Capital Improvement Committee

CITY OF LACONIA CAPITAL IMPROVEMENT SUB-COMMITTEE NOTICE OF PUBLIC HEARING Tuesday, September 19, 2017 - 6:30 PM Conference Room 200A Accepted 10/11/2017 9/19/2017 - Minutes 1. CALL TO ORDER W. Contardo calls the meeting to order at 6:37 PM 2. ROLL CALL R. Mora conducts roll call with the following present. M. Foote, W. Contardo, R. Hamel, and E. Bones 3. STAFF IN ATTENDANCE Dean Trefethen, Planning Director and Brandee Loughlin, Assistant Planner 4. RECORDING SECRETARY R. Mora, Zoning Technician 5. OVERVIEW, SCORING, AND RESPONSIBILITIES W. Contardo: Recommends that the board elect officers. M. Foote: Nominates W. Contardo as Chair. R. Hamel seconds nomination. All voted in favor 4-0 R. Hamel: Nominates M. Foote as Vice Chair. E. Bones: Seconds motion. All voted in favor 4-0 Chair W. Contardo: Discusses scoring for departments. B. Loughlin and R. Mora discusses scoring sheets, and that the sheets are a little different than last year and that everything has been completed in a different format. Board also discussed that Department of Public Works had all figures showing by thousands and would like that updated by next meeting. Chair W. Contardo: Discusses scoring process with board members. Also discusses last years process with the board, that the dollar figure is looked at however, its not the primary consideration. Its more important looking at how the project benefits the city and the overall need of the project. Chair W. Contardo and B Loughlin discuss the scheduling of departments. B. Loughlin: States that she is still working out the scheduling with the departments however she will try to keep like departments together and try to coordinate so that larger departments don't go the same evening. Board Discusses how projects are broken down over several years and that so much money is set aside each year for certain projects by City Counsel. E. Bones: Asks for clarification about how much information is provided by department heads. B. Loughlin: States that he is allowed go and visit individual departments, and ask any other questions during presentations. M. Foote: Asks Dean about the Master Plan, and Hillard Rd.  B. Loughlin: States that he is allowed go and visit individual departments, and ask any other questions during presentations. M. Foote: Asks Dean about the Master Plan, and Hillard Rd. D. Trefethen: States that Hillard Rd. has been brought up during the Master Plan meetings. W. Contardo: Explains how the Master Plan works and how Capital Improvement Plan can play a factor in the budget process for how the Master Plan is funded. Board continues discussion on scoring. Board states that members may score before or after presentation and that scores will be compiled before they present to the Planning Board. R. Hamel: Discusses that sometimes the City Counsel will move some items up on the CIP list and decide to fund them. M. Foote: Discusses that he would like to see a proposel for a second bridge in the weirs and discusses whether or not it has been brought up at the Master Plan. 6. NEXT MEETING Wednesday, October 11, 2017 at 6:30 PM 7. OTHER BUSINESS 8. ADJOURNMENT M. Foote motions to adjourn. E. Bones seconds motion to adjourn. All voted in favor 4-0 Meeting adjourned at 7:05 PM Respectfully submitted by: Robert Mora Zoning Technician