Municipal Development District Board of Directors Meeting

City of La Vernia MUNICIPAL DEVELOPMENT DISTRICT BOARD OF DIRECTORS MEETING 102 E. Chihuahua St., La Vernia, Texas 78121 January 09, 2025 5:30 PM MINUTES 1. Call to Order and Declare a Quorum The meeting was called to order @5:30PM MDD members Recker, Hyland, Oates were present. Gilbert and Farmer were absent. 2. Invocation, Pledge of Allegiance and Pledge of Texas Flag Recker lead the prayer, as well as the pledge. Gilbert arrived @ 5:31PM 3. Public Comments There were no public comments. 4. Consent Agenda (All consent agenda items are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a board member requests an item be removed and considered separately.) A. Minutes from the November 2024 MDD meeting Motion made by Hyland, Seconded by Oates to approve consent as listed, all in favor. 5. Discussion Only A. Discuss starting the 3-year planning efforts for the MDD Strategic Plan MDD Executive Director Felicia Carvajal led the comments on starting the 3-year planning efforts for the MDD Strategic Plan. They would like to have a workshop this month, and each month they will discuss different plans for La Vernia pathway: Progress with purpose. The workshop this month will be 01/27/25 @6:00PM with the MDD board, we will also be reaching out to local businesses to join. Felicia gave the MDD a survey to fill out and is currently reviewing, she is sending the survey out to the public and Council tomorrow 01/10/25 Farmer arrived at 5:41PM  B. Discuss creating a joint events committee for the MDD MDD Executive Director Felicia Carvajal led the comments on creating a joint events committee for the MDD. They would help with setting up the events, tear down, and during the event. Felicia has suggested partnering with the Chamber to see their thoughts. If the business would like to help they would be on our sponsorship list. Gilbert suggested calling it a joint taskforce as it would not be a committee, and work with community groups. Also asking the school if they would like to partner up and have students helping. C. Discuss upcoming plans for the 4th of July event MDD Executive Director Felicia Carvajal led the comments on upcoming plans for the 4th of July event. Felicia held a survey for music and received over 300 results. Wade Bowen was the winner of the survey. They plan on having four bands. The MDD decided on schedule #1 which has the fireworks before the headliner comes on. We will have alcohol through 5D there will be a large trailer with 4 bartenders serving only mixed drinks and 2 beer only stations. Oates suggest we add signs to the trailer and stations stating what they are serving. MDD agrees last call for alcohol will be 11:15PM. VIP- 5D will have 2 staff members helping with the VIP tent, MDD would like us to see how much it would cost to have an open bar for the VIP, the tickets pricing is still being looked into. They will also have food and chairs in the tent. MDD states an officer will be needed for the tent and wrist bands. They like the idea on the VIP tent. 6. Discussion/Action A. Discuss and consider action on construction to the walking trail Motion made by Gilbert to approve Kickin' Asphalts bid, seconded by Oates all in favor. B. Discuss and consider action regarding Resolution No. 010925-01 amending the interlocal agreement between the City of La Vernia and the La Vernia Municipal Development District Motion made by Gilbert to approve, Seconded by Hyland, all in favor. 7. Future Agenda Items January workshop for 3 year plan, and joint taskforce. Next meeting we will discuss 4th of July, and sidewalks 8. Adjourn Motion made by Oates to adjourn @6:22PM, Seconded by Gilbert, all in favor. The Board of the La Vernia Municipal Development District reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by the Texas Open Meetings Act, Texas Government Code 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberation about Security Devices), and 551.087 (Economic Development), and any other provision under Texas law that permits a governmental body to discuss a matter in a closed executive session. I, the undersigned authority, do hereby certify that the above Notice of Meeting of the governing body of the above named La Vernia Municipal Development Board is a true and correct copy of said Notice on the bulletin boards, of the City Hall of said City of La Vernia, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted on January 06, 2025 at 5:30 PM and remained so posted continuously for at least 72 Hours proceeding the scheduled time of said meeting. _________________________________ Madison Farrow, City Secretary