City Council

CITY OF LACONIA - CITY COUNCIL MEETING April 26, 2021 7:00 P.M. As Mayor of the Laconia City Council, due to the COVID-19/Coronavirus crisis and in accordance with Governor Sununu's Emergency Order #12 pursuant to Executive Order 2020-04, this Board is authorized to meet electronically. Please note that there is no physical location to observe and listen to the meeting, which was authorized pursuant to the Governor's Emergency Order. However, in accordance with the Emergency Order, this is to confirm we are: a) Providing public access to the meeting by telephone, with additional access possibilities by video or other electronic means; We are utilizing the Zoom platform for this electronic meeting. All members have the ability to communicate during this meeting through the Zoom platform, and the public has access to watch the live YouTube video at www.youtube.com/laconianh, listen to this meeting through dialing the following phone number 1-301-715- 8592 or participate by the Zoom app: Webinar ID 863 5827 1359 and password 536474 b) Providing public notice of the necessary information for accessing the meeting; We previously gave notice to the public of how to access the meeting using Zoom, and instructions are provided on the City of Laconia's website at: www.laconianh.gov. c) Providing a mechanism for the public to alert the public body during the meeting if there are any problems with access; If anybody has a problem, please call 527-1265 ext 243 or email at: cityclerk@laconianh.gov d) Adjourning the meeting if the public is unable to access the meeting. In the event the public is unable to access the meeting, we will adjourn the meeting and have it rescheduled at that time. Please note that all votes that are taken during the meeting shall be done by roll call vote. Let's start the meeting by taking a roll call attendance. When each member states their presence, also please state whether there is anyone in the room with you during this meeting, which is required under the Right-to- Know law. 4/26/2021 - Minutes 1. CALL TO ORDER Mayor Hosmer called the meeting to order at the above date and time. 2. SALUTE TO THE FLAG Councilor Cheney lead the Salute to the Flag. 3. RECORDING SECRETARY Cheryl Hebert, City Clerk 4. ROLL CALL City Clerk Hebert took a roll call attendance: Councilor Cheney, YES Is anyone in the room with you? Physically present in the Council Chamber 4. ROLL CALL City Clerk Hebert took a roll call attendance: Councilor Cheney, YES Is anyone in the room with you? Physically present in the Council Chamber Councilor Soucy, YES Is anyone in the room with you? NO Councilor Lipman, YES Is anyone in the room with you? NO Councilor Haynes, YES Is anyone in the room with you? Physically present in the Council Chamber Councilor Hamel, YES Is anyone in the room with you? Physically present in the Council Chamber Councilor Felch, YES Is anyone in the room with you? NO Mayor Hosmer noted all six Councilors are present and a quorum has been established. 5. STAFF IN ATTENDANCE Scott Myers, City Manager Glenn Smith, Finance Director 6. COUNCIL PROCLAMATION 7. ACCEPTANCE OF MINUTES FROM PREVIOUS MEETINGS 7.A. Regular meeting minutes of April 12, 2021 Minutes of the meeting were distributed to the City Council on Wednesday, April 14, 2021. With no corrections and changes submitted to the City Clerk, the minutes will be accepted as distributed. 8. CONSENT & ACTION ITEMS 8.A. Request to approve Temporary Traffic Order 2021-03, Winni Fishing Derby, and to waive all fees associated with the event Councillor Felch moved to approve Temporary Traffic Order 2021-03 for the Winni Fishing Derby as presented, and to waive City fees associated with the event, seconded by Councilor Haynes; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. 8.B. "Wake the Lake" 2021 - Block party on Lakeside Avenue - Temporary Traffic Order 2021-04  the motion passed with all in favor. 8.B. "Wake the Lake" 2021 - Block party on Lakeside Avenue - Temporary Traffic Order 2021-04 Councilor Cheney moved to approve Temporary Traffic Order 2021-04, Wake the Lake 2021, to allow alcohol consumption on City property in the designated areas only, and to extend the hours of operation of sound equipment and/or loudspeakers from 10:00 pm to 11:00 pm for the duration of this year's event, seconded by Councilor Felch; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. 9. CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA Charlie St. Clair would like to revisit the City's limitations on vendor space. The City is requiring 15 feet of space between vendors. This is limiting the number of vendors and the Motorcycle Week Association is expecting a good number of attendees. This will limit the number of vendors that people will have to visit. Mr. St. Clair is encouraging the City to open up to the normal number of vendors. Mr. St. Clair would also like to see outside entertainment tents. Mr. St. Clair thinks not allowing outside entertainment would move people inside. Mr. St. Clair says the City could set a limit of how many people would be allowed inside the tents. Peter Brunette, 15 Park Street - Mr. Brunette spoke of the project that is happening in Lakeport, and he is asking for the City for a special traffic order. The lower half of Park Street to Gold Avenue is a complete mess and is clogged up with construction vehicles. Mr. Brunette is asking for a special traffic order to limit the weight limit to reduce the heavy construction vehicles on Park Street, Gold Street, and Fore Street. Mr. Brunette is asking that the construction vehicles only use Railroad Avenue. Secondly, Mr. Brunette mentioned the Lakeport TIF and that they are looking to get this active again. This would provide assistance to displaced residents because of development and see if some incentives can be provided to developers to make infrastructure improvements. City Manager Myers asked for Council consensus to take the lead on working with DPW Director Anderson to come up with a solution Mr. Brunette is speaking of. The Council gave consensus. Executive Councilor Kenney - He explained the State is in the process of hiring a new State Fire Marshall and he would like to bring that person to Laconia for introductions. There is a lot going on in Concord at this point. There are a lot of Boards and Commissions in Concord that they are looking to fill. Laconia received $1.7 million from the Water Revolving Fund. Laconia should be receiving about $1.6 million from the stimulus package. From what Executive Councilor Kenney knows, the monies can't be used to offset taxes but there should be other flexibilities. The Commissioner of Transportation will be a point person for not only New Hampshire but nationally for the 10 year highway improvement plan. There is a new Trails Bureau Chief, Chris Gamache. Councilor Kenney stated that the Lakeshore Redevelopment Commission is doing a great job and they are meeting in May to amend the order giving the Commission authority to move forward. Councilor Lipman asked if the City Manager wanted to share anything with Executive Councilor Kenney  Chief, Chris Gamache. Councilor Kenney stated that the Lakeshore Redevelopment Commission is doing a great job and they are meeting in May to amend the order giving the Commission authority to move forward. Councilor Lipman asked if the City Manager wanted to share anything with Executive Councilor Kenney regarding the Weirs Beach Restoration. City Manager Myers explained at this point there is nothing to share but will involve him at the appropriate time. Jose DeMatos, 1192-1198 Weirs Boulevard - Mr. DeMatos encourages the Council and Mayor to open Motorcycle Week up to full capacity to include beer and entertainment tents. He expressed that it is safer outdoors rather than inside. The local economy needs this event to be at full capacity. Brian Lange, resident of New Hampshire, but not Laconia - Mr. Lange spoke of the neo-natzi/white supremacist hate groups that are in New Hampshire. These groups have been posting things in the Weirs and Laconia area and Mr. Lange wanted to make the Council and Mayor aware of these groups. 10. INTERVIEWS 11. NOMINATIONS, APPOINTMENTS & ELECTIONS 11.A. Brett Belliveau - Requesting appointment as a regular member of the Planning Board to fill the remainder of a term expiring at the end of June, 2023 Councilor Cheney moved to appoint Brett Belliveau as a regular member of the Planning Board to fill the remainder of a term expiring at the end of June, 2023, seconded by Councilor Hamel; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. 12. COMMUNICATIONS 13. PUBLIC HEARINGS 13.A. Public hearing for Resolution 2021-05 relative to a proposed land swap and boundary line adjustment between Anteaus Holdings LTD and the City of Laconia Notice of this public hearing was made available in the April 14, 2021 edition of the Laconia Daily Sun and posted at Laconia City Hall, Laconia Public Library, Community Center, and the SAU. Mayor Hosmer opened the public hearing at 7:40 pm Hearing no comment from the public, Mayor Hosmer closed the public hearing at 7:41 pm 14. PRESENTATIONS 14.A. FY 2022 Budget presentation  Hearing no comment from the public, Mayor Hosmer closed the public hearing at 7:41 pm 14. PRESENTATIONS 14.A. FY 2022 Budget presentation City Manager Myers presented the Fiscal Year 2022 budget. A copy of the presentation is included in the record. The budget document will be available tomorrow on the City website, www.laconianh.gov, the City Clerk's Office, and the Laconia Public Library. City Manager Myers explained what would be found in the City budget. This proposed budget focuses on some core areas such as public safety, education, infrastructure maintenance, and water and sewer services. The Consumer Price Index for 2021 was 1.2%, which allows for additional spending of $568,466. The new construction value totaling $39 million, which allows for additional spending of $769,080. The budget is tax cap compliant. City Manager Myers spoke of the expenditures and major initiatives of the proposed budget. City Manager Myers will be sending out a calendar of Department Budget presentation dates by Wednesday of this week. Councilor Lipman would like to remind the Council and City Manager to take a vote as late as possible because it is a State budget year. City Manager Myers will have those dates on the calendar as well. By Charter the Council can adopt a budget as late as the fourth Monday in July with a reminder that the new fiscal year begins July 1. City Manager Myers reviewed the property tax valuation process and where the market is at this point in relation to the property tax rate. 15. MAYOR'S REPORT Nothing to report at this time. 16. COUNCIL COMMENTS No comments from the Council. 17. COMMITTEE REPORTS 17.A. FINANCE (Lipman (Chair), Hamel, Cheney) 17.A.i. WOW Trail Funding 17.A.ii. Downtown TIF Financing 17.B. PUBLIC SAFETY (Cheney (Chair), Soucy, Lipman) 17.C. GOVERNMENT OPERATIONS & ORDINANCES (Soucy (Chair), Felch, Cheney) 17.C.i. Review of Chapter 167, Noise and Chapter 161 Licensing as it pertains to outdoor sound equipment and loudspeakers 17.C.ii. Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns 17.C.iii. Procedural review of grant applications 17.C.iv. Regulation of Short Term Residential Rental Businesses 17.C.v. Proposed Historic Overlay District 17.C.vi. Scenic Road Motorcycle Noise Petition  17.C.iv. Regulation of Short Term Residential Rental Businesses 17.C.v. Proposed Historic Overlay District 17.C.vi. Scenic Road Motorcycle Noise Petition 17.D. LANDS & BUILDINGS (Hamel (Chair), Haynes, Felch) 17.D.i. Downtown parking garage 17.D.ii. Repair & maintenance of City buildings 17.D.iii. Perley Pond Maintenance 17.D.iv. Plan for the DPW Compound 17.D.v. Continuation of the discussion regarding parking in the Lakeport area 17.E. PUBLIC WORKS (Haynes (Chair), Felch, Soucy) 17.E.i. Retaining Wall Policy 17.E.ii. Discussion for converting from a manual to an automated solid waste curbside collection service 18. LIAISON REPORTS 19. CITIZENS REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS Charlie St. Clair hopes the Council will consider to vote in favor of the Temporary Traffic Order for Motorcycle Week to be like the one approved in 2019. Meghan Doptis is in favor of having the traffic pattern be similar to the one that was approved in 2019. Lynne Bjorkman, 100 Wentworth Cover Road - Does not see a reason to not allow parking on both sides of the street. She is okay with limiting parking to one side but not taking away the parking all together. Sandra Wettergreen, 24 Woodvale Drive - Spoke in regards to the parking on Wentworth Cove Road and feels there are many people that live more than a mile away from the beach and they need the parking closer to the beach. It would be a hardship for the residents if they wouldn't be allowed to park. S. Wettergreen encourages the Council to allow for parking on at least one side of the road. Jose DeMatos - Mr. DeMatos fully supports the Council approving the Motorcycle Week traffic order to reflect the same standards that were accepted in 2019. Regina Nadeau spoke on behalf of her clients that live on or near Wentworth Cove Road. R. Nadeau explained the problem is not with the people that live in that area but the people that come from surrounding towns to use the beach that do not reside there. She stated that it hasn't been a problem up until the last five years. She also stated there has been a no parking ordinance since 1975 but signs have never been posted there. Everything was working fine up till five years ago. Representative Nadeau represents owners of seven parcels of land. Rich MacNeill, 47 Rolling Lane - Mr. MacNeill has deeded access to the right-of-way beach in question. Mr. MacNeill stated within the last two weeks he did not have access to the right-of-way because of landscaping vehicles blocking the way. Therefore he would like to know if the proposed no parking will be good for commercial vehicles as well. Mr. MacNeill referenced an article from the Manchester Union Leader from April 21, 2021. Patti Morris, 24 Woodvale Drive - She just purchased her home back in November. She stated she has three young grandchild that visit her home and with no parking by the beach it makes it very difficult for  landscaping vehicles blocking the way. Therefore he would like to know if the proposed no parking will be good for commercial vehicles as well. Mr. MacNeill referenced an article from the Manchester Union Leader from April 21, 2021. Patti Morris, 24 Woodvale Drive - She just purchased her home back in November. She stated she has three young grandchild that visit her home and with no parking by the beach it makes it very difficult for easy access to the beach. Chris Cost, 45 Woodvale Drive - He and his wife have lived in their home for the past 25 years. There has never been an issue with parking except for the past two years. He doesn't agree with the no parking on both sides of the road. Mr. Cost encourages the Council to allow parking on at least one side of the road. Lynne Bjorkman thinks this problem has arisen because of COVID as more people were home. She also thinks by adding no parking signs it would just push the problem further down the road. 20. CITY MANAGER'S REPORT 20.A. Project Updates Report City Manager Myers reviewed the report. Councilor Lipman asked when the list of streets that will be addressed will be available to the public. City Manager Myers said the current project lists are already available and once DPW knows approved monies available, the list will be updated after July 1. Councilor Hamel asked about the entrance and exits to Court Street bridge. City Manager Myers spoke to DPW Director Anderson last week, and weather permitting, it will be happening sooner rather than later. It may be as early as this week. 20.B. Monthly Economic Development Report City Manager Myers reviewed the report. 21. NEW BUSINESS 21.A. Easement to construct a new drainage outlet from Franklin Street to Opechee Street City Manager Myers briefed the Council on this item. Councilor Cheney moved to waive a reading of the quitclaim deed in its entirety and to read by title only, seconded by Councilor Haynes; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. Councilor Felch moved that the City Council approve the quitclaim deed for lot 366/82/5 and authorize the City Manager to sign the deed, seconded by Councilor Haynes;  Councilor Felch YES; the motion passed with all in favor. Councilor Felch moved that the City Council approve the quitclaim deed for lot 366/82/5 and authorize the City Manager to sign the deed, seconded by Councilor Haynes; Councilor Hamel stated that approximately 12 years ago a list was made of City owned properties and he does believe this was on the list. City Manager Myers reassured the Council that legal approved this process as is. Mayor Hosmer called the question. City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. 21.B. Request to designate no parking on both sides of Clinton Street from Union Ave to Mechanic Street Councilor Soucy moved to table this item, seconded by Councilor Haynes; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. 21.C. First reading of Resolution 2021-06 relative to the issuance of a bond to reimburse the City for certain property purchase Councilor Cheney moved to waive a reading of this Resolution in its entirety and to read by title only, seconded by Councilor Haynes; City Clerk Hebert took a roll call vote: Councilor Cheney YES  Councilor Cheney moved to waive a reading of this Resolution in its entirety and to read by title only, seconded by Councilor Haynes; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. Councilor Felch moved a first reading of Resolution 2021-06, relative to authorizing bonds and notes of the City for property acquisition in the amount of $683,000, seconded by Councilor Cheney; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. Councilor Felch moved to schedule a public hearing on May 10, 2021 during the regular City Council meeting regarding Resolution 2021-06, relative to authorizing bonds and notes of the City for property acquisition in the amount of $683,000, seconded by Councilor Soucy; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. 21.D. Discussion pertaining to the Colonial Theatre stage repair  Councilor Felch YES; the motion passed with all in favor. 21.D. Discussion pertaining to the Colonial Theatre stage repair Councilor Hamel moved to authorize the City Manager to identify available funds not to exceed $50,000 and bring a transfer request back to the Council for approval, seconded by Councilor Soucy; Councilor Haynes asked if this the total amount needed or will there be more requests? Councilor Hamel explained this is the amount needed for the repair of the stage but there will be more needed for the Canal Street side, such as furniture and blinds but he has not received an estimated cost for those items as of yet. Councilor Haynes suggests an amendment to have the City Manager identify available funds not to exceed $100,000 and bring a transfer request back to the Council for approval, seconded by Councilor Cheney; City Manager Myers suggest leaving these as two different items, as the stage is more of an emergency. This would allow for funds to be identified in this fiscal year budget for the stage and the funds for new purchases could possibly be found in non-capital reserve, outside of the budget. Councilor Haynes withdrew his amendment to the motion. Mayor Hosmer called the original question. City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. 21.E. Request to change the designated no parking area on Wentworth Cove Road City Manager Myers briefed the Council on this item. Councilor Felch moved that the City Council void all existing designated no parking areas on Wentworth Cove Road and designate the east side (odd numbered side) of the road a no parking area from the northern edge of the Summit Ave right of way to the southern edge of the Woodvale Road right of way, seconded by Councilor Cheney; Councilor Felch explained there are 44 owners and they need some place to park. He feels this is a happy medium for everyone. Councilor Hamel asked if all the property owners in this area have been notified. Councilor Hamel does not want to see this coming back to the Council in three weeks with another issue. Councilor Felch also explained that emergency vehicles would not be able to get down the road if parking was allowed on both sides of the road.  Councilor Hamel asked if all the property owners in this area have been notified. Councilor Hamel does not want to see this coming back to the Council in three weeks with another issue. Councilor Felch also explained that emergency vehicles would not be able to get down the road if parking was allowed on both sides of the road. City Manager Myers explained that back in a 1975 document this street was no parking on both sides of the road but no signs were ever posted. Mayor Hosmer asked if it would make more sense to make the beach side of the street the parking area and the opposite no parking. Councilor Felch explained that it was mostly the property owners that lived along the water that were complaining before as vehicles would be parking in front of their homes to use the beach. These owners don't use the beach as their homes are waterfront properties. Councilor Felch stated they are trying to appease both sides. Councilor Lipman agrees with with Councilor Hamel regarding communication to all the property owners so this topic doesn't keep coming back to the Council. Councilor Lipman mentioned putting a notice in the paper or sending the property owners letters. Councilor Lipman moved to table this item, seconded by Councilor Hamel; City Clerk Hebert took a roll call vote: Councilor Cheney NO Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch NO; the motion passed with four in favor, two opposed. Councilor Hamel asked that the City notify these property owners via letter and add to the next Council agenda. City Manager Myers asked for a list of deeded property owners with contact information so that a letter could go out later this week. 21.F. City Employees Covered by the Wage and Compensation Plan City Manager Myers briefed the Council on this request. Councilor Hamel moved to approve the Wage and Compensation Plan as presented, seconded by Councilor Haynes; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES  Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. 21.G. Request to appoint Leonard Miner as Ward 2 Moderator for a term expiring at the end of November 2021 Councilor Soucy moved to appoint Leonard Miner as Ward 2 Moderator for a term expiring at the end of November 2021, seconded by Councilor Felch; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. 22. UNFINISHED BUSINESS 22.A. Second reading of Resolution 2021-05 relative to a proposed land swap and boundary line adjustment between Antaeus Holdings LTD and the City of Laconia Councilor Cheney moved to waive a reading of Resolution 2021-05 in its entirety and to read by title only, seconded by Councilor Haynes; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. Councilor Felch moved a second reading of Resolution 2021-05 relative to the proposed boundary  Councilor Felch YES; the motion passed with all in favor. Councilor Felch moved a second reading of Resolution 2021-05 relative to the proposed boundary line adjustment and land swap between Antaeus Holdings LTD and the City of Laconia, seconded by Councilor Hamel; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. Councilor Felch moved to approve Resolution 2021-05 relative to the proposed boundary line adjustment and land swap between Antaeus Holdings, LTD and the City of Laconia and declaration of a portion of the City's property at Tax Map 367-189-24 as surplus, seconded by Councilor Hamel; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. 22.B. Discussion and guidance on a Temporary Traffic Order for the Motorcycle Week Event to be held June 12, 2021 through June 20, 2021 City Manager Myers explained that attached to the staff report was the 2019 temporary traffic order as a template for the Council to review. From City Staff perspective there are no issues having the normal Motorcycle Week traffic flow. City Manager Myers also contacted Jim Morace from Mt. Washington and he does not have any big bookings for that week. City Manager Myers also explained the 2019 Traffic Order is the same traffic order that has been taking place for many years and has worked well. It would also not be affected if the Council were to change the number of vendors as well. Councilor Felch explained it appears hotels and cottages are booked solid for that week so we as a City need to make sure there is enough outdoor activities for those visitors to partake in. Councilor Felch said if we cut the number of vendors in half but have normal attendance, there will be less tents for our visitors to spread out in. Councilor Felch mentioned that the Governor plans on opening everything up on May 7th and without beer and entertainment tents that will force everyone inside, Councilor Felch explained it appears hotels and cottages are booked solid for that week so we as a City need to make sure there is enough outdoor activities for those visitors to partake in. Councilor Felch said if we cut the number of vendors in half but have normal attendance, there will be less tents for our visitors to spread out in. Councilor Felch mentioned that the Governor plans on opening everything up on May 7th and without beer and entertainment tents that will force everyone inside, where it is safer to be outside. He also stated that Motorcycle Week is only seven weeks away and everyone who wants to be vaccinated should be. Councilor Felch moved to allow 100% vendors, beer tents, center line parking, one way traffic, everything the same as it was for 2019 for the 2021 Motorcycle Week, seconded by Councilor Cheney; Councilor Hamel is in favor of the same traffic pattern from 2019 but not 100% vendor capacity. Councilor Soucy is in favor of the temporary traffic order but at the same time the mask mandate has been lifted and he said we are all adults and should use common sense. Councilor Soucy says open everything up. Councilor Lipman explained there is a level of risk that will be brought into the community. The success of our community is about give and take. Councilor Lipman doesn't know any other large event that is 100% opened up. We need to keep in mind that the pandemic is not over. He thinks it is wrong to go all in at 100%. Councilor Felch explained this is an outside event and people will be here whether we open up or not. Business will be opening up at 100%, craft fairs, restaurants and bars. Councilor Lipman thinks we have heard from a segment of the community that is not for us opening up at 100% capacity and the public health still needs to be considered. People can still have a good time without completely putting the community at a higher risk. Councilor Lipman also reminded the Council that not all age groups can be vaccinated and we also need to think about them and the risk that they would be facing. City Manager Myers reviewed the statistics of how many and what age groups are currently vaccinated and the percentage that may be vaccinated by event. Councilor Lipman expressed that we are ask people who do not participate in this event to be inconvenienced by the extra traffic and noise, but now we want to ask them to put their health at risk as well. We can't guarantee safety but we can minimize the risk. We need to show some respect for those that don't want to take the extra risks. Mayor Hosmer thinks this is a data driven decision. The City's primary responsibility should be public health and we can't have a healthy economy without being concerned about public health. It is definitely a balancing act for the City. Mayor Hosmer thinks we should also be aware of what is happening in our surrounding States and around the Country. Mayor Hosmer thinks the Council should hold a special meeting to just solely discuss Motorcycle Week. Councilor Felch moved to amend his motion to remove 100% vendors and beer and entertainment tents from the motion but to allow for the traffic order to reflect the 2019 traffic order with appropriate 2021 dates, seconded by Councilor Lipman; Councilor Lipman appreciates Councilor Felch modifying his motion to something we can all agree to. Councilor Hamel asked for clarification on what is being voted on. Mayor Hosmer explained we are asking the City Manager to draw up a temporary traffic order to reflect the same as the 2019 Motorcycle Week traffic order and allow the City Manager to approve it as he sees fit. Mayor Hosmer called the question: Councilor Cheney YES  Mayor Hosmer explained we are asking the City Manager to draw up a temporary traffic order to reflect the same as the 2019 Motorcycle Week traffic order and allow the City Manager to approve it as he sees fit. Mayor Hosmer called the question: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES the motion passed with all in favor. Mayor Hosmer would like to have a special meeting just to discuss Motorcycle Week. There was discussion regarding available dates. It was finally decided to add it to the regular meeting scheduled for May 10th. Councilor Hamel asked to have available COVID statistics from surrounding States, including New Jersey and New York, as well. Councilor Haynes would like to see this item have a finality to it. City Manager Myers also agrees with making a final decision sooner rather than later as Police, Fire, and staff need to have ample time to plan accordingly. City Manager Myers also reviewed the activities that could happen during Motorcycle Week, such as the swap meet, the Tower Hill Hill Climb, the annual renewals for entertainment licenses, and outdoor dining tents for our local businesses. New Hampshire should receive more guidance on May 7th when the Governor makes his best practices guidelines. 23. FUTURE AGENDA ITEMS 23.A. Master Plan 23.B. Milfoil Treatment funding requests 23.C. Sewer & Water Master Plan 23.D. Single Stream Recycling/Concord Co-op/Solid Waste disposal cost reductions 23.E. Strategic Planning/Goal Setting 23.F. WOW Trail 23.G. Weirs Beach Restoration Project 23.H. Fair St/Court St traffic problems and accidents 24. Any other business that may come before the Council 25. NON-PUBLIC SESSION (According to RSA 91-A:3, II) Mayor Hosmer stated after the non-public session, the only thing that will happen in the regular meeting will be the adjournment. No other topics will be discussed. Councilor Haynes moved to suspend the rules as the adjournment to the regular session will happen after the 10:00 pm time frame, seconded by Councilor Felch; City Clerk Hebert took a roll call vote:  be the adjournment. No other topics will be discussed. Councilor Haynes moved to suspend the rules as the adjournment to the regular session will happen after the 10:00 pm time frame, seconded by Councilor Felch; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. Councilor Lipman moved to go into a non-public session regarding RSA 91-A:3 (e) Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the body or agency or any subdivision thereof, or against any member thereof because of his membership in such body or agency, until the claim or litigation has been fully adjudicated or otherwise settled, seconded by Councilor Hamel; City Clerk Hebert took a roll call vote: Councilor Cheney YES Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Hamel YES Councilor Felch YES; the motion passed with all in favor. Councilor Lipman moved to seal the minutes for six months, seconded by Councilor Felch; A roll call vote was taken: Councilor Soucy YES Councilor Lipman YES Councilor Haynes YES Councilor Felch YES; the motion passed with four (4) in favor. Councilor Hamel and Councilor Cheney did not rejoin the regular meeting. 26. ADJOURNMENT  the motion passed with four (4) in favor. Councilor Hamel and Councilor Cheney did not rejoin the regular meeting. 26. ADJOURNMENT With no further business to come before the Council and hearing no objection, Mayor Hosmer adjourned the meeting at 10:17 pm. Respectfully submitted Cheryl Hebert, City Clerk MINUTES OF THIS MEETING WERE APPROVED BY COUNCIL ON MAY 10, 2021