City Council

CITY OF LACONIA - CITY COUNCIL SUBCOMMITTEE Public Works Committee April 22, 2019 6:00 P.M. 4/22/2019 - Minutes 1. CALL TO ORDER Chairman Bownes called the meeting to order at the above date and time. T 2. RECORDING SECRETARY Cheryl Hebert, City Clerk 3. ROLL CALL F Chairman Bownes noted all three members of the subcommittee were in attendance and a quorum has been established. 4. STAFF IN ATTENDANCE Scott Myers, City Manager A 5. PUBLIC WORKS (Bownes, Hosmer, Haynes) 5.A. Proposed criteria to accept these roads "as-is" R Director of Public Works Anderson gave a brief background on the subject matter. The following is a list of criteria to accept a road as "as is" condition: 1. The "unaccepted street" must be maintained by the City and have been maintained by the City since 1979. D 2. The developer of the newer roads must have met all conditions established by the Planning Board or went out of business before the development was completed. 3. The condition of the road must not be such that it is a disservice to the abutters to accept the road in an "as is" condition. 4. The condition of the road and its drainage system is such that it does not present a hazard to the abutters or those residents that are downhill/downstream of the road. 5. Deeds or covenants on the road or development do not restrict the private road from becoming public. 6. The road has been constructed, i.e. it is not a trail used by vehicles to gain access to their property. 7. The road must not be in a state right of way. Director Anderson did state that one abutter in the wrong spot could stop the entire process. Meaning if an abutter that was in the beginning of the road and the City couldn't get by that property than the entire road wouldn't be accepted. If this process is done through a betterment process to bring the roads up to standard than the City would foot the bill and the residents would have 10 years through a betterment process to pay the City back. If these roads are accepted "as is" than there are minimal costs. Director Anderson stated of the 52 roads that are uncategorized, by accepting the roads "as is" on the list tonight, there would only be an estimate of 15 roads left to determine how to categorize.  through a betterment process to pay the City back. If these roads are accepted "as is" than there are minimal costs. Director Anderson stated of the 52 roads that are uncategorized, by accepting the roads "as is" on the list tonight, there would only be an estimate of 15 roads left to determine how to categorize. City Manager Myers stated that when a public meeting was held in regards to the Methodist Campground, the residents were onboard with this process. Director Anderson stated that after the budget process is done, he will come back to Council to discuss the remaining 15 roads and what action to take with those. City Manager Myers said another small benefit to the City by accepting these roads, is that it will T add miles to our inventory which will help with funds the City may receive. Councilor Hosmer would like some extra time to read the criteria to fully understand it. Councilor Haynes is concerned that people that live on private roads may down the road decide they F want to be accepted "as is." Director Anderson stated that in order for a private road to be accepted "as is" they would need to meet the criteria that the Council accepts. Councilor Hosmer moved to recommend to the Council to accept the criteria set forth in the April 22, 2019 document and for the Council to table the topic to the next available Council meeting, A seconded by Councilor Haynes, the motion passed with all in favor. 6. Any other business that may come before the Council 7. ADJOURNMENT R With no further business to come before the committee and hearing no objection Chairman Bownes adjourned the meeting at 6:34 pm. Respectfully submitted D Cheryl Hebert, City Clerk