City Council

CITY OF LACONIA - CITY COUNCIL Monday, August 22, 2016 - 7:00 PM City Hall - Conference Room 200A CALL TO ORDER SALUTE TO THE FLAG RECORDING SECRETARY ROLL CALL STAFF IN ATTENDANCE ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS 1. Regular meeting minutes of August 8, 2016 CONSENT AND ACTION CALENDAR CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA INTERVIEWS COMMUNICATIONS PUBLIC HEARING 1. Proposed resolution 2016-21 relative to authorizing the City Manager to accept donations on behalf of the City of two(2) solar powered park benches (Soofa), one to be placed in the Downtown are and the other in Weirs Beach with a combined value of $5,200 PRESENTATIONS MAYOR'S REPORT COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. 1. FINANCE: (Lipman, Hamel, Baer) (a) Downtown TIF Financing (b) WOW Trail Funding 2. PUBLIC SAFETY: (Baer, Doyle, Bownes) (a) Fair St/Court St traffic problems and accidents 3. GOVERNMENT OPERATIONS and ORDINANCES: (Doyle, Bolduc, Bownes) (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications (d) Requests for "No Parking" zones to be established on two public streets: Page 1 of 24  Centenary Avenue and Haven Avenue 4. LANDS and BUILDINGS: (Hamel, Lipman ,Bolduc) (a) Downtown parking garage (b) Repair & maintenance of City Buildings LIAISON REPORT CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT 1. Project Updates Report NEW BUSINESS 1. Weirs TIF District Advisory Board recommendations for additional items to the Lakeside Avenue reconstruction project 2. Request to appoint Wesley Anderson as the City representative to the Winnipesaukee River Basin Program Board 3. Proposed resolution 2016-22 relative to the establishment of a revolving fund for the 125th Anniversary Celebration UNFINISHED BUSINESS 1. Second reading of Resolution 2016-21 relative to authorizing the City Manager to accept the donation of two Soofa benches (solar powered park benches) with a value of $5,200 NOMINATIONS, APPOINTMENTS & ELECTIONS COUNCIL COMMENTS NON-PUBLIC SESSION According to RSA 91-A:3, II: (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. FUTURE AGENDA ITEMS 1. Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing Page 2 of 24  as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) 2. Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) 3. Master Plan 4. Milfoil Treatment Funding Request 5. Sewer & Water Master Plan 6. Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction 7. Strategic Planning/Goal Setting 8. WOW Trail ADJOURNMENT Page 3 of 24  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 8/17/2016 FROM: Mary Reynolds, City Clerk SUBJECT: Regular meeting minutes of August 8, 2016 DISCUSSION: Minutes of this meeting were distributed on August 15, 2016. One correction was received and they were redistributed on August 17, 2016. If there are no further corrections to the minutes they are accepted as distributed. ATTACHMENTS: Description Type Upload Date File Name draft minutes Backup Material 8/18/2016 08_08_16-DRAFT.pdf Page 4 of 24  CITY OF LACONIA - CITY COUNCIL Monday, August 8, 2016 - 7:00 PM City Hall - Conference Room 200A CALL TO ORDER Mayor Engler called the meeting to order at the above date and time. SALUTE TO THE FLAG Brenda Baer led the Salute to the Flag. RECORDING SECRETARY City Clerk Mary Reynolds ROLL CALL City Clerk Reynolds called the roll with the following Councilors in attendance: Ava Doyle, David Bownes, Henry Lipman, Brenda Baer, Bob Hamel and Armand Bolduc. Mayor Engler noted that all six (6) Councilors are in attendance and a quorum is established. STAFF IN ATTENDANCE T AF City Manager Scott Myers, Finance Director Donna Woodaman COUNCIL PROCLAMATION (1) Laconia High School Boys Lacrosse Champions Mayor Engler delivered a proclamation to the Laconia High School Girls Lacrosse R team in recognition of being the 2016 Divsion III State Champions. Each member of the team was recognized with a certificate of recognition. Team members included the following: D Brenden Mooney Kyle Chiasson Trevor Weeks Jordan Audet Alex Cammack Tyler Mitza Nick Drouin Jacob Ellis Jacob Filgate Drew Muzzey Stephen Towers Riley Roy Parker Minor Noah Shastany Bailey Moore Riley Sykes Kaleb Bartlett Page 5 of 24  Noah McLeod Laurence Barberian Christian Platon Garrett Whitney Jakob Steele Jordan Brown Noah Dickey Cole Reid Josh Reynolds Gauge Hawkes Cole Champoux Mussab Abu-Zaid Keegan Johnson Ryan Chiasson Nick Ferruolo The team was coached by Head Coach Andrew Paronto, Assistant Coaches Steve McDonough, Jake Holmes and Rod Roy. ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS T AF (1) Regular meeting minutes of July 25, 2016 Minutes of the July 25, 2016 meeting were distributed to the Council on July 26, 2016. No corrections have been received. With no further corrections being made to the minutes they were accepted as distributed. R CONSENT AND ACTION CALENDAR (1) Temporary Traffic Order 2016-11 - Laconia Multicultural Festival D Motion to approve Temporary Traffic Order 2016-11, Laconia Multicultural Festival as presented made by Councilor Doyle and seconded by Councilor Bownes; the motion passed with all in favor. CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA INTERVIEWS COMMUNICATIONS PUBLIC HEARING (1) Public hearing regarding a Community Development Block Grant Project to report on the progress of the Grantie State Children's Alliance's Child Advocacy Center Planning Study for 95 Water Street Notice of this public hearing was made in the Wednesday, July 27, 2016 edition of Page 6 of 24  the Laconia Daily Sun, at City Hall, the Gale Memorial Library, the Laconia Community Center and the offices of the Laconia School District. Mayor Engler Opened the public hearing at 7:20 p.m. Phil Hueber, the Director of Resource Development of the Granite State Children’s Alliance’s Child Advocacy Center reviewed the mission of the Center as well as the project to date. The program they have established has streamlined the process for the victims of childhood violence and ensures the childs best interests are priority. With no members of the public wishing to speak the hearing was closed at 7:29 p.m. (2) Public hearing regarding resolution 2016-20 relative to authorizing the City Manager to accept and expend grants on behalf of the City from the Justice Assistance Grant (JAG) in conjunction with the Belknap County Sheriff’s Department. The total amount of the grant is $15,714 with the City’s share being $14,550. The grant does not require a municipal or county match and is earmarked for the purchase of police firearms Notice of this public hearing was made in the Wednesday, July 27, 2016 edition of the Laconia Daily Sun, City Hall, the Gale Memorial Library, the Laconia Community T Center and the offices of the Laconia School District. Mayor Engler opened the public hearing at 7:32 p.m. With no members of the AF public wishing to speak the hearing was closed at 7:33 p.m. This item will be acted upon under Unfinished Business. PRESENTATIONS (1) Belknap House R Leonard Campbell updated the Council on the progress of the facility as well as the finances of the facility regarding grants and fundraising. The Business Plan was offered for the Council to review if they would like. D L. Campbell reviewed a series of questions submitted by the Council and attached herein. Discussion followed regarding the community relationships the Belknap House will be establishing, town of origin responsibilities, communication with the Welfare Directors in Belknap County, and the future of the facility. MAYOR'S REPORT Mayor Engler reported that Senator Hosmer hosted members of the Department of Administrative Services and fellow Senators for a tour of the State School property. This was done to raise the awareness and information on the property. The day before the tour the Governor and Council created a special advisory committee, consisting of eight (8) members, to study issues related to the sale of the property and to advise the DAR of what conditions need to be attached to the sale. One representative of the committee is from the City of Laconia and is to be appointed by the Mayor; Mayor Engler has chosen former Mayor Matt Lahey to this position. Page 7 of 24 Mayor Engler recognized the 90th Birthday of Councilor Brenda Baer and presented Councilor Baer with a bouquet of roses. COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. (1) FINANCE (a) Downtown TIF Financing (b) WOW Trail Funding (2) PUBLIC SAFETY (a) Fair St/Court St traffic problems and accidents (3) GOVERNMENT OPERATIONS and ORDINANCES T (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers AF (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications (d) Requests for "No Parking" zones to be established on three public streets: Centenary Avenue, Haven Avenue and Moulton Street R Councilor Doyle advised that after review of the requests the Committee has determined that the entire area of Centenary and Haven Avenues located in the Weirs needs to be reviewed with the other streets surrounding them therefore it D was tabled by the Committee until more information is reviewed. Regarding the Moulton Street request, the Committee recommends that the Council move forward with the request and to extend the "no parking" to the entrance of the conference center. City Manager Myers advised that if the Council agrees with the Committee recommendation the process will begin on the next agenda. It was requested that this action be taken. (4) LANDS and BUILDINGS (a) Downtown parking garage (b) Repair & maintenance of City Buildings LIASON REPORT Page 8 of 24 CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT (1) Financial and Operational Trends Report City Manager Myers reviewed the report. (2) Monthly Economic Development Update City Manager Myers reviewed the report. There was discussion on staff changes in the Planning Department and the effect it may be having on the Economic Development. City Manager Myers advised that the Planning Department is working very well with approving projects. (3) Other Items There was discussion about the Motorcycle Week account and a request to have an accounting of expenditures for the next meeting. NEW BUSINESS T (1) Request to approve the application for the Hazard Mitigation Plan grant application with a City share of $2,500 AF City Manager Myers reviewed the request and advised that this is only permission to apply as required by the application and that the Council will be asked to accept the funding should the grant be awarded. Motion to approve the Hazard Mitigation Plan grant application as presented and acknowledge the in-kind contribution of the City share totaling $2,500 made R by Councilor Bolduc and seconded by Councilor Baer; the motion passed with all in favor. (2) First reading of Resolution 2016-21 relative to authorizing the City Manager to accept D the donation of two Soofa benches (solar powered park benches) with a value of $5,200 and to schedule a public hearing on August 22, 2016 during the regular Council meeting City Manager Myers reviewed the donation information and recognized Bree Henderson for her contribution of time and efforts to make this happen for the City which resulted in a second bench being donated by the company that manufactures them. Motion to waive the reading of resolution 2016-21 in its entirety and read by title only made by Councilor Hamel and seconded by Councilor Bolduc; the motion passed with all in favor. A first reading of Resolution 2016-21 relative to authorizing the City Manager to accept the donation of two Soofa benches (solar powered park benches) with a value of $5,200 and to schedule a public hearing on August 22, 2016 during the regular Council meeting moved by Councilor Bownes and seconded by Page 9 of 24  Councilor Bolduc ; the motion passed with all in favor. (3) Request from Watermark Marine to become a boat agent of the City City Clerk Reynolds reviewed the request and endorsed the permission be granted. Motion to authorize Watermark Marine to act as a boat agent on behalf of the City made by Councilor Hamel and seconded by Councilor Baer ; the motion passed with all in favor. (4) Council review of the Commercial Resort (CR) zone and a proposal for discussion and possible referral to the Planning Board to create a new Commercial Resort Corridor (CR-2) zone Mayor Engler reviewed his proposal with the Council. The request this evening is to have the Council review this proposal and be prepared to discuss this at the first meeting in September at which time the idea would be to send the proposal to the Planning Board for input and recommendations. There was discussion about the sense of urgency, the possibility to have plans T submitted to avoid the changes, and beginning the public process sooner. It was advised to have the Planning Board members begin to review the proposal informally so they are prepared to formulate a plan as soon as they receive it from AF the Council. It was also offered to send this to the Planning Board as a package so the process can be expedited and the need to have exceptions for some areas. Councilor Bownes noted he does not oppose the concept proposed by Mayor Engler but he did not see the urgency and thought it more prudent for the Council to engage in substantive discussions before sending this to the Planning Board. R Motion to send the proposal as submitted to the Planning Board for review and to establish a process to have the major concerns accomplished by the middle of October and the remainder that have not been addressed to be tabled until D May so as to not stall the process and continue moving forward made by Councilor Lipman and seconded by Councilor Hamel; the motion passed 5-1 (For: Doyle, Lipman, Baer, Hamel, Bolduc; Against: Bownes) UNFINISHED BUSINESS (1) Second Reading of Resolution 2016-20 relative to authorizing the City Manager to accept and expend grants on behalf of the City from the Justice Assistance Grant (JAG) in conjunction with the Belknap County Sheriff’s Department. The total amount of the grant is $15,714 with the City’s share being $14,550. The grant does not require a municipal or county match and is earmarked for the purchase of police firearms A a second reading of First Reading of Resolution 2016-20 relative to authorizing the City Manager to accept and expend grants on behalf of the City Page 10 of 24  from the Justice Assistance Grant (JAG) in conjunction with the Belknap County Sheriff’s Department. The total amount of the grant is $15,714 with the City’s share being $14,550. The grant does not require a municipal or county match and is earmarked for the purchase of police firearms; made by Councilor Hamel and seconded by Councilor Bolduc; the motion passed with all in favor. NOMINATIONS, APPOINTMENTS & ELECTIONS (1) Request to appoint Christopher Reynolds as a Selectman in Ward 4 for a term to expire in November 2021 Motion to move to appoint Christopher Reynolds as a Selectman in Ward 4 for a term to expire in November 2021 by Councilor Baer and seconded by Councilor Bolduc; the motion passed with all in favor. COUNCIL COMMENTS NON-PUBLIC SESSION According to RSA 91-A:3, II (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges T against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other AF than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. R (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or D widespread injury or loss of life. FUTURE AGENDA ITEMS (1) Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) (2) Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) (3) Master Plan (4) Milfoil Treatment Funding Request (5) Sewer & Water Master Plan Page 11 of 24  (6) Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction (7) Strategic Planning/Goal Setting (8) WOW Trail ADJOURNMENT Motion to adjourn made by Councilor Baer at 9:38 p.m. and seconded by Councilor Bolduc; the motion passed with all in favor. Respectfully Submitted: Mary A Reynolds City Clerk T AF R D Page 12 of 24  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 8/8/2016 FROM: Mary Reynolds, City Clerk SUBJECT: Proposed resolution 2016-21 relative to authorizing the City Manager to accept donations on behalf of the City of two(2) solar powered park benches (Soofa), one to be placed in the Downtown are and the other in Weirs Beach with a combined value of $5,200 DISCUSSION: Notice of this public hearing was made in the Wednesday, August 10, 2016 edition of the Laconia Daily Sun, at City Hall, the Gale Memorial Library, the Laconia Community Center and the offices of the Laconia School District. REQUESTED ACTION: To be taken up under Unfinished Business. Page 13 of 24  LACONIA PROJECT UPDATES – July 2016 LACONIA ROAD PROJECTS PROPOSED FOR 2016 Current: Final paving of Holman Street, Lynnewood Road, and Ashwood Circle were completed this week. A shim and overlay was also completed on Gale Avenue. Work will now focus on some remaining clean-up work on Summit, McKinley, Warren, Pine, Holman, Lynnewood, and Ashwood Circle. Actual construction costs are now being compared to estimated costs as we determine which streets will be addressed next. Previous: Final paving on Warren St. and Pine St. has been accomplished. Shoulder leveling and lawn restoration is now essentially complete. Drainage improvements on Holman St. and Ashwood Circle have been underway for the past two (2) to three (3) weeks and all of the substantial drainage pipe and catch-basin upgrades are now completed. Roadway reclamation begins today (July 19th) on Holman St. and we expect that all of Holman St., Ashwood Circle and the northerly end of Lynnewood Road will be reclaimed by Friday, July 22nd. Base course asphalt paving is currently scheduled for the week of July 25th. Following this base course paving, all of the sewer and drainage manholes in the roadway “traveled way” (that have been lowered to allow for the road-base reclamation process and base course paving) will then be cut-out and raised one inch (1”) in preparation for the final wearing course of asphalt which we anticipate will be applied in September. The un-reclaimed portion of Lynnewood Road (between the reclaimed sections of Holman St. and upper Lynnewood Road) will receive an asphalt Maintenance Shim (MS) at the same time that the final wearing course of asphalt is applied on these Reclaimed and Overlaid (R&O) sections. Lovell St., McKinley Rd. and a significant section of Summit Ave. each received an asphalt Maintenance Shim (MS) in the past few weeks. Following a few utility repairs (water and sewer), paving on Gold St., Railroad Ave., Park St. and Fore St. is anticipated in the next month. Additional streets on the proposed list of 2016 Road Improvements are being reviewed for upgrade work in the coming months. Cost review on the work accomplished thus far is being factored-in with our program goal of accomplishing a minimum of 5 miles of road upgrade this season. LAKESIDE AVENUE Current: Preliminary underground electric design by Eversource has been completed and incorporated into the McFarland Johnson (MJ) engineering working drawing. MJ is coordinating the melding of the Fairpoint and Metrocast designs with the Eversource design. The NH Division of Historic Resources is requiring an Archaeological investigation of the utility corridor. Starting the week of August 22, we will be utilizing ground penetrating radar along Lakeside Ave to detect and mark abandoned and unknown pipes. A neighborhood progress meeting will be held at 7:00 pm Thursday September 1 at the Weirs Community Center. The Water Department will start laying temporary water lines September 6 with construction starting the earliest during the week of September 19th. City Manager’s Project Update Report Page 1 Page 14 of 24 Previous: Initiation of design by the private utilities (Eversource, Fairpoint, Metrocast) is underway. McFarland Johnson (MJ) has been secured as our consultant engineer to assist with road, drainage, sidewalk, pedestrian crossing and street lighting design for this project. MJ will also take all of the utility designs and coordinate them into one plan to provide direction for the Contractor (Busby Construction). A detailed “project walk-thru” meeting with utility personnel took place on Friday, July 15th. Among the details covered was careful review of placement options for underground (U.G.) utility terminal hardware (sector cabinets, transformers, etc.) in coordination with expressed property owner concerns. Water main upgrade, drainage upgrade, installation of U.G. conduit and (limited) sewer upgrade are all proposed for construction between Labor Day and early November 2016, with the water main upgrade being the initial project. LACONIA DOWNTOWN TIF DISTRICT Current: The Downtown TIF Advisory Board is scheduled to meet next on August 23rd. TIF Project Updates: ● Beacon Street West Connection: Remaining items include landscaping and handrail installation. Handrail installation is currently in progress and is expected to be complete by August 19th. ● River Street, Church Street Riverwalk Connection & Landmark Inn Riverwalk Segment (TAP Grant Projects): Engineering of these projects will occur through the summer and fall of 2016, with construction now expected in 2017. ● River’s Edge Segment (formerly FW Webb site): The ribbon cutting ceremony for the River’s Edge project is scheduled for August 19th. ● WOW Trail Phase 2: Construction continues on the trail with no major changes from the original design. Bridge abutment work, drainage, rough grading and boardwalk installation is ongoing. Previous: The Downtown TIF Advisory Board is scheduled to meet next on July 21st. TIF Project Updates: ● Beacon Street West Connection: Construction is nearing completion on this segment. Retaining walls, paving, ornamental fencing and the footbridge have been completed. Outstanding items include hydro seeding and ADA compliant handrails. Handrail installation is slated for the beginning of August. ● River Street, Church Street Riverwalk Connection & Landmark Inn Riverwalk Segment (TAP Grant Projects): Engineering of these projects will occur through the summer and fall of 2016, with construction now expected in 2017. ● River’s Edge Segment (formerly FW Webb site): Under construction. Estimated completion is in August 2016. ● WOW Trail Phase 2: Construction has commenced on this project. Ongoing work includes construction layout, grubbing, rough grading, erosion control and footings for boardwalk areas. City Manager’s Project Update Report Page 2 Page 15 of 24 WEIRS TIF DISTRICT Current: The Weirs TIF Advisory Board is expected to present further recommendations to the City Council in August for additional elements associated with the Lakeside Avenue improvement project. The additional elements being discussed include concrete sidewalks, brick paver accents, crosswalk construction and irrigation. The next Weirs TIF Advisory Board meeting is scheduled for August 22. Previous: The Weirs TIF Advisory Board met on July 14th. There was discussion on the Lakeside Avenue project and additional features including sidewalk materials, crosswalk design and irrigation. Cost estimates for sidewalk pavers and irrigation was requested for the next Advisory Board meeting scheduled for August 11th in anticipation of making a recommendation to the City Council at their last meeting in August. WINNIPESAUKEE RIVER BASIN PROJECT Current: The next meeting of the WRBP Advisory Board (AB) is scheduled for Thursday August 18th 9:00 a.m. at the Corner Meeting House in Belmont. A Governance Committee Meeting will be held at 10: am on Thursday September 15th in Belmont. No new information to report at this time. Previous: The next meeting of the WRBP Advisory Board (AB) is scheduled for Thursday, July 21st at 10:00 a.m. at the Corner Meeting House in Belmont. No new information to report at this time. WEIRS BEACH RESTORATION Current: No update. Previous: No update. ZONING TASK FORCE Current: No update. Anticipate some work by the ZTF this year in response to RSA changes, specifically regarding accessory dwelling units (ADUs), and other topics. Previous: No update. Anticipate some work by the ZTF this year in response to RSA changes, specifically regarding accessory dwelling units (ADUs), and other topics. DOWNTOWN WAYFINDING Current: No update. Previous: No update. LACONIA HEART AND SOUL MASTER PLAN UPDATE Current: No update. Anticipate starting work on Housing, Community Services & Facilities, and Historic & Cultural Resources chapters shortly. Drafts of Natural Resources and Transportation are available. City Manager’s Project Update Report Page 3 Page 16 of 24 Previous: No update. MEMORIAL PARK IMPROVEMENTS Current: Due to delays in the confirmation of available water service, installation of irrigation for the baseball field is now slated for late summer/early fall. Installation of new bleachers for the softball field is slated for late fall. Previous: The new scoreboard has been installed at the baseball field. TRANSPORTATION ALTERNATIVES GRANT (TAP) Current: Feasibility study has started with HEB Engineering. DPW has completed much of the site survey work. Previous: NH DOT and Federal Highway approved the Independent Government Estimate (IGE) along with the scope and fee. We now have approval to begin the feasibility study. DES WATERSHED ASSISTANCE GRANT Current: Final design of stormwater treatment elements is in progress. The elements include pervious concrete panels, drainage swale improvements and installation of a stone surface on the gravel access road below the north end of the boardwalk. Water sampling is ongoing by City staff to determine pre-construction conditions which will be compared to post-construction data. The project is also currently under review by the NH Division of Historical Resources. A public outreach and educational event relating to the project is scheduled for September 1st at the Weirs Community Center starting at 6pm. The engineering consultant, VHB Engineering, will be present along with City staff. Previous: City Staff met on-site with VHB Engineering on June 23rd to review the water sampling locations at the Weirs Beach area. Water sampling will occur during the summer to determine pre-project water quality levels. A conference call is slated for July 19th with the consultant VHB Engineering to discuss schedule for Illicit Discharge Detection and Elimination (IDDE) and educational outreach events. Review of preliminary BMP (Best Management Practices) designs for stormwater treatment will also occur. City Manager’s Project Update Report Page 4 Page 17 of 24  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 8/8/2016 FROM: Kevin Dunleavy, Parks & Recreation Director and Ex-officio member of the Advisory Board SUBJECT: Weirs TIF District Advisory Board recommendations for additional items to the Lakeside Avenue reconstruction project ATTACHMENTS: Upload Description Type File Name Date recommendations Backup 8/18/2016 Memo- Material Weirs_TIF_Recommendation_for_funds_for_additional_Lakeside_Avenue_elements.pdf Page 18 of 24 Memo To: Mary Reynolds, City Clerk From: Kevin Dunleavy, Ex officio Member of the Weirs TIF Advisory Board Date: 8/17/2016 Re: Recommendation by the Weirs TIF Advisory Board for additional elements associated with the Lakeside Avenue improvements. Message Mary, I am sending this memo to request inclusion on the City Council agenda at their August 22nd , 2016 meeting for the following item: Recommendation to the Laconia City Council by the Weirs TIF Advisory Board to utilize Weirs TIF District funding not to exceed $200,000 for the following elements associated with the Lakeside Avenue improvement project: Concrete Sidewalks Stamped Concrete Crosswalks Brick Accents in Bumpouts and Westerly Sidewalk Irrigation/Water Services Please let me know if you need additional information. Thank you, Kevin Dunleavy Page 19 of 24  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 8/17/2016 FROM: Scott Myers, City Manager SUBJECT: Request to appoint Wesley Anderson as the City representative to the Winnipesaukee River Basin Program Board DISCUSSION: Former Public Works Director Paul Moynihan served as the City’s representative on the Winnipesaukee River Basin Program Board. Mr. Moynihan has now retired, and it is necessary to appoint a representative to fill the remainder of his term. At this time I am requesting the Council formally appoint the current Public Works Director, Wesley Anderson, as the City’s representative to the Winnipesaukee River Basin Program Board to fill the remainder of Paul Moynihan’s term which expires at the end of September, 2016, and to a new three-year term beginning October 1, 2016 and expiring at the end of September, 2019. REQUESTED ACTION: Proposed motion: "I move to appoint Wesley Anderson as the City's representative to the Winnipesaukee River Basin Program Board to fill the remainder of Paul Moynihan's term which expires at the end of September, 2016, and to a new three-year term beginning October 1, 2016 and expiring at the end of September, 2019." Page 20 of 24  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 8/17/2016 FROM: Donna Woodaman, Finance Director SUBJECT: Proposed resolution 2016-22 relative to the establishment of a revolving fund for the 125th Anniversary Celebration DISCUSSION: This fund is being established to allow for the deposit of revenue for the celebration as well as the payment of associated expenses. REQUESTED ACTION: Motion #1: "I move to waive a reading of this resolution in its entirety and to read by title only" Motion #2: "I move resolution 2016-22 relative to the establishment of a revolving fund for the 125th Anniversary Celebration as presented" ATTACHMENTS: Description Type Upload Date File Name resolution Resolution Letter 8/19/2016 2016- 22_125th_celebration_revolving_fund.pdf Page 21 of 24 RESOLUTION 2016-22 CITY OF LACONIA In the Year of Our Lord two thousand and sixteen A RESOLUTION RELATIVE TO THE ESTABLISHMENT OF A REVOLVING FUND FOR THE 125TH ANNIVERSARY CELEBRATION Resolved by the City Council of the City of Laconia as follows: WHEREAS, the City of Laconia will be celebrating 125 years of incorporation in 2018; and WHEREAS, a celebration of the anniversary and history of the City is of importance to the Council and community; and WHERAS, there is a recognized need to fund the 125th Anniversary Celebration including the festivities, entertainment, memorabilia and other historically relevant events. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LACONIA 1. A revolving fund shall be established to support the 125th Anniversary Celebration 2. Revenue from any and all events, retail sales, donations or other means of revenue generation shall be deposited into the 125th Anniversary Celebration Revolving Fund. 3. The City Manager shall be the designated authority to release funds from 125th Anniversary Celebration. 4. A transfer is authorized in the amount of $1.00 from account 01-431-343-0000, Contingency to account 84-301-343-0021 – 125th Anniversary Celebration Revolving Fund. This Resolution shall take effect upon its passage ____________________ Edward Engler, Mayor Passed and approved this ______ September, 2016. Mary A Reynolds, City Clerk Page 22 of 24  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 8/3/2016 FROM: Scott Myers, City Manager SUBJECT: Second reading of Resolution 2016-21 relative to authorizing the City Manager to accept the donation of two Soofa benches (solar powered park benches) with a value of $5,200 DISCUSSION: Bree Henderson wishes to donate to the City of Laconia two Soofa benches (solar powered park benches) These benches provide free, clean energy and allow people to charge their mobile devices via solar power at no cost to them. Ms. Henderson requests that one bench be placed downtown beside the millstone fountain at the corner of Pleasant and Main Streets, and the other placed on the boardwalk in Weirs Beach between the beach and the dock. Funds raised to purchase these benches came from a crowdfunding (Gofundme) campaign that was completed by the citizens that live in and spend time in Laconia. The normal cost of a bench is $3,800; the company offered a reduced rate and sold both benches for $5,000 as this was their first crowd funded sale. The cost of the five-year extended warranty covering anything that breaks on or in the two benches, (whether it occurs by vandalism or other causes), is $200, for a total cost of $5,200. Installation of the benches will be done by the City with only minor assembly required. These benches are the basic model, and have the ability (should the City choose) to be upgraded with censors that can be used to help in City planning. There are censors available that can measure pedestrian traffic, noise levels, and/or pollution levels. These censors would send information to a cloud site the City would be able to access as they choose. REQUESTED ACTION: Proposed motion: "I move the second reading of Resolution 2016-21 relative to authorizing the City Manager to accept the donation of two Soofa benches (solar powered park benches) with a value of $5,200" ATTACHMENTS: Description Type Upload Date File Name resolution Resolution Letter 8/19/2016 2016-21_- _Solar_Powered_Benches.pdf Page 23 of 24 RESOLUTION 2016-21 CITY OF LACONIA In the Year of Our Lord two thousand and sixteen A RESOLUTION RELATIVE TO AUTHORIZING THE CITY MANAGER TO ACCEPT THE DONATION OF TWO SOOFA BENCHES (SOLAR POWERED PARK BENCHES), ONE TO BE PLACED IN THE DOWNTOWN AREA AND THE OTHER IN WEIRS BEACH, THE COMBINED VALUE OF WHICH IS $5,200.00 Resolved by the City Council of the City of Laconia as follows: WHEREAS, the Laconia City Charter, Section 5:06, requires the Council to designate the source of any money appropriated after the budget is adopted; and WHEREAS, Bree Henderson wishes to donate two Soofa benches to the City of Laconia to allow charging of mobile devices via solar power. Funds raised to purchase the benches came from a crowdfunding campaign. The benches are covered by a five year extended warranty. NOW THEREFORE, the City Manager is hereby authorized, on behalf of the City, to accept the donation of two Soofa benches as described above. This Resolution shall take effect after two readings and upon its passage. Armand Bolduc, Mayor Pro Tem Passed and approved this ____ day of August, 2016 Mary Reynolds, City Clerk 1 Page 24 of 24