City Council

CITY OF LACONIA - CITY COUNCIL Monday, May 23, 2016 - 7:00 PM City Hall - Conference Room 200A CALL TO ORDER SALUTE TO THE FLAG RECORDING SECRETARY ROLL CALL ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS 1. Regular, budget and non-public minutes of May 9, 2016 CONSENT AND ACTION CALENDAR CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA INTERVIEWS 1. Dennis Bothamley - seeking reappointment to a regular position on the Water Commission for a three-year term expiring at the end of June, 2019 (1 regular position available) 2. Donald Richards - seeking reappointment to a regular position on the Planning Board for a three-year term expiring at the end of June, 2016 (2 positions available) COMMUNICATIONS PUBLIC HEARING 1. Resolution 2016-06 authorizing a supplemental appropriation from the Special Education Trust Fund in the amount of $180,000 PRESENTATIONS 1. Presentation of Mid-Session Legislative Update - Senator Andrew Hosmer MAYOR'S REPORT COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. 1. FINANCE: (Lipman, Hamel, Baer) (a) Downtown TIF Financing (b) WOW Trail Funding 2. PUBLIC SAFETY: (Baer, Doyle, Bownes) (a) Fair St/Court St traffic problems and accidents 3. GOVERNMENT OPERATIONS and ORDINANCES: (Doyle, Bolduc, Bownes) (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers Page 1 of 84  (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications 4. LANDS and BUILDINGS: (Hamel, Lipman ,Bolduc) (a) Downtown parking garage (b) Repair & maintenance of City Buildings LIAISON REPORT CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT 1. Project Updates Report NEW BUSINESS 1. First reading of resolution 2016-08 authorizing the City Manager to accept and expend donations on behalf of the City in the amount of $500 from the NH House of Representatives Finance Committee on behalf of Jeff Pattison for a purpose to benefit the Parks of the City as determined by the Parks & Recreation Commission and to schedule a public hearing on June 13, 2016 during the regular Council Meeting 2. First Half Sewer Warrant for 2016 charges 3. Request to approve the naming of a portion of the walkway on Mill Street as "Peter Karagianis Way" in honor of the late Peter Karagianis, Sr. 4. Winnipesaukee Flagship Weirs Lease 5. City Council position on House Bill 2 of the State 2016-2017 budget as it pertains to the Laconia State School property 6. Request for a public hearing to consider requests for "No Parking" zones to be established on three public streets: Centenary Avenue, Haven Avenue and Moulton Street 7. Request to approve the Site Plan for 1197 Union Avenue for use of a Dyno Tuner as part of Motorcycle Week events 8. Request to approve the Site Plan for 5-17 Veterans Square for the Slow Race and Bike Show on June 16, 2016 as part of Motorcycle Week events 9. Request to approve the Site Plan for 5 Hilliard Road for a Temporary Vehicle Parking Lot as part of Motorcycle Week events UNFINISHED BUSINESS 1. Second reading of resolution 2016-06 authorizing a supplemental appropriation from the Special Education Trust Fund in the amount of $180,000 2. Resolution 2016-07 regarding elimination of a dedicated right turn lane on New Salem Street and 12 parking spaces on New Salem Street in the area of Pitman's Freight to accomodate the construction of Phase II of the WOW Trail NOMINATIONS, APPOINTMENTS & ELECTIONS 1. William Contardo - seeking reappointment to a regular position on the Planning Page 2 of 84  Board for a three-year term expiring at the end of June 2019 (2 regular positions available) 2. Dennis Bothamley - seeking reappointment to a regular position on the Water Commission for a three-year term expiring at the end of June, 2019 (1 regular position available) 3. Donald Richards - seeking reappointment as a full member of the Planning Board for a three-year term expiring at the end of June, 2016 (2 positions available) COUNCIL COMMENTS NON-PUBLIC SESSION According to RSA 91-A:3, II: (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. FUTURE AGENDA ITEMS 1. Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) 2. Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) 3. Master Plan 4. Milfoil Treatment Funding Request 5. Sewer & Water Master Plan 6. Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction 7. Strategic Planning/Goal Setting 8. WOW Trail ADJOURNMENT Page 3 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/13/2016 FROM: Mary Reynolds, City Clerk SUBJECT: Acceptance of the regular, budget and non-public meeting minutes of May 9, 2016 DISCUSSION: The regular minutes were distributed to the Council on Friday, May 13, 2016 and the budget minutes were distributed on Monday, May 16, 2016. The non-public minutes were distributed and sealed. No corrections have been received. If there are no further corrections the minutes are accepted as distributed. ATTACHMENTS: Description Type Upload Date File Name Regular meeting Backup Material 5/16/2016 05_09_16-DRAFT.pdf Budget Meeting Backup Material 5/16/2016 05_09_16budget- DRAFT.pdf Page 4 of 84  CITY OF LACONIA - CITY COUNCIL Monday, May 9, 2016-7:00 PM City Hall - Conference Room 200A MINUTES CALL TO ORDER Mayor Engler called the meeting to order at the above date and time. SALUTE TO THE FLAG Councilor Brenda Baer led the Salute to the Flag. RECORDING SECRETARY City Clerk Mary Reynolds ROLL CALL City Clerk Reynolds called the roll with the following Councilors in attendance: Ava Doyle, Henry Lipman, Brenda Baer, Bob Hamel and Armand Bolduc. T Mayor Engler stated that five (5) Councilors are in attendance and a quorum is established. AF STAFF IN ATTENDANCE: City Manager Scott Myers ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS (1) Regular and non-public meeting minutes of April 25, 2016 The minutes of the regular meeting were distributed to the Council on April 27, R 2016 and the sealed non-public minutes were distributed on May 2, 2016. No corrections or changes have been received. If there are no further corrections the minutes are accepted as distributed. D CONSENT AND ACTION CALENDAR CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA Before recognizing members of the public, Mayor Engler advised those in attendance that the matter of the outcome of the property known as the State School Property could be addressed; however, Mayor Engler has been notified by Senator Jeannie Forrester that she will be withdrawing her amendment regarding the property and its disposition. Patrick Wood addressed the Council in regards to the State School Property and expressed his concerns. P. Wood encouraged the Council to form a committee to work with all interested parties to accomplish the goal of making the property useful once again. Pam Clark, President of the Laconia Historical and Museum Society, addressed the Council regarding the 100th birthday of Peter Karagianis and the possibility of an honorary street sign in his honor at the former Mill Street site, to be named "Peter Karagianis Court". Mayor Engler added this item for discussion under New Business this evening. Page 5 of 84 P. Clark also added that there will be a meeting of the 125th Anniversary Committee tomorrow evening at the Citizen Newspaper office located at 352 Court Street. Executive Councilor Joe Kenney addressed the Council regarding the State School Property. Executive Councilor Kenney reviewed the process for the properties disposition on a State level and the position of the Governor and Executive Council is to remain a neutral party with an interest in having a positive outcome for the City. The office of Executive Councilor Kenney is available to work with the City in any manner they feel will be beneficial, such as forming a study committee, to determine the best means to move forward. Councilor Lipman expressed that the Council is not opposed to a private interest purchasing the property if the outcome will be beneficial of the property but there is a need to have input on the outcome. Councilor Hamel commented that there was a legislative act to put a price on the property of $10 million and with an appraisal of $2.1 million the City offered this amount that was refused by the State. Following this offer the County was offered the property for a lesser T amount and that was not acceptable to the City. Executive Councilor Kenney noted that he feels the legislation was incorrect in the amount and feels the State would be willing to entertain the offer of $2.1 million and he is prepared to discuss the progress with the Governor. AF Councilor Hamel referred to the lack of taxable value to the property because it has always been maintained as either a State mental health facility or the prison and therefore having no taxable value to the City. Councilor Hamel stated that he feels the State should sell the property to the City for $1.00 and let the City invest the $2.1 million in rehabilitating the property. R Dennis Hale, a resident of the City, addressed the Council regarding the State School Property and stated that he does not feel the State of NH has the best interest of the City in mind and he appreciates the efforts of the City to make sure the property is handled D correctly. INTERVIEWS Interviews of those individuals applying for appointment or reappointment to various Boards and Commissions will be held at this meeting; appointments will be made at the Council's May 23, 2016 meeting. (1) William Contardo - seeking reappointment to a regular position on the Planning Board for a three-year term expiring at the end of June 2019 (2 regular positions available) W. Contardo was interviewed. There was discussion on the housing options in the City and the needs of the demographics as it relates to economic feasibility. (2) Dennis Bothamley - seeking reappointment to a regular position on the Water Commission for a three-year term expiring at the end of June, 2019 (1 regular position available) The candidate was not in attendance. Page 6 of 84 COMMUNICATIONS None PUBLIC HEARING (1) Regarding all aspects of the proposed construction of Phase II of the WOW Trail for any comments including, but not limited to the elimination of a dedicated right turn lane on New Salem Street and 12 parking spaces on New Salem Street in the area of Pitman's Freight Notice of this public hearing was made in the Thursday, April 28, 2016 edition of the Citizen newspaper, at City Hall, the Gale Memorial Library, the Laconia Community Center, and the offices of the Laconia School District. Mayor Engler opened the public hearing at 7:33 p.m. and noted that there will be some short presentations to begin and the introduction of written comments submitted by those that cannot be in attendance. It was requested that all speakers limit there comments to five (5) minutes and after everyone has spoken anyone wishing to speak a second time will be limited to two (2) minutes. T Alan Beetle reviewed a prepared presentation with the public and Council to outline the proposed removal of the parking spaces and elimination of the dedicated right turn lane. It was reiterated that the right turn will still be permitted but the dedicated AF lane is being proposed for removal only. Luke Powell, Assistant Director of Public Works, reviewed the crosswalk options with the Council. The plans submitted by HEB Engineering were referenced as being the most feasible for the area. Councilor Baer reported that the traffic statistics for the right hand turn lane. It was R reported that 15,000 vehicles are traveling in the area and at peak times 1,100 vehicles are in the area. Councilor Baer feels the placement of the crossing of North Main Street will be dangerous for bicycles and pedestrians. Councilor Baer D asked how many bicycle and/or pedestrian accidents occur in the City each year. Chief Adams replied that approximately 5% of the overall is a good estimate and added that if the crosswalk is marked well it will be beneficial to the users. L. Powell stated that a marked crosswalk would reduce the number of incidents and that the overall accidents or incidents happening at formal cross walks would be helpful to know. L. Powell further stated that being in a crosswalk is not a guarantee that you are in a safe place and it is also the responsibility of the pedestrian or bicyclist to be aware of the surroundings and protect themselves as well. Mayor Engler acknowledged the several letters received from the public and read them into the record of the meeting as follows: Bank of New Hampshire: the elimination of the parking spaces on New Salem Street will not effect his business and the benefits of the WOW Trail will outweigh any negative effects of removing the spaces. Page 7 of 84 Lakes Region Tourism Association: urged the City Council to approve Phase II of the WOW Trail and to continue to invest in the completion of the project. Donna Delgado (Birchwood Way): suggested that the Riverwalk be used to connect the WOW Trail rather than eliminating parking spaces and the right hand turn lane. D. Delgado is opposed to the plan. Warren Murphy(Clover Lane): feels the WOW Trail committee is manipulating the public and the City Council and is opposed to the plans. Scott Davis (Bell Hill Drive): in favor of the proposal and feels the parking spaces are not going to be an issue because he has observed several other empty spaces in Downtown during the day. David Kennedy (Holy Grail of the Lakes Restaurant): feels that the loss of the parking spaces is an issue that needs to be looked at with the projected growth of Downtown; however he does not oppose need to eliminate the spaces because it is needed to keep the project moving forward to benefit the overall economic growth of the City. T Ted and Jen Roy (Water Street Cafe): have offered to work with the owners of Pitman's Freight Room to share parking on there property on the nights of performances. AF Sarah Rosenbloom: expressed her support of Phase II and encouraged the City Council to not allow the negative forces to bring down the opportunity. Mayor Engler invited anyone in attendance to speak at this time. R Linda Perry (Ward 6): is a frequently shops in Downtown and either walks, rides her bicycle or drives. She has never had a problem finding a parking space. Additionally, L. Perry is a regular biker on the WOW Trail and she crosses the areas that do not currently have cross walks and with the addition of them it will be D safer than it is currently. Michelle Dupont (Lake Opechee Inn & Spa): the WOW Trail has reduced the unfavorable activities that were happening before the WOW Trail was there. The issue of parking is recognized but there are so many instances when guests will ask about a place to run, walk or bicycle and when they are told about the WOW Trail but the down side is the length. The expansion will be beneficial to her guests and she encourages the efforts to continue. Henry Weatherbee (Keasor Court): supports the WOW Trail, which will abut his property. HIs concerns are that if this doesn't happen there will be an unsightly mess where they have done the preparatory work. In regards to the safety concerns in Downtown with the crosswalks, H., Weatherbee stated that he lost his mother after being struck by a vehicle in front of the Laconia Clinic and he still supports the trail going through. Page 8 of 84 Senator Andrew Hosmer: supports the WOW Trail and the expanding economics of the Downtown area. Having a family that utilizes the WOW Trail for bicycling he feels the safety of using the trail rather than the streets is far more favorable than riding on the streets. Rueben Bassett (Burrito Me & Wayfarer Coffee Roasters): having grown up in the midwest where there are miles upon miles of trails and feels that the expansion of the WOW Trail will bring economic benefits to Downtown. R. Bassett also noted that there are parking issues and he sees this as a good thing because it means people want to come to Downtown and enjoy what Downtown has. Parking is a separate issue from the WOW Trail and it should not be weighted in the decision to continue it. In regards to the safety concerns for crossing R. Bassett stated that they are currently already there and this will only make it better. Tony Felch (Lakeport): supports the WOW Trail and feels delaying the process for a few parking spaces is the wrong way to go. Maureen Bienarz-Pond: distributed a letter from the owners of Pitman's Freight Room, Richard Mitchell, and read it for the public. As the owner of the Imagine T Gallery on Beacon Street West she encounters parking issues for the patrons as well and feels that the City needs to address the parking concerns. Being a contributor of the WOW Trail with the painting of her murals along the trail, she is s AF supporter of the project but feels something needs to be done that will not compromise the spaces. Miles Chase (MC Cycle): supports the WOW Trail and he has customers go into his shop regularly for services so they can travel to visit other trails in the State and around the country. This will bring tourists and people Downtown and that is a huge positive for the businesses. At this time M. Chase doesnt have a parking issue, R there is a convenience parking issue; this doesnt mean that when the Colonial Theatre opens in a few years that there wont be an issue then but the Council can figure that out when the time comes. As a cyclist, the WOW Trail is a benefit to athletes, families and school kids getting to school. D Laurel Berriman: user of the WOW Trail that would like to see it get longer. She travels out of town to go to longer trails and would really like to stay in town. Norma Sordman: as an avid cyclist she feels the WOW Trail will provide safer access to the neighboring communities rather than on the streets. As far as the parking issue she has empathy but does not have a remedy. Edmond Balboni (12 Clover Lane): after having a family accident at the intersection of Pleasant Street and New Salem Street, he feels the area is dangerous and it is not a good idea to put more traffic in the area without a set of lights being put in to control the foot traffic going across, as well as the crossing on North Main Street to access the trail. Kevin Collette: feels that this will not initially be a win for everyone but long term the WOW Trail will be a regional benefit after a lot of hard work. The pain of losing 12 Page 9 of 84 parking spaces will be outweighed by the economic benefit. There is an expectation for the elected officials to take that next step and acknowledge the vision for the future. Martha Chandler (60 Holman St): feels the pain for Pitman's Freight Room and she can see what the loss of parking has the potential to do. As a cyclist she has logged hundreds of miles on bike trails and the road crossings she has experienced areas that were narrowed so that it was needed to get off the bicycle and walk it across the street which could be safer. Mike Gagnon (29 Birchwood Way): enjoys using the WOW Trail with his children and feels it makes our community great. For the trail to work the way it is supposed to some sacrifices need to be made and that will be the parking spaces. Bob Bolduc: has yet to visit a City, especially in Europe, that was successful that did not have a trail for bicycling. He feels it is difficult to ride in the City because there is no long, safe trail to use. There will be some people that suffer because of this but the City has so many things to offer and this will be another benefit. The WOW Trail will also assist in clearing the undesirable activities out of the hiding T places. B. Bolduc also asked that the Council keep people informed so they know what is going on. AF Dorothy Duffy (Whipple Ave): is a strong supporter of the WOW Trail but that is not the issue. The Pitman's Freight Room is a great evening out to watch jazz and unfortunately they have had issues with there business for which they have been patient to solved the issues. The property across the street would be ideal for parking and she would like the City to work with them to find them parking. In regards to the statement that crossing Pleasant Street at New Salem Street is dangerous is not the case. R Craig Beane (77 & 79 New Salem St): owns the property across from Pitman's Freight Room. In five years they have never been contacted, either in writing or verbally, to utilize his lots for parking. The Beane family is very supportive of the D City, the Pleasant Street and New Salem Street areas in particular, and they will continue to be. The traffic on New Salem Street is unbelievably high and he feels the addition of the WOW Trail will cause the street to be narrower and it will slow speeds on people coming around the sharp corner. C. Beane stated that he has never had an issue in the intersections of Pleasant and New Salem. Regarding access to the parking on his property, he would be willing to allow the use of his parking spaces, 30-60 in total, providing that the appropriate legal and insurance paperwork are in place to ensure he will have no liability. Dan Wilkins: was originally skeptical about the WOW Trail but he has come to enjoy it since he began bicycling last year. He cant see it not continuing and hopes everyone can get past the hurdles to get there. Tim Cavanaugh (former member of the WOW Trail board): would like to see this continued and not stalled by a few parking spaces. This will bring people to the City and make it more vibrant. Phase I has proven to be an asset to the community and Page 10 of 84 Phase II will be as well. Patrick Wood (Chairman of the Downtown TIF Advisory Board): the TIF Advisory Board strongly supports the WOW Trail. They have also agreed that the discontinuance of the right hand turn lane is reasonable but they can not come to an agreement to support the removal of parking spaces in the Downtown area. It was suggested that the parking problem is beginning to be resolved because of the help of Downtown property owners working together to make sure that there is a solution. Jon Moriarty (President of the Laconia Main Street Initiative): the majority of the information presented this evening was in favor of this project but it is also equally important to note that parking is also a need. Planning for tomorrow is important when a new theatre is being invested in Downtown as well as businesses. Mary Jane Hoey (Lakeport): feels that public transportation would solve most of the concerns stated this evening. Mike Sweet (Cross Street): moved from Concord three years ago and he enjoys T the vibe of the City. Seerng businesses helping others to make this move forward is encouraging. AF Gretchen Gandini, Executive Director of the WOW Trail, read a letter from Penny Pitou Travel expressing her support of the plans as presented because it will bring more people to the Downtown area and the trail will be a welcomed amenity to the area. With no other members wishing to speak Mayor Engler closed the public hearing at 8:52 p.m. R The next step will be to have this item come before the Council at the meeting on May 23, 2016. D Councilor Lipman commented that the good will to work out the parking situation is appreciated and encouraged the City Manager to facilitate a meeting with the parties to resolve the concerns. Councilor Baer noted that the City has a Parking Committee that was formed in 2012 and suggested using them. Councilor Lipman replied that there are several members that are no longer within the City and asked for comment from the City Manager. City Manager Myers stated that he has had conversations with property owners and he is confident that he can have something handled within the next few days administratively. It was decided that this is the best course of action regarding the parking. Councilor Hamel commented that he will not be at the meeting of May 23, 2016 but wants it to be known that he is in favor of the WOW Trail moving forward. Page 11 of 84  Regarding the parking issues that have been identified he encouraged the use of the parking garage which is undergoing extensive renovations to make it a safe place to park. The third floor is closed but the second floor is accessible at this time. Mayor Engler thanked everyone for coming this evening and there was a brief break in the meeting while public left the room. PRESENTATIONS MAYOR'S REPORT Mayor Engler advised that he was planning to devote his comments to the State School Property but does not have to because of the changes that have occurred. Mayor Engler asked Senator Hosmer to make any comments he felt were needed at this time. Senator Hosmer commented that he did not feel the proposal was the best use of the facility and there was no transparency with the City Council from the State. Senator Hosmer does not agree with the concept that the City owes the State for anything and rather the contrary because of the untaxable use of the property over the last several T decades. Senator Hosmer agrees that the State should sell the property to the City for $1.00 and acknowledged that the State is not interested in the costly upkeep that the property requires. While disagreeing with Senator Forrester on this issue he applauds her AF intentions but feels the delivery was poor. Mayor Engler thanked Senator Hosmer and Executive Councilor Kenney for there assistance and the many hours they have given to this issue. Additionally, there were many hours spent conversing with Senator Forrester and Alex Ray, who was the intended developer, and there is a "thank you" to them for working with the City on this issue. R Mayor Engler requested to have the State School Property on a future agenda because the process is back to the status quo and the Administrative Services Department will be proceeding. D COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. (1) FINANCE (a) Downtown TIF Financing (b) WOW Trail Funding (2) PUBLIC SAFETY (a) Fair St/Court St traffic problems and accidents (3) GOVERNMENT OPERATIONS and ORDINANCES Page 12 of 84  (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications (4) LANDS and BUILDINGS (a) Downtown parking garage (b) Repair & maintenance of City Buildings LIASON REPORT CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT (1) Financial and Operational Trends Report T City Manager Myers reviewed the report. AF (2) Monthly Economic Development Update City Manager Myers reviewed the report. City Manager Myers reminded the Council that there will be a meeting regarding the Lakeside Avenue project, including underground utilities, on Thursday evening at the Weirs Community Center beginning at 7:00 p.m. R Work will begin on the Messer Street Bridge beginning next week with alternating one-way traffic to ensure the bridge isn't closed at any time. D Councilor Hamel asked the City Manager to look into changing the light coverings in the Weirs to assist with the lighting during Motorcycle Week. City Manager Myers replied this has been brought to the attention of staff recently and solutions are being looked at. NEW BUSINESS (1) First reading of resolution 2016-06 authorizing a supplemental appropriation from the Special Education Trust Fund in the amount of $180,000 and a request to schedule a public hearing on May 23, 2016 during the regular Council meeting Motion to to waive the first reading of Resolution 2016-06 in its entirety and to read by title only as presented made by Councilor Baer and seconded by Councilor Bolduc; the motion passed with all in favor. Motion for a first reading of resolution 2016-06 relative to authorizing a supplemental appropriation from the Special Education Trust Fund in the Page 13 of 84  amount of $180,000 and to schedule a public hearing on May 23, 2016 during the regular Council meeting made by Councilor Bolduc and seconded by Councilor Hamel ; the motion passed with all in favor. (2) Request to honor Peter Karagianis's 100th Birthday with the naming of Mill Street as "Peter Karagianis Court" Mayor Engler asked what the Council would like to do with this item, either move to a committee or schedule for a Council item for a future agenda. City Manager Myers requested some time to look over the process and make sure everything is done correctly. Councilor Hamel commented that he would like to see it limited to the portion from Beacon Street East to the foot bridge. The concensus of the Council is to have a first reading of a resolution at the next meeting and a public hearing will be held if needed, which will be determined by the City Manager. UNFINISHED BUSINESS T (1) Request for sale of tax deeded property for less than charges due the City Motion to remove this item from the table made by Councilor Doyle and seconded by Councilor Baer; the motion passed with all in favor. AF City Manager Myers reviewed the particulars of the property, including the need for the amount of square footage in Southdown Shores to remain green space based on the conditions of approval from the Planning Board and the association rules. There was questions regarding what the City could truly get for the property and it was advised that the City could attempt to sell it for more but the City could only R retain the amount owed and any excess would go to the former property owner. Councilor Hamel would like to counter to sell for $12,000. D Councilor Doyle would like to take the offer because it covers our costs and we are paying $2,300 in condo association fees each year. City Manager Myers advised that he is unsure if the City can make a counter offer but he can look into it. If this is advertised again it would be additional costs for advertising and condo costs. Motion to approve the sale of the tax deeded property located on Sweetbriar Way, (Tax Map ID #250/272/12/009) for the price of $6,000 which is an amount less than unpaid taxes, interest, fees and charges for the property made by Councilor Doyle and seconded by Councilor Baer; the motion passed with all in favor. NOMINATIONS, APPOINTMENTS & ELECTIONS COUNCIL COMMENTS Page 14 of 84 Councilor Hamel thanked Mayor Engler for his work on the State School Property. Mayor Engler in turn thanked Councilor Lipman for his assistance as well. NON-PUBLIC SESSION According to RSA 91-A:3, II (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. T Motion to enter into non-public session in accordance with RSA 91:a-3,II (d) made by Councilor Baer and seconded by Councilor Bolduc. AF City Clerk Reynolds called the roll with all Councilors responding in the affirmative; the Council entered into non-public session at 9:31 p.m. with no business to be discussed after the non-public session. Councilor Lipman excused himself from the non-public session at 9:48 p.m. With four (4) Councilors remaining a quorum was still present. R Motion to come out of non-public session made at 9:54 p.m. by Councilor Bolduc and seconded by Councilor Baer; the motion passed with all in favor. D Motion to seal the minutes of the non-public session for one (1) year made by Councilor Hamel and seconded by Councilor Bolduc; the motion passed with all in favor. FUTURE AGENDA ITEMS (1) Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) (2) Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) (3) Master Plan (4) Milfoil Treatment Funding Request Page 15 of 84  (5) Sewer & Water Master Plan (6) Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction (7) Strategic Planning/Goal Setting (8) WOW Trail ADJOURNMENT Motion to adjourn at 9:55 p.m. by Councilor Bolduc and seconded by Councilor Baer ; the motion passed with all in favor. T AF R D Page 16 of 84  City of Laconia – City Council Budget Work Session Monday, May, 9, 2016 – 6:00 p.m. City Hall – Conference Room 200A CALL TO ORDER: Mayor Engler called the meeting to order at 6:00 p.m. RECORDING SECRETARY: City Clerk Mary Reynolds ATTENDANCE: Councilors Ava Doyle, Brenda Baer, Bob Hamel and Armand Bolduc Henry Lipman joined the meeting at 6:05 p.m. STAFF ATTENDANCE: City Manager Scott Myers LACONIA SCHOOL BOARD MEMBERS IN ATTENDANCE: Stacy Sirois, Michael Persson, Scott Vachon, Heather Lounsbury LACONIA SCHOOL DISTRICT STAFF IN ATTENDANCE: Dr. Phil McCormack, Kirk Beitler, Ed Emond LACONIA SCHOOL DISTRICT BUDGET Dr. McCormack addressed the Council and reviewed the proposed budget attached herein. Needs of special education students, preschool placement, homeless students in the district, demographic data were discussed by Dr. McCormack. E. Emond addressed the Council regarding the specific line items in the proposed budget including the revenue sources, the elimination of the child care program with the expansion of a half day preschool program for four year olds, Medicaid reimbursements, insurance cost increases, workers compensation and reductions made to meet the Tax Cap requirements but continue to fulfill the needs of special education students. Mayor Engler asked for an explanation of moving the elementary band program to an after school program in light of the attention it has received the community. E. Emond explained that the small groups are held during the school day and they are not receiving the academic needs met therefore it was important to the elementary school staff to move band instruction to a position that it wouldn’t affect the academic program which is after school. The band teacher will be assuming the vacancy due to the retirement of the high school band instructor and it will save $50,000 to have the elementary program be held after school. Mayor Engler confirmed that this was an educational decision as much as a budget decision. E. Emond confirmed this is correct. The high school band program was also discussed and the program will be held after school, again making the academic availabilities more available to students. Page 1 of 2 Page 17 of 84 Councilor Hamel asked if advanced/high honors classes have been cut. E. Emond explained that as the high school population shrinks the needs to these classes are assessed based on the class sizes that are needed. It would not make sense to offer more classes with less students as opposed to less classes with more students to have a larger impact on more students. E. Emond also reviewed the teacher salaries for the State and emphasized that a collective bargaining agreement is crucial to maintain quality teachers in the district. There was discussion on stipends, health insurance increases and the need to continue with pay increases to avoid the loss of teachers. Mayor Engler stated that he would like an evaluation of the significant class room cuts and how they will impact the students on a daily basis. Councilor Hamel commented on the attendance changes in the Huot Center enrollment and asked if there is any indication why some municipalities have reduced. E. Emond explained that this is a direct effect of the State no longer funding the increases in the programs and as a receiving district the sending district is billed and they are getting bills at year end for large amounts therefore they are limiting the number of students they will sent. ADJOURNMENT: Mayor Engler adjourned the budget hearing at 6:58 p.m. Respectfully Submitted: Mary A. Reynolds City Clerk Page 2 of 2 Page 18 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/17/2016 FROM: Nancy Brown, Administrative Assistant Dennis Bothamley - seeking reappointment to a regular position on the Water SUBJECT: Commission for a three-year term expiring at the end of June, 2019 (1 regular position available) DISCUSSION: Dennis Bothamley was scheduled to appear at the May 9, 2016 City Council meeting for an interview regarding his reappointment to the Water Commission. However, due to a scheduling conflict he was unable to attend. The Council may consider both interviewing Mr. Bothamley at this time and appointing him later in the meeting under "Nominations and Appointments". ATTACHMENTS: Description Type Upload Date File Name Application Backup Material 5/18/2016 Dennis_Bothamley_Application.pdf Page 19 of 84 Page 20 of 84 Page 21 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/18/2016 FROM: Nancy Brown, Administrative Assistant Donald Richards - seeking reappointment to a regular position on the Planning SUBJECT: Board for a three-year term expiring at the end of June, 2016 (2 positions available) DISCUSSION: Donald Richards was scheduled to appear at the May 9, 2016 City Council meeting for an interview regarding his reappointment to the Planning Board. However, due to a scheduling conflict he was unable to attend. The Council may consider both interviewing Mr. Richards at this time and appointing him later in the meeting under "Nominations and Appointments". ATTACHMENTS: Description Type Upload Date File Name Application Backup Material 5/18/2016 Don_Richards_Application.pdf Page 22 of 84 Page 23 of 84 Page 24 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/16/2016 FROM: Mary Reynolds, City Clerk Public Hearing regarding Resolution 2016-06 authorizing a supplemental SUBJECT: appropriation from the Special Education Trust Fund in the amount of $180,000 DISCUSSION: Notice of this public hearing was made in the Friday, May 13, 2016 edition of the Citizen Newspaper, at City Hall, the Gale Memorial Library, the Laconia Community Center and the offices of the Laconia School District. REQUESTED ACTION: To be taken later in the agenda under Unfinished Business. Page 25 of 84  LACONIA PROJECT UPDATES – May 2016 LACONIA ROAD PROJECTS PROPOSED FOR 2016 Current: Upgrade of the water main on Holman St. was completed by Friday, May 13th. Liberty Utilities will finalize plans regarding possible gas main extension on this roadway by May 20th. This gas main decision, along with progress Busby Construction is making on other city work, will determine the start date of drainage improvements and roadwork in this Holman St. area. Once work here resumes – (anticipated no later than June 1st) – drainage improvements and full reclamation and overlay (R&O) of the full length of Holman St. between Gale Ave. and Blueberry Lane will take place. Concurrent with this Holman St. roadwork, the full upgrade of Ashwood Circle, (which will be reclaimed and overlaid (R&O)) and the paving of Lynnewood Road (between Lexington Drive and Blueberry Lane - which is scheduled for a maintenance shim (MS) to improve the riding surface and extend the service life of the pavement) will also take place. Target for completion of work on these three (3) roadways (up to base course asphalt paving) continues to be July 1st. Drainage improvements have begun on Warren St. and Pine St. (between Merrimack St. and Highland St.). Current plans call for road reclamation on these two (2) road sections on May 18th and 19th and base course asphalt paving on Monday, May 23rd. Additional information regarding the schedule for road and sidewalk improvements for Phase 2 of our 2016 construction season will be available soon. Previous: Construction (excavation) of the water main upgrade on Holman St. began this week (April 18th). This work is intended to require six (6) weeks of construction time and will be followed by full reclamation and overlay (R&O) of the full length of Holman St. between Gale Ave. and Blueberry Lane. Concurrent with this roadwork, the full upgrade of Ashwood Circle, (which will be reclaimed and overlaid (R&O)) and the paving of Lynnewood Road (between Lexington Drive and Blueberry Lane - which is scheduled for a maintenance shim (MS) to improve the riding surface and extend the service life of the pavement) will also take place. On Warren St. and a small section of Pine St. (between Merrimack St. and Highland St.), drainage and sanitary sewer upgrades (spot sewer repairs and replacement of a small percentage of the existing drainage catch-basins and drainage piping) should begin by April 25th. Start of this work was delayed slightly while investigation was completed on the drainage system and confirmation of the needed gas utility work was being worked-through with Liberty Utilities. The current goal remains to have construction on all of these Phase 1 roadways (up to base course asphalt on the R&O’S) completed by July 1, 2016. Investigation work related to the proposed upgrade of Lakeside Ave. in 2016 and 2017 is continuing. Roadway and sidewalk upgrades as well as pedestrian and streetscape improvements have been outlined and cost estimates are nearly finalized. We have met with an engineering consultant in the past month to seek guidance and to affirm the level of outside engineering services (work effort and cost) that will be required to coordinate the various improvement features that could be included in this project - (i.e., water, sewer and drainage City Manager’s Project Update Report Page 1 Page 26 of 84 modifications, placing private utilities underground, sidewalk and pedestrian crossing improvements, special road grading related to pedestrian crossing modifications - i.e., “bump- outs”, new street lighting, elimination of parking meters - i.e., existing meters to be replaced with web-based solar-powered parking meter terminals, and final sidewalk surface options – i.e., either asphalt or concrete surfaces. Further discussion on this Lakeside Ave. project is scheduled with the City Manager this week (April 19th), and a stakeholders’ meeting (w/WAC, Weirs residents and others) is anticipated in the next few weeks. Additional information regarding the schedule for road and sidewalk improvements for Phase 2 of our 2016 construction season will be available soon. LAKESIDE AVENUE Current: A public meeting was held on May 12th to discuss the base project (water, sewer, drainage, roadway and sidewalk improvements) scheduled to start just after Labor Day 2016. Additional information was provided to the stakeholders and general public in attendance at this meeting regarding other features (underground utilities, special sidewalk and crosswalk enhancements, parking kiosks, streetscape improvements, etc.) that “could be included” as part of this roadway upgrade project. Discussions will be ongoing with private utilities (regarding design schedule) and certain private property owners (regarding the need to provide easements for aspects of the underground facilities) and the City Manager and City Council will be working toward a decision (needed no later than mid-June) regarding funding and what (if any of these) added features may be included in this project scheduled to start in September 2016. Previous: Investigation work related to the proposed upgrade of Lakeside Ave. in 2016 and 2017 is continuing. Roadway and sidewalk upgrades as well as pedestrian and streetscape improvements have been outlined and cost estimates are nearly finalized. We have met with an engineering consultant in the past month to seek guidance and to affirm the level of outside engineering services (work effort and cost) that will be required to coordinate the various improvement features that could be included in this project - (i.e., water, sewer and drainage modifications, placing private utilities underground, sidewalk and pedestrian crossing improvements, special road grading related to pedestrian crossing modifications - i.e., “bump- outs”, new street lighting, elimination of parking meters - i.e., existing meters to be replaced with web-based solar-powered parking meter terminals, and final sidewalk surface options – i.e., either asphalt or concrete surfaces. Further discussion on this Lakeside Ave. project is scheduled with the City Manager this week (April 19th), and a stakeholders’ meeting (w/WAC, Weirs residents and others) is anticipated in the next few weeks. Additional information regarding the schedule for road and sidewalk improvements for Phase 2 of our 2016 construction season will be available soon. LACONIA DOWNTOWN TIF DISTRICT Current: The Downtown TIF Advisory Board last met on May 17th. Discussion at the meeting included project updates, proposed parking removal along New Salem Street, parking garage issues, the overall parking plan for Downtown, wayfinding signage for the WOW Trail/Downtown and bicycle impacts. Next meeting is slated for June 21st. City Manager’s Project Update Report Page 2 Page 27 of 84 TIF Project Updates: ● Beacon Street West Connection: A preconstruction meeting was held on April 28th. Construction of this Riverwalk segment is slated to commence at the beginning of May and is expected to be complete by the end of June. The clearing of some trees has been completed. ● River Street, Church Street Riverwalk Connection & Landmark Inn Riverwalk Segment (TAP Grant Projects): Recent unpublished changes in the TAP Grant process and requirements have caused NHDOT to request revised engineering estimates from the project engineering consultant and the City of Laconia as required by TAP Grant guidelines. These new estimates are currently being formulated. Due to the significant amount of requirements for TAP Grant projects, it is expected that construction will be occurring sometime in the 2017 construction season. ● River’s Edge Segment (formerly FW Webb site): Under construction. Estimated completion is in August 2016. ● WOW Trail Phase 2: A public hearing was held at the City Council meeting on May 9th to discuss the removal of a right turn lane and twelve parking spaces on New Salem Street. Previous: Due to the lack of a quorum, the Downtown TIF Advisory Board did not have a meeting in March. The next meeting is scheduled for April 19th. TIF Project Updates: ● Beacon Street West Connection: Construction of this Riverwalk segment is slated to commence at the beginning of May and is expected to be complete by the end of June. The City has executed the necessary easements and construction contracts. ● Church Street Riverwalk Connection & Landmark Inn Riverwalk Segment: NHDOT has reviewed the scope and estimate for the TAP Grant funding for this project and has asked for clarification for some of the submitted items. The City’s consultant is in discussion with NHDOT on these items. Once the scope and estimate are approved by NHDOT, the City can enter into a contract with HEB Engineers to start the design of the TAP Grant projects. ● River’s Edge Segment (formerly FW Webb site): Under construction. Estimated completion is in August 2016. ● WOW Trail Phase 2: Bids have been received by the City and are under review by the engineering consultant HEB Engineers. The WOW Trail will be seeking City Council approval for parking and traffic changes along the trail corridor in the near future. WEIRS TIF DISTRICT Current: The Weirs TIF Advisory Board had their first meeting on May 5th. Robert Ames was selected as the Chairperson. Other members of the Weirs TIF Advisory Board include Russ Poirier and Joseph Driscoll, III. City Manager Scott Myers and ex-officio Board member Kevin Dunleavy were also present. An overview of the Weirs TIF District was given along with general TIF District objectives. Further detailed discussion took place about potential use of Weirs TIF funds for Lakeside Avenue improvements relating to burial of overhead utilities, parking meters and light poles. The next meeting is scheduled for June 2nd. WINNIPESAUKEE RIVER BASIN PROJECT Current: The next meeting of the WRBP Advisory Board (AB) is scheduled for Thursday, June 16th at 9:00 a.m. at the Corner Meeting House in Belmont. City Manager’s Project Update Report Page 3 Page 28 of 84 Special meetings of the AB were held on both May 5th and May 11th to discuss Replacement Fund allocation. This fund is intended to cover emergency repairs in the system and DES recognized a need to update the ten (10) member communities on the formula for assessing Replacement Fund fees to assure compliance with the state statute that defines the funding formula. The meetings were helpful and the communities reached both a better understanding of the intent of the formula and consensus on how the funding will continue going forward. The June 16th meeting will center on the proposed future Rate Assessment Formula and will be facilitated by Gene Forbes, Director of the DES Water Division, who has considerable experience with establishing sewer rate assessment formulas gained during his years as a private engineering consultant. Previous: The WRBP Advisory Board (AB) is meeting Thursday, May 5th in Belmont at 9:00 a.m. at the Corner Meeting House. Discussion will center on the proposed future Rate Assessment Formula and will be facilitated by Gene Forbes, Director of the DES Water Division, who has considerable experience with establishing sewer rate assessment formulas gained during his years as a private engineering consultant. MAIN ST. BRIDGE (#laconiamainstreetbridge) Current: We anticipate final cost accounting and project reimbursement to be complete by June 1, 2016. Previous: We anticipate final cost accounting and project reimbursement to be complete by June 1, 2016. WEIRS BEACH RESTORATION Current: No update. Previous: Representatives of Laconia Parks and Recreation and DPW met with the project engineering consultant on April 16th to discuss the process for testing and evaluation of potential sand sources in the area of Weirs Beach. DPW staff will be performing additional surveys of the beach area once the conditions are favorable. Engineering design will be ongoing through the summer. ZONING TASK FORCE Current: No update. Previous: No update. DOWNTOWN WAYFINDING Current: No update. Previous: No update. City Manager’s Project Update Report Page 4 Page 29 of 84 LACONIA HEART AND SOUL MASTER PLAN UPDATE Current: Re-Imagine Laconia is hosting a Community Action Summit on Monday, May 23rd from 5:30-8 PM at the Huot Technical Center. This event is a capstone public engagement event for the Land Use, Economic Development, Natural Resources, and Transportation chapters of the updated Master Plan. We will be brainstorming, evaluating, and prioritizing action-items for the updated Master Plan. Previous: The Master Plan Advisory Team held a training session last week that builds on the Master Plan public engagement efforts so far. The training session’s goal was to prime the MPAT to start the process of finalizing the objectives, goals, and actions of the Master Plan. Staff is in the process of coordinating with NH Listens to host a Community Summit to form action items for the Master Plan and begin the process of analyzing, prioritizing, and seeking responsible parties for these items. The date for this event is forthcoming. MEMORIAL PARK IMPROVEMENTS Current: Due to a water service line break, a different water service line is going to be utilized for the new irrigation system. This change has created the need for new system design parameters. A new request for proposals is being issued due to this significant change in the original scope of work. A new scoreboard has been ordered and is expected to arrive in the next few weeks. This scoreboard was made possible through the gracious donation of a local resident. Cracks in the tennis courts were repaired during the last week of April. Previous: Proposals for an irrigation system on the baseball field have been received and are being reviewed. Parks and Recreation staff are meeting on April 21st with an individual who has pledged to donate a new scoreboard. Tennis court crack repairs will be performed once the weather is more favorable. The application of infield conditioner is the last task remaining on the infield improvements at the baseball field. This final task is expected to occur in the next few weeks. TRANSPORTATION ALTERNATIVES GRANT (TAP) Current: See update in the Downtown TIF District item. The City submitted the required Independent Government Estimate (IGE) of project costs. The Federal Highway Administration changed the requirements of scope to now include a Feasibility Study. The IGE for this is nearly complete and will be sent to NH DOT by the end of May. Previous: NHDOT has reviewed the scope and estimate for the TAP Grant funding for this project and has asked for clarification for some of the submitted items. The City’s consultant is in discussion with NHDOT on these items. Once the scope and estimate are approved by NHDOT, the City can enter into a contract with HEB Engineers to start the design of the TAP Grant projects. DES WATERSHED ASSISTANCE GRANT Current: A project kick-off meeting with Parks and Recreation, DPW, VHB Engineering and NHDES occurred on May 17th. Potential sites for water quality BMP’s were identified and water sampling locations were discussed. Implementation of water quality treatment elements is expected to occur in the fall of 2016. City Manager’s Project Update Report Page 5 Page 30 of 84 Previous: The work agreement with VHB Engineering has been executed by the City. A kick off meeting between the engineer and the City is slated to occur at the beginning of May. BRIDGE MAINTENANCE PROJECT Current: The City has contracted with Evroks Corp. to complete maintenance repairs on the Court Street, Church Street, Fair Street, and Messer Street bridges. Work commenced May 17 at the Messer Street bridge for isolated repairs on the bridge deck. This may take 8 weeks to complete. City Manager’s Project Update Report Page 6 Page 31 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/17/2016 FROM: Kevin Dunleavy, Director of Recreation & Facilites First reading of resolution 2016-08 authorizing the City Manager to accept and expend donations on behalf of the City in the amount of $500 from the NH House of Representatives Finance Committee on behalf of Jeff Pattison for a purpose to SUBJECT: benefit the Parks of the City as determined by the Parks & Recreation Commission and to schedule a public hearing on June 13, 2016 during the regular Council Meeting DISCUSSION: The City has received a donation from the NH House of Representatives Finance Committee on behalf of Jeff Pattison, long time volunteer on the Parks & Recreation Commission. This donation was made with the expressed intent to be for a parks related use that would benefit the City. Because this donation was not identified in the budget for fiscal year 2015-2016 it will need to have two (2) readings and a public hearing as outlined in Section 5:06 of the City Charter. The proposed resolution is attached. REQUESTED ACTION: Proposed motion according to Council Rule 29 (F) (1): "I move to waive the first reading of Resolution 2016-08 in its entirety and to read by title only as presented." Proposed motion #2: "I moved a first reading of resolution 2016-08 authorizing the City Manager to accept and expend donations on behalf of the City in the amount of $500 from the NH House of Representatives Finance Committee on behalf of Jeff Pattison for a purpose to benefit the Parks of the City as determined by the Parks & Recreation Commission and to schedule a public hearing on June 13, 2016 during the regular Council Meeting" ATTACHMENTS: Description Type Upload Date File Name Letter from House Backup Material 5/18/2016 pattison_donation_letter.pdf Financed Committee Resolution 2016-08 Resolution Letter 5/18/2016 2016- 08_parks_donation.pdf Page 32 of 84 Page 33 of 84 RESOLUTION 2016-08 CITY OF LACONIA In the Year of Our Lord two thousand and sixteen A RESOLUTION RELATIVE TO AUTHORIZING THE CITY MANAGER TO ACCEPT AND EXPEND DONATIONS ON BEHALF OF THE CITY IN THE AMOUNT OF $500 CITY FROM THE NH HOUSE OF REPRESENTATIVES FINANCE COMMITTEE ON BEHALF OF JEFF PATTISON FOR A PURPOSE TO BENEFIT THE PARKS OF THE CITY AS DETERMINED BY THE PARKS & RECREATION COMMISSION Resolved by the City Council of the City of Laconia as follows: WHEREAS, the Laconia City Charter, Section 5:06, requires the Council to designate the source of any money appropriated after the budget is adopted; and WHEREAS, on occasion donations will be made available to the City for various projects or areas of interest that are beneficial to the City and its residents; and WHEREAS, Jeff Pattison was a valued volunteer of the City and spent many years serving on the Parks & Recreation Commission and served as its chair. NOW THEREFORE, the City Manager is hereby authorized, on behalf of the City, to accept and expend donations in the amount of $500 from the NH House of Representatives Finance Committee on behalf of Jeff Pattison, for a purpose to benefit the parks of the City as determined by the Parks & Recreation Commission. The City Council further authorizes the establishment of a separate account(s) for a distinctly stated, public purpose that is not foreign to the City or incompatible with the objective of its organization. The City Manager shall be the designated agent of the Council to carry out the objectives set forth herein. This Resolution shall take effect after two readings and upon its passage. Edward Engler, Mayor Passed and approved this 13th day of June, 2016 Mary Reynolds, City Clerk Page 34 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/18/2016 FROM: Lindsey Allen, Tax Collector SUBJECT: First Half Sewer Warrant for 2016 charges DISCUSSION: In accordance with RSA 76:10 a warrant to collect sewer taxes is required. The warrant has been provided to the Clerk in it's entirety and contains the names of all properties to be billed; this is not a list of past due sewer charges. FISCAL IMPACT (If Applicable): If a warrant is not signed the sewer payments cannot be collected. REQUESTED ACTION: Motion: "I move to approve the sewer warrant for the first half of 2016 as presented by the Tax Collector" Page 35 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/18/2016 FROM: Scott Myers, City Manager Request to approve the naming of a portion of the walkway on Mill Street as "Peter SUBJECT: Karagianis Way" in honor of the late Peter Karagianis, Sr. REQUESTED ACTION: Motion: "I move to name the walkway running from Beacon Street East along the front of the Belknap Mill to the footbridge on Mill Street as Peter Karagianis Way and direct a sign to be hung in honor of Mr. Karagianis" Page 36 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/16/2016 FROM: Scott Myers, City Manager SUBJECT: Winnipesaukee Flagship Corporation Lease DISCUSSION: The current lease between the City of Laconia and Winnipesaukee Flagship Corporation expires on March 31, 2017 and includes the right of the lessee to extend the lease for another 20 years beyond that date, subject to conditions to be mutually agreed upon by the parties. Winnipesaukee Flagship Corporation has requested an additional 20-year option be included in an amended agreement. Legal counsel has indicated it is possible to add another similar 20 year option if the Council chooses by rewriting the present lease or adding a simple amendment. REQUESTED ACTION: Proposed motion: "I move to approve the lease agreement or addendum between the Winnipesaukee Flagship Corporation and the City of Laconia to add another 20 year option provision, and to authorize the City Manager to sign all necessary documents related to the execution of the necessary documents." ATTACHMENTS: Description Type Upload Date File Name Winnipesaukee Backup Flagship Weirs Material 5/18/2016 Winnipesaukee_Flagship_Corporation_Lease.pdf Lease Addendum to Backup Winnipesaukee Material 5/18/2016 Addendum_to_Winnipesaukee_Flagship_Corporation_Lease.pdf Flagship Lease Page 37 of 84 Page 38 of 84 Page 39 of 84 Page 40 of 84 Page 41 of 84 Page 42 of 84 Page 43 of 84 Page 44 of 84 Page 45 of 84 Page 46 of 84 Page 47 of 84 Page 48 of 84 Page 49 of 84 Page 50 of 84 Page 51 of 84 Page 52 of 84 Page 53 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/18/2016 FROM: Scott Myers, City Manager Request for a public hearing to consider requests for "No Parking" zones to be SUBJECT: established on three public streets: Centenary Avenue, Haven Avenue and Moulton Street REQUESTED ACTION: Proposed motion: "I move to schedule a public hearing on June 13, 2016 during the regular Council meeting regarding requests for "No Parking" zones to be established on three public streets - Centenary Avenue, Haven Avenue and Moulton Street." ATTACHMENTS: Description Type Upload Date File Name Proposed plans for Backup Material 5/18/2016 Proposed_plans_for_No_Parking_Zones.pdf "No Parking" zones Page 54 of 84 Page 55 of 84 Page 56 of 84 Page 57 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/18/2016 FROM: Scott Myers, City Manager Request to approve the Site Plan for 1197 Union Avenue for use of a Dyno Tuner SUBJECT: as part of Motorcycle Week events DISCUSSION: The application for Site Plan approval was submitted after the deadline of April 22, 2016. As has been the practice in prior years, all late applications for Site Plan approval will come before the Council for approval. Assistant Planner Brandee Loughlin has reviewed the application, which is identical to prior years, and submitted the attached email in support of the application's approval. REQUESTED ACTION: Proposed motion: "I move to approve the Site Plan submitted for 1197 Union Avenue for use of a Dyno Tuner during Motorcycle Week as presented with the conditions outlined in the Notice of Action dated May 6, 2015." ATTACHMENTS: Description Type Upload Date File Name HK Powersports Dyno Backup Material 5/18/2016 HK_Powersports_Dyno_Tuner_NOA_2015.pdf Tuner NOA 2015 Planning email in Backup Material 5/18/2016 Planning_email_in_support.pdf support Application Backup Material 5/19/2016 application_HK_Powersports.pdf Page 58 of 84 Page 59 of 84 Page 60 of 84 Page 61 of 84 Page 62 of 84 Page 63 of 84 Page 64 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/18/2016 Mary Reynolds, City Clerk FROM: Request to approve the Site Plan for 5-17 Veterans Square for the Slow Race and SUBJECT: Bike Show on June 16, 2016 as part of Motorcycle Week events DISCUSSION: The application for Site Plan approval was submitted after the deadline of April 22, 2016. As has been the practice in prior years all late applications for Site Plan approval will come before the Council for approval. Assistant Planning Director Brandee Loughlin has reviewed the application, which is identical to prior years, and submitted the attached email in support of the applications approval. REQUESTED ACTION: Motion: "I move to approve the Site Plan submitted for 5-17 Veteran's Square for the Slow Race and Bike Show on June 16, 2016 as an event of Motorcycle Week as presented with the conditions outlined in the Notice of Action dated May 11, 2015 with item 5, Emergency Contact person, being changed to Reuben Bassett, 556-7798" ATTACHMENTS: Description Type Upload Date File Name Planning email Backup Material 5/18/2016 planning_email_in_support.pdf NOA for 2015 Backup Material 5/18/2016 NOA_for_Slow_Race_2015.pdf Application Backup Material 5/19/2016 application_Burrito_Me.pdf Page 65 of 84 Page 66 of 84 Page 67 of 84 Page 68 of 84 Page 69 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/18/2016 FROM: Scott Myers, City Manager Request to approve the Site Plan for 5 Hilliard Road for a Temporary Vehicle SUBJECT: Parking Lot as part of Motorcycle Week events DISCUSSION: The application for Site Plan approval was submitted after the deadline of April 22, 2016. As has been the practice in prior years all late applications for Site Plan approval will come before the Council for approval. Assistant Planning Director Brandee Loughlin has reviewed the application, which is identical to prior years, and submitted the attached email in support of the application's approval. REQUESTED ACTION: Proposed motion: "I move to approve the Site Plan submitted for 5 Hilliard Road for a Temporary Vehicle Parking Lot during Motorcycle Week with the conditions outlined in the Notice of Action dated May 6, 2015." ATTACHMENTS: Description Type Upload Date File Name 5 Hillard Road Backup 5/18/2016 5_Hillard_Road_NOA_2015.pdf NOA 2015 Material Planning Backup Department Material 5/18/2016 Planning_email_in_support_of_5_Hillard_Road_Application.pdf email in support Page 70 of 84 Page 71 of 84 Page 72 of 84 Page 73 of 84 Page 74 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/2/2016 FROM: Dr. Phil McCormack, Superintendent of Schools Second reading of resolution 2016-06 authorizing a supplemental appropriation SUBJECT: from the Special Education Trust Fund in the amount of $180,000 DISCUSSION: Memo attached. REQUESTED ACTION: Proposed motion according to Council Rule 29 (F) (1): "I move to waive the second reading of Resolution 2016-06 in its entirety and to read by title only as presented." Proposed motion: "I move a second reading of resolution 2016-06 relative to authorizing a supplemental appropriation from the Special Education Trust Fund in the amount of $180,000 " ATTACHMENTS: Description Type Upload Date File Name Memo from School Cover Memo 5/4/2016 school_appropriation_request.pdf Resolution 2016-06 Resolution Letter 5/16/2016 2016- 06_special_ed_supplemental.pdf Page 75 of 84 Page 76 of 84 RESOLUTION 2016-06 CITY OF LACONIA _____________ In the Year of Our Lord two thousand and sixteen A RESOLUTION RELATIVE TO AUTHORIZING A SUPPLEMENTAL APPROPRIATION FOR SPECIAL EDUCATION TRUST FUNDS OF $180,000 FOR THE LACONIA SCHOOL DEPARTMENT RECEIVED IN EXCESS OF THOSE BUDGETED FOR 2015/2016 Resolved by the City Council of the City of Laconia as follows: WHEREAS, the Laconia City Council by Resolution 2015-11 authorized the 2015/2016 School Department General Fund Budget on July 13, 2015 as part of the General Fund Appropriation; and WHEREAS, the School Department has notified the City Council of the shortage of Special Education Funds in the amount of $180,000 in excess of those budgeted by the Laconia School District; and WHEREAS, the City Council held a public hearing regarding the proposed supplemental appropriation on May 23, 2016. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Laconia pursuant to Article V, Section 5:06 of the Laconia City Charter to authorize a supplemental appropriation in the amount of $180,000 for the Laconia School Department for Special Education General Funds for the fiscal year 2015/2016. The funding source shall be the Special Education Trust Fund. This Resolution shall take effect upon its passage. Edward Engler, Mayor Passed and approved this 23rd of May, 2016 Mary Reynolds, City Clerk Page 77 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/9/2016 FROM: Mary Reynolds, City Clerk Resolution 2016-07 regarding elimination of a dedicated right turn lane on New SUBJECT: Salem Street and 12 parking spaces on New Salem Street in the area of Pitman's Freight to accomodate the construction of Phase II of the WOW Trail DISCUSSION: A properly noticed public hearing was held on May 9, 2016 regarding all aspects of the proposed Phase II of the WOW Trail. The Council has requested the attached proposed resolution in response to the overwhelming support of the proposal and the public/private cooperation that has allowed for additional parking to be made available for Pitman's Freight Room for the performances they hold. The attached resolution does not require two (2) readings and can be adopted this evening. REQUESTED ACTION: It is recommended that the Council read this resolution in its entirety because of the vast public interest in the project. Motion: " I move Resolution 2016-07 regarding elimination of a dedicated right turn lane on New Salem Street and 12 parking spaces on New Salem Street in the area of Pitman's Freight to accomodate the construction of Phase II of the WOW Trail as follows: (read the resolution)" ATTACHMENTS: Description Type Upload Date File Name Resolution 2016-07 Resolution Letter 5/18/2016 2016-07_WOW_Trail.pdf Page 78 of 84 RESOLUTION 2016-07 CITY OF LACONIA In the Year of Our Lord two thousand and sixteen A RESOLUTION RELATIVE ELIMINATION OF A DEDICATED RIGHT TURN LANE ON NEW SALEM STREET AND 12 PARKING SPACES ON NEW SALEM STREET IN THE AREA OF PITMAN’S FREIGHT ROOM TO ACCOMMODATE THE CONSTRUCTION OF PHASE II OF THE WOW TRAIL Resolved by the City Council of the City of Laconia as follows: WHEREAS, the Laconia Planning Board approved Phase II of the WOW Trail at their meeting of April 7, 2015; and WHEREAS, the Laconia City Council held a properly notice public hearing regarding the construction of Phase II of the WOW Trail on May 9, 2016; and WHEREAS, the Laconia Planning Board will hear a proposal to amend the approval of Phase II of the WOW Trail at their meeting on June 1, 2016; and WHEREAS, the City and private property owners have worked together to help alleviate the parking that will be lost by construction of Phase II of the WOW Trail; and WHEREAS, it is a benefit to the economic and recreational value of the City to have Phase II of the WOW Trail completed. NOW THEREFORE BE IT RESOLVED, the Laconia City Council endorses the removal of a dedicated right turn lane on New Salem Street at the intersection with North Main Street for the installation of a properly placed cross walk to connect Phase I and Phase II of the WOW Trail. The City of Laconia further endorses the removal of 12 parking spaces on New Salem Street located to the north of Pitman’s Freight Room along the railroad corridor. The Laconia City Council finds this action to be a benefit to the businesses, residents and visitors to the area and encourages the use of the WOW Trail by all. The City Manager is hereby authorized to sign contract documents relative to the WOW Trail – Phase II construction including the Notice of Award, agreement between the City and Contractor, the Notice to Proceed, change orders during construction, final project certifications and any other pertinent documents relating to this project. This resolution shall take effect upon its passage. Edward Engler, Mayor Passed and approved this 23rd day of May, 2016 Mary Reynolds, City Clerk Page 79 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/3/2016 FROM: Scott Myers, City Manager William Contardo - seeking reappointment to a regular position on the Planning SUBJECT: Board for a three-year term expiring at the end of June 2019 (2 regular positions available) DISCUSSION: Interviews of those individuals applying for appointment or reappointment to various Boards and Commissions were held at the May 9, 2016 City Council meeting. REQUESTED ACTION: Proposed motion: move to reappoint William Contardo to a regular position on the Planning Board for a three-year term expiring at the end of June 2019. ATTACHMENTS: Description Type Upload Date File Name William Contardo Backup Material 5/4/2016 William_Contardo_Application.pdf Application Page 80 of 84 Page 81 of 84 Page 82 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/18/2016 FROM: Nancy Brown, Administrative Assistant Dennis Bothamley - seeking reappointment to a regular position on the Water SUBJECT: Commission for a three-year term expiring at the end of June, 2019 (1 regular position available) REQUESTED ACTION: Proposed motion: "I move to reappoint Dennis Bothamley as a regular member of the Water Commission to a three-year term expiring at the end of June, 2019." Page 83 of 84  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 5/18/2016 FROM: Nancy Brown, Administrative Assistant Donald Richards - seeking reappointment to a regular position on the Planning SUBJECT: Board for a three-year term expiring at the end of June, 2016 (2 positions available) REQUESTED ACTION: Proposed motion: "I move to reappoint Donald Richards as a regular member of the Planning Board to a three-year term expiring at the end of June, 2019." Page 84 of 84