City Council

CITY OF LACONIA - CITY COUNCIL Monday, July 11, 2016 - 7:00 PM City Hall - Conference Room 200A CALL TO ORDER Mayor Engler called the meeting to order at the above date and time. SALUTE TO THE FLAG Councilor Bownes led the Salute to the Flag RECORDING SECRETARY Deputy Clerk Stacy Anders ROLL CALL Deputy Clerk Anders called the roll with the following Councilor in attendance: Ava Doyle, David Bownes, Henry Lipman, Brenda Baer, Robert Hamel and Armand Bolduc. Mayor Engler stated that six (6) Councilors are in attendance and a quorum is established. Staff in Attendance: City Manager Scott Myers, Finance Director Donna Woodaman ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS (1) Regular and special meeting minutes of June 27, 2016 Minutes of the special budget hearing were distributed to the Council on July 6, 2016. No correction were received. Minutes of the regular meeting were distributed to the Council on July 6, 2016. No corrections were received. With no corrections to the minute they are accepted as distributed. CONSENT AND ACTION CALENDAR PUBLIC INPUT CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA There was no one from the audience to speak. Former Superintendent Phil McCormack introduced Christine Blouin, the new Business Administrator for SAU 30 and Dr. Brendan Minnihan, new Superintendent of the schools. INTERVIEWS Interviews of those individuals applying for appointment or reappointment to various Boards and Commissions will be held at this meeting; appointments will be made at the Council's July 25, 2016 meeting. (1) Orry Gibbs - Seeking reappointment to a regular position on the Zoning Board of Adjustment for a three-year term expiring at the end of August, 2019 (1 regular position available for reappointment and 4 vacant alternate positions) Orry Gibbs of 167 Tiffany Drive was interviewed. She has been on the ZBA for six years and really familiar with procedures and thinks she can continue to make positive contributions to the board. She has been involved with the sign ordinance, the chicken initiative and will be having more changes in the near future. Councilor Hamel asked about the Bleknap House on Court Street and how the conditions came about. O. Gibbs said without the material in front of her she doesn't remember. (2) Lisa Morin - Seeking reappointment to a regular position on the Conservation Commission for a three-year term expiring at the end of August, 2019 (One regular position available for reappointment and one vacant position) Lisa Morin of 42 Valley Street was interviewed. She enjoys the commission and its members. She would like to maintain the forwardness of the commission. Her mailing address is still Belmont because there is no box at the house. (3) Breanna Henderson - Seeking appointment to a regular position on the Downtown TIF Advisory Board for a three-year term expiring at the end of August, 2019 (2 positions available for reappointment) Breanna Henderson of 36 Whipple Ave was interviewed. She has been on the board for two years and would like to continue that. The term has been very educational on the business owners aspect and she would like the opportunity to keep learning. (4) Charlie St. Clair - Seeking reappointment to a regular position on the Downtown TIF Advisory Board for a three-year term expiring at the end of August, 2019 (two positions available for reappointment) Charlie St. Clair of 792 Main Street was interviewed. He has been on the board for two years and enjoys the open conversations that happen. He boasted about Kevin Dunleavy and explained he is a big part of the committee. COMMUNICATIONS PUBLIC HEARING (1) Public Hearing regarding Resolution 2016-19 relative to authorizing the City Manager to accept and expend donations on behalf of the City in the amount of $3,535.97 from Joyce Donahue in memory of Kenneth Glidden for the purchase of a scoreboard at Memorial Park Notice of this public hearing was made in the June 29, 2016 edition of the Citizen newspaper, at City Hall, the Gale Memorial Library, the Laconia Community Center,  and the offices of the Laconia School District. Mayor Engler opened the public hearing at 7:15 pm. With no members of the public to speak, Mayor Engler closed the public hearing at 7:16 pm. PRESENTATIONS MAYOR'S REPORT The state is looking to put together an Advisory Committee for the state school property under the Administrative Service Dept as to what perimeters should be placed on the property for the future. The committee would be no ore than 7 people and only have meetings until November and one person from Laconia would sit with Mayor Engler's recommendation. Mayor Engler noted that the Rte 3 business signs has been put up and look great. He would like to take up a personal matter to the state regarding Rte 107 that comes from MA to Main Street and merges then goes toward Union Ave to the end at McIntyre Circle. His thought we be to end Rte 106 where it meets 106 for less confusion to travelers. COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. (1) FINANCE (a) Downtown TIF Financing (b) WOW Trail Funding (2) PUBLIC SAFETY (a) Fair St/Court St traffic problems and accidents (3) GOVERNMENT OPERATIONS and ORDINANCES (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications (d) Requests for "No Parking" zones to be established on three public streets: Centenary Avenue, Haven Avenue and Moulton Street (4) LANDS and BUILDINGS (a) Downtown parking garage  (b) Repair & maintenance of City Buildings (c) Winnipesaukee Flagship Weirs Lease Councilor Hamel stated the meeting from earlier was approved to extend the lease for another 20 years. He noted that J. Morash, one of the owners spoke about what has been done over the past 30 years and that their desire to stay. The committee recommended accepting the option on the additional 20 year lease and send to the City Manager Myers to amend the lease without having to rewrite for an additional 20 years to make it a total of 40 years. Councilor Hamel said the MS Mt Washington has been a great benefit to the lakes region, not only Laconia. The amendment would add to the existing lease instead of rewriting a whole new lease. Motion made to approve the lease agreement to exercise the option to extend the lease until April 1, 2037 under the current terms of the conditions by Councilor Hamel and seconded by Councilor Bolduc; the motion passed with all in favor. Motion made to authorize City Manager Myers to draft an addendum to existing contract to March 31, 2057 under existing terms and conditions by Councilor Hamel and seconded by Councilor Bolduc; the motion passed with all in favor. LIASON REPORT CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT (1) Financial and Operational Trends Report City Manager Myers went over the report. (2) Monthly Economic Development Update City Manager Myers went over the report. NEW BUSINESS (1) Request to Authorize City Manager to Sign Keasor Court Railroad Crossing Agreement On Behalf of the City Kevin Dunleavy spoke regarding the request. This part will not be part of the WOW trail. It is an existing pedestrian crossing from the dead end of Keasor Court to Bartlett Beach that has been in need of work for a while. Motion to approve the authorization of the City Manager to sign Keasor Court Railroad Crossing agreement on Behalf of the City made by Councilor Doyle and seconded by Councilor Bownes; the motion passed with all in favor. (2) NHMA Legislative Policy Recommendations Review and City position City Manager Myers is currently the chair of the board. Every two years there is a policy setting process. There are three levels of recommendations. The Committee is looking for concurrence to recommendations or suggestions for  changes. There were questions from Councilor Bownes regarding privacy and safeguards of a few policies. Motion to recommend endorsement of the policy as recommend with no amendments made by Councilor Lipman and seconded by Councilor Baer. Councilor Bownes had reservations on some things in the document but will support; the motion passed with all in favor. UNFINISHED BUSINESS (1) Second reading of Resolution 2016-19 relative to authorizing the City Manager to accept and expend donations on behalf of the City in the amount of $3,535.97 from Joyce Donahue in memory of Kenneth Glidden for the purchase of a scoreboard at Memorial Park Motion to waive the reading of Resolution 2016-19 relative to authorizing the City Manger to accept and expend donation on behalf of the City in the amount of $3,535.97 from Joyce Donahue in memory of Kenneth Glidden for the purchase of a scoreboard at Memorial Park and read by title only, made by Councilor Baer and seconded by Councilor Hamel; the motion passed with all in favor. Motion to approve on second reading Resolution 2016-19 relative to authorizing the City Manger to accept and expend donation on behalf of the City in the amount of $3,535.97 from Joyce Donahue in memory of Kenneth Glidden for the purchase of a scoreboard at Memorial Park, made by Councilor Baer and seconded by Councilor Hamel; the motion passed with all in favor. Many improvements have been made with in the last year and more to come. (2) Second Reading of the Proposed Budget Resolutions Councilor Lipman gave an outline/summary of a proposal to get the conversation started as follows: Summary of items to be reduced from the Proposed Budget: Streets $16,000* Fire Overtime $25,000 Parking Garage Debt Service $30,000 Fire Regular Salaries $60,000 Totoal $131,000 Summary of items to be added/increased to the Proposed Budget: Milfoil $10,000 Senior Center $5,000 City Flag $1,000 Contingency $25,000 Parking/Parking Garage Study $30,000 Police/Fire Radio Tower $60,000 Totoal $131,000 City Manager Myers said the proposed tax rate will not increase. He noted a few housekeeping items in the overall Fire budget. Auditors suggested not showing under Fire but misc reimbursement for credits from the hospital and town of Belmont. Councilor Lipman continued. The remainder of these items can be brought forward and funded by various transfer sources outside of Budget Adoption (i.e. non-tax revenue related). They may include use of our Impact Fees, repurposing of existing funds and Non-Capital Reserve. • Leavitt Park Tennis Courts $78,000 • Playground Revitalization $15,000 • Memorial Park Softball Bleachers $15,000 • Laconia 125th Celebration $35,000* • Fire Radios $57,500 • Street Repairs $16,000 • State School Property $25,000 TOTAL $241,500 *This is a"loan advance", as the expected events are intended to defray the actual costs. Councilor Hamel added repair of windows at the high school $10,000 for discussion as to where the money could come from. The school has a reserve account for $100,000. Motion be to reduce Capital Outlay – Street Repairs by $16,000* (with the intent of replacing it by transferring Street Impact Fees) and adding it as follows: • 01 489 480 0031 MilfoilTreatment $10,000 (new total would be $20,000) • 01 489 480 0003 Senior Center $5000 (new total would be $16,800) • 01 431 303 0000 Public Relations $1,000 (For City Flag contest) Made by Councilor Lipman and seconded by Councilor Hamel; the motion passed with all in favor. Motion to remove from: • 01 445 105 0000 Fire Extra Duty Coverage $8,000 • 01 445 108 0000 Fire Vacation/Personal Coverage $17,000 And transfer to: • 01 431 343 0000 Contingency $25,000 made by Councilor Lipman and seconded by Councilor Baer; the motion passed with all in favor. Motion to remove: • $30,000 form Finance Principle & Interest Parking Garage Improvements And transfer to: • Administration – Non Departmental Parking/Parking Garage Study $30,000, made by Councilor Lipman and seconded by Councilor Hamel; the motion passed with all in favor. Motion made to transfer: • $60,000 from Fire Stabilization Account to 01 445 101 0000 Fire Regular Salaries (Reserves) And then transfer: • 01 445 101 0000 Fire Regular Salaries $60,000 (General Fund) And then to: • Administration – Capital Outlay Radio Tower Upgrade $60,000, made by Councilor Lipman seconded by Councilor Baer; the motion passed with all in favor. Motion to approve Resolution 2016-10 relative to making itemized appropriations for the general fund for the fiscal year beginning July 1, 2016 and terminating June 30, 2017. The following itemized appropriations be made for the fiscal year beginning July 1, 2016 and terminating June 30, 2017. General fund Grand total: 2016-2017 appropriation . . . . . . . . . . . . . . . . . . .$ 64,983,258 Less: total revenues . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 26,927,422 Balance to be raised by taxes . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 38,055,836 made by Councilor Doyle seconded by Councilor Baer; the motion passed with all in favor. Motion to approve Resolution 2016-11 relative to making itemized appropriations for anticipated grants for the fiscal year beginning July 1, 2016 and terminating June 30, 2017. The following itemized appropriations be made for the fiscal year beginning July 1, 2016 and terminating June 30, 2017. Anticipated grants Grand total: 2016-2017 appropriation . . . . . . . . . . . . . . . . . . . . $617,904 Less: total revenues . . . . . . . . . . . . . . . . . . . . . . . . . . . $617,904 Motion to approve Resolution 2016-12 relative to making itemized appropriations for the special revenue fund-motorcycle week for the fiscal year beginning July 1, 2016 and terminating June 30, 2017. The following itemized appropriations be made for the fiscal year beginning July 1, 2016 and terminating June 30, 2017 Special revenue fund-motorcycle week Grand total: 2016 - 2017 appropriation . . . . . . . . . . . . . . . . . . . . . $ 173,088 Less: total revenues . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$ 173,088 made by Councilor Baer and seconded by Councilor Doyle; the motion passed with all in favor. Motion to approve Resolution 2016-13 relative to making itemized appropriations for the internal services fund for the fiscal year beginning July 1, 2016 and terminating June 30, 2017. The following itemized appropriations be made for the fiscal year beginning July 1, 2016 and terminating June 30, 2017 Internal services fund Grand total: 2016 – 2017 appropriation . . . . . . . . . . . . . . . . . . . . . $1,048,903 Less: total revenues . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..$1,048,903 made by Councilor Baer and seconded by Councilor Bownes; the motion passed with all in favor. Motion to approve Resolution 2016-14 relative to making itemized appropriations for the water fund for the fiscal year beginning July 1, 2016 and terminating June 30, 2017. The following itemized appropriations be made for the fiscal year beginning July 1, 2016 and terminating June 30, 2017 Water fund Grand total: 2016 - 2017 appropriation . . . . . . . . . . . . . . . . . . . . $2,068,865 Less: total revenues . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$2,068,865 Capital reserve projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 563,000 made by Councilor Bolduc and seconded by Councilor Baer; the motion passed with all in favor. Motion to approve Resolution 2016-15 relative to making itemized appropriations for the sewer fund for the fiscal year beginning July 1, 2016 and terminating June 30, 2017. The following itemized appropriations be made for the fiscal year beginning July 1, 2016 and terminating June 30, 2017. Sewer fund Grand total: 2016- 2017 appropriation . . . . . . . . . . . . . . . . . . . . .$ 3,718,830 Less: total revenues . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 3,718,830 Capital outlay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 450,000 Made by Councilor Baer and seconded by Councilor Hamel; the motion passed with all in favor. Motion to approve Resolution 2016-16 relative to making itemized appropriations for the tax increment finance district-downtown for the fiscal year beginning July 1, 2016 and terminating June 30, 2017. The following itemized appropriations be made for the fiscal year beginning July 1, 2016 and terminating June 30, 2017 Tax increment finance district-downtown Grand total: 2016 - 2017 appropriation . . . . . . . . . . . . . . . . . . . . . $ 183,083 Less: total revenues . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..$ 183,083 Made by Councilor Baer and seconded by Councilor Lipman; the motion passed with all in favor. Motion to approve Resolution 2016-17 relative to making itemized appropriations  for the tax increment finance district-Lakeport for the fiscal year beginning July 1, 2016 and terminating June 30, 2017. The following itemized appropriations be made for the fiscal year beginning July 1, 2016 and terminating June 30, 2017 Tax increment finance district-Lakeport Grand total: 2016 - 2017 appropriation . . . . . . . . . . . . . . . . . . . . . $ 2,360 Less: total revenues . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..$ 2,360 Made by Councilor Bolduc and seconded by Councilor Baer; the motion passed with all in favor. Motion to approve Resolution 2016-18 relative to making itemized appropriations for the tax increment finance district-weirs for the fiscal year beginning July 1, 2016 and terminating June 30, 2017. The following itemized appropriations be made for the fiscal year beginning July 1, 2016 and terminating June 30, 2017 Tax increment finance district-weirs Grand total: 2016 - 2017 appropriation . . . . . . . . . . . . . . . . . . . . . $ 29,768 Less: total revenues . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..$ 29.768 Made by Councilor Doyle and seconded by Councilor Bolduc; the motion passed with all in favor. (3) Proposed parking structure in the surface area currently occupied as a municipal parking lot and the proposal for paid on-street parking in Downtown NOMINATIONS, APPOINTMENTS & ELECTIONS COUNCIL COMMENTS NON-PUBLIC SESSION According to RSA 91-A:3, II (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. FUTURE AGENDA ITEMS  (1) Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) (2) Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) (3) Master Plan (4) Milfoil Treatment Funding Request (5) Sewer & Water Master Plan (6) Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction (7) Strategic Planning/Goal Setting (8) WOW Trail ADJOURNMENT Motion to adjourn made by Councilor Bolduc and Seconded by Councilor Baer; all voted in favor The meeting adjourned at 8:33 pm.