Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 10, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September 10, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Ron Shriner and Dawn Ross. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the September 3, 2013 regular meeting. Mrs. Ross seconded. Passed. BID OPENING Utility Emergency Repairs Program 2013-2014 This being the time set to open bids for the Utility Emergency Repairs Program 2013-2014 the following bids were received and opened: Atlas Excavating West Lafayette, Indiana Bowen Engineering Indianapolis, Indiana Milestone Contractors Lafayette, Indiana Mrs. Ross moved to take the bids under advisement for further review. Mr. Childress seconded. Passed. BID UNDER ADVISEMENT Enterprise Resource Planning System Mrs. Murray stated that this item will remain under advisement. NEW BUSINESS Board of Public Works and Safety September 10, 2013 Page 2 Engineering Amendment #1-Elmwood & 27th Street Phase III Sewer Separation Project Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of Amendment #1 for the Elmwood & 27th Street Phase III Sewer Separation Project construction phase. Marty Wessler, Wessler Engineering, stated that the amendment is for the continuation of services for an inspector/construction inspection. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Supplement #1-2012 CDBG Sidewalk Replacement Project Hedgewood Beth Fizel, Engineering, presented to the Board and recommended approval of Supplement #1 for the 2012 CDBG Sidewalk Replacement Project for Hedgewood. The supplement is to add Alternate #1 to Dixon Construction’s contract. Alternate #1 is in the amount of $74,156.50 which brings the revised contract amount to $329,486.80 with a new completion date of December 1, 2013. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. LPA Supplement #3 with TBird Design for S. 18th Street Road Expansion between VMP and 430 South Ms. Fizel presented to the Board and recommended approval of an LPA Supplement #3 with TBird Design for S. 18th Street Road Expansion between VMP and 430 South. This supplement increases the contract from $749,200.00 to $846,080.00 which is an increase of $96,880.00. The proposed work includes construction of two additional lanes to this section of road, with sidewalk, trail, and miscellaneous related work. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Contract with INDOT for S. 18th Street Road Reconstruction Mrs. Fizel presented to the Board and recommended approval of a Contract with INDOT for S. 18th Street Road Reconstruction. This contract is for the construction funds which includes the City of Lafayette’s 80% of federal funds. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Subdivision Variance-Market Square Center Joe Bumbleburg, Representing the Petitioner, presented to the Board and recommended approval of a Subdivision Variance for Market Square Center. Mr. Bumbleburg stated that this request will facilitate the development and upgrade of Market Square Center. The first request includes a variance to waive the required dedication of an additional 10-ft of right-of-way along Elmwood Avenue frontage for proposed Lot 2, as required by USO Section 5.3.3-b and the second request includes a variance to waive the required installation of sidewalks along the entire Elmwood Avenue frontage, being the frontage for proposed Lots 1 and 2, as required by USO Section 5.7-1-a. Discussion ensued regarding the proposed development for the various lots. Mr. Shriner moved for approval of Variance #1. Mrs. Ross seconded. Passed. Mr. Shriner moved for approval of Variance #2. Mrs. Ross seconded. Passed. Board of Public Works and Safety September 10, 2013 Page 3 Community Development CDBG Agreement between the City of Lafayette and Mental Health America of Tippecanoe County, Inc. for MHA Day Shelter and Supportive Housing 2013 Jennie Peterson, Community Development, presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and Mental Health America of Tippecanoe County, Inc for MHA Day Shelter and Supportive Housing 2013. This year’s social service allocation is in the amount of $7,135.00. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. CDBG Agreement between the City of Lafayette and YWCA Greater Lafayette, Inc. Handicap Ramp Project Ms. Peterson presented to the Board and recommended approval of a CDBG Agreement between the City of Lafayette and YWCA Greater Lafayette, IN Handicap Ramp Project. This agreement is for a public facility improvement project in the amount of $17,500.00 for an ADA accessible ramp, lighting, a rail and push buttons. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Purchasing Declaration of Surplus Property-Information Technology Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for Information Technology for the following items: Router Cisco JMX0608K1QA 7/12/2013 Switch Dell 8KP5631 7/12/2013 Switch Dell BR3KL21 7/12/2013 Switch Cabeltron 99340100710C 7/12/2013 Switch 3Com AA/YQEW7YJD20B60 7/12/2013 Switch 3Com CD/YDVD83K10DFB5 7/12/2013 Switch 3Com CD/YDVD83K10DF71 7/12/2013 Switch 3Com CB/YDVD7WJCF8593 7/12/2013 Switch 3Com AB/YQDW81K0F44E3 7/12/2013 Switch 3Com AA/YQEW7YJD20D91 7/12/2013 Switch 3Com CD/YDVD83K10E21B 7/12/2013 Switch 3Com DR/YDVD81K0F5AFA 7/12/2013 Switch 3Com 0301/YDVD7HJ114CFE 7/12/2013 Hub 3Com 0200/7P1F184557 7/12/2013 Switch 3Com 0100/LV3G330019757 7/12/2013 Switch 3Com 0200/YUBW710014731 7/12/2013 Switch 3Com 0200/YUBW7A0016030 7/12/2013 Switch 3Com 0301/YDVD7HJ114C86 7/12/2013 Switch 3Com 0301/YDVD7HJ11A0AC 7/12/2013 Switch 3Com AA/YQEW7YJD20B9B 7/12/2013 Board of Public Works and Safety September 10, 2013 Page 4 Switch Dell TW-03N358-70420-2CG-001G 7/12/2013 Switch Dell TW-03N359-70420-3A3-002H 7/12/2013 Switch Cisco FHK0639W0FM 7/12/2013 Switch 3Com 7MMV6F18478 7/12/2013 Switch SMC T125200089 7/12/2013 Switch Dell TW-03N358-70420-35D-000F 7/12/2013 Mr. Morrissey stated that the items will be sold on propertyroom.com along with interested parties. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Water Works Contract with Frakes Engineering for SCADA System Kerry Smith, Water Works Superintendent, presented to the Board and recommended approval of a Contract with Frakes Engineering for the SCADA System for the Build Phase and Replacement of the new SCADA system. The contract is not-to-exceed $241,635.00. Mr. Smith gave the board a brief description of how the SCADA system works. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,240,825.01. Mrs. Murray asked if there were any further questions other than the ones that were asked and answered in caucus, there were none. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Event Street Closure Request-Renaissance Building Garage Sale for United Way Kelley Henriott, Henriott Group, presented to the Board and recommended approval of an Event Street Closure Request for the Renaissance Building Garage Sale for United Way to be held on September 21, 2013 from 6:00am-2:00pm on Main Street between 2nd & 3rd Streets. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Time: 9:23 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety September 10, 2013 Page 5 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.