Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 10, 2012 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 10, 2012 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Tilara McDonald-Treece and Norm Childress. Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the April 3, 2012 regular meeting. Mr. Shriner seconded. Passed. BID OPENING 2012 CDBG & Glen Acres Neighborhood Sidewalk Replacement Project Phases I & II This being the time set to open bids for the 2012 CDBG & Glen Acres Neighborhood Sidewalk Replacement Project Phases I & II the following bids were received and opened: Milestone Contractors Lafayette, Indiana Phase I Part A: $80,858.75 Phase I Part B: $484,658.00 Phase II: $340,958.00 Total Bid: $906,474.75 Mr. Shriner moved to take the bids under advisement for further review. Mrs. McDonald-Treece seconded. Passed. NEW BUSINESS Engineering Demolition Permit Jenny Miller, Public Works Director, stated that there is a Demolition Permit for 418-420 N. 9th Street. There was a recommendation by the Historic Preservation Officer to wait the 60 day waiting period. Ms. Miller stated that the structure could not wait the 60 days and recommended to waive the 60 day waiting period due to siding and wood blowing off the house. Ms. Miller stated that this is deemed an emergency. The owner of the property is willing to demolish the structure. Mrs. Murray moved to affirm the demolition. Mr. Childress seconded. Motion Carried. Board of Public Works and Safety April 10, 2012 Page 2 Contract-Depot Train Loading Platform Ms. Miller presented to the Board and recommended approval of a Contract for the Depot Train Loading Platform with Mid-States General & Mechanical Contracting Corp. in the amount of $35,800.00. This contract is for the replacement of the train loading platform at the Depot. Mrs. McDonald-Treece moved for approval. Mrs. Murray seconded. Passed. Contract with Norfolk and Southern Railway Company-Quiet Zone Project Bob Foley, Engineering Office, presented to the Board and recommended approval of a Contract with Norfolk and Southern Railway Company for Quiet Zone Project. The contract is for the construction of the Quiet Zone along the south side of Lafayette at 18th Street, 9th Street, Beck Lane and Poland Hill Road. The total contract amount is $244,584.00. Mr. Shriner moved for approval. Mrs. McDonald-Treece seconded. Passed. Contract-Veteran’s Memorial Parkway & Concord Road/Bio Retention Swale Maintenance & Management Plan Ms. Miller presented to the Board and recommended approval of a Contract for Veteran’s Memorial Parkway & Concord Road/Bio Swale Maintenance & Management Plan with Cardno JFNew in the amount of $72,255.00. The contract is to eradicate the weeds and replant the swales in areas where there is no growth of plant material, perform operation and maintenance manual along with training of personnel. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Community Development Amendment #1-Contract between the City of Lafayette and TBird Design Services Corp for the Sidewalk Handicap Ramp Inventory Project Brian Bugajski, Community Development, presented to the Board and recommended approval of Amendment #1 for the Contract between the City of Lafayette and TBird Design Services Corp for the Sidewalk Handicap Ramp Inventory Project. The amendment provides federal language that will allow the City to utilize CDBG funding to pay for the Citywide Sidewalk Handicap Ramp Inventory Project. Mr. Childress moved for approval. Mrs. McDonald-Treece seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,923,730.89. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. MISCELLANTOUS Banner Request-Round the Fountain Art Fair President Henriott presented to the Board and recommended approval of a Banner Request for the Round the Fountain Art Fair to be hung on Main Street from May 15, 2012 until May 29, 2012. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety April 10, 2012 Page 3 ANNOUNCEMENTS Street Department Dan Crowell, Street Commissioner, announced that the Street Department will hold a Brush Drop Off and Free Mulch pick up on Saturday April 14 & 21, 2012 from 7:30am-2:30pm. Citizens of Tippecanoe County are able to stop by the site located on Marion Street off Canal Road behind Hoffine’s Garage. There will be loaders on site to help load the mulch. Engineering Ms. Miller stated that the CSX Railroad on Wabash Avenue will be closed east of the City Wastewater Treatment Plant starting April 13, 2012. The work will last approximately 10 days. Vehicles will not be able to get up or down the hill and to find an alternate route. PUBLIC COMMENT There being no further business to come before the Board, President Henriott stated the meeting was adjourned. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety April 10, 2012 Page 4 The Engineering Office issued the following Building Permits for the week ending April 6, 2012.