Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 22, 2013 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 22, 2013 at 9:00 a.m. in the Common Council Chambers. Members present were: Norm Childress, Dawn Ross and Ron Shriner. Absent: Cindy Murray and Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mr. Childress called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress presented to the Board and recommended approval of the minutes from the October 15, 2013 regular meeting. Motion Passed. BID UNDER ADVISEMENT Enterprise Resource Planning System Mr. Childress stated that this item will remain under advisement. NEW BUSINESS Engineering Change Order #2-Glen Acres Universal Access Ramp Installation Project, Phase II Beth Fizel, Engineering, presented to the Board and recommended approval of Change Order #2 for the Glen Acres Universal Access Ramp Installation Project Phase II in a decrease in the amount of $14,793.64 which brings the revised contract amount to $245,514.86. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Addendum #6-Utility Service Agreement for 52 South Industrial Subdivision, Phase II Bob Foley, Engineering, presented to the Board and recommended approval of Addendum #6 for the Utility Service Agreement for 52 South Industrial Subdivision Phase II. The agreement is for Lot 2 with 1.736 acres with the total fees in the amount of $5,617.00 for wastewater only. Mr. Foley stated that there is a remaining balance of water oversizing in the amount of $15,044.00. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Amendment #2-Sagamore Parkway Reconstruction Phase I Mr. Foley presented to the Board and recommended approval of Amendment #2 for the Sagamore Parkway Phase I with American Structurepoint. The original contract was in the amount of $297,585.00 with the new contract amount is $522,820.00 which reflects an increase of $225,235.00 for Amendment Board of Public Works and Safety October 22, 2013 Page 2 #2. Mr. Foley stated that a significant portion of this amendment is for right-of-way, over $142,000.00 is specifically for right-of-way acquisition. The changes is scope include a drainage study for McCarty Lane and drainage associated with Wabash National’s parking lot which would requiring acquiring the parcel at the northeast corner of McCarty Lane and Sagamore Parkway. These changes were added after discovering them during design. Jeromy Grenard, American Structurepoint Project Manager, stated that they only anticipated 7 parcels and only includes the fee for right-of-way engineering services for those 7 parcels, not for right-of-way acquisition. Mr. Grenard stated that they initially had $25,200.00 for right- of-way engineering services which has been increased to $73,550.00 because there are now 16 parcels. Mr. Foley stated that the project is being paid for by the $2.9 million dollars in federal monies along with money that is received from INDOT. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Community Development CDBG Agreement between the City of Lafayette and Right Steps Child Development Centers for Childcare Services for Families in Lafayette 2013 Jennie Peterson, Community Development, presented to the Board the CDBG Agreement between the City of Lafayette and Right Steps Child Development Centers for Childcare Services for Families in Lafayette 2013. The program covers gap funding for childcare services for people in the community with low to moderate income. The program hopes to serve 30 beneficiaries with a reimbursable basis up to $14,135.00. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,285,534.69. Mr. Childress asked if there were any further questions other than the ones that were asked and answered in caucus, there were none. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Event Street Closure Request-2013 Sleigh Bell Run Mr. Childress presented to the Board and recommended approval of an Event Street Closure Request for the 2013 Sleigh Bell Run to be held on December 7, 2013 from 9:00am-10:00am starting at the YMCA. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. ANNOUNCEMENTS Fire Chief, Richard Doyle, announced that immediately following the Board of Works meeting the Fire Department will be promoting Scott Guinn as a Lieutenant. Chief Doyle invited the Board to the promotion. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Norm Childress s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety October 22, 2013 Page 3 Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.