Board of Library Trustees

Laconia Public Library Board of Trustees Minutes of Meeting December 6, 2018 Volpe Room Call to Order: Laconia Public Library Board of Trustees held their regular monthly meeting in the Volpe Room. Chairman John Moriarty called the meeting to order at 5:00 p.m. Present: James Anderson; Marie Bradley; John Perley; alternate Bruce Kneuer; and Director Randy Brough. Chairman seated Kneuer. Not Present: Aaron Bassett; Kimberly Danosi; Liz Rosenfeld. Reports: Secretary’s Report: Minutes of November 1, 2018 meeting approved. Motion by Perley, seconded by Bradley (unanimous). Treasurer’s Report: October financials accepted as presented. Motion by Bradley, seconded by Perley (unanimous). Technology: Committee visited the West Lebanon branch of Lebanon Public Library (Koha/ByWater ILS) and Gilford Public Library (Apollo/Biblionix) since last meeting. Observations/findings from three library visits have been integrated into ILS Features spreadsheet and distributed to Board. Building & Grounds: Parks and Recreation staff viewed the damaged Periodical Room ceiling. They are weighing pros and cons of using scaffolding v. a scissor lift to best access the affected portion of the ceiling. Old Business: Non-Resident library card Fes: Anderson moved to increase the fees charged by the library for non-resident library cards from $30.00 to $40.00 effective immediately. The motion, seconded by Perley, passed unanimously. Anderson moved to add the phrase “residents of the City of Laconia” to the existing non-resident card policy (see attached). The motion, seconded by Perley, passed unanimously. 1 Anderson moved to amend the non-resident card policy by striking the language “work for, or in City of Laconia”. The Motion failed for lack of a second. New Business FY 2019-2020 budget: Library staff will continue to work on budget proposal in conjunction with the Finance Committee, for presentation to the board of trustees for action in advance of December 28 deadline. ILS (Integrated Library System database, catalog, and circulation software) Upgrade Bradley moved that the board of trustees authorizes the Technology Committee to explore both self-hosting and cloud hosting solutions, with the caveat that cost comparisons from any purveyor must include price comparisons for both locally hosted and cloud hosted solutions. The motion, seconded by Anderson, passed unanimously. Bradley moved that the selection process must provide for (through either the RFP or similar process) that: 1) The identities of library patrons and their borrowing and browsing habits must remain confidential unless the, patron him/herself, decides to retain, store, maintain, or share such data. 2) The library must retain unlimited access to a complete copy of all data sets including catalog, circulations, and patrons for migration to any other solution without additional cost or penalty. 3) The RFP and or the Terms of Service Agreement, and Privacy Policy of all eligible ILS solutions must guarantee that absolutely no data of any sort will be shared with or sold to any third parties, either in detail or aggregated form, without the express approval of the board of trustees without limitation to existing services. The motion, seconded by Perley passed unanimously. Meeting adjourned 8:20pm. Motion by Perley, seconded by Bradley (unanimous). Respectfully submitted, 2