Laconia Airport Authority

1 LACONIA AIRPORT AUTHORITY 65 AVIATION DRIVE, GILFORD, NH 03249 (603) 524-5003 Q FAX (603)528-0428 www.laconiaairport.com RECORD OF MEETING Thursday, August 17, 2017, 4:00 pm Airport Terminal Conference Room Present: Chairman, Ed Engler; Vice Chairman, Karmen Gifford; Treasurer, Bill Moran; Gilford Selectman, Dale Chan Eddy; County Commissioner, Dave DeVoy; Authority Member, Bob Glendening;; and Airport Manager, Marv Everson. Absent: Clerk, Scott Davis; Authority Member, Russ Dumais Guests present: Drew Gillett, Jack Schumacher, and four members of Double Tee Hangars, Inc.: Greg Bourdon, Doug Schumacher, Al Fraser, Bob Stephens, and two representatives from ASL Limousine – Deb Miner and Greg Miner. Minutes of Meeting: Chairman Engler opened the meeting at 4:02 pm, noting that there were seven board members present, constituting a quorum. 1. Action on approval of 7/20/2017 meeting minutes: MOTION: Upon a motion by Mr. Eddy, seconded by Mr. Glendening, the minutes of the July 20, 2017 meeting were unanimously approved as submitted. 2. Public Input: There was none. NOTE: At this point, the Chair, with the indulgence of the Authority members, chose to change the order of the Agenda, and move directly to two items of Old Business. (5.) Old Business A. Double Tee Hangars, Inc. – Greg Bourdon and Doug Schumacher made a presentation regarding the requests of the Double Tee Hangar Association. The requests were as follows: #1. An amendment to “Lease Agreement” as it pertains to the leased area described as Parcel 6 within the lease agreement; to remove the .53 acres of unusable wetlands located west of the 35ft setback line from the westerly hangar from the lease.  2 #2. A 30% reduction in the base rental for the first 5 years after the commencement date of the new lease, in addition to the area reduction outlined in request #1, in order to recoup planned incurred expenses. #3. Adjust the base rate to 0.15/square foot, as opposed to 0.165/square foot. #4. Amend the escalation clauses in the Lease Agreement. In the discussion that followed, pertaining to Request #1, it was suggested that a Boundary Line Adjustment would be preferred by the LAA, thereby decreasing the size of Parcel 6, and increasing the size of Parcel 5 to the West, which is currently an undeveloped lot. Therefore, pertaining to Request #1: MOTION: Upon a motion by Mr. Eddy, seconded by Mr. Gaudet, it was decided to approve a boundary line adjustment on Parcel 6, decreasing the size of that lot by .53 acres, and increasing the size of Parcel 5 by the same amount, the expense of such adjustment to be covered in its entirety by the petitioner, Double Tee Hangars Association, Inc. The motion carried by a unanimous vote. Pertaining to Request #2: MOTION: Upon a motion by Mr. DeVoy, seconded by Mr. Eddy, a vote was taken to determine whether to reduce the base lease rate by 30% for the first 5 years after the commencement date of the new lease, in addition to the area reduction outlined in request #1, with the condition that the proposed improvements be completed within 3 years. Failing such, the accumulated savings in lease payments would be owed to the LAA at the end of 3 years. The motion failed by a vote of 2 yes, and 4 no. Pertaining to Request #3: No motion was made regarding this item. Pertaining to Request #4: It was explained that the escalation clause in the new Lease Agreement has already been amended to place it in line with the current agreements of the other tenants of the airport, thereby addressing the request. B. Proposed Non-aeronautical Hangar Usage – The content of the discussion that followed: One of the airport’s current tenants is requesting to use a portion of his hangar to operate of a limousine service. The hangar is uniquely set up in such a way that no part of his aircraft storage portion would be affected, and the limousine service would not/could not have access to the airfield – with access only to the street side of the airfield. The tenant would sub- let the space as a commercial use. The FAA and NHDOT BA discourage such use, but do not dis- allow it. A general discussion transpired as to whether the LAA should allow such usage.  3 MOTION: A 3-part motion was made by Mr. Moran, seconded by Ms. Gifford, as follows: 1. An application be submitted to the NHDOT BA to allow the proposed non-aeronautical usage of the hangar. 2. It would be dependent on the leaseholder or sub-leaseholder to improve the gate to an automatic gate closer. 3. The term of the sub-lease agreement to be no longer than 3 years. The motion was approved by a unanimous vote. NOTE: Mr. DeVoy left the meeting at 5:20 pm. 3. Finance A. Current Status – Mr. Moran led the discussion pertaining to the current status of the airport’s finances. B. The proposed budget was reviewed with a discussion regarding the line item of the manager’s salary; specifically relating to the fact that the amount shown does not reflect what will most likely be the true amount when the new medical insurance rates become known. MOTION: Upon a motion by Mr. Moran, seconded by Mr. Eddy, the proposed 2017-2018 FY budget was approved unanimously. C. Local Improvement Projects - There was no movement on the purchase of a lawn mower; not considered urgent at this time as the mowing season is drawing to a close. 4. Operations Report A. 192 Lily Pond Road (Belknap County Sportsmen’s’ Association) – We have a tentative date for closing on the sale of the property. B. State Block Grant Projects Update 1. SBG-11: Pavement Maintenance and Marking – Phase II (R/W 26 Seal Coating; T/W Crack Sealing; Airfield Pavement Marking); Install Runway Distance Remaining Signs on Runway 8/26 – the schedule for completion of this project is to finish the striping within the next month, and install the RDR Signs after Labor Day, but before the ground freezes. 2. SBG-12: Conduct Environmental Assessment – this project is ongoing. 3. Taxiway E Extension – Contingent on FAA funding, this project could begin in the fall, and continue until the weather prohibits further work. Currently, the permitting process is underway. C. The edge mowing of the airfield is scheduled to be done next week, and the entire airfield will be mowed in mid-September.  4 5. (Continued) C. Airport Vehicle – The manager volunteered to continue the current plan which provides a monthly allowance/reimbursement to the manager for using his personal vehicle (which includes the use of his own tools and equipment) contingent on a fifty dollar per month increase in the amount he is currently receiving. MOTION: Upon a motion by Mr. Eddy, seconded by Mr. Moran, it was decided by a unanimous vote to increase the vehicle reimbursement amount by fifty dollars per year. 6. New Business - None 7. Next Meeting – September 21, 2017 8. Adjournment — Mr. Engler declared the meeting adjourned at 5:47 p.m. Respectfully submitted, Marv Everson Airport Manager, LCI