City Council

CITY OF LACONIA - CITY COUNCIL Monday, September 26, 2016 - 7:00 PM City Hall - Conference Room 200A CALL TO ORDER SALUTE TO THE FLAG RECORDING SECRETARY ROLL CALL STAFF IN ATTENDANCE ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS 1. Regular minutes of September 8 and September 12, 2016, and non-public minutes of September 8, 2016 CONSENT AND ACTION CALENDAR 1. Fundraising Request from VISTESS to use Robbie Mills Field on October 2, 2016 CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA INTERVIEWS COMMUNICATIONS PUBLIC HEARING 1. Public hearing regarding proposed Ordinance 03.2016.03 relative to amending Chapter 40, Heritage Commission, to provide for staggered terms of members 2. Public hearing regarding proposed Resolution 2016-23 relative to authorizing the City Manager to accept and expend the donation of up to $20,000 from CVS to the City for the design and installation of landscaping on the "Busy Corner" property located at 153 Church Street, Tax Map 426-44-6 PRESENTATIONS MAYOR'S REPORT COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. 1. FINANCE: (Lipman, Hamel, Baer) (a) Downtown TIF Financing (b) WOW Trail Funding (c) Conversion of street lights to LED 2. PUBLIC SAFETY: (Baer, Doyle, Bownes) (a) Fair St/Court St traffic problems and accidents 3. GOVERNMENT OPERATIONS and ORDINANCES: (Doyle, Bolduc, Bownes) Page 1 of 63  (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications (d) Requests for "No Parking" zones to be established on two public streets: Centenary Avenue and Haven Avenue 4. LANDS and BUILDINGS: (Hamel, Lipman ,Bolduc) (a) Downtown parking garage (b) Repair & maintenance of City Buildings LIAISON REPORT CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS MANAGER'S REPORT 1. Project Updates Report NEW BUSINESS 1. First reading of Resolution #2016-24 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $10,000.00 for Laconia Police Department Distracted Driving Patrols, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting 2. First reading of Resolution #2016-25 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $19,965.00 for Laconia Police Department DWI Patrols, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting 3. First reading of Resolution #2016-26 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $14,508.50.for Laconia Police Department STEP (Sustained Traffic Enforcement) Patrols, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting 4. First reading of Resolution #2016-27 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $2,225.00..for a Laconia Police Department Radar Display Sign, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting 5. First reading of Resolution #2016-28 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $76,956.00 for the Laconia Police Department for the purpose of investigating and apprehending individuals or organizations that are involved in opioid related drug use and trafficking, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting 6. Unsolicited offer to purchase City-owned property and request to refer to a Public Hearing for the regular City Council meeting of October 11, 2016 to obtain citizen comment and a possible vote to declare the property as surplus UNFINISHED BUSINESS Page 2 of 63  1. Weirs TIF District Advisory Board recommendations for additional items to the Lakeside Avenue reconstruction project 2. Second reading of Ordinance 03.2016.03 relative to amending Chapter 40, Heritage Commission, to provide for staggered terms of members 3. Second reading of Resolution 2016-23 relative to authorizing the City Manager to accept and expend the donation of up to $20,000 from CVS to the City for the design and installation of landscaping on the "Busy Corner" property located at 153 Church Street, Tax Map 426-44-6 NOMINATIONS, APPOINTMENTS & ELECTIONS 1. Michael DellaVecchia - seeking appointment to a regular position on the Planning Board to fill the vacant position previously held by Donald Richards - term to expire at the end of June, 2019 COUNCIL COMMENTS NON-PUBLIC SESSION According to RSA 91-A:3, II: (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. FUTURE AGENDA ITEMS 1. Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) 2. Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) 3. Master Plan 4. Milfoil Treatment Funding Request 5. Sewer & Water Master Plan 6. Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction 7. Strategic Planning/Goal Setting 8. WOW Trail Page 3 of 63 ADJOURNMENT Page 4 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 9/19/2016 FROM: Scott Myers, City Manager SUBJECT: Regular minutes of September 8 and September 12, 2016, and non-public minutes of September 8, 2016 DISCUSSION: Minutes of the meetings of September 8 and September 12, 2016 were distributed to the Council on September 21 and September 16, 2016, respectively. There were no corrections received. If there are no corrections to the minutes offered they are accepted as distributed. ATTACHMENTS: Description Type Upload Date File Name Minutes of 09.12.16 Backup Material 9/20/2016 Minutes_2016_9_12_Meeting(82)_(2).pdf Minutes of Backup Material 9/21/2016 09.08.16_Special_Nonpublic_Council_meeting.pdf September 8, 2016 Page 5 of 63  CITY OF LACONIA - CITY COUNCIL Monday, September 12, 2016 - 7:00 PM City Hall - Conference Room 200A CALL TO ORDER Mayor Engler called the meeting to order at the above date and time. SALUTE TO THE FLAG Councilor Ava Doyle lead the salute to the flag. RECORDING SECRETARY Deputy Clerk, Stacy Anders ROLL CALL Deputy City Clerk Anders called the roll with the following Councilors in attendance: Ava Doyle, David Bownes, Henry Lipman, Brenda Baer, Robert Hamel, Armand Bolduc STAFF IN ATTENDANCE City Manager Scott Myers COUNCIL PROCLAMATION ACCEPTANCE OF MINUTES OF PREVIOUS MEETINGS (1) Regular minutes of August 22, 2016 Minutes of the meeting were distributed to the Council on August 23, 2016. One correction was received and they were re-distributed on August 24, 2016. With no further corrections to the minutes being made, they were accepted as distributed. CONSENT AND ACTION CALENDAR (1) Temporary Traffic Order 2016-12, NH Pumpkin Festival Scott explained changes to traffic order from last year. Motion to approve Temporary Traffic Order 2016-12 for the 2016 NH Pumpkin Festival made by Councilor Baer and seconded by Councilor Doyle; motion passed with all in favor. (2) Temporary Traffic Order 2016-13, Laconia High School Homecoming Parade Motion to approve Temporary Traffic Order 2016-13, Laconia High School Homecoming Parade, made by Councilor Baer and seconded by Councilor Bolduc; motion passed with all in favor (3) Fundraising Request from Weirs Community Park Association The Facility Use Request has been approved by the Parks and Recreation Commission. This is a repeat event with changes from last year's request. Motion to approve the Fundraising Request from Weirs Community Park Association as submitted made by Councilor Bolduc and, seconded byCouncilor Doyle . Motion passed with all in favor. CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA INTERVIEWS (1) Michael DellaVecchia - seeking appointment to a regular position on the Planning Board to fill the vacant position previously held by Donald Richards - term to expire at the end of June, 2019 (1 vacant regular position available) Michael DellaVecchia stated he lives on Little Island and works for a local hospital in the emergency room. He is not a business man so he is not biased towards doing favors for other people and wants to do his best for the City of Laconia. Page 6 of 63  Mr. DellaVecchia was interviewed by the Council. Councilor Baer commented she would like to see Mr. DellaVecchia stay on the Planning Board as an alternate and for someone else to step up to keep the Planning Board more diversified. She feels more of the City should be represented. Councilor Bownes feels Mr. DellaVecchia is a hard worker; both he and Councilor Bolduc suggested he be voted in. Councilor Doyle agreed and said she applauds all of the people that volunteer. In response to a question from Councilor Hamel Mr. Della Vecchia stated he lives in Ward 6 and feels the Planning Board and Council need to gel together regarding rezoning of the Weirs. Councilor Lipman asked for Mr. DellaVecchia's position on the rezoning in the Weirs. He responded he is more in favor of recreational use. Mayor Engler pointed out that actual appointments will take place at the next meeting on September 26th. (2) Linda Phelps - seeking appointment to an alternate position on the Library Board of Trustees for a three-year term expiring at the end of March, 2019 (two alternate positions available) Linda Phelps, who is seeking appointment to an alternate position on the Library Board of Trustees was not present. Her interview will be rescheduled. COMMUNICATIONS (1) Letter from residents of the Fiske and Haven Avenue area regarding proposed "No Parking" Mayor Engler read a letter from on behalf of the Belknap House Board of Directors. Letter from residents of the Centenary and Haven Avenue area regarding proposed "No Parking" was provided to the Council. PUBLIC HEARING PRESENTATIONS (1) Department of Public Works presentation re: Main St. Bridge Project Mayor Engler recognized Bob Durfee, Project Manager for the Main St. Bridge Project. The American Council of Engineering Companies selected the Main Street Bridge Project for Excellence in Engineering and State-wide overall project award winner for all projects that were constructed in 2015 in the State of NH. A poster was presented to the City. (2) Department of Public Works update - Wes Anderson, DPW Director A Department of Public Works update was presented by Wes Anderson, DPW Director. He informed the Council on the Department’s plan for equipment purchases for the upcoming fiscal year. The DPW is developing a fleet of combination trucks that can plow and salt, either by upgrade or replacements. MAYOR'S REPORT Mayor Engler thanked Councilor Bolduc for filling in for him at the last meeting. Multicultural Festival was held September 10, 2016; Mayor Engler thanked all of the volunteers who work to make this event possible. Mayor Engler reminded the public that primary election day is September 13th and polls are open 7am - 7pm. COMMITTEE REPORTS *Not all items in this section may be acted on. Reports and updates will be made when necessary. Page 7 of 63 (1) FINANCE (a) Downtown TIF Financing (b) WOW Trail Funding (c) Conversion of street lights to LED (2) PUBLIC SAFETY (a) Fair St/Court St traffic problems and accidents Fair St/Court St traffic problems and accidents (3) GOVERNMENT OPERATIONS and ORDINANCES (a) Review of Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (b) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns (c) Procedural review of grant applications (d) Requests for "No Parking" zones to be established on two public streets: Centenary Avenue and Haven Avenue (4) LANDS and BUILDINGS (a) Downtown parking garage (b) Repair & maintenance of City Buildings LIASON REPORT CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS Ben Gamache, 20 Paugus Park Road,stated his opposition to the proposed change of residential to commercial on Big Island. He feels it brings tremendous negativity to the area and hardship to the residents, with too many unknowns for the future. Joshua Yousseff, 42 Gilford Ave, opposes the commercial use of Big Island due to erosion and boat impacts. Carolyn Malahan, Paugus Park Road, commented this area is her home, it is quiet, and she would like to maintain the peacefulness. Attorney Patrick Wood reminded if the Council chooses there will be a public hearing at the Planning Board level on this matter. Paul Yousseff, Paugus Park Road, stated he bought my camp 14-15 years ago with the understanding that Big Island was zoned residential are and it would be unfeasible to change it to commercial. Mark Mallahan , 42 Paugus Park Road, requested this matter not go before the Planning Board. Taxes in the area would be zoned for a commercial tax rate. Bob Proctor, 56 Paugus Park Road, commented that the Island is very small and he does not see what use it would have if it were to be changed to commercial. Page 8 of 63 Travis Yousseff, Paugus Park Rd., stated he purchased his property for many reasons including privacy, sereneness, and quietness. Changing Big Island to a commercial zone would change everything with increased noise, devaluation of properties and lights. Charlie St. Clair, Lakeside Avenue, asked the Council to please consider using concrete on the sidewalks due to its durability. Regarding the issue of parking meters vs. kiosks on Lakeside Avenue, he thinks kiosks may look prettier, but meters are much more user friendly. MANAGER'S REPORT (1) Financial and Operational Trends Report City Manager Myers reviewed the report. NEW BUSINESS (1) Request to designate a portion of Moulton Street as "No Parking" Motion to approve by Councilor Doyle that the "No Parking" zone be extended on both sides of Moulton Avenue to the entrance of the Opechee Inn and Conference Center, between points A and B as shown on the map included with the agenda packet, seconded by Councilor Bolduc; motion passed with all in favor. (2) Approval of Subordination of Mortgage Agreement between the City of Laconia, TD Bank and Tavern Inn Housing Limited Partnership Richard Weaver stated there are currently three mortgages on this property; all three would be paid off with this refinancing. Motion to approve the Subordination of Mortgage Agreement between the City of Laconia, TD Bank, N.A. and Tavern Inn Housing Limited Partnership, and to authorize the City Manager to sign the document on behalf of the City made by Councilor Lipman, and seconded by Councilor Hamel; motion passed with all in favor. (3) Memorandum of Understanding between the Laconia Board of Public Library Trustees and the City of Laconia Motion to approve the Memorandum of Understanding between the Laconia Board of Public Library Trustees and the City of Laconia and to authorize the City Manager to sign the document on behalf of the City made by Councilor Bownes and seconded by Councilor Lipman; motion passed with all in favor. (4) Petition for a proposed Ordinance amendment to Chapter 235, Zoning, relative to Article XIV, Amendments Attorney Patrick Wood, representing the owner of Big Island, stated he would like the opportunity to present this proposal to the Planning Board, at which time there would be ample opportunity for public discussion. The concept of the proposal is to provide flexibility to this property owner who has spent a substantial part of his own income bringing water, electricity and cable to the island. Councilor Lipman suggested Attorney Wood make his client aware of the residents’ feelings and see if he still wishes to move forward. Attorney Wood stated his client believes very strongly in the proposal and feels it would benefit everyone, including the City. He understands there is a lot of uncertainty and unknowns and will do his best to reach out to the residents, including scheduling numerous meetings if necessary. Councilor Bownes asked why a former request for a variance on this property was pulled. Attorney Wood stated he was not representing Big Island at the time so he is unable to answer that question. The request for variance was filed in July, 2014 and withdrawn August 18, 2014. Councilor Bownes asked for more history of this request . In 2014 residents were notified as abutters and were opposed to the request at that time, so Big Island withdrew the request. Councilor Baer stated she would not vote in favor of referring this proposal to the Planning Board. Councilor Doyle pointed out that if the property were to be zoned Commercial, it is not possible to spot zone. Page 9 of 63  Even if Big Island’s intention is only for a girls’ camp, the next owner of the property may not want to use it for that purpose. Motion made by Councilor Lipman to deny referring this request to the Planning Board, seconded by Councilor Hamel; motion passes with 5 in favor, 0 opposed, 1 abstaining (Councilor Bownes) Motion made by Councilor Bownes to table Councilor Lipman’s motion; the motion died for lack of a second. (5) Request for City Council approval of sale of property on Lily Pond Road from the Laconia Airport Authority to Fay's Boat Yard Motion made by Councilor Bolduc to approve the sale of a 2.96 parcel of land on Lily Pond Road to Fay's Boat Yard for the recently appraised value of $123,000, and authorize Mayor Edward Engler to sign all necessary documents on behalf of the City in his capacity as Mayor, and as the Chair of the Laconia Airport Authority, seconded by Councilor Baer; motion passed with all in favor (6) Introduction of Ordinance 03.2016.03 relative to amending Chapter 40, Heritage Commission, to provide for staggered terms of members and request to schedule a public hearing during the September 26, 2016 City Council meeting Motion made by Councilor Bownes to approve the first reading of Ordinance 03.2016.03 relative to amending Chapter 40, Heritage Commission, to provide for staggered terms of members and to schedule a public hearing during the September 26, 2016 City Council meeting; seconded by Councilor Doyle; motion passed with all in favor. (7) Request to move the polling location for Ward 1 from the Belknap County Complex to the Beane Conference Center effective September 14, 2016 Motion made by Councilor Doyle to relocate the Ward 1 polling location from the Belknap County Complex to the Beane Conference Center effective September 14, 2016, seconded by Councilor Baer; motion passed with all in favor. (8) Request for approval of a Purchase and Sale Agreement with CVS in relation to the “Busy Corner” property located at 153 Church Street, Tax Map 426-44-6, upon satisfactory completion of a title search; request to authorize the City Manager to sign all necessary documents in connection with the purchase of the property; first reading of Resolution 2016-23 relative to authorizing the City Manager to accept and expend the donation of up to $20,000 from CVS to the City for the design and installation of landscaping on the parcel, and to schedule a public hearing on September 26, 2016 during the regular Council meeting. Motion made by Councilor Baer to approve the Purchase and Sale Agreement with CVS in relation to the “Busy Corner” property located at 153 Church Street, Tax Map 426-44-6, upon satisfactory completion of a title search, and to authorize the City Manager to sign all necessary documents in connection with the purchase of the property, seconded by Councilor Bolduc; motion passed with all in favor. Motion made by Councilor Hamel to waive a reading of Resolution 2016-23 in its entirety and to read by title only, seconded by Councilor Doyle; motion passed with all in favor. Motion made by Councilor Bownes to approve a first reading of Resolution 2016-23 relative to authorizing the City Manager to accept and expend the donation of up to $20,000 from CVS to the City for the design and installation of landscaping on the parcel, and to schedule a public hearing on September 26, 2016 during the regular Council meeting;, seconded by Councilor Bolduc; motion passed with all in favor. UNFINISHED BUSINESS (1) Weirs TIF District Advisory Board recommendations for additional items to the Lakeside Avenue reconstruction project Page 10 of 63  Parks & Recreation Director Kevin Dunleavy provided a summary of the project to the Council; the items listed on the summary are based on actual measurements. Councilor Lipman stated he would like to review the entire package before taking a vote, and asked that this matter be left on the agenda for next meeting of September 26, 2016. NOMINATIONS, APPOINTMENTS & ELECTIONS COUNCIL COMMENTS Councilor Bear asked to see the minutes where the Council voted on a contest for a new City flag. There is a meeting regarding the new City flag on Thursday, September 15, 2016. NON-PUBLIC SESSION According to RSA 91-A:3, II (a) The dismissal, promotion or compensation of any public employee, or the investigation of any charges against him, unless the employee affected (1) has a right to a meeting and (2) requests that the meeting be open, in which case the request shall be granted. (b) The hiring of any person as a public employee. (c) Matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the body or agency itself, unless such person requests an open meeting. (d) Consideration of the acquisition, sale or lease of real or personal property which, if discussed in public, would likely benefit a party or parties whose interests are adverse to those of the general community. (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled. (i) Consideration of matters relating to the preparation for and the carrying out of emergency functions including training to carry out such functions, developed by local or state safety officials that are directly intended to thwart a deliberate act that is intended to result in widespread or severe damage to property or widespread injury or loss of life. FUTURE AGENDA ITEMS (1) Ordinance amendment relative to Chapter 167, Noise and Chapter 161, Licensing as it pertains to outdoor sound equipment and loudspeakers (tabled at the meeting of 9/28/15) (2) Second reading of a resolution relative to the adoption of RSA 31:95-b, Appropriation of funds made available during the year (tabled at the meeting of 11/23/15 pending the outcome of legal matters) (3) Master Plan (4) Milfoil Treatment Funding Request (5) Sewer & Water Master Plan (6) Single Stream Recycling/Concord Co-op/Solid Waste Disposal Cost Reduction (7) Strategic Planning/Goal Setting (8) WOW Trail ADJOURNMENT Motion made by Councilor Bolduc to adjourn the meeting at 9:43 pm and seconded by Councilor Baer; motion passed with all in favor. Respectfully Submitted: Stacy Anders Deputy City Clerk Page 11 of 63  LACONIA CITY COUNCIL SPECIAL SESSION OF THE LACONIA CITY COUNCIL September 8, 2016 The meeting was called to order at 6:21 pm by Mayor Engler. In addition to the Mayor, Councilors present were David Bownes, Brenda Baer, Robert Hamel and Armand Bolduc. A quorum was declared present. Also present was City Manager, Scott Myers. 1. NON-PUBLIC SESSION ACCORDING TO RSA 91-A:3, ii: (e) - Consideration or negotiation of pending claims or litigation Motion to enter into non-public session for the purpose of discussing pending litigation under RSA 91-A:3 II (e) made by Councilor Bolduc, seconded by Councilor Baer. On a roll call vote, affirmative votes were made by Councilors Bownes, Baer, Hamel and Bolduc. Councilor Lipman arrived just after the motion and vote to enter into non-public session and participated for the remainder of the meeting. The Council discussed pending litigation. Motion to come out of non-public session made by Councilor Lipman, seconded by Councilor Bownes; the motion passed with all in favor. Motion to seal the non-public minutes for one year made by Councilor Hamel, seconded by Councilor Bownes; the motion passed with all in favor. ADJOURNMENT Motion to adjourn at 7:16 pm made by Councilor Baer, seconded by Councilor Hamel; the motion passed with all in favor. Respectfully Submitted, Scott Myers, City Manager Page 12 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 9/21/2016 FROM: Kevin Dunleavy, Parks & Rec Director SUBJECT: Fundraising Request from VISTESS to use Robbie Mills Field on October 2, 2016 DISCUSSION: VISTESS (Volunteers in Service to Elm Street School) have requested to use Robbie Mills Field on October 2, 2016 from 11 am to 1 pm for a students versus staff soccer showdown. Proceeds from the event will go to the Elm Street School. This is a recurring event which was approved by the Parks and Recreation Commission on September 19, 2016, conditioned upon approval by the City Council. REQUESTED ACTION: Proposed motion: "I move to approve the fundraising request from VISTESS to use Robbie Mills Field on October 2, 2016 from 11 am to 1 pm for a fundraising event." ATTACHMENTS: Description Type Upload Date File Name Fundraising request Backup Material 9/21/2016 VISTESS_FACILITY_USE_REQUEST.pdf application Page 13 of 63 Page 14 of 63 Page 15 of 63 Page 16 of 63 Page 17 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 9/19/2016 FROM: Scott Myers, City Manager SUBJECT: Public hearing regarding proposed Ordinance 03.2016.03 relative to amending Chapter 40, Heritage Commission, to provide for staggered terms of members DISCUSSION: Notice of this public hearing was made in the Thursday, September 15, 2016 edition of the Laconia Daily Sun, at City Hall, the Gale Memorial Library, the Laconia Community Center and the offices of the Laconia School District. A second reading of the proposed Ordinance will be taken up this evening under Unfinished Business. ATTACHMENTS: Description Type Upload Date File Name Public Hearing Notice Backup Material 9/22/2016 Public_Hearing_Ordinance_03.2016.03.pdf Ordinance 03.2016.03 Page 18 of 63 Page 19 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 9/19/2016 FROM: Scott Myers, City Manager SUBJECT: Public hearing regarding proposed Resolution 2016-23 relative to authorizing the City Manager to accept and expend the donation of up to $20,000 from CVS to the City for the design and installation of landscaping on the "Busy Corner" property located at 153 Church Street, Tax Map 426-44-6 DISCUSSION: Notice of this public hearing was made in the Thursday, September 15, 2016 issue of the Laconia Daily Sun, at City Hall, the Gale Memorial Library, the Laconia Community Center and the offices of the Laconia School District.. A second reading of the proposed Resolution will be taken up this evening under Unfinished Business. ATTACHMENTS: Description Type Upload Date File Name Public Hearing Notice Backup Material 9/22/2016 Public_Hearing_Notice_Resolution_2016- Resolution 2016-23 23.pdf Page 20 of 63 Page 21 of 63  LACONIA PROJECT UPDATES – September 2016 LACONIA ROAD PROJECTS PROPOSED FOR 2016 Current: The contractor completed drainage system repairs on Church Street by the Spa. Contractor is working on the punch list to correct drainage issues on Holman and Warren. Tremont is the next street on this season’s pavement management project list. DPW has started taking pavement core samples from the next series of streets. The samples are to help determine options for maintaining the streets. Completion of the Chapin Terrace drainage is scheduled for the week of October 17th to coincide with the lake drawdown. Previous: Final paving of Holman Street, Lynnewood Road, and Ashwood Circle were completed this week. A shim and overlay was also completed on Gale Avenue. Work will now focus on some remaining clean-up work on Summit, McKinley, Warren, Pine, Holman, Lynnewood, and Ashwood Circle. Actual construction costs are now being compared to estimated costs as we determine which streets will be addressed next. MESSER STREET/DUTILE OIL DRAINAGE Current: Stormwater modeling has revealed that an alternate drainage route is necessary. DPW has scheduled a cleaning and inspection of the pipe from Dutile’s to the lake during the Lake Opechee draw-down (week of October 10th). Alternate routes along Messer Street are being evaluated by our consulting engineer (Loureiro Engineering). LAKESIDE AVENUE Current: A neighborhood meeting was held on September 1st on the project. Attendees asked for the cost of undergrounding the utilities between Tower and Foster. PW staff met with Eversource on Sep 16th to finalize the concept for placing the underground utilities between Tower and Foster. Staff should have the estimates by Sep 26th. Busby Construction began work on the new water lines on Sep 19th. Previous: Preliminary underground electric design by Eversource has been completed and incorporated into the McFarland Johnson (MJ) engineering working drawing. MJ is coordinating the melding of the Fairpoint and Metrocast designs with the Eversource design. The NH Division of Historic Resources is requiring an Archaeological investigation of the utility corridor. Starting the week of August 22, we will be utilizing ground penetrating radar along Lakeside Ave to detect and mark abandoned and unknown pipes. A neighborhood progress meeting will be held at 7:00 pm Thursday September 1 at the Weirs Community Center. The Water Department will start laying temporary water lines September 6 with construction starting the earliest during the week of September 19th. LACONIA DOWNTOWN TIF DISTRICT Current: The Downtown TIF Advisory Board met on August 23rd. Items discussed at the meeting included updates of current projects, banner poles and wayfinding signage. TIF Project Updates: ● Beacon Street West Connection: City staff met with the project manager from Chinburg builders to review any outstanding items that need attention. All major work has been completed and the connection is available for use. City Manager’s Project Update Report Page 1 Page 22 of 63 ● River Street, Church Street Riverwalk Connection & Landmark Inn Riverwalk Segment (TAP Grant Projects): Engineering of these projects will occur through the summer and fall of 2016, with construction now expected in 2017. (see TAP Grant update for more details) ● River’s Edge Segment (formerly FW Webb site): The project is substantially complete and is now open for use. City staff will be performing a walk through inspection in the near future to address any remaining items. ● WOW Trail Phase 2: Construction continues on the trail with no major changes from the original design and no major delays. Recent work has included bridge abutment work, drainage, finish grading fencing installation, root barrier installation, curbing installation and some paving. City officials recently met with NHDOT Bureau of Rails to confirm the use of split rail fencing along portions of the trail and to ensure specifications were being met. The next Downtown TIF Advisory Board meeting is slated for October 25th. Previous: The Downtown TIF Advisory Board is scheduled to meet next on August 23rd. TIF Project Updates: ● Beacon Street West Connection: Remaining items include landscaping and handrail installation. Handrail installation is currently in progress and is expected to be complete by August 19th. ● River Street, Church Street Riverwalk Connection & Landmark Inn Riverwalk Segment (TAP Grant Projects): Engineering of these projects will occur through the summer and fall of 2016, with construction now expected in 2017. ● River’s Edge Segment (formerly FW Webb site): The ribbon cutting ceremony for the River’s Edge project is scheduled for August 19th. ● WOW Trail Phase 2: Construction continues on the trail with no major changes from the original design. Bridge abutment work, drainage, rough grading and boardwalk installation is ongoing. WEIRS TIF DISTRICT Current: The Weirs TIF Advisory Board presented recommendations for further improvements associated with the Lakeside Avenue road project to the City Council on August 22nd. The recommendations include: 1. Installation of concrete sidewalks in place of asphalt sidewalks. 2. Inclusion of brick accents in a portion of the bump out areas. 3. Inclusion of a 2 foot wide brick accent in the sidewalk along the back of the granite curb on the west side of the street from the crosswalk nearest the south end of the boardwalk to Tower Street. 4. Colored concrete crosswalks. 5. Irrigation water services to be located in select bump out locations on the west side of Lakeside Avenue. The City Council tabled the recommendation and asked for more precise estimates that were based on engineered plans and bid pricing. At the September 12th City Council meeting, better defined estimates on these items were presented to the City Council. Due to potential new developments with the extension of the road project from Tower Street to Foster Avenue, the Council took no action on the Weirs TIF Advisory Board recommendations until additional and more comprehensive estimates on the City Manager’s Project Update Report Page 2 Page 23 of 63 extension of the project were made available. The recommendations will be on the September 26th City Council meeting agenda. Previous: The Weirs TIF Advisory Board is expected to present further recommendations to the City Council in August for additional elements associated with the Lakeside Avenue improvement project. The additional elements being discussed include concrete sidewalks, brick paver accents, crosswalk construction and irrigation. The next Weirs TIF Advisory Board meeting is scheduled for August 22. WINNIPESAUKEE RIVER BASIN PROJECT Current: The Sep 15th meeting focused on the defining the information and process the Advisory/Governance Committees will use to obtain a decision from the member communities on whether to proceed with creating a separate waste water authority. The Advisory Committee is developing a work plan that will lead to a request for qualifications for a consultant to continue the decision process. The next step is to perform the necessary analysis to meet the decision criteria developed by the member communities. One of the critical decision criteria is to determine whether the State is selling the assets to the member communities at the depreciated value of the Project’s assets or at a nominal value such as $1.00. Previous: The next meeting of the WRBP Advisory Board (AB) is scheduled for Thursday August 18th 9:00 a.m. at the Corner Meeting House in Belmont. A Governance Committee Meeting will be held at 10: am on Thursday September 15th in Belmont. No new information to report at this time. WEIRS BEACH RESTORATION Current: City staff is reviewing the latest engineering proposal provided by the Woods Hole Group and will be negotiating a contract for this engineering design work this Fall. Recent correspondence with NHDES Wetlands Bureau about the required timeline for permitting indicate the project will not be ready for construction until spring 2017 at the earliest. Previous: No update. ZONING TASK FORCE Current: Zoning Task Force is scheduled to meet September 29, 2016 at 11 AM to begin discussing changes to the Zoning Ordinance regarding Accessory Dwelling Units (ADUs) as necessitated by changes in NH RSAs. The ZTF will also begin discussing the CR2 Zone proposal, as requested by the Planning Board. Previous: No update. Anticipate some work by the ZTF this year in response to RSA changes, specifically regarding accessory dwelling units (ADUs), and other topics. DOWNTOWN WAYFINDING Current: No update. Previous: No update. City Manager’s Project Update Report Page 3 Page 24 of 63 LACONIA HEART AND SOUL MASTER PLAN UPDATE Current: Planning staff is working with Lakes Region Planning Commission to draft a scope of work to complete the final chapters of the Master Plan – Housing, Community Services & Facilities, and Historic & Cultural Resources chapters, and to finalize the Land Use chapter. Drafts of Natural Resources, Transportation, and Economic Development chapters are available for review. Staff is aiming for an early spring 2017 adoption of the Master Plan. Previous: No update. Anticipate starting work on Housing, Community Services & Facilities, and Historic & Cultural Resources chapters shortly. Drafts of Natural Resources and Transportation are available. MEMORIAL PARK IMPROVEMENTS Current: A Request for Proposal has been issued for the installation of the irrigation system at the baseball field. Proposals are due on October 6th and the work will be awarded shortly after. Installation will take place this Fall. New bleachers for the softball field have been ordered and will be installed later in the fall. Previous: Due to delays in the confirmation of available water service, installation of irrigation for the baseball field is now slated for late summer/early fall. Installation of new bleachers for the softball field is slated for late fall. TRANSPORTATION ALTERNATIVES GRANT (TAP) Current: HEB Engineering is expecting to complete the feasibility study portion of the project by the end of October. The preliminary engineering phase will be begin upon completion of the feasibility study. Previous: Feasibility study has started with HEB Engineering. DPW has completed much of the site survey work. DES WATERSHED ASSISTANCE GRANT Current: Final design has been completed. The materials procurement and permitting phase will begin this fall. A well-attended public outreach and educational event was held at the Weirs Community Center on September 1st. The major topics of discussion included the effects of stormwater, sources of bacteria and how individual property owners can help keep our water bodies clean. Water sampling activities continue by City staff. The project has been reviewed by the NH Division of Historical Resources and they are requiring some testing and oversight in the areas of proposed stormwater improvements. The City will be seeking proposals for this work. Installation of stormwater improvements will occur in the Fall of 2016 and Spring of 2017. City Manager’s Project Update Report Page 4 Page 25 of 63 Previous: Final design of stormwater treatment elements is in progress. The elements include pervious concrete panels, drainage swale improvements and installation of a stone surface on the gravel access road below the north end of the boardwalk. Water sampling is ongoing by City staff to determine pre-construction conditions which will be compared to post-construction data. The project is also currently under review by the NH Division of Historical Resources. A public outreach and educational event relating to the project is scheduled for September 1st at the Weirs Community Center starting at 6pm. The engineering consultant, VHB Engineering, will be present along with City staff. City Manager’s Project Update Report Page 5 Page 26 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 9/19/2016 FROM: Scott Myers, City Manager SUBJECT: First reading of Resolution #2016-24 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $10,000.00 for Laconia Police Department Distracted Driving Patrols, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting DISCUSSION: A portion of the grant agreement is attached as backup information. A complete copy of the grant agreement is available for review in the City Manager's office. REQUESTED ACTION: Proposed motion #1: "I move to waive the reading of this Resolution in its entirety and to read by title only." Proposed motion #2: "I move a first reading of Resolution #2016-24 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $10,000.00 for Laconia Police Department Distracted Driving Patrols, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting." ATTACHMENTS: Description Type Upload Date File Name Resolution 2016-24 Resolution Letter 9/21/2016 2016-24_Laconia_Distracted_Driving_Patrols.pdf Grant Agreement Backup Material 9/23/2016 Distracted_Driving_Patrols_Grant_Agreement.pdf Page 27 of 63 RESOLUTION 2016-24 CITY OF LACONIA In the Year of Our Lord two thousand and sixteen A RESOLUTION RELATIVE TO AUTHORIZING THE CITY MANAGER TO ACCEPT AND EXPEND A GRANT ON BEHALF OF THE CITY IN THE AMOUNT OF $10,000.00 FOR LACONIA DISTRACTED DRIVING PATROLS Resolved by the City Council of the City of Laconia as follows: WHEREAS, the Laconia City Charter, Section 5:06, requires the Council to designate the source of any money appropriated after the budget is adopted; and WHEREAS, on occasion grants will be made available to the City for various projects or areas of interest that are beneficial to the City and its residents; and WHEREAS, the Laconia Police Department has been given application for a Distracted Driving Patrols grant in the amount of $10,000.00 with a required twenty percent (20%) municipal In- Kind match of $2,500.00 to consist of overtime for officers to appear at court, prosecutor’s time for court cases, administrative costs and fuel/maintenance for vehicles used. NOW THEREFORE, the City Manager is hereby authorized, on behalf of the City, to accept and expend a donation in the amount of $10,000.00, Laconia Distracted Driving Patrols. The City Council further authorizes the establishment of a separate account(s) for a distinctly stated, public purpose that is not foreign to the City or incompatible with the objective of its organization. The City Manager shall be the designated agent of the Council to carry out the objectives set forth herein. This Resolution shall take effect after two readings and upon its passage. Edward Engler, Mayor Passed and approved this ___ day of October, 2016 Mary Reynolds, City Clerk Page 28 of 63 Page 29 of 63 Page 30 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 9/19/2016 FROM: Scott Myers, City Manager SUBJECT: First reading of Resolution #2016-25 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $19,965.00 for Laconia Police Department DWI Patrols, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting DISCUSSION: A portion of the grant agreement is attached as backup information. A complete copy of the grant agreement is available for review in the City Manager's office. REQUESTED ACTION: Proposed motion #1: "I move to waive the reading of this Resolution in its entirety and to read by title only." Proposed motion #2: "I move a first reading of Resolution #2016-25 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $19,965.00 for Laconia Police Department DWI Patrols, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting." ATTACHMENTS: Description Type Upload Date File Name Resolution 2016-25 Resolution Letter 9/21/2016 2016- 25_Laconia_DWI_Patrols.pdf Grant Agreement Backup Material 9/23/2016 DWI_Grant_Agreement.pdf Page 31 of 63 RESOLUTION 2016-25 CITY OF LACONIA In the Year of Our Lord two thousand and sixteen A RESOLUTION RELATIVE TO AUTHORIZING THE CITY MANAGER TO ACCEPT AND EXPEND A GRANT ON BEHALF OF THE CITY IN THE AMOUNT OF $19,965.00 FOR LACONIA DWI PATROLS Resolved by the City Council of the City of Laconia as follows: WHEREAS, the Laconia City Charter, Section 5:06, requires the Council to designate the source of any money appropriated after the budget is adopted; and WHEREAS, on occasion grants will be made available to the City for various projects or areas of interest that are beneficial to the City and its residents; and WHEREAS, the Laconia Police Department has been given application for a DWI Patrols grant in the amount of $19,965.00 with a required twenty percent (20%) municipal In-Kind match of $4,991.25 to consist of overtime for officers to appear at court, prosecutor’s time for court cases, administrative costs and fuel/maintenance for vehicles used. NOW THEREFORE, the City Manager is hereby authorized, on behalf of the City, to accept and expend a donation in the amount of $19,965.00, Laconia DWI Patrols. The City Council further authorizes the establishment of a separate account(s) for a distinctly stated, public purpose that is not foreign to the City or incompatible with the objective of its organization. The City Manager shall be the designated agent of the Council to carry out the objectives set forth herein. This Resolution shall take effect after two readings and upon its passage. Edward Engler, Mayor Passed and approved this ___ day of October, 2016 Mary Reynolds, City Clerk Page 32 of 63 Page 33 of 63 Page 34 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 9/19/2016 FROM: Scott Myers, City Manager SUBJECT: First reading of Resolution #2016-26 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $14,508.50.for Laconia Police Department STEP (Sustained Traffic Enforcement) Patrols, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting DISCUSSION: A portion of the grant agreement is attached as backup information. A complete copy of the grant agreement is available for review in the City Manager's office. REQUESTED ACTION: Proposed motion #1: "I move to waive the reading of this Resolution in its entirety and to read by title only." Proposed motion #2: "I move a first reading of Resolution #2016-26 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $14,508.50.for Laconia Police Department STEP (Sustained Traffic Enforcement) Patrols, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting." ATTACHMENTS: Description Type Upload Date File Name Resolution 2016-26 Resolution Letter 9/22/2016 2016-26_Laconia_STEP_Patrols.pdf Grant Agreement Backup Material 9/23/2016 STEP_Patrols_Grant_Agreement.pdf Page 35 of 63 RESOLUTION 2016-26 CITY OF LACONIA In the Year of Our Lord two thousand and sixteen A RESOLUTION RELATIVE TO AUTHORIZING THE CITY MANAGER TO ACCEPT AND EXPEND A GRANT ON BEHALF OF THE CITY IN THE AMOUNT OF $14,508.50 FOR LACONIA STEP (SUSTAINED TRAFFIC ENFORCEMENT) PATROLS Resolved by the City Council of the City of Laconia as follows: WHEREAS, the Laconia City Charter, Section 5:06, requires the Council to designate the source of any money appropriated after the budget is adopted; and WHEREAS, on occasion grants will be made available to the City for various projects or areas of interest that are beneficial to the City and its residents; and WHEREAS, the Laconia Police Department has been given application for a STEP (Sustained Traffic Enforcement) grant in the amount of $14,508.50 with a required twenty percent (20%) municipal In-Kind match of $3,627.13 to consist of overtime for officers to appear at court, prosecutor’s time for court cases, administrative costs and fuel/maintenance for vehicles used. NOW THEREFORE, the City Manager is hereby authorized, on behalf of the City, to accept and expend a donation in the amount of $14,508.50, Laconia STEP (Sustained Traffic Enforcement) Patrols. The City Council further authorizes the establishment of a separate account(s) for a distinctly stated, public purpose that is not foreign to the City or incompatible with the objective of its organization. The City Manager shall be the designated agent of the Council to carry out the objectives set forth herein. This Resolution shall take effect after two readings and upon its passage. Edward Engler, Mayor Passed and approved this ___ day of October, 2016 Mary Reynolds, City Clerk Page 36 of 63 Page 37 of 63 Page 38 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 9/19/2016 FROM: Scott Myers, City Manager SUBJECT: First reading of Resolution #2016-27 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $2,225.00. for a Laconia Police Department Radar Display Sign, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting DISCUSSION: A portion of the grant agreement is attached as backup information. A complete copy of the grant agreement is available for review in the City Manager's office. REQUESTED ACTION: Proposed motion #1: "I move to waive the reading of this Resolution in its entirety and to read by title only." Proposed motion #2: "I move a first reading of Resolution #2016-27 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $2,225.00 for a Laconia Police Department Radar Display Sign, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting." ATTACHMENTS: Description Type Upload Date File Name Resolution 2016-27 Resolution Letter 9/21/2016 2016- 27_Laconia_Radar_Display_Sign.pdf Grant Agreement Backup Material 9/23/2016 Radar_Display_Grant_Agreement.pdf Page 39 of 63 RESOLUTION 2016-27 CITY OF LACONIA In the Year of Our Lord two thousand and sixteen A RESOLUTION RELATIVE TO AUTHORIZING THE CITY MANAGER TO ACCEPT AND EXPEND A GRANT ON BEHALF OF THE CITY IN THE AMOUNT OF $2,225.00 FOR A LACONIA RADAR DISPLAY SIGN Resolved by the City Council of the City of Laconia as follows: WHEREAS, the Laconia City Charter, Section 5:06, requires the Council to designate the source of any money appropriated after the budget is adopted; and WHEREAS, on occasion grants will be made available to the City for various projects or areas of interest that are beneficial to the City and its residents; and WHEREAS, the Laconia Police Department has been given application for a Laconia Radar Display Sign grant; the total purchase price is approximately $4,500.00, and the City is required to pay fifty percent (50%) of the purchase price, or $2,225.00. NOW THEREFORE, the City Manager is hereby authorized, on behalf of the City, to accept and expend a donation in the amount of $2,225.00 for a Laconia Radar Display Sign. The City Council further authorizes the establishment of a separate account(s) for a distinctly stated, public purpose that is not foreign to the City or incompatible with the objective of its organization. The City Manager shall be the designated agent of the Council to carry out the objectives set forth herein. This Resolution shall take effect after two readings and upon its passage. Edward Engler, Mayor Passed and approved this ___ day of October, 2016 Mary Reynolds, City Clerk Page 40 of 63 Page 41 of 63 Page 42 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 9/21/2016 FROM: Scott Myers, City Manager SUBJECT: First reading of Resolution #2016-28 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $76,956.00 for the Laconia Police Department for the purpose of investigating and apprehending individuals or organizations that are involved in opioid related drug use and trafficking, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting DISCUSSION: A portion of the grant agreement is attached as backup information. A complete copy of the grant agreement is available for review in the City Manager's office. REQUESTED ACTION: Proposed motion #1: "I move to waive the reading of this Resolution in its entirety and to read by title only." Proposed motion #2: "I move a first reading of Resolution #2016-28 relative to authorizing the City Manager to accept and expend a grant on behalf of the City in the amount of $76,956.00 for the Laconia Police Department for the purpose of investigating and apprehending individuals or organizations that are involved in opioid related drug use and trafficking, and to schedule a public hearing on October 11, 2016 during the regular City Council meeting." ATTACHMENTS: Upload Description Type File Name Date Resolution Resolution 9/21/2016 2016- 2016-28 Letter 28_2017_Law_Enforcement_Opioid_Abuse_Reduction_Initiative_Grant.pdf Grant Backup 9/23/2016 Opiod_Abuse_Reduction_Grant.pdf Agreement Material Page 43 of 63 RESOLUTION 2016-28 CITY OF LACONIA In the Year of Our Lord two thousand and sixteen A RESOLUTION RELATIVE TO AUTHORIZING THE CITY MANAGER TO ACCEPT AND EXPEND A GRANT ON BEHALF OF THE CITY IN THE AMOUNT OF $76,956.00 FOR THE 2017 LAW ENFORCEMENT OPIOID ABUSE REDUCTION INITIATIVE Resolved by the City Council of the City of Laconia as follows: WHEREAS, the Laconia City Charter, Section 5:06, requires the Council to designate the source of any money appropriated after the budget is adopted; and WHEREAS, on occasion grants will be made available to the City for various projects or areas of interest that are beneficial to the City and its residents; and WHEREAS, the Laconia Police Department has been given application for the 2017 Law Enforcement Opioid Abuse Reduction Initiative Grant in the amount of $76,956.00. There is no municipal match required. NOW THEREFORE, the City Manager is hereby authorized, on behalf of the City, to accept and expend a donation in the amount of $76,956.00, 2017 Law Enforcement Opioid Abuse Reduction Initiative. The City Council further authorizes the establishment of a separate account(s) for a distinctly stated, public purpose that is not foreign to the City or incompatible with the objective of its organization. The City Manager shall be the designated agent of the Council to carry out the objectives set forth herein. This Resolution shall take effect after two readings and upon its passage. Edward Engler, Mayor Passed and approved this ___ day of October, 2016 Mary Reynolds, City Clerk Page 44 of 63 Page 45 of 63 Page 46 of 63 Page 47 of 63 Page 48 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 9/22/2016 FROM: Scott Myers, City Manager SUBJECT: Unsolicited offer to purchase City-owned property and request to refer to a Public Hearing for the regular City Council meeting of October 11, 2016 to obtain citizen comment and a possible vote to declare the property as surplus REQUESTED ACTION: Proposed motion: "I move to refer this matter to a Public Hearing at the regular City Council meeting of October 11, 2016 to obtain citizen comment and a possible vote to declare the property as surplus." ATTACHMENTS: Description Type Upload Date File Name Unsolicited Offer to Cover Memo 9/23/2016 Blizzard_Offer_to_Purchase.pdf Purchase City Property Page 49 of 63 Page 50 of 63 Page 51 of 63 Page 52 of 63 Page 53 of 63 Page 54 of 63 Page 55 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 9/19/2016 FROM: Scott Myers, City Manager SUBJECT: Weirs TIF District Advisory Board recommendations for additional items to the Lakeside Avenue reconstruction project DISCUSSION: This agenda item was tabled from the September 12, 2016 City Council meeting. Additional information will be provided to the Council prior to the Sept. 26, 2016 meeting. Page 56 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 9/19/2016 FROM: Scott Myers, City Manager SUBJECT: Second reading of Ordinance 03.2016.03 relative to amending Chapter 40, Heritage Commission, to provide for staggered terms of members REQUESTED ACTION: Proposed motion: "I move the second reading of Ordinance 03.2016.03 relative to amending Chapter 40, Heritage Commission, to provide for staggered terms of members." ATTACHMENTS: Description Type Upload Date File Name Ordinance 03.2016.03 Ordinance 9/20/2016 03_2016_03_Heritage_Commission.pdf Heritage Commission Page 57 of 63 ORDINANCE 03.2016.03 CITY OF LACONIA ___________________ In the Year of our Lord two thousand and sixteen AN ORDINANCE AMENDING CHAPTER 40, HERITAGE COMMISSION The City of Laconia ordains: That the ordinances of the City of Laconia, as amended, be and are further amended in Chapter 40, Heritage Commission, §40-2 - Membership; qualifications; terms, as follows: CHAPTER 40. HERITAGE COMMISSION [Amended 2-25-2008 by Ord. No. 02.2008.02] § 40-2. Membership; qualifications; terms. A. The Heritage Commission shall consist of five members who shall be appointed by the City Council. All members of the Heritage Commission shall serve without compensation and shall hold no other municipal office, excluding the Council member. Initial staggering of terms shall be two (2) three-year terms, two (2) two-year terms and one (1) one-year term, with terms to expire at the end of March. B. Each Heritage Commission member shall be a resident of the City. One Commisson member shall be a member of the Laconia City Council. Three alternate members may be appointed. Initial staggering of alternate terms shall be one (1) three-year term, one (1) two-year term and one (1) one-year term, with terms to expire at the end of March. When an alternate sits in absence or disqualification of a regular member, the alternate shall have full voting powers. In determining each member’s qualifications, the appointing authority shall take into consideration the appointee’s demonstrated interest and ability to understand, appreciate and promote the purpose of the Heritage Commission. C. Term of office. The term of each appointed member shall be three years. This Ordinance amendment shall take effect upon completion of the current terms of Heritage Commission members expiring on March 31, 2017. Edward Engler, Mayor Passed and approved this _____ day of September, 2016. Mary Reynolds, City Clerk 1 Page 58 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 9/19/2016 FROM: Scott Myers, City Manager SUBJECT: Second reading of Resolution 2016-23 relative to authorizing the City Manager to accept and expend the donation of up to $20,000 from CVS to the City for the design and installation of landscaping on the "Busy Corner" property located at 153 Church Street, Tax Map 426-44-6 REQUESTED ACTION: Proposed motion: "I move the second reading of Resolution 2016-23 relative to authorizing the City Manager to accept and expend the donation of up to $20,000 from CVS to the City for the design and installation of landscaping on the "Busy Corner" property located at 153 Church Street, Tax Map 426-44-6." ATTACHMENTS: Description Type Upload Date File Name Resolution 2016-23 Resolution Letter 9/20/2016 2016-23_- _CVS_donation.pdf Page 59 of 63 RESOLUTION 2016-23 CITY OF LACONIA In the Year of Our Lord two thousand and sixteen A RESOLUTION RELATIVE TO AUTHORIZING THE CITY MANAGER TO ACCEPT AND EXPEND THE DONATION ON BEHALF OF THE CITY IN AN AMOUNT UP TO $20,000.00 FROM CVS FOR THE DESIGN AND INSTALLATION OF LANDSCAPING ON PROPERTY LOCATED AT 153 CHURCH STREET, TAX MAP 426-44-6 Resolved by the City Council of the City of Laconia as follows: WHEREAS, the Laconia City Charter, Section 5:06, requires the Council to designate the source of any money appropriated after the budget is adopted; and WHEREAS, on occasion donations will be made available to the City for various projects or areas of interest that are beneficial to the City and its residents; and NOW THEREFORE, the City Manager is hereby authorized, on behalf of the City, to accept and expend the donation of up to $20,000.00 from CVS for the design and installation of landscaping on property located at 153 Church Street, Tax Map 426-44-6. The City Council further authorizes the establishment of a separate account(s) for a distinctly stated, public purpose that is not foreign to the City or incompatible with the objective of its organization. The City Manager shall be the designated agent of the Council to carry out the objectives set forth herein. This Resolution shall take effect after two readings and upon its passage. Edward Engler, Mayor Passed and approved this ___ day of September, 2016 Mary Reynolds, City Clerk Page 60 of 63  CITY COUNCIL ITEM INFORMATION SHEET DATE SUBMITTED: 9/19/2016 FROM: Scott Myers, City Manager SUBJECT: Michael DellaVecchia - seeking appointment to a regular position on the Planning Board to fill the vacant position previously held by Donald Richards - term to expire at the end of June, 2019 (1 vacant regular position available) DISCUSSION: Interviews of those individuals applying for appointment or reappointment to various Boards and Commissions were held at the September 12, 2016 City Council meeting. REQUESTED ACTION: Proposed motion: "I move to appoint Michael DellaVecchia to a regular position on the Planning Board to fill the vacant position previously held by Donald Richards - term to expire at the end of June, 2019." ATTACHMENTS: Description Type Upload Date File Name Michael DellaVecchia - Backup Material 9/20/2016 Michael_DellaVecchia_Application.pdf Application Page 61 of 63 Page 62 of 63 Page 63 of 63