Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 17, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 17, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Ron Shriner and Tilara McDonald-Treece. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the January 10, 2012 regular meeting. Mrs. McDonald-Treece seconded. Passed. NEW BUSINESS Engineering Change Order #2-Progress Drive Reconstruction and Extension Jenny Miller, Public Works Director, presented to the Board and recommended approval of Change Order #2 for the Progress Drive Reconstruction and Extension for a credit in the amount of $8,184.57 which brings that final contract amount to $660,785.69. Mrs. McDonald-Treece moved for approval. Mr. Shriner seconded. Passed. Certificate of Completion, Final Waiver of Lien and Guarantee-Progress Drive Reconstruction and Extension Ms. Miller presented to the Board and recommended approval of a Certificate of Completion, Final Waiver of Lien and Guarantee for Progress Drive Reconstruction and Extension. Mr. Shriner moved for approval. Mrs. McDonald-Treece seconded. Passed. Addendum #1-Guarantee Energy Savings Contract with Shambaugh & Son, LP/EMOCR Company Ms. Miller presented to the Board and recommended approval of Addendum #1 for the Guarantee Energy Savings Contract with Shambaugh & Son, LP/EMCOR Company in the amount of $31,352.05 which will deplete the remainder of the Department of Energy Grant. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. Board of Public Works and Safety January 17, 2012 Page 2 Economic Development Contract for Construction Management Services with Kettlehut Construction, Inc Jennie Peterson, Economic Development, presented to the Board and recommended approval of a Contract for Construction Management Service with Kettlehut Construction, Inc. The contract will allow the start of construction for the Lafayette Energy Improvement Program which provides up to $9,000.00 per home for energy efficient retrofits to a minimum of 80 homeowners in the Vinton/Glen Acres neighborhood with the ability for rollover. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Purchasing Permission to Advertise-Sodium Hypochlorite, Sodium Bisulfite & Hydrochloric Acid Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Permission to Advertise the Sodium Hypochlorite, Sodium Bisulfite & Hydrochloric Acid. The bid opening will be on February 7, 2012. Mrs. McDonald-Treece moved for approval. Mr. Childress seconded. Passed. Permission to allow City of West Lafayette to Participate Mr. Morrissey presented to the Board and recommended approval of a Permission to allow City of West Lafayette to Participate for the Sodium Bisulfite and Sodium Hypochlorite. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Declaration of Surplus Property-Fleet Maintenance Mr. Morrissey presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance for a Ford Packer Garbage Truck, Model F-800, Vin#1FDYF80C2TVA18061. Mr. Shriner moved for approval. Mrs. McDonald-Treece seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,501,497.94. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. MISCELLANEOUS Banner Request-Global Fest Mrs. Murray presented to the Board and recommended approval of a Banner Request for Global Fest to be hung on Main Street from August 14-28, 2012. Mrs. McDonald-Treece moved for approval. Mr. Childress seconded. Passed. Taxi Cab Permits Chief Roush presented to the Board and recommended approval of sixteen taxi cab permits for the following people: Lawrence Hague Marvin Sparger Board of Public Works and Safety January 17, 2012 Page 3 Michael Lee James Hamilton Clarence Dozier John Prewitt Hutch Davis Gary Barker Floyd Idle Danny Garrison Lester Chaney Russell Flack Wallace Smith Christopher Maiden Debra Pellam Wendy Price-Hughes Mr. Childress moved for approval. Mr. Shriner seconded. Passed. PUBLIC COMMENT There being no further business to come before the Board, Mrs. Murray stated the meeting was adjourned. Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety January 17, 2012 Page 4 The Engineering Office issued the following Building Permits for the week ending January 13, 2012.