shall be allocated exclusively to the commissioning of new public art, the maintenance and restoration of existing public artworks, and the support of arts education and community outreach programs. Allocation decisions shall be made by the City Council, with recommendations from the Council Art Subcommittee and the Arts and Culture Commission of La Mesa (ACCLM). H. TEMPORARY PUBLIC ART & EXHIBITION PROGRAM GUIDELINES The Temporary Public Art & Exhibition Program encourages artists and arts organizations to propose temporary installations or performances in public spaces throughout the City. The program aims to activate community spaces, support local creatives, and provide diverse cultural experiences for residents and visitors. 1. Artist/Arts Organization-Initiated Projects – Application Process. Artists or arts organizations seeking to display temporary artwork or host a performance in a City-owned public space must complete a Temporary Public Art Application. Applications must include:  Artist/organization background and resume  Description of the proposed artwork or performance  Visual documentation or concept renderings  Proposed or preferred installation site  Installation and removal plan  Acknowledgment of liability and maintenance responsibilities  A nominal non-refundable administrative fee Applications will be reviewed by staff and then be forwarded to the ACCLM for evaluation and recommendation, where the Council Arts Subcommittee may participate in a non-voting, advisory capacity. The ACCLM’s recommendation shall be submitted to the City Council for consideration. Page 29 of 30 Administrative Instruction CS-4 Policy for Public Arts Page 9 2. Review Criteria. Proposals will be evaluated based on the following considerations: a. Priority given to La Mesa-based artists and arts organizations. b. Diversity in materials, genres, and artistic styles is encouraged. c. Artwork must be safe, durable, and suitable for temporary public display. d. Fragile or hazardous work, or artwork not properly prepared for installation, will not be accepted. e. Projects that reflect La Mesa’s diverse community and cultural history are encouraged. f. Submissions must not include content that may be interpreted as discriminatory or derogatory. g. All works must comply with City ordinances and applicable State/Federal laws. 3. Selection and Approval Process. Because this program is primarily artist-driven, artwork is not selected through a competitive City-initiated procurement process. Instead:  Applications are reviewed by staff for feasibility and safety  ACCLM may be consulted for artistic and community alignment  Proposals are approved administratively Note: If the City initiates a temporary installation (e.g., related to a City event or grant-funded project), the City may conduct a separate artist selection process. 4. Artist Agreements and Compensation. Approved artists shall enter into a Temporary Art Exhibition Agreement with the City outlining:  Site location and display timeline  Artist responsibilities for installation, maintenance, and removal  Liability and insurance requirements  Any permitted sales or City support 5. Compensation Structure: a. For artist-initiated displays: artists are not compensated by the City but may be permitted to sell artwork at approved cultural events. Artists may retain 100% of profits, less any booth or administrative fees. b. For City-initiated temporary exhibitions: artists may be compensated or receive a negotiated percentage of sale proceeds. Artists will retain no less than 50% of any profits resulting from artwork sales facilitated by the City. Page 30 of 30