City Council

LACONIA CITY COUNCIL MEETING December 28, 2015 City Hall - Conference Room 200A 7:00 PM AGENDA CALL TO ORDER SALUTE TO THE FLAG ROLL CALL ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS 1. Regular and non-public meeting minutes of December 14, 2015 CONSENT AND ACTION CALENDAR 1. Temporary Traffic Order 2016-01, Community Blood Drive 2. Request to approve rental rate of City spaces for Laconia Motorcycle Week 2016 CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA INTERVIEWS COMMUNICATIONS PUBLIC HEARING 1. Community Development Block Grant 2. Acceptance of donated property by the Lionel R Labonte Revocable Trust of 2011 for use with Phase II of the WOW Trail PRESENTATIONS 1. Findings of the CDBG funded Level 2 ASHRAE energy audit at the Scott & Williams Building, 22 Strafford Street MAYOR'S REPORT COMMITTEE REPORTS 1. FINANCE (a) WOW Trail Funding  (b) Downtown TIF Financing 2. PUBLIC SAFETY (a) Fair St/Court St traffic problems and accidents 3. GOVERNMENT OPERATIONS and ORDINANCES (a) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (b) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (c) Procedural review of grant applications 4. PUBLIC WORKS (a) Review of a request for a 3-way stop for Summit Ave, Wentworth Cove and Governor's Island 5. LANDS and BUILDINGS (a) Repair & maintenance of City Buildings (b) Downtown parking garage LIASON REPORT MANAGER'S REPORT 1. Project Updates NEW BUSINESS 1. First reading of a resolution relative to authorizing the City Manager to accept and expend grants on behalf of the City in the amount of $19,965.30 for Laconia DWI Patrols and to schedule a public hearing on January 11, 2016 during the regular Council Meeting 2. Community Development Block Grant approval 3. Transfer Request 4. Review of City Manager's Compensation UNFINISHED BUSINESS 1. Second Reading of a resolution relative to acceptance of donated property by the Lionel R Labonte Revocable Trust of 2011 for use with Phase II of the WOW Trail 2. Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting og 9/28/15) 3. Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) 4. Milfoil Treatment Funding Request 5. WOW Trail 6. Master Plan  7. EPA Update 8. Sewer & Water Master Plan 9. Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction 10. Strategic Planning/Goal Setting NOMINATIONS, APPOINTMENTS & ELECTIONS COUNCIL COMMENTS NON-PUBLIC SESSION ADJOURNMENT  CITY OF LACONIA COUNCIL AGENDA REQUEST DATE SUBMITTED BY: 12/17/2015 FROM: Mary Reynolds, City Clerk SUBJECT: Approval of Minutes DISCUSSION: Minutes of the non-public session were distributed to the Council on December 16, 2015. Minutes of the regular meeting were distributed on December 18, 2015. No corrections have been received. REQUESTED ACTION: If no further corrections or changes are requested the minutes are accepted as distributed. If your request requires an ordinance or resolution to be drafted please attach supporting documentation. The amendment will be made to the master copy and sent to the submitter for review. Review must be done by noon on the Thursday prior to the meeting or your item will be removed from the agenda. Thank you. ATTACHMENTS: Description Type Upload Date File Name Regular Minutes Backup Material 12/21/2015 12_14_15public.pdf REVIEWERS: Department Reviewer Action Date City Clerk Reynolds, Mary Approved 12/21/2015 - 10:07 AM  LACONIA CITY COUNCIL MEETING DECEMBER 14, 2015 CITY HALL – CONFERENCE ROOM 200A 7:00 P.M. CALL TO ORDER: Mayor Edward Engler called the meeting to order at the above date and time. SALUTE TO THE FLAG: Councilor Armand Bolduc led the Salute to the Flag. RECORDING SECRETARY: Deputy City Clerk Anders ROLL CALL: Deputy City Clerk Anders called the roll with the following Councilors in attendance: Councilor Ava Doyle, Councilor David Bownes, Councilor Brenda Baer, Councilor Robert Hamel and Councilor Armand Bolduc. Councilor Henry Lipman, came in at 7:05 pm. Mayor Engler noted that all six (6) councilors are in attendance and a quorum is established. STAFF IN ATTENDANCE: City Manager Scott Myers and Finance Director Donna Woodaman AWARDS & PROCLAMATIONS: Presentation of the Debra Bienarz Award. Mayor Engler presented the award to Dianne Ouellette for her work with the community youth. He read the proclamation. Mayor Engler stated that House Representative Frank Guinta recognized the 40th anniversary of the Laconia Christmas Village in Congressional record and in a resolution dated December 1, 2015. Mayor Engler read the resolution and congratulated Councilor Bolduc, Ernie Bolduc and Councilor Hamel for volunteering with the Christmas Village. ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS: 1. Regular meeting minutes of November 23, 2015 Minutes were distributed to the Council on November 25. With no corrections being made, the minutes were accepted as distributed. CONSENT AND ACTION CALENDAR: 1  1. Request to authorize boat dealers to act as agents of the City Councilor Bolduc moved to approve the request to authorize boat dealers to act as agents of the City. Seconded by Councilor Doyle. Vote was 6-0 and the motion passed. CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA: NONE INTERVIEWS: NONE COMMUNICATIONS: NONE PUBLIC HEARING: NONE MAYOR’S REPORT: Mayor Engler mentioned Christmas village and thanked the volunteers again. He also thanked and congratulated all the dozens of volunteers for the Children’s Auction. $470,000.00 was raised. He had a special shout to Allan Beetle and the volunteers for the work with Pub Mania which totaled $244,000.00. Lastly, there have been several visits, as a Council to the Weirs zoning issue. The Council will discuss the issue at the first four meetings of the year for any interested party to speak. Council would specifically look for input on the zoning and thoughts on the Rte 3 and Rte 11B corridor, form the Meredith town line south, to the Surfcoaster property. Letters are being mailed to significant property owners along this stretch advising to the issue asking them to give their opinions at one of the four meetings. CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS: Mayor Engler noted that during the discussion of the parking garage there will be time set aside for public discussion. There were no comments. COMMITTEE REPORTS: 1. FINANCE: (Lipman, Hamel, Baer) a) WOW Trail Fund b) Downtown TIF Financing No report on any item in committee 2. PUBLIC SAFETY: (Baer, Doyle, Bownes) a) Fair St./Court St. traffic problems and accidents No report on any item in committee 3. GOVERNMENT OPERATIONS & ORDINANCES: (Doyle, Bolduc, Bownes) 2  a) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns b) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers c) Procedural review for grant applications No report on any item in committee 4. PUBLIC WORKS: (Bolduc, Baer, Bownes) a) Review of a request for a 3-way stop for Summit Ave, Wentworth Cove and Governor’s Island No report on any item in committee 5. LAND & BUILDINGS: (Hamel, Lipman ,Bolduc) a) Repair & maintenance of City Buildings No report on any item in committee LIAISON REPORTS: Councilor Hamel stated the construction for fire station is coming along well. Looking at completion for the end of the month. City Manager Myers stated there will be an open house and ribbon cutting scheduled. MANAGER’S REPORT: City Manager Myers reviewed the Monthly Economic Development Report and the Financial and Operational Trends. NEW BUSINESS: 1. Request to hold public hearings regarding Community Development Block Grants a. To present the findings of the CDBG funded Level 2 ASHRAE energy audit at the Scott & Williams Building, 22 Stafford Street in Laconia. The building houses four non-profit sponsored condominium units providing affordable workforce housing, community health care, wellness center, and child care services b. A proposed application to the Community Development Finance Authority for up to $500,000 in Community Development Block Grant funds for energy improvements to Scott & Williams Building, 22 Stafford Street in Laconia. The building houses four non-profit sponsored condominium units providing affordable workforce housing, community health care, wellness center, and child care services c. The Residential Antidisplacement and Relocation Assistance Plan. Councilor Baer moved to schedule a public hearing during the regular council meeting on December 28, 2015 regarding the Community Development Finance Authority for up to $500,000 in Community Development Block Grant funds for energy improvements to Scott & 3 Williams Building, 22 Stafford Street in Laconia. Seconded by Councilor Hamel. Vote was 6-0 and the motion passed. Councilor Hamel moved to schedule a public hearing during the regular council meeting of December 28 regarding Residential Antidisplacement and Relocation Assistance Plan for 22 Strafford Street. Seconded by Councilor Baer. Vote was 6-0 and the motion passed. 2. First reading of a resolution relative to acceptance of donated property by the Lionel R Labonte Revocable Trust of 2011 for use with Phase II of the WOW Trail and to schedule a public hearing for December 28, 2015 during the regular Council Meeting Gretchen Gandini of the WOW trail explained the reason for the donation. Councilor Lipman moved to waive the reading of this resolution in its entirety and to read by title only. Seconded by Councilor Hamel. Vote was 6-0 and the motion passed. Councilor Hamel moved a first reading of a resolution relative to the acceptance of donated property by the Lionel R Labonte Revocable Trust of 2011 for use with Phase II of the WOW Trail. Seconded by Councilor Lipman. Vote was 6-0 and the motion passed. Councilor Bownes moved to schedule a public hearing on December 28, 2015 regarding the acceptance of donated property by the Lionel R Labonte Revocable Trust of 2011 for use with Phase II of the WOW Trail. Seconded by Councilor Doyle. Vote was 6-0 and the motion passed. 3. Request to refer rezoning of parcels White Oaks Road LLC I and II to the Planning Board Councilor Lipman moved to refer the rezoning of parcels White Oaks Road LLC I and II to the Planning Board for review. Seconded by Councilor Doyle. Mayor Engler added that future changes to the CR zone would affect the property. Vote was 6-0 and the motion passed. 4. Parking Garage Condition Assessment Report City Manager Myers mentioned during an assessment on the parking garage, emergency repairs were needed last September. The ownership is unique where the land is owned privately and the commercial office space is privately owned. The City owns 75-80% of the parking decks of the garage. The City is fully responsible for maintenance of the ramps. In the winter months the garage is used by residents as no on-street parking is allowed overnight. If the garage was to be fixed, the decks would last another 30 - 40 years and the ramps another 20 -30 years. City Manager Myers would rather be more conservative with the numbers in case of findings, so we should be speaking of $1.5 million instead of $1.2 million dollars. New parking facilities average $25-30,000 a space. Maggie Pritchard, Executive Director of Genesis Behavioral Health, spoke. She stated they have been looking to relocate for a while. They have a purchase and sale agreement that ends 4 at the end of the year. If all goes through with the sale, they would put the other two parcels they currently own on the market and consolidate to be more efficient. If the City doesn’t move forward on improvements, they will not move forward either. Councilor Baer stated that a decision would need to take time and it might take longer than the beginning of the year. Councilor Lipman noted that Council will not let the building collapse but a decision will take time. Councilor Hamel feels the $1.5 million for repairs seems low and fears it will turn into a money pit. M. Pritchard said their bond approvals will expire in May 2016. Councilor Bownes would like to see businesses come to downtown and would like the opportunity to make that happen. He asked if there were plans to reconstruct the interior and was told yes. Mayor Engler noted that the Belknap County Economic Development Council is interested in this as well. Mayor Engler feels that not doing anything is not an option, he is just unsure what that “something” is. In order for the downtown to reach the full potential, residential and commercial properties will need to be looked at. That would require partnership and the garage is part of a bigger picture for downtown. Robert Sawyer would like this project to move forward in a considerable fashion, similar to how it is currently being used. He suggested an exterior glass stairwell to make the garage friendlier. He feels that the City has an obligation to maintain the garage and agrees that something should be done. Pat Wood was an occupant of the building for 8 years and recently moved to a different location. The garage is and important opportunity for the downtown area. Currently there are two empty spaces in the building. Renovations could bring in people. The church brought people in on the weekends only, and Genesis will bring in people all week long. Warren Clement echoed Pat Wood’s comments. He stated that real money needs to be brought in to the downtown. Craig Butler, the new Pastor for Grace Capital spoke. The church uses the garage and brings in lots of people. If the garage is renovated, it may bring in more people. Daniel Disangro, the property owner spoke. There have been a lot of issues with the building and he and others have put lots of work into the area so far. He feels something should be done fairly quickly. He feels it would be in everyone’s interest to get this solved. Mike Soucy owner of Soda Shop spoke. He thinks the best option is to continue rejuvenating the gateway into the city. The downtown is up and coming and more people will be in downtown. Saint of St Clair Construction spoke. He has looked at the garage in the past and noted that 40 years of NH weather is not an excuse for the deterioration. If it was kept up with, there wouldn't be such an issue. Asphalting the deck has a lot to do with the deterioration as well. The asphalt holds in the moisture. The snow used to be pushed off the building and now it is plowed and left in piles. The maintenance needs to be thought about. 5 Councilor Lipman would like to see the improvements made and would like to get a better sense of what the issue is. Councilor Lipman moved to refer the parking garage discussion to the Land and Buildings Committee to expedite the matter. Seconded by Councilor Bownes. Vote was 6-0 and the motion passed. Mayor Engler stated it could take 90 to 120 days for a decision. UNFINISHED BUSINESS: 1. Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) 2. Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) 3. Milfoil Treatment Funding Request 4. WOW Trail 5. Master Plan 6. EPA Update 7. Sewer & Water Master Plan 8. Single Stream Recycling/Concord Co-Op/Solid Waste Disposal Cost Reduction 9. Strategic Planning/Goal Setting NOMINATIONS, APPOINTMENTS & ELECTIONS: 1. Reappointment of Kevin Dunleavy to WOW Trail Maintenance Advisory Committee Councilor Bolduc moved to reappoint Kevin Dunleavy to the WOW Trail Maintenance Advisory Committee. Seconded by Councilor Baer. Vote was 6-0 and the motion passed. COUNCIL COMMENTS: Councilor Bownes mentioned the climate change controversy and thinks the Council should consider adopting a climate change policy. Discussion ensued. Councilor Bolduc thanked everyone involved with Christmas village. NON - PUBLIC SESSION: Councilor Baer moved to enter into non-public session according to RSA 91-A:3, II: (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. Seconded by Councilor Bolduc. With a roll call vote of 6-0 the Council entered into non-public session at 9:09 p.m. 6 Councilor Bones moved to come out of nonpublic session at 9:58 p.m. Seconded by Councilor Bolduc. Vote was 6-0 and the motion passed. Councilor Hamel moved to seal the nonpublic minutes for eight (8) months. Seconded by Councilor Bolduc. Vote was 6-0 and the motion passed. ADJOURNMENT: Councilor Bolduc moved to adjourn the meeting. Seconded by Councilor Baer. Vote was 6-0 and the motion passed unanimously and the meeting was adjourned at 10:00 pm. Respectfully Submitted Stacy Anders Deputy City Clerk 7  CITY OF LACONIA COUNCIL AGENDA REQUEST DATE SUBMITTED BY: 12/21/2015 FROM: Nancy Brown, Administrative Assistant SUBJECT: Temporary Traffic Order 2016-01, Community Blood Drive DISCUSSION: This is a reoccurring request. REQUESTED ACTION: Motion to approve as presented. If your request requires an ordinance or resolution to be drafted please attach supporting documentation. The amendment will be made to the master copy and sent to the submitter for review. Review must be done by noon on the Thursday prior to the meeting or your item will be removed from the agenda. Thank you. ATTACHMENTS: Description Type Upload Date File Name Proposed traffic order Cover Memo 12/21/2015 TTO_2016- 01_Penny_Pitou_Blood_Drive.pdf REVIEWERS: Department Reviewer Action Date City Manager Reynolds, Mary Approved 12/21/2015 - 11:07 AM  TEMPORARY TRAFFIC ORDER COMMUNITY BLOOD DRIVE 2016-01 According to the provisions of Chapter 221, Section 52 of the Laconia City Ordinances, the Laconia City Council hereby adopts the following Temporary Traffic Control Order: 1. That ten (10) parking spaces in the municipal parking lot fronting Beacon St. East directly across from Penny Pitou Travel be reserved for an American Red Cross blood drive on Saturday, January 23, 2016 between the hours of 9:00 a.m. and 3:00 p.m. 2. That a 37’ Red Cross bloodmobile will be parked in this area on the above date and times. Access to office and restroom facilities will be provided courtesy of Penny Pitou Travel. 3. That a certificate of liability insurance in the amount of no less than one million dollars ($1,000,000) naming the City of Laconia as an additional insured shall be provide for this event by the Red Cross. 4. Provisions shall be made by the organizers for the containment and removal of all solid waste from the designated area generated by the event. 5. The Laconia Public Works Department will provide the organizers with barricades to restrict parking in the area designated for the bloodmobile. The provisions of this order shall expire at 3:00 p.m. on Saturday, January 23, 2016. Passed and approved by the Laconia City Council on this ________ day of December, 2015. Mary Reynolds, City Clerk Issued this _____ day of December, 2015 Scott Myers, City Manager  CITY OF LACONIA COUNCIL AGENDA REQUEST DATE SUBMITTED BY: 12/21/2015 FROM: Nancy Brown, Administrative Assistant SUBJECT: Laconia Motorcycle Week 2016 rental rate If your request requires an ordinance or resolution to be drafted please attach supporting documentation. The amendment will be made to the master copy and sent to the submitter for review. Review must be done by noon on the Thursday prior to the meeting or your item will be removed from the agenda. Thank you. ATTACHMENTS: Description Type Upload Date File Name Memo Backup Material 12/24/2015 07_24_15_Memo_re_Motorcycle_Week_Vending.pdf REVIEWERS: Department Reviewer Action Date City Manager Reynolds, Mary Approved 12/21/2015 - 11:08 AM  CITY OF LACONIA/CITY MANAGER’S OFFICE 45 Beacon St. East, Laconia, NH 03246 (603) 527-1270 · fax (603) 527-1292 MEMO TO: Mayor Engler & City Councilors FROM: Scott Myers, City Manager DATE: December 28, 2015 RE: Rent for Boardwalk, Lakeport Fire Station and Weirs Boulevard Spaces for Laconia Motorcycle Week 2016 Last year the City Council confirmed the following rental fees for vendor spaces for Laconia Motorcycle Week 2015: 10’ x 12’ Boardwalk vending spaces………………………………………. $1,250 each 90 ft. block of space - Laconia Motorcycle Week Association………….. No charge Weirs Boulevard - Six 10’ x 12’ spaces……………………………………. $550 each (or one 12’ x 75’ space)……………………………………….. $2,000 Lakeport Fire Station - Six 10’ x 12’ spaces………………………………. $250 each The above fees have been in place since 2011 following a decision by the Council to reduce the fee for the Boardwalk vending spaces from $2,000 per space to $1,250. As requested, we have done some research regarding vendor space fees for other similar properties and found the following: Thurston’s Marina 10’ x 15’ spaces - $1,800 each; Waterslide area 12’ x 12’ spaces - $1,500 to $3,000 depending on the location; Crazy Gringo 10’ x 10’ spaces - $1,800; and 10’ x 10’ spaces owned by Mrs. Tolios located between the Weathervane and Weirs the Beef - from $800 to $2,500 depending on the specific space. We will soon be contacting last year’s vendors to see if they would like to rent a space again this year, and would like to confirm with the Council the rental fees for this year’s event. Page 1  CITY OF LACONIA COUNCIL AGENDA REQUEST DATE SUBMITTED BY: 12/16/2015 FROM: Donna Lane, CDBG Consultant SUBJECT: Public Hearing info DISCUSSION: Attached packet If your request requires an ordinance or resolution to be drafted please attach supporting documentation. The amendment will be made to the master copy and sent to the submitter for review. Review must be done by noon on the Thursday prior to the meeting or your item will be removed from the agenda. Thank you. ATTACHMENTS: Description Type Upload Date File Name Packet Backup Material 12/24/2015 Laconia_PH_Script_12-28- 15.pdf REVIEWERS: Department Reviewer Action Date City Clerk Reynolds, Mary Approved 12/24/2015 - 10:46 AM SCRIPT CITY OF LACONIA CDBG Application Public Hearings December 28, 2015, 7:00pm (Please note in the minutes that informational packets were available) Open Public Hearing – Findings of an Energy Improvements CDBG Planning Study at the Scott & Williams Building CDBG projects require a public hearing to present the findings of a CDBG funded study. A CDBG Study, a Level 2 ASHRAE energy audit, was performed at the Scott & Williams Building, 22 Stafford Street in Laconia. The building houses four non-profit sponsored condominium units providing affordable workforce housing, community health care, wellness center, and child care services. The results of that are: The building is way more energy intensive than any other building of its type or size in NH. Improvements are needed for central heating system to run more efficiently. Fresh air ventilation requires improvement in housing section thru the installation of ERVs. Basement crawlspace requires insulation. Replace common area lighting with LED fixtures. The biggest item will be to install a combined heat and electric power system so that building can generate its own electricity. ASK FOR PUBLIC COMMENT Close Public Hearing Open Public Hearing – Energy Improvements at Scott & Williams Building CDBG Application Community Development Block Grant funds are available to municipalities through the NH Community Development Finance Authority. Up to $500,000 annually is available for economic development projects, up to $500,000 for public facility and housing projects, up to $350,000 in emergency activities and up to $12,000 is available per each planning grants. All projects must primarily benefit low and moderate income persons. This Project is a proposed application to the Community Development Finance Authority for up to $500,000 in Community Development Block Grant funds for energy improvements to Scott & Williams Building, 22 Stafford Street in Laconia. The building houses four non-profit sponsored condominium units providing affordable workforce housing, community health care, wellness center, and child care services. This project conforms with Laconia’s Housing and Community Development Plan’s Goal of: Encouraging Workforce Housing and the rehabilitation of Community Facilities and Services – Provide facilities and services that meet the needs of the City’s population. PUBLIC COMMENTS (the minutes must reflect that the public was asked for comments – even if there is no public there) Close Public Hearing Open Public Hearing - Antidisplacement and Relocation Assistance Plan Energy improvements will be made in occupied spaces as necessary. No displacement or relocation is expected to occur, but we are adopting the Antidisplacement and Relocation Assistance Plan as required. This plan outlines the measures they would take to find comparable, suitable housing if a person (or business) was displaced or relocated. ASK FOR PUBLIC COMMENT Close Public Hearing MOTIONS: . Council votes to adopt the Residential Antidisplacement and Relocation Assistance Plan for the Energy Improvements at Scott & Williams Building CDBG Application. Council votes to approve the submittal of the CDBG application for Energy Improvements at Scott & Williams Building and votes to authorize the City Manager to sign and submit the application, , and any amendments thereto, and upon approval of the CDBG application, authorize the City Manager to execute any documents which may be necessary to effectuate the CDBG contract.  CITY OF LACONIA RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN Every effort will be made to minimize temporary or permanent displacement of persons due to a CDBG project undertaken by the municipality. In the event of displacement as a result of a federally funded award, the City of Laconia will comply with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, to any household, regardless of income which is involuntarily and permanently displaced. If the property is acquired, but will not be used for low/moderate income housing under 104(d) of the Housing and Community Development Act of 1974, as amended, the displacement and relocation plan shall provide that before obligating and spending funds that will directly result in such demolition or conversion the municipality will make public and submit to CDFA the following information: a. Comparable replacement housing in the community within three (3) years of the commencement date of the demolition or rehabilitation; b. A description of the proposed activity; c. The general location on a map and appropriate number of dwelling units by number of bedrooms that will be demolished or converted to a use other than as low and moderate income dwelling units as a direct result of the assisted activity; d. A time schedule for the commencement and completion date of the demolition or conversion; e. The general location on a map and appropriate number of dwelling units by number of bedrooms that will be provided as replacement dwelling units; f. The source of funding and a time schedule for the provision of replacement dwelling units; g. The basis for concluding that each replacement dwelling unit will remain a low and moderate income dwelling unit for at least ten (10) years from the date of initial occupancy; h. Relocation benefits for all low or moderate income persons shall be provided, including reimbursement for moving expenses, security deposits, credit checks, temporary housing, and other related expenses and either: 1. Sufficient compensation to ensure that, at least for five (5) years after being relocated, any displaced low/moderate income household shall not bear a ratio of shelter costs to income that exceeds thirty (30) percent, or: 2. If elected by a family, a lump-sum payment equal to the capitalized value of the compensation available under subparagraph 1. above to permit the household to secure participation in a housing cooperative or mutual housing association, or a Section 8 certificate of voucher for rental assistance provided through New Hampshire Housing Finance Authority. i. Persons displaced shall be relocated into comparable replacement housing that is decent, safe, and sanitary, adequate in size to accommodate the occupants, functionally equivalent, and in an area not subject to unreasonably adverse environmental conditions; j. Provide that persons displaced have the right to elect, as an alternative to the benefits in subparagraph 2. above, to received benefits under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 if such persons determine that it is in their best interest to do so; and k. The right of appeal to the executive director of CDFA where a claim for assistance under subparagraph 2. above, is denied by the grantee. The executive director’s decision shall be final unless a court determines the decision was arbitrary and capricious. l. Paragraphs a. through k. above shall not apply where the HUD Field Office objectively finds that there is an adequate supply of decent, affordable low/moderate income housing in the area. CERTIFICATION OF COMPLIANCE The City of Laconia anticipates no displacement or relocation activities will be necessitated by this project. Should some unforeseen need arise, the town certifies that it will comply with the Uniform Relocation Act and Section 104 (d) of the Housing and Community Development Act of 1974, as amended. Printed Municipal Official Name: _Scott Myers_____________ Title: City Manager Signature: __________________________________________________________ Date of Adoption: December 28, 2015  MUNICIPAL CERTIFICATION To the best of my knowledge, the data in this application is true and correct, and this application submittal has been authorized by the CITY OF LACONIA, New Hampshire. The CITY OF LACONIA will comply with all federal and state laws, rules, regulations and requirements, including those in PART Cdfa 300 - CDBG Administrative Rules. Furthermore, I certify that: The municipality affirmatively furthers fair and affordable housing; and Where applicable, the proposed project is consistent with the municipal master plan, the Housing and Community Development Plan (HCDP), the Residential Antidisplacement & Relocation Assistance (RARA) Plan and that all planning and zoning requirements have been met; and Where applicable, the municipality shall provide adequate funds to operate and maintain the public facility or improvement after the completion of the project. (Not Applicable) Scott Myers__________________ City Manager___________________ Name of Designated CEO: Title: _____________________________ December 28, 2015 Signature Date NOTARY SECTION State of New Hampshire County of Belknap On this 28st day of December 2015 before me ____________________________, the undersigned officer, personally appeared Scott Myers, who acknowledged him/herself to be the City Manager of Laconia, and that he, as such, being authorized so to do, executed the foregoing certification for the purposes therein contained. IN WITNESS WHEREOF I hereunto set my hand and official seal. ________________________________ Notary Public/Justice of the Peace Seal My Commission expires: ____________  U.S. Department of Housing OMB Approval No. 2510-0011 (exp. 10/31/2012) Applicant/Recipient and Urban Development Disclosure/Update Report Instructions. (See Public Reporting Statement and Privacy Act Statement and detailed instructions on page 2.) Applicant/Recipient Information Indicate whether this is an Initial Report or an Update Report 1. Applicant/Recipient Name, Address, and Phone (include area code) 2. Social Security Number or City of Laconia Employer ID Number: 45 Beacon Street East Laconia, New Hampshire 03246 (603) 527-1270 3. HUD Program Name 4. Amount of HUD Assistance CDBG Requested/Received Up to $500,000 Granite State Children’s Alliance, 95 Water St, Laconia, NH Part I Threshold Determinations 1. Are you applying for assistance for a specific project or activity? These 2. Have you received or do you expect to receive assistance within the terms do not include formula grants, such as public housing operating jurisdiction of the Department (HUD) , involving the project or activity in subsidy or CDBG block grants. (For further information see 24 CFR Sec. this application, in excess of $200,000 during this fiscal year (Oct. 1 - 4.3). Sep. 30)? For further information, see 24 CFR Sec. 4.9 X Yes No X Yes No. Unknown If you answered “No” to either question 1 or 2, Stop! You do not need to complete the remainder of this form. However, you must sign the certification at the end of the report. Part II Other Government Assistance Provided or Requested / Expected Sources and Use of Funds. Such assistance includes, but is not limited to, any grant, loan, subsidy, guarantee, insurance, payment, credit, or tax benefit. Department/State/Local Agency Name and Address Type of Assistance Amount Expected Uses of the Funds Requested/Provided NH CDFA CDBG Up to $500,000 Energy Improvements (Note: Use Additional pages if necessary.) Part III Interested Parties. You must disclose: 1. All developers, contractors, or consultants involved in the application for the assistance or in the planning, development, or implementation of the project or activity and 2. any other person who has a financial interest in the project or activity for which the assistance is sought that exceeds $50,000 or 10 percent of the assistance (whichever is lower). Alphabetical list of all persons with a reportable financial interest Social Security No. Type of Participation in Financial Interest in in the project or activity (For individuals, give the last name first) or Employee ID No. Project/Activity Project/Activity ($ and %) Scott & Williams Building Condo Owners Certification Warning: If you knowingly make a false statement on this form, you may be subject to civil or criminal penalties under Section 1001 of Title 18 of the United States Code. In addition, any person who knowingly and materially violates any required disclosures of information, including intentional non-disclosure, is subject to civil money penalty not to exceed $10,000 for each violation. I certify that this information is true and complete. Signature: Date: December 28, 2015 X  Exemption Determination for Activities Listed at 24 CFR §58.34 and Request for Release of Exempt Activities Funds Municipality: Laconia Project Name: Energy Improvements at Scott & Williams Building, Laconia, NH Project Number: _16-007-CDHS__________________________________________________ Activity Description: Energy Improvements at Scott & Williams Building Exempt CDBG Activity Estimated Amount: ___$75,000+/-_____________________ As Chief Certifying Official of the Applicant, I hereby certify that the activities from the above mentioned project have been reviewed and determined to be Exempt activity(ies) per 24 CFR 58.34 as follows (check those that apply): 58.34(a) (1). Environmental & other studies, resource identification & the development of plans & strategies; 58.34(a) (2) Information and financial services; 58.34(a) (3) Administrative and management activities; 58.34(a) (4) Public services that will not have a physical impact or result in any physical changes, including but not limited to services concerned with employment, crime prevention, child care, health, drug abuse, education, counseling, energy conservation and welfare or recreational needs; 58.34(a) (5) Inspections and testing of properties for hazards or defects; 58.34(a) (6) Purchase of insurance; 58.34(a) (7) Purchase of tools; 58.34(a) (8) Engineering or design costs; 58.34(a) (9) Technical assistance and training; 58.34(a) (10) Assistance for temporary or permanent improvements that do not alter environmental conditions and are limited to protection, repair, or restoration activities necessary only to control or arrest the effects from disasters or imminent threats to public safety including those resulting from physical deterioration; 58.34(a) (11) Payment of principal and interest on loans made or obligations guaranteed by HUD; 58.34(a) (12) Any of the categorical exclusions listed in §58.35(a) provided that there are no circumstances that require compliance with any other Federal laws and authorities cited in §58.5. Requires CDFA approval _____________________________________________ The responsible entity must also complete and attach the 58.6 Compliance Checklist. With reference to the above Program activity(ies)/Project, I, the undersigned officer of the grantee, accept responsibility under the National Environmental Policy Act for environmental reviews, decisions and actions. By my signature below, I certify that I am authorized to, and do personally accept the jurisdiction of the Federal Court for enforcement of the aforesaid responsibilities. In addition we request that the environmental conditions attendant to the above referenced grant activities be released so that, upon Governor and Council approval, funds may be drawn down for exempt project activities. I understand that any activities not listed above are subject to all rules applicable to 24CFR58 and that funds may be not be obligated without a notice of removal of environmental conditions from CDFA AUTHORIZED CHIEF CERTIFYING OFFICER: X_________________________ _______________________________ Authorized Chief Certifying Signature Date Scott Myers City Manager Authorized Chief Certifying Name (printed) Title (printed) Any costs incurred prior to contract approval by the Governor and Executive Council of the State of New Hampshire will be at the risk of the applicant. You may not incur any cost except for those authorized by CDFA prior to release of funds notification. All applicable State and Federal regulations including but not limited to procurement and debarment apply to the activities stated above.  CDBG Environmental Review Compliance Checklist for 24 CFR §58.6 Other Requirements Complete for all projects, including Exempt (§58.34), Categorically Excluded Subject to §58.5 [§58.35(a)], Categorically Excluded Not Subject to §58.5[§58.35(b)], and Projects Requiring Environmental Assessments (§58.36). Must be completed for each individual property address included within the project. Project Name: Energy Improvements at Scott & Williams Building, Laconia, NH Project Number: 16-007-CDHS 1. §58.6(a) and (b) Flood Disaster Protection Act of 1973, as amended; National Flood Insurance Reform Act of 1994 a. Does the project involve: Formula grants made to states, State-owned property, small loans ($5,000 or less), assisted leasing that is not used for repairs, improvements, or acquisition? Yes No If Yes, compliance with this section is complete. If No, continue. b. Is the project located in a FEMA identified Special Flood Hazard Area? Yes No If No, compliance with this section is complete. If Yes, continue. c. Is the community participating in the National Flood Insurance Program (or has less than one year passed since FEMA notification of Special Flood Hazards)? Yes No If Yes, Flood Insurance under the National Flood Insurance Program must be obtained. If HUD assistance is provided as a grant, insurance must be maintained for the economic life of the project and in the amount of the total project cost (or up to the maximum allowable coverage, whichever is less). If HUD assistance is provided as a loan, insurance must be maintained for the term of the loan and in the amount of the loan (or up to maximum allowable coverage, whichever is less). A copy of the flood insurance policy declaration must be kept on file in the ERR. If No, Federal assistance may not be used in the Special Flood Hazards Area. Cite and attach source documentation: (Documentation should include a FEMA Flood Map showing project location in reference to flood zone designation. If flood map is not available, use best available information.) 2. §58.6(c) Coastal Barrier Improvement Act, as amended by the Coastal Barriers Improvement Act of 1990 (16 U.S.C. 3501) Not Applicable Please Move on to the next section CDFA 11/13/14. Per FEMA’s and the US Fish & Wildlife Service’s web sites; New Hampshire does not have designated Coastal Barrier Resource System areas/communities. (Per Federal Consistency Coordinator, New Hampshire Costal Program DES 11/13/2014). 3. §58.6(d) Runway Clear Zones and Clear Zones [24 CFR §51.303(a) (3)] a. Is your project located in Concord, Manchester or Portsmouth? Yes No If No, compliance with this section is complete. If Yes, continue below. b. Does the project involve the sale or purchase of existing property? Yes No If No, compliance with this section is complete. If Yes, continue below. c. Is the project located within 2,500 feet of the end of a civil airport runway (Civil Airport’s Runway Clear Zone) or within 15,000 feet of the end of a military runway (Military Airfield’s Clear Zone)? Yes No If No, compliance with this section is complete. If Yes, Notice must be provided to buyer. The notice must advise the buyer that the property is in a Runway Clear Zone or Clear Zone, what the implications of such a location are, and that there is a possibility that the property may, at a later date, be acquired by the airport operator. The buyer must sign a statement acknowledging receipt of this information, and a copy of the signed notice must be maintained in this ERR. To determine if your project falls in the Clear zone please use the following link. Radius Tool: http://www.freemaptools.com/radius-around-point.htm input your address on top, go below the map and fill in the feet space, click on map and the radius will be shown. If you have questions please call CDFA. ENVIRONMENTAL REVIEW PREPARER: Donna Lane December 21, 2015 Environmental Review Preparer Signature Date Donna Lane CDBG Consultant Environmental Review Preparer (printed) Title (printed)  HANDOUT CITY OF LACONIA Public Hearing – Findings of an Energy Improvements CDBG Planning Study at the Scott & Williams Building CDBG projects require a public hearing to present the findings of a CDBG funded study. A CDBG Study, a Level 2 ASHRAE energy audit, was performed at the Scott & Williams Building, 22 Stafford Street in Laconia. The building houses four non-profit sponsored condominium units providing affordable workforce housing, community health care, wellness center, and child care services. The results of that are: The building is way more energy intensive than any other building of its type or size in NH. Improvements are needed for central heating system to run more efficiently. Fresh air ventilation requires improvement in housing section thru the installation of ERVs. Basement crawlspace requires insulation. Replace common area lighting with LED fixtures. The biggest item will be to install a combined heat and electric power system so that building can generate its own electricity. Public Hearing – Energy Improvements at Scott & Williams Building CDBG Application Community Development Block Grant funds are available to municipalities through the NH Community Development Finance Authority. Up to $500,000 annually is available for economic development projects, up to $500,000 for public facility and housing projects, up to $350,000 in emergency activities and up to $12,000 is available per each planning grants. All projects must primarily benefit low and moderate income persons. This Project is a proposed application to the Community Development Finance Authority for up to $500,000 in Community Development Block Grant funds for energy improvements to Scott & Williams Building, 22 Stafford Street in Laconia. The building houses four non-profit sponsored condominium units providing affordable workforce housing, community health care, wellness center, and child care services. This project conforms with Laconia’s Housing and Community Development Plan’s Goal of: Encouraging Workforce Housing and the rehabilitation of Community Facilities and Services – Provide facilities and services that meet the needs of the City’s population. Public Hearing - Antidisplacement and Relocation Assistance Plan Energy improvements will be made in occupied spaces as necessary. No displacement or relocation is expected to occur, but we are adopting the Antidisplacement and Relocation Assistance Plan as required. This plan outlines the measures they would take to find comparable, suitable housing if a person (or business) was displaced or relocated.  CITY OF LACONIA COUNCIL AGENDA REQUEST DATE SUBMITTED BY: 12/16/2015 FROM: Donna Lane, CDBG Consultant SUBJECT: Energy Audit Presentation DISCUSSION: Public Hearing – Findings of an Energy Improvements CDBG Planning Study at the Scott & Williams Building CDBG projects require a public hearing to present the findings of a CDBG funded study. A CDBG Study, a Level 2 ASHRAE energy audit, was performed at the Scott & Williams Building, 22 Stafford Street in Laconia. The building houses four non-profit sponsored condominium units providing affordable workforce housing, community health care, wellness center, and child care services. The results of that are: The building is way more energy intensive than any other building of its type or size in NH. Improvements are needed for central heating system to run more efficiently. Fresh air ventilation requires improvement in housing section thru the installation of ERVs. Basement crawlspace requires insulation. Replace common area lighting with LED fixtures. The biggest item will be to install a combined heat and electric power system so that building can generate its own electricity. Public Hearing – Energy Improvements at Scott & Williams Building CDBG Application Community Development Block Grant funds are available to municipalities through the NH Community Development Finance Authority. Up to $500,000 annually is available for economic development projects, up to $500,000 for public facility and housing projects, up to $350,000 in emergency activities and up to $12,000 is available per each planning grants. All projects must primarily benefit low and moderate income persons. This Project is a proposed application to the Community Development Finance Authority for up to $500,000 in Community Development Block Grant funds for energy improvements to Scott & Williams Building, 22 Stafford Street in Laconia. The building houses four non-profit sponsored condominium units providing affordable workforce housing, community health care, wellness center, and child care services. This project conforms with Laconia’s Housing and Community Development Plan’s Goal of: Encouraging Workforce Housing and the rehabilitation of Community Facilities and Services – Provide facilities and services that meet the needs of the City’s population. Public Hearing - Antidisplacement and Relocation Assistance Plan Energy improvements will be made in occupied spaces as necessary. No displacement or relocation is expected to occur, but we are adopting the Antidisplacement and Relocation Assistance Plan as required. This plan outlines the measures they would take to find comparable, suitable housing if a person (or business) was displaced or relocated. If your request requires an ordinance or resolution to be drafted please attach supporting documentation. The amendment will be made to the master copy and sent to the submitter for review. Review must be done by noon on the Thursday prior to the meeting or your item will be removed from the agenda. Thank you. ATTACHMENTS: Description Type Upload Date File Name Public Handout Backup Material 12/24/2015 HANDOUT_for_CDBG.pdf REVIEWERS: Department Reviewer Action Date City Clerk Reynolds, Mary Approved 12/24/2015 - 10:43 AM  HANDOUT CITY OF LACONIA Public Hearing – Findings of an Energy Improvements CDBG Planning Study at the Scott & Williams Building CDBG projects require a public hearing to present the findings of a CDBG funded study. A CDBG Study, a Level 2 ASHRAE energy audit, was performed at the Scott & Williams Building, 22 Stafford Street in Laconia. The building houses four non-profit sponsored condominium units providing affordable workforce housing, community health care, wellness center, and child care services. The results of that are: The building is way more energy intensive than any other building of its type or size in NH. Improvements are needed for central heating system to run more efficiently. Fresh air ventilation requires improvement in housing section thru the installation of ERVs. Basement crawlspace requires insulation. Replace common area lighting with LED fixtures. The biggest item will be to install a combined heat and electric power system so that building can generate its own electricity. Public Hearing – Energy Improvements at Scott & Williams Building CDBG Application Community Development Block Grant funds are available to municipalities through the NH Community Development Finance Authority. Up to $500,000 annually is available for economic development projects, up to $500,000 for public facility and housing projects, up to $350,000 in emergency activities and up to $12,000 is available per each planning grants. All projects must primarily benefit low and moderate income persons. This Project is a proposed application to the Community Development Finance Authority for up to $500,000 in Community Development Block Grant funds for energy improvements to Scott & Williams Building, 22 Stafford Street in Laconia. The building houses four non-profit sponsored condominium units providing affordable workforce housing, community health care, wellness center, and child care services. This project conforms with Laconia’s Housing and Community Development Plan’s Goal of: Encouraging Workforce Housing and the rehabilitation of Community Facilities and Services – Provide facilities and services that meet the needs of the City’s population. Public Hearing - Antidisplacement and Relocation Assistance Plan Energy improvements will be made in occupied spaces as necessary. No displacement or relocation is expected to occur, but we are adopting the Antidisplacement and Relocation Assistance Plan as required. This plan outlines the measures they would take to find comparable, suitable housing if a person (or business) was displaced or relocated.  CITY OF LACONIA COUNCIL AGENDA REQUEST DATE SUBMITTED BY: 12/14/2015 FROM: SUBJECT: If your request requires an ordinance or resolution to be drafted please attach supporting documentation. The amendment will be made to the master copy and sent to the submitter for review. Review must be done by noon on the Thursday prior to the meeting or your item will be removed from the agenda. Thank you. ATTACHMENTS: Description Type Upload Date File Name Notice of Meeting Cover Memo 12/24/2015 Land_and_Building_12_28_15.pdf REVIEWERS: Department Reviewer Action Date City Manager Reynolds, Mary Approved 12/24/2015 - 11:37 AM  LACONIA CITY COUNCIL LAND AND BUILDINGS COMMITTEE WILL MEET ON MONDAY DECEMBER 28, 2015 6:15 PM LACONIA CITY HALL ROOM 200A 45 BEACON ST. EAST LACONIA, NH CITY COUNCIL COMMITTEE MEMBERS: ROBERT HAMEL, CHAIRMAN HENRY LIPMAN ARMAND BOLDUC A QUORUM OF THE CITY COUNCIL MAY BE PRESENT AGENDA 1. Preliminary discussion of the downtown parking garage  CITY OF LACONIA COUNCIL AGENDA REQUEST DATE SUBMITTED BY: 12/17/2015 FROM: Scott Myers, City Manager SUBJECT: Project Updates Report If your request requires an ordinance or resolution to be drafted please attach supporting documentation. The amendment will be made to the master copy and sent to the submitter for review. Review must be done by noon on the Thursday prior to the meeting or your item will be removed from the agenda. Thank you. ATTACHMENTS: Description Type Upload Date File Name Project Updates Backup Material 12/24/2015 LACONIA_PROJECT_UPDATES_12- 2015.pdf REVIEWERS: Department Reviewer Action Date City Manager Reynolds, Mary Approved 12/17/2015 - 11:00 AM  LACONIA PROJECT UPDATES – December, 2015 LACONIA ROAD PROJECTS PROPOSED FOR 2015 Current: All 2015 road improvements are now complete. Minor (Punch-List) items will be reviewed in the Spring of 2016 to see if any areas need repair or restoration. Work is currently underway in planning for upcoming roadwork in 2016 and 2017. Previous: All drainage work (phase 1) and asphalt paving is now complete on Chapin Terrace. Final paving was accomplished on November 17th. There will be a 2nd (final) phase of drainage work that needs to be accomplished adjacent to Chapin Terrace during the 2016 construction season to complete this major upgrade of this drainage system which serves not only Chapin Terrace but also a large portion of the watershed above Chapin Terrace, including portions of Franklin St., School St., Bell St, and Washington St. This final phase of drainage work in the Chapin Terrace neighborhood will be totally “off-road” and consists of enlarging and upgrading the drainage system through a private property to the point of discharge in Lake Opechee. All 2015 road improvements are now complete. Work is currently underway in planning for upcoming roadwork in 2016 and 2017. LACONIA DOWNTOWN TIF DISTRICT Current: Items discussed at the December 15th Downtown TIF Advisory Board meeting included project updates, banner poles, future Riverwalk phases, and the Laconia parking garage. TIF Project Updates: ● Beacon Street West Connection: The City is coordinating with the developer to arrange use of the existing site contractor for the Riverwalk work. ● Church Street Riverwalk Connection: HEB Engineering of North Conway has been selected for this project and other TAP grant projects. The City is finalizing the scope of work for engineering services with HEB and will be receiving a cost proposal based on this scope. Engineering for this phase and other TAP projects will commence after the City has agreed to an acceptable scope of work and cost proposal. ● Landmark Inn Riverwalk Segment: Further Riverwalk work behind the Landmark and Walgreens is part of the TAP grant process. Engineering of this segment will start this winter. ● River’s Edge Segment (formerly FW Webb site): Under construction. ● WOW Trail Phase 2: No update. Construction is expected in the spring of 2016. ● Parking Garage Security Camera upgrade: Installation of the security cameras has been completed. Previous: Items discussed at the November 17th Downtown TIF Advisory Board meeting included project updates, banner poles, future Riverwalk phases, bicycle racks and the City flag. City Manager’s Project Update Report Page 1 TIF Project Updates: ● Beacon Street West Connection: Construction is expected to take place this fall into next spring. ● Church Street Connection: An engineering consultant has been selected for this project and other TAP grant projects. The City will be receiving a cost proposal from the consultant for our review and acceptance prior to entering into a contract. Engineering for this phase and other TAP projects will commence after the City has entered into this contract. ● Landmark Inn Segment: The Riverwalk stairway behind the Landmark Inn is complete. Further Riverwalk work behind the Landmark and Walgreens is part of the TAP grant process described above. New rail along the river wall behind the Landmark was completed on November 18th. The Riverwalk stairway will be closed during the winter season. ● River’s Edge Segment (formerly FW Webb site): Under construction. ● WOW Trail Phase 2: No update. Construction is expected in the spring of 2016. ● Parking Garage Security Camera upgrade: Installation of the security cameras has started and work is expected to be complete by the end of November. WINNIPESAUKEE RIVER BASIN PROJECT Current: The WRBP Advisory Board (AB) met in Belmont on December 16th. There was discussion about the proposal of N.H. Solar Gardens (NHSG) and the City of Franklin to establish a long-term lease for solar generating facilities to be set up on various segments of City of Franklin land. Focus of discussion was on whether the energy needs of the Franklin Waste Water Treatment Plant (WWTP) could be served by these facilities. A representative from NH Office of Energy Planning (OEP) was present along with NHSG and the Franklin City Manager to add perspective to the discussion. This matter will be reviewed again in the future after additional information is exchanged between NH-OEP and NHSG. The next meeting of the AB will be Thursday, January 21, 2016 at the Corner Meeting House in Belmont at 9:00 a.m. Previous: The WRBP Advisory Board (AB) met in Belmont on November 17th. Primary focus was review of on-going projects – i.e., the Replacement of Electrical Switchgear and Retrofit of Digester Heat Exchanger at the Franklin Wastewater Treatment Plant, the on-going Flow Metering Services Project, the resolution of Infrastructure Ownership Issues and work on drafting a new Rate Assessment Formula to be utilized at the appropriate time with the new flow metering data that is currently being collected. The next meeting of the AB is scheduled for December 16, 2015 – 9:00 to 11:00 a.m. at the Corner Meeting House in Belmont. MAIN ST. BRIDGE (#laconiamainstreetbridge) Current: Construction phase of the project is complete. Project audit and cost reconciliation review and reimbursement by State DOT and Federal Highway Administration (FHWA) for participatory portions of the project is currently ongoing. Previous: Construction phase of the project is complete. Project audit and cost reconciliation review and reimbursement by State DOT and Federal Highway Administration (FHWA) for participatory portions of the project is currently ongoing. City Manager’s Project Update Report Page 2 WEIRS BEACH RESTORATION Current: Engineering tasks will be occurring through the winter months. Identification of potential sources of sand from areas of shoaling in the area of the project is occurring. Previous: No update. ZONING TASK FORCE Current: No update. Previous: No update. DOWNTOWN WAYFINDING Current: No update. Previous: No update. FIRE DEPARTMENT Current: Finishing touches are underway in the new wing of the Fire House with work including replacing tiles, touch-up paint, outside siding, adjusting ventilation and heat. The apparatus garage has a new ceiling and the lights and heaters are all complete. Work on the third deck of the old wing is moving quickly with electrical work and ceilings almost complete. A tile floor has also been installed, and the hope is to have the third deck work completed by December 28th. Previous: The entire facility has been paved with a finish coat and all parking areas are striped. The front of the station is at 95% complete. The old facility garage area is about 60% complete with final ceiling and fire rating of columns going on this week. The third floor of the existing building has finished the abatement process and is undergoing demolition. This phase of the project should be complete mid-December. We urge visitors to enter the Fire Station from Tremont Street. LACONIA HEART AND SOUL MASTER PLAN UPDATE Current: ReImagine Laconia completed the first of our two “Road Labs” on Weirs Blvd. in late November. This road lab asked folks if they would support sidewalks on Weirs Blvd. This kicks off the start of the Transportation Chapter of the Master Plan which we are completing in coordination with the Lakes Region Planning Commission. The Plan NH report of the Charrette is being scheduled but should be available by the end of the year. Stay tuned! City Manager’s Project Update Report Page 3 Previous: Please check out our Website and Facebook page! www.ReImagineLaconia.org On November 19th Plan NH held a follow up mini-charrette on Weirs Beach only in order to better flesh out the Weirs Beach maps. The final report, which will include these maps, will be available by December 1. The report will help inform the Land Use Chapter of the Master Plan. Community Opportunities Group (COG), the consulting firm Re-Imagine Laconia has hired for the economics chapter, continues working on the Strategies piece of the Economics Chapter. Our partnership with Lakes Region Planning Commission (LRPC) on the transportation chapter has begun! Look for the Master Plan Advisory Team out doing some “Road Labs” in Downtown and Weirs Beach! Stop and say hi or email them and let the team know how you would Re- Imagine Laconia transportation! MEMORIAL PARK IMPROVEMENTS Current: Final infield improvements to the baseball field will occur in early spring. The new irrigation system for the baseball field will be installed in early spring. Previous: Parks and Recreation maintenance staff members have been renovating the infield of the baseball field. Work has included removal of lips along the edge of the grass, leveling of the infield, sod trimming, sod installation, rebuilding of the mound, rebuilding of the home plate area and rebuilding of the bull pen areas. Due to this work being completed this fall, the installation of the new irrigation system for the baseball field may need to take place in the spring depending on the weather conditions we experience before the onset of winter. TRANSPORTATION ALTERNATIVES GRANT (TAP) Current: No update. Previous: The City has hired HEB engineers from Conway NH and is now finalizing scope of work and budget for the project. DES WATERSHED ASSISTANCE GRANT Current: No update. Previous: The City has hired VHB from Bedford NH and is now finalizing scope of work and budget for the project. City Manager’s Project Update Report Page 4  CITY OF LACONIA COUNCIL AGENDA REQUEST DATE SUBMITTED BY: 12/21/2015 FROM: Lt. Allan L Graton, Assistant Support Division Commander SUBJECT: Highway Safety Grant DISCUSSION: On November 17, 2015 the police department was given application for a highway safety grant for the City of Laconia. The grant award is for $19,956.30. This grant requires a twenty- five percent (25%) municipal In-Kind match of $4,989.08. The In-Kind match will consist of the cost of overtime for officers to appear at court, prosecutor's time for court cases, administrative costs and fuel/maintenance for vehicles used. This grant is earmarked Laconia DWI Patrols. Ifthe city concurs with the contents of the contract it will be given consideration for final approval. Program Title: State & Community Highway Safety Funding Source: National Highway Traffic Safety Administration The Project Title: Laconia DWI Patrols Start Date: October 1, 2015 Termination Date: September 30, 2016 This is an aggressive, statewide campaign and will be conducted during the evenings of Friday, Saturday and holidays during the times of 8:00pm and 3:00am when the drunk driver is statistically shown to be most prevalent. These patrols will benefit the City of Laconia. They will increase the number of motorist contacts leading to the issuance of citations and warnings that will contribute to increased public awareness that drunk driving will not be tolerated. Primary emphasis will be placed on apprehending the drunk driver; however, adherence to all traffic laws will be monitored and enforced. FISCAL IMPACT (If Applicable): This grant requires a twenty-five percent (25%) municipal In-Kind match of $4,989.08. The In- Kind match will consist of the cost of overtime for officers to appear at court, prosecutor's time for court cases, administrative costs and fuel/maintenance for vehicles used. REQUESTED ACTION: First Reading of a resolution and to schedule a public hearing. Proposed motion according to Council Rule 29 (F) (1): “I move to waive the reading of this Resolution in its entirety and to read by title only.” Proposed motion: "I move a first reading of a resolution relative to authorizing the City Manager to accept and expend grants on behalf of the City in the amount of $19,965.30 for Laconia DWI Patrols and to schedule a public hearing on January 11, 2016 during the regular Council Meeting" If your request requires an ordinance or resolution to be drafted please attach supporting documentation. The amendment will be made to the master copy and sent to the submitter for review. Review must be done by noon on the Thursday prior to the meeting or your item will be removed from the agenda. Thank you. ATTACHMENTS: Description Type Upload Date File Name Proposed Resolution Backup Material 12/21/2015 2016-01_Laconia_DWI_Patrols.pdf 2016-01 Memo from LPD Resolution Letter 12/21/2015 Highway_Safety_Commission_DWI_Grant.pdf REVIEWERS: Department Reviewer Action Date Police Reynolds, Mary Approved 12/21/2015 - 11:33 AM RESOLUTION 2016-01 CITY OF LACONIA In the Year of Our Lord two thousand and fifteen A RESOLUTION RELATIVE TO AUTHORIZING THE CITY MANAGER TO ACCEPT AND EXPEND GRANTS ON BEHALF OF THE CITY IN THE AMOUNT OF $19,965.30 FOR LACONIA DWI PATROLS Resolved by the City Council of the City of Laconia as follows: WHEREAS, the Laconia City Charter, Section 5:06, requires the Council to designate the source of any money appropriated after the budget is adopted; and WHEREAS, on occasion grants will be made available to the City for various projects or areas of interest that are beneficial to the City and its residents; and WHEREAS, the Laconia Police Department has been given application for a highway safety grant in the amount of $19,956.30 with a required twenty-five percent (25%) municipal In-Kind match of $4,989.08 to consist of overtime for officers to appear at court, prosecutor’s time for court cases, administrative costs and fuel/maintenance for vehicles used. NOW THEREFORE, the City Manager is hereby authorized, on behalf of the City, to accept and expend donations in the amount of $19,965.30, Laconia DWI Patrols. The City Council further authorizes the establishment of a separate account(s) for a distinctly stated, public purpose that is not foreign to the City or incompatible with the objective of its organization. The City Manager shall be the designated agent of the Council to carry out the objectives set forth herein. This Resolution shall take effect after two readings and upon its passage. Edward Engler, Mayor Passed and approved this ___ day of January, 2016 Mary Reynolds, City Clerk  CITY OF LACONIA COUNCIL AGENDA REQUEST DATE SUBMITTED BY: 12/14/2015 FROM: Donna Lane, CDBG Consultant SUBJECT: Application approval DISCUSSION: Please see packet for motion language. If your request requires an ordinance or resolution to be drafted please attach supporting documentation. The amendment will be made to the master copy and sent to the submitter for review. Review must be done by noon on the Thursday prior to the meeting or your item will be removed from the agenda. Thank you. REVIEWERS: Department Reviewer Action Date City Clerk Reynolds, Mary Approved 12/24/2015 - 11:01 AM  CITY OF LACONIA COUNCIL AGENDA REQUEST DATE SUBMITTED BY: 12/8/2015 FROM: Donna Woodaman, Finance Director SUBJECT: Transfer Request DISCUSSION: I am requesting that the City Council approve the transfer of funds listed below: FROM: 01-433-125-0000 Worker’s Compensation $39,425.00 TO: 01-497-500-0048 Parking Garage/Deck Repairs This past Fall it became necessary for some emergency repairs to be completed on the Parking Garage in order for the garage to remain open. The cost of these repairs are listed below: RM Piper - $ 71,848.12 Dubois & King $ 30,093.66 Total Cost $101,941.78 In addition to $40,000 that was approved in the Capital Outlay in FY16 for Parking Garage Repairs, there were several carryforwards from prior years that totaled $57,495.00 as well as a balance $5,022.29 from the 2006 Bond for repairs to the Parking Garage. The total of these accounts is $65,516.78 leaving a shortfall of $39,424.49. Due to an unexpected premium holiday in the Worker’s Compensation line item it is expected that there will be a surplus of approximately $100,000 in this line item for Fiscal Year 16. Your consideration for this transfer will be appreciated. REQUESTED ACTION: Proposed motion: "I move to transfer $39,425 from account 01-433-125-0000, Workers Compensation, to account 01-497-500-0048, Parking Garage/Deck Repairs" If your request requires an ordinance or resolution to be drafted please attach supporting documentation. The amendment will be made to the master copy and sent to the submitter for review. Review must be done by noon on the Thursday prior to the meeting or your item will be removed from the agenda. Thank you. ATTACHMENTS: Description Type Upload Date File Name Memo from Department Backup Material 12/21/2015 Tfr_Request_- _Parking_Garage.pdf REVIEWERS: Department Reviewer Action Date Finance Reynolds, Mary Approved 12/21/2015 - 11:35 AM  CITY OF LACONIA FINANCE OFFICE 45 Beacon St. East, Laconia, NH 03246 (603) 524-3877 fax (603) 524-1520 MEMO To: City Manager, City Council and Mayor From: Donna Woodaman – Finance Director Date: December 21, 2015 RE: Transfer Request I am requesting that the City Council approve the transfer of funds listed below: FROM: 01-433-125-0000 Worker’s Compensation $39,425.00 TO: 01-497-500-0048 Parking Garage/Deck Repairs This past Fall it became necessary for some emergency repairs to be completed on the Parking Garage in order for the garage to remain open. The cost of these repairs are listed below: RM Piper - $ 71,848.12 Dubois & King $ 30,093.66 Total Cost $101,941.78 In addition to $40,000 that was approved in the Capital Outlay in FY16 for Parking Garage Repairs, there were several carryforwards from prior years that totaled $57,495.00 as well as a balance $5,022.29 from the 2006 Bond for repairs to the Parking Garage. The total of these accounts is $65,516.78 leaving a shortfall of $39,424.49. Due to an unexpected premium holiday in the Worker’s Compensation line item it is expected that there will be a surplus of approximately $100,000 in this line item for Fiscal Year 16. Your consideration for this transfer will be appreciated.  CITY OF LACONIA COUNCIL AGENDA REQUEST DATE SUBMITTED BY: 12/14/2015 FROM: SUBJECT: If your request requires an ordinance or resolution to be drafted please attach supporting documentation. The amendment will be made to the master copy and sent to the submitter for review. Review must be done by noon on the Thursday prior to the meeting or your item will be removed from the agenda. Thank you. ATTACHMENTS: Description Type Upload Date File Name Resolution Resolution Letter 12/24/2015 2015- 25_Easement_for_WOW_Trail.pdf REVIEWERS: Department Reviewer Action Date City Manager Reynolds, Mary Approved 12/24/2015 - 11:29 AM RESOLUTION 2015-25 CITY OF LACONIA In the Year of Our Lord two thousand and fifteen A RESOLUTION RELATIVE TO ACCEPTANCE OF DONATED PROPERTY BY THE LIONEL R LABONTE REVOCABLE TRUST OF 2011 FOR USE WITH PHASE II OF THE WOW TRAIL Resolved by the City Council of the City of Laconia as follows: WHEREAS, the City of Laconia currently holds an easement of 2,850 square feet on a parcel of land owned by the Lionel R Labonte Revocable Trust of 2011, references as Map 441, Block 233, Lot 10 and attached herein; and WHEREAS, the property herein is part of the WOW Trail Phase II, and as part of the WOW Trail development, received Planning Board approval on April 7, 2015; and WHEREAS, it is the desire of the Lionel R Labonte Revocable Trust of 2011 to transfer ownership of the segment of property previously held in easement to the City of Laconia for the specified purpose of the WOW Trail Phase II. NOW THEREFORE, the City Manager is hereby authorized, on behalf of the City, to accept property located on Map 441, Block 233, Lot 10 as outlined in the attached plan, of 2,850 square feet for use with the WOW Trail Phase II. The Council’s acceptance and the City’s ownership are subject to compliance with approval conditions set forth by the Planning Board at their meeting of April 7, 2015. The City Manager shall be the designated agent of the Council to carry out the objectives set forth herein. This Resolution shall take effect after two readings and upon its passage. Edward Engler, Mayor Passed and approved this 28th day of December, 2015 Mary Reynolds, City Clerk